Lakewood, Ohio December 14, 2015 The Board of Education of the City School District of the City of Lakewood, County of Cuyahoga, State of Ohio, met in regular session in the Garfield Middle School Cafetorium, 13114 Detroit Ave., Lakewood, Ohio at 7:00 p.m. ROLL CALL Members Present: Members Absent: Ms. Petrie Barcelona Mr. Einhouse Mrs. Shaughnessy Ms. Beebe Mr. Favre Board President Petrie Barcelona thanked Mrs. Patty Mullinax and the Garfield Middle School cello trio for performing before tonight s meeting. #293/15 ADOPTION OF AGENDA Ms. Beebe moved and Mr. Einhouse seconded the motion that the Agenda for the December 14, 2015 Regular Meeting of the Lakewood City Board of Education be adopted. Upon roll call on the motion, the vote was as follows: Ms. Petrie Barcelona Yea Mr. Einhouse Yea Mrs. Shaughnessy Yea Ms. Beebe Yea
DISPOSITION OF MINUTES Board President Petrie Barcelona asked if there were any corrections to the published minutes of the Regular Board of Education Meetings held on November 2 and November 16, 2015 and the Special Board of Education Meetings held on November 9 and November 24, 2015. There were none. Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the meeting minutes as published. Yeas: Nays: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe None REPORT OF THE SUPERINTENDENT OF SCHOOLS Superintendent Patterson presented Ms. Tari Rivera, President of Regency Construction, to provide the Board with the monthly TRA team construction report. Ms. Rivera furnished details of the progress made during the past 30 days at Lakewood High School, Grant, Lincoln and Roosevelt construction sites. She indicated they were proud there had not been any safety issues nor any public/neighbor complaints in the past 30 days. The high school is still on track for a July, 2017 completion date. Site utilities are about 90% complete in the Academic Wing and roughly 25% complete in the East Campus area. Ms. Rivera laid out expected progress to be made in the next 30 days. One of the tasks critical to moving forward is that the main power will be moved from overhead to underground in the academic area. Masonry will continue which will permit in-wall plumbing and electric rough-ins to be completed in both the Academic Wing and the East Campus. Ms. Rivera s presentation disclosed progress made at the three elementary sites and showed that the three building structures were nearly complete. Grant will be dried-in towards the first part of January, Lincoln will be temporarily dried-in near the end of January, and Roosevelt will be dried-in at the end of February. During the upcoming month, work will continue on the interior wall partition framing which will allow progress to move forward with rough-in for the heating, electrical, and plumbing at the three elementary sites. Ms. Rivera answered questions from the Board members. She indicated that they are still comfortable with a July, 2016 completion date for all three elementary buildings. Superintendent Patterson said that each month we are hoping to feature a different aspect of work being done in the District. Tonight we are highlighting our Parent Resource Coordinators (PRCs).
Dr. Christine Palumbo, Director of Student Services, reviewed the history of the position within the District. As the position has evolved, we have begun to refer to these staff members as Family Resource Coordinators (FRCs) in order to be more inclusive. These coordinators are in all elementary buildings except Lincoln. Mrs. Sue Wilhelm (Grant) and Ms. Tanya Coughlin (Harrison) were in attendance. Ms. Coughlin said it was great to work in a district that values family involvement as well as providing support to families. The Family Resource Coordinators work between 20 36.25 hours per week. They work with families, students and teachers to remove any obstacles to academic success. Ms. Coughlin provided a lengthy overview of what they hope to achieve. Their main task is to help develop a relationship between the school community and the family. They are members of the building Crisis Intervention Team, CPI trained and mental health first aid trained. The FRCs support the whole student, and their goal is for students to thrive academically, socially, emotionally, and physically. Ms. Coughlin explained the many ways that they: Work with Students Work with Teachers/Staff Collaborate with School Staff and Community Provide Support Outside the School The Family Resource Coordinator s support for a family is never terminated during the elementary years they constantly look for opportunities to build a relationship between the school community and families. FRCs are specific to the elementary buildings. There is some communication with the middle schools when students fly up in preparation to transition from the fifth grade to the middle school level. Ms. Coughlin provided answers to Board members questions. This ended the Superintendent s Report. DISCUSSION OF AGENDA ITEMS The members of the Board of Education previewed the items to be considered and approved at the meeting of the Board of Education to be held on December 14, 2015. A. Finance Report: Mr. Favre, Mr. Einhouse 1. Investments Purchased and Matured October, 2015 2. Financial Information October, 2015 3. Budget Hearing and Adoption of the 2016 Tax Budget Mr. Einhouse stated it was important to note that the Alternative Tax Budget was not binding, only forecasted. 4. Resolution Establishing a Capital Project Fund
B. Buildings, Sites and Major Purchases Report: Mr. Einhouse, Mr. Favre 1. Resolution to Approve Construction Design for Lakewood High School Renovations and Additions 2. Resolution to Approve a Change Order for Cast Stone Panels for Lakewood High School C. Education Report: Ms. Beebe, Mrs. Shaughnessy 1. Waiving of Tuition Non-Resident Senior 2. Resolution to Approve Out-of-State Field Trips 3. Resolution to Approve Student Clubs Ms. Beebe noted that the Salty and Bright Club was a student-initiated club which was allowed under Board Policy. The club will be supervised by a staff member. 4. Gifts to Lakewood Schools D. Policy Ms. Petrie Barcelona, Mr. Einhouse No Report Human Resources and Community Services Report Mrs. Shaughnessy, Ms. Beebe A. Certified B. Classified C. Classified Athletic Coach/Advisor (ECES) Employee D. Classified Athletic Coaches/Advisors (ECES) Non-Employees E. Community Recreation and Education COMMUNICATIONS Board President Petrie Barcelona asked if there were any communications received by members of the Board, Superintendent, or Treasurer. Board members received a copy of a letter sent to LHS Music teachers from Ms. Laura Rickard where she expressed how much she and Ms. Kate Dailey had enjoyed this year s Sounds of the Season concert. They also conveyed how much their sons have benefitted, and continue to benefit, from the Lakewood Music Program. Board President Petrie Barcelona said that Board members had received correspondence from teachers, and she wished to thank the educators that took the time to write and share information with them. Board members will consider and look into things further. Mr. Einhouse mentioned that he felt the volume of letters was impressive as well as the fact that the majority of the letters had been individually crafted.
Superintendent Patterson mentioned that earlier in December was the initial kick-off of a senior citizen gathering held at Harding Middle School. Several music groups performed for the 40+ citizens that were in attendance. This event was to provide seniors with a sense of what school is like today, to show off some of our student groups, and to wish them happy holidays. The Superintendent thought the event was well received. In Mr. Favre s absence, Treasurer Zeman reported the Financial Advisory Committee met on November 19 to talk about the FY15 audit, the FY16 five-year forecast, and the copier and phone RFPs that are out for the District. Board President Petrie Barcelona asked if there was anyone from the public who wished to address the Board. Lisa Shaffer-Gill, Lakewood High School ESL teacher and LTA President. She stated that during the recent candidates forum three members of the Board expressed a desire to hear more frequently from the faculty of the Lakewood City Schools. In that spirit, Ms. Shaffer-Gill spoke about a number of issues that LTA wished to bring to the Board s attention: work load issues, curriculum concerns, and the use of Curriculum and Technology Teachers (CATTs). She indicated that LTA members have consistently demonstrated their willingness to work collaboratively with the Administration in order to best meet the District s needs. Meetings are scheduled with Administration to continue discussion about these concerns. Ms. Shaffer-Gill hoped the LTA members presence at tonight s meeting demonstrates these are not the complaints of a small few. She invited the Board to engage in dialogue with LTA and the Administration on these issues and reiterated LTA s desire to return to a truly collaborative relationship with Administration. #294 - #303 CONSENT AGENDA A. Finance Report Mr. Favre, Mr. Einhouse 1. Investments Purchased and Matured October, 2015 2. Financial Information October, 2015 3. Budget Hearing and Adoption of the 2016 Tax Budget 4. Resolution Establishing a Capital Project Fund B. Buildings, Sites and Major Purchases Report: Mr. Einhouse, Mr. Favre 1. Resolution to Approve the Construction Design for Lakewood High School Renovations and Additions 2. Resolution to Approve the a Change Order for Cast Stone Panels for Lakewood High School
C. Education Report: Ms. Beebe, Mrs. Shaughnessy 1. Waiving of Tuition Non-Resident Senior 2. Resolution to approve Out-of-State Field Trips 3. Resolution to Approve Student Clubs 4. Gifts to Lakewood Schools D. Policy Ms. Petrie Barcelona, Mr. Einhouse No Report Mrs. Shaughnessy moved and Ms. Beebe seconded the motion that the Consent Agenda items be approved. Upon roll call on the motion, the vote was as follows: Ms. Petrie Barcelona Yea Mr. Einhouse Yea Mrs. Shaughnessy Yea Ms. Beebe Yea
HUMAN RESOURCES AND COMMUNITY SERVICES REPORT #304 A. Certified Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the Certified resolution. Board President Petrie Barcelona noted that this resolution contained the impending retirement of Ms. Philis Muth. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None
#305 B. Classified Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the Classified resolution. Ms. Beebe wished to recognize that long-time District employee Conrad Laskowsky had also submitted his request for retirement. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None
#306 C. Classified Athletic Coach/Advisor (ECES) Employee Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the resolution. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None
#307 D. Classified Athletic Coaches/Advisors (ECES) Non-Employees Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the resolution. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None
#308 E. Community Recreation and Education Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the Community Recreation and Education resolution. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None
OTHER BOARD BUSINESS #309 A. Resolution to Establish the Date and Time of the 2016 Organizational Meeting and Appoint the President Pro Tempore to Begin the Meeting Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to approve the resolution on one reading establishing the date and time of the 2016 Organizational Meeting and to appoint Ms. Petrie Barcelona as President Pro Tempore to begin the meeting. Ms. Beebe congratulated Ms. Petrie Barcelona on winning reelection and retaining her seat on the Board. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None There being no other business Board President Petrie Barcelona called for a motion to recess to two Executive Sessions.
EXECUTIVE SESSION Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to move to two Executive Sessions (1) for reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment and (2) for consideration of the employment of a public employee. Upon roll call on the motion, the vote was as follows: Ms. Petrie Barcelona Yea Mr. Einhouse Yea Mrs. Shaughnessy Yea Ms. Beebe Yea The Board recessed to the first Executive Session at 7:51p.m. The first Executive Session ended at 8:45 p.m. The second Executive Session ended at 9:20 p.m. The Board returned to public session at 9:20 p.m. No action was taken. Board President Petrie Barcelona called for a motion to adjourn the meeting.
ADJOURNMENT Mrs. Shaughnessy moved and Ms. Beebe seconded the motion to adjourn the meeting. Yeas: Ms. Petrie Barcelona, Mr. Einhouse, Mrs. Shaughnessy, Ms. Beebe Nays: None The meeting was adjourned at 9:21 p.m. President Treasurer