FAIRBANKS NORTH STAR BOROUGH Regular Assembly Meeting February 25, 2016 6:00 p.m. A Regular meeting of the Fairbanks North Star Borough Assembly was held Thursday, February 25, 2016 in the Mona Lisa Drexler Assembly Chambers of the Juanita Helms Administration Center, 809 Pioneer Road, Fairbanks, Alaska. There were present: John Davies, Presiding Officer and Janice Golub Van Lawrence Matthew Cooper Kathryn Dodge Lance Roberts Christopher Quist Guy Sattley Diane Hutchison Comprising a quorum of the Assembly, and Karl Kassel, Borough Mayor Jim Williams, Chief of Staff Wendy Doxey, Acting Borough Attorney Pat Carlson, Borough Assessor Debbie Brady, Chief Financial Officer Carolyn Yurkovich, Chief Procurement Officer David Gibbs, Emergency Operations Director Sallie Stuvek, Human Resources Director Michael Bork, Parks and Recreation Director Phil Streeter, Acting Public Works Director Michael O Brien, School Board Representative (6:50 p.m.) Michael Bredlie, Rural Services Manager Kellen Spillman, Community Planning Deputy Director Pegyy Macdonald, Treasury/Budget Manager Donna Brooks, Assistant Treasury/Budget Manager Nanci Ashford-Bingham, MMC, Borough Clerk April Trickey, CMC, Deputy Borough Clerk Absent & Excused NONE
PRESENTATIONS Track 1, 1:50 Mayor Kassel presented and read a proclamation designating February 26 March 6, 2016 as Fairbanks 10 th annual Hockey Week. Mayor Kassel commended and thanked Randy Zarnke s contributions to the program. REQUEST FOR REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ANY OTHER PROCEDURAL MOTIONS Track 1, 6:05 Assemblymember Roberts removed item 16 a from the consent agenda: RESOLUTION NO. 2016-09. A Resolution In Support Of Fairbanks Metropolitan Area Transportation Systems Complete Streets Policy. (Sponsor: Mayor Kassel) CITIZEN S COMMENTS Track 1, 6:21 a. A citizen may speak on agenda items not scheduled for public hearing. Memorandums, Bid Awards, Unfinished Business (items postponed from previous meetings, reconsideration, or notice of intent to rescind), Resolutions, or Ordinances being advanced to a public hearing on a different date. NONE b. Items other than those appearing on the agenda (this is the section to speak on anything Not Scheduled on the agenda). Helen Renfrew, resident of the borough and representative of Explore Fairbanks, spoke regarding the Golden Heart Gala held last week, which honored Fairbanks Golden Heart Volunteers and Ambassadors. APPROVAL OF AGENDA AND CONSENT AGENDA moved to approve the agenda and consent agenda as amended and read. VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA AS AMENDED AND READ. Lawrence, Sattley, Roberts, Golub, Hutchison, Quist, Cooper, Dodge, Davies None 9 Ayes, 0 Noes Regular Assembly Meeting Minutes Page 2
APPROVAL OF MINUTES a. Regular Assembly Meeting Minutes of January 28, 2016. moved to approve. b. Special Assembly Meeting Minutes of February 4, 2016. moved to approve. COMMUNICATIONS TO THE ASSEMBLY a. Memorandum from Mayor Kassel recommending the reappointment of Carrie McEnteer to the Chena Riverfront Commission. moved to concur. b. Memorandum from Mayor Kassel recommending the appointment of Ronald J. Burr Neely, Jr. to the Historic Preservation Commission. moved to concur. Regular Assembly Meeting Minutes Page 3
COMMUNICATIONS TO THE ASSEMBLY continued c. RFP Award: RFP Number 16020 Chena Goldstream Fire Truck (2) Purchase Approval of the proposal submitted by General Fire Apparatus, Inc. for two (2) new fire apparatus in the amount of $1,257,318.00. moved to approve RFP Number 16020 Chena Goldstream Fire Truck (2) Purchase proposal submitted by General Fire Apparatus, Inc. for two (2) new fire apparatus in the amount of $1,257,318.00. MESSAGES FROM THE BOROUGH MAYOR Track 1, 15:40 Mayor Kassel commented on: The TAPS settlement is near completion. Borough Staff has been very busy with the ONESolution change over. April 11, 2016 is the projected go-live date. He is personally reviewing any code enforcement citations associated with Air Quality, current unfilled Borough positions, and travel requests. The final EIS Statement for the F-35 beddown proposal was issued today. REPORTS OF SPECIAL AND STANDING COMMITTEES Track 1, 22:49 Assemblymember Lawrence reported the Economic Development Commission met on Tuesday. The CEDS report has been approved by the Commission and an ordinance should be before the Assembly soon. Assemblymember Hutchison reported she just returned from NACo and Congressional Delegation meetings. NACo is advocating a repeal of the Affordable Care Act. Congressional meeting topics included amending the ACA as it pertains to Alaska s high insurance rates as compared to the rest of the country, and GASB68 and GASB75. Assemblymember Dodge reported she just returned from several Congressional Delegation meetings where topics included Air Quality and the unintended consequences of EPA regulations, and community development block grants. Regular Assembly Meeting Minutes Page 4
REPORTS OF SPECIAL AND STANDING COMMITTEES continued Assemblymember Roberts reported he attended the Air Quality Task Force Meeting and stressed the need for a new in-depth study regarding source analysis. REPORTS FROM REPRESENTATIVES Track 1, 00:21 a. Report from the City of Fairbanks Representative. NONE b. Report from the City of North Pole Representative. NONE c. Report from the School Board Representative. School Board Representative Mr. O Brien reported on: The Board s current work on the school budget and upcoming budget review meetings. Community outreach and the Board s plan to present the school district s proposed budget on March 10, 2016 at Tanana Middle School and on March 29 th at West Valley High School. 2016 Interior Spelling Bee on March 5, 2016 at the West Valley Performing Arts Center. The Board will be presenting its budget to the Assembly on April 7, 2016. SPECIAL ORDERS PUBLIC HEARING a. ORDINANCE NO. 2016-08. An Ordinance Amending FNSBC Title 3.58 Hotel- Motel Room Tax Regarding Reporting Requirements And Procedures And Late Report Penalties. (Sponsors: Assemblymembers Roberts and Dodge) Track 2, 3:11 Assemblymembers Roberts and Dodge gave a staff report. The Presiding Officer called for public testimony. Sarah Stanley, resident of the borough, spoke in support of Ordinance No. 2016-08 and thanked the Assembly for responding to her e-mail. The Presiding Officer called for further public testimony, there being none public hearing was closed. Regular Assembly Meeting Minutes Page 5
PUBLIC HEARING continued ROBERTS, Seconded by DODGE moved to adopt. LAWRENCE, moved to amend Line 99 by amending the headers for Late Report/Late Remittance Penalty to read Late Report Penalty $25.00/Late Remittance Penalty 10% of the taxes due. VOTE ON MOTION TO AMEND LINE 99 TO READ LATE REPORT PENALTY $25.00/LATE REMITTANCE PENALTY 10% OF THE TAXES DUE. Hutchison, Golub, Quist, Lawrence, Davies Roberts, Sattley, Cooper, Dodge 5 Ayes, 4 Noes VOTE ON MOTION TO ADOPT ORDINANCE NO. 2016-08, AS AMENDED. Hutchison, Roberts, Lawrence, Cooper, Quist, Sattley, Golub, Dodge, Davies None 9 Ayes, 0 Noes b. ORDINANCE NO. 2016-10. An Ordinance Amending FNSB 3.08.020 To Increase The Maximum Residential Property Exemption From $20,000 To $50,000 And Providing For A Ballot Proposition Ratifying The Increase. (Sponsor: Assemblymember Roberts) Track 2, 21:45 Assemblymember Roberts gave a staff report. The Presiding Officer called for public testimony, there being none public hearing was closed. Regular Assembly Meeting Minutes Page 6
PUBLIC HEARING continued LAWRENCE, Seconded by ROBERTS DODGE, Seconded by HUTCHISON Seconded by LAWRENCE moved to adopt. moved to amend Lines 35-36 to add the deleted language to the extent of 20% of the back into the Code. moved to amend the amendment to include the words with a maximum of $50,000. AMENDMENT TO THE AMENDMENT WITHDRAWN WITHOUT OBJECTION. ROBERTS, Died for Lack of Second moved to amend the amendment to add to Line 55 (no more than 20% of the assessed value ) after $20,000. VOTE ON MOTION TO AMEND LINES 35-36 TO ADD THE DELETED LANGUAGE TO THE EXTENT OF 20% OF THE ASSESSED VALUE BACK INTO THE CODE. MOTION FAILED Hutchison Lawrence, Sattley, Roberts, Golub, Quist, Cooper, Dodge, Davies 1 Ayes, 8 Noes ROBERTS, Seconded by LAWRENCE moved to amend Line 37 by inserting to the extent of 20% of the assessed value with after and non-areawide assessments and. Regular Assembly Meeting Minutes Page 7
PUBLIC HEARING continued LAWRENCE, Seconded by DODGE moved to amend Line 59 by changing the effective year from 2016 to 2017. VOTE ON MOTION TO ADOPT ORDINANCE NO. 2016-10, AS AMENDED. Cooper, Quist, Lawrence, Roberts, Sattley, Davies Hutchison, Golub, Dodge 6 Ayes, 3 Noes c. ORDINANCE NO. 2016-11. An Ordinance Amending FNSBC Title 6 Animals To Allow Electronic Fences As A Form Of Restraint. (Sponsor: Assemblymember Roberts) Track 3, 06:56 Assemblymember Roberts gave a staff report. The Presiding Officer called for public testimony. Jeanne Olson, resident of borough, spoke in support of Ordinance No. 2016-11. The Presiding Officer called for further public testimony, there being none public hearing was closed. SATTLEY, Seconded by HUTCHISON DODGE, Seconded by HUTCHISON moved to adopt. moved to amend Line 36 by deleting shock and replacing with form of physical stimulus. Seconded by LAWRENCE moved to amend the amendment by deleting shock and replacing with stimulus. Regular Assembly Meeting Minutes Page 8
PUBLIC HEARING continued The Chair ruled a vote on the amendment to the amendment will carry the main amendment. VOTE ON MOTION TO AMEND THE AMENDMENT BY DELETING SHOCK AND REPLACING WITH STIMULUS. MOTION FAILED DODGE, Seconded by HUTCHISON None Lawrence, Sattley, Roberts, Golub, Hutchison, Quist, Cooper, Dodge, Davies 0 Ayes, 9 Noes moved to amend Line 36 by deleting the word shock and replacing with physical or audible stimulus. COOPER, Seconded by DODGE moved to amend the amendment by inserting a comma after the word electrical to read: electrical, physical, or audible stimulus. VOTE ON MOTION TO AMEND LINE 36, AS AMENDED. WITHOUT OBJECTION SO ORDERED. LAWRENCE, Seconded by HUTCHISON moved to amend Line 35 by deleting A at the beginning of the sentence and replacing with A functioning electronic. MOTION WITHDRAWN WITHOUT OBJECTION. VOTE ON MOTION TO ADOPT ORDINANCE NO. 2016-11, AS AMENDED. Roberts, Hutchison, Golub, Sattley, Quist, Lawrence, Cooper, Dodge, Davies None 9 Ayes, 0 Noes Regular Assembly Meeting Minutes Page 9
PUBLIC HEARING continued d. ORDINANCE NO. 2015-20-1Z. An Ordinance Amending The FY 2015-16 Budget By Appropriating $150,000 From The General Fund Fund Balance To The Capital Projects Fund For Replacement And Repair Of Stadium Bleachers At Growden Memorial Stadium. (Sponsor: Mayor Kassel) Track 3, 31:39 Mayor Kassel, Phil Streeter, Acting Public Works Director, and Mike Bork, Parks and Recreation Director, gave a staff report. The Presiding Officer called for public testimony, there being none public hearing was closed. Seconded by LAWRENCE moved to adopt. VOTE ON MOTION TO ADOPT ORDINANCE NO. 2015-20-1Z. Hutchison, Lawrence, Cooper, Quist, Sattley, Golub, Dodge, Davies Roberts 8 Ayes, 1 Noes e. ORDINANCE NO. 2015-20-2A. An Ordinance Amending The FY 2015-16 Budget By Appropriating $28,868 From Mt. View Service Area And $27,728 From Chena Spur Service Area Fund Balances To The Capital Projects Fund For The Required Match For The 2016 FMATS Improvement Program Surface Upgrades Project. (Sponsor: Mayor Kassel) Track 3, 52:50 Michael Bredlie, Rural Services Manager, gave a staff report. The Presiding Officer called for public testimony, there being none public hearing was closed. GOLUB, Seconded by HUTCHISON moved to adopt. Regular Assembly Meeting Minutes Page 10
PUBLIC HEARING continued VOTE ON MOTION TO ADOPT ORDINANCE NO. 2015-20-2A. Roberts, Hutchison, Golub, Sattley, Quist, Lawrence, Cooper, Dodge, Davies None 9 Ayes, 0 Noes CONSIDERATION OF CALENDAR Unfinished Business NONE CITIZEN S COMMENTS Limited To Three (3) Minutes (Continuation if needed) Track 1, 33:28 a. items that are not scheduled for public hearing continuation. Donna Gardino, resident of the borough and FMATS Coordinator, spoke in support of Resolution No. 2016-09 and offered to answer questions from the Assembly. CONSIDERATION OF CALENDAR New Business Resolutions a. RESOLUTION NO. 2016-09. A Resolution In Support Of Fairbanks Metropolitan Area Transportation Systems Complete Streets Policy. (Sponsor: Mayor Kassel) Track 1, 39:57 Clerk s Note: This item was removed from the consent agenda. LAWRENCE, Seconded by HUTCHISON moved to approve. VOTE ON MOTION TO ADOPT RESOLUTION NO. 2016-09. Hutchison, Golub, Sattley, Quist, Lawrence, Cooper, Dodge, Davies Roberts 8 Ayes, 1 Noes Regular Assembly Meeting Minutes Page 11
CONSIDERATION OF CALENDAR New Business Resolutions continued b. RESOLUTION NO. 2016-10. A Resolution Supporting The Reauthorization Of The Alaska Commission On Aging. (Sponsor: Mayor Kassel) moved to approve. c. RESOLUTION NO. 2016-11. A Resolution Adopting The Substance Abuse Testing Of Safety Sensitive Employees Policy. (Sponsor: Mayor Kassel) moved to approve. CONSIDERATION OF CALENDAR New Business Ordinances To Be Referred To Committees Or Commissions a. ORDINANCE NO. 2016-12. An Ordinance Amending Title 18 To Allow A Deviation Of 10% To Required Yards And Lot Area. (Sponsor: Assemblymember Roberts) Without objection the measure was referred, read and approved by title only. moved to refer to the Planning Commission with recommendation due back no later than April 4, 2016. b. ORDINANCE NO. 2016-13. An Ordinance Amending Title 18 To Exempt Fences, Retaining Walls, Signs, Transit Amenities, Street Furniture, Transportation- Related Infrastructure, And Public Bicycle Racks And Shelters From The Setback Requirements With Delineated Standards And Adding And Amending Related Definitions. (Sponsor: Mayor Kassel) Regular Assembly Meeting Minutes Page 12
CONSIDERATION OF CALENDAR New Business Ordinances To Be Referred To Committees Or Commissions continued Without objection the measure was referred, read and approved by title only. moved to refer to the Planning Commission. CONSIDERATION OF CALENDAR New Business Ordinances To Be Introduced And Advanced To Public Hearing a. ORDINANCE NO. 2015-20-2B. An Ordinance Amending The FY 2015-16 Budget By Reallocating $1,500,000 From The Road Service Revolving Loan Fund To The Service Area Matching Grant Program In The Capital Projects Fund. (Sponsor: Assemblymember Roberts) moved to refer to the Finance Committee on March 3, 2016; Advance March 10, 2016 for Public Hearing. b. ORDINANCE NO. 2015-20-2C. An Ordinance Amending The FY 2015-16 Budget By Appropriating $470,815 From The General Fund Fund Balance To The Carlson Community Activity Center Enterprise Fund For The Purpose Of Transitioning The Facility To Borough Management On July 1, 2016; Authorizing Up To 11.3 Full-Time Equivalent (FTE) Employee Positions Necessary To Manage The Facility; Waiving Title 16 For Funds Necessary Through The First Year Of Operations; And Authorizing The Administration To Set User Fees Related To The Carlson Center. (Sponsor: Mayor Kassel) moved to refer to the Finance Committee on March 3, 2016; Advance March 10, 2016 for Public Hearing. Regular Assembly Meeting Minutes Page 13
CONSIDERATION OF CALENDAR New Business Ordinances To Be Introduced And Advanced To Public Hearing continued c. ORDINANCE NO. 2015-20-2D. An Ordinance Amending The FY 2015-16 Budget By Appropriating $3,500,000 From The Solid Waste Disposal Enterprise Operating Fund Unrestricted Net Position To The Solid Waste Disposal Enterprise Project Fund For A New Solid Waste Heavy Equipment Maintenance Facility. (Sponsor: Mayor Kassel) moved to refer to the Finance Committee on March 3, 2016; Advance March 10, 2016 for Public Hearing. d. ORDINANCE NO. 2015-20-2E. An Ordinance Amending The FY 2015-16 Budget By Appropriating $9,000,000 From The General Fund Fund Balance To The Facilities Maintenance Reserve Fund. (Sponsor: Assemblymember Roberts) moved to refer to the Finance Committee on March 3, 2016; Advance March 10, 2016 for Public Hearing. CITIZEN S COMMENTS Limited To Three (3) Minutes (Continuation if needed) NONE b. Items other than those appearing on the agenda (this is the section to speak on anything Not Scheduled on the agenda). Track 3, 55:24 Regular Assembly Meeting Minutes Page 14
ASSEMBLYMEMBER S COMMENTS Track 55:30 Assembly Schedule for Week of February 29, 2016: Thursday, March 3, 2016 Finance Committee in the Mona Lisa Drexler Assembly Chambers at 5:30 p.m. Committee of the Whole immediately following. Assemblymember Sattley commented it was nice to be back in Fairbanks. Assemblymember Hutchison commented on her participation in the spelling bee in 6 th grade. Mayor Kassel commented on the success of Community Planning s recent marijuana workshops. The feedback from the public was very positive. Assemblymember Davies commented Alaska DOT has made the Chena Ridge Cripple Creek Culvert replacement an official project. ADJOURNMENT There being no further business to come before the Fairbanks North Star Borough Assembly, the meeting was adjourned at 9:06 p.m. APPROVED: March 24, 2016 Regular Assembly Meeting Minutes Page 15