LONGMEADOW PUBLIC SCHOOLS Longmeadow, Massachusetts Approved 6/28/18 Longmeadow School Committee Meeting June 14 2018 Room A15-535 Bliss Road, Longmeadow, MA 01106 1. Call to Order in Open Session At 6:00 pm Superintendent, Dr. Marty O Shea, called the meeting to order and announced the following: Welcome to the Thursday, June 14, 2018 meeting of the Longmeadow School Committee. I call the meeting to order. This meeting is being recorded and aired live by LCTV, as well as, being live streamed on longmeadow.org. It is a legal requirement for anyone else to disclose if they are recording this meeting. Present: Ms. Melanie Rothstein, Ms. Beth Baron, Ms. Stephanie Jasmin, Ms. Kerrin Morrin, Ms. Bronwyn Monahan, Mr. Ryan Kelly Also present: Dr. M. Martin O Shea, Superintendent; Ms. Susan Bertrand, Asst. Superintendent for Learning; Mr. Thomas Mazza, Asst. Superintendent for Finance and Operations; and Ms. Dianne Georgantas, Administrative Assistant. Absent was: Ms. Jess Hutchins, Mr. Brahedesh Sivakumar, Student Representative. Audience 1 2. Pledge of Allegiance The pledge of Allegiance was recited. 3. REORGANIZATION OF SCHOOL COMMITTEE Dr. O Shea welcomed the newest members of the School Committee, Mr. Ryan Kelly and Ms. Bronwyn Monahan. The Superintendent called for a motion for the position of Chair. Ms. Morrin moved, that the School Committee appoint Ms. Beth Baron as Chair of the School Committee for the 2018-2019 year. The motion was seconded by Ms. Jasmin. Discussion: Ms. Jasmin said that she thought Ms. Baron would make an excellent Chair. Call for the vote: Ayes: Ms. Monahan, Ms. Rothstein, Ms. Morrin, Ms. Jasmin and Mr. Kelly. Nays: None. Abstentions: one (1), Ms. Baron. Dr. O Shea turned the meeting over to Ms. Baron for her to Chair the remainder of the meeting. Ms. Baron called for nominations for the position of Vice Chair. 1 June 14, 2018
Ms. Jasmin moved that the School Committee appoint Ms. Kerrin Morrin as Vice Chair of the School Committee for the 2018-2019 year. The motion was seconded by Ms. Rothstein. Discussion: Ms. Jasmin said that Ms. Morrin will make an excellent vice chair. Call for the vote: Ayes: Ms. Monahan, Ms. Rothstein, Ms. Baron, Ms. Jasmin and Mr. Kelly. Nays: None. Abstentions: one (1), Ms. Morrin. School Committee discussed the role of School Committee Clerk. Ms. Rothstein who was the clerk for the past year reviewed the duties and the time commitment for the position. No one seemed to show interest in filling this role at this time. Ms. Baron stated the committee will revisit this later on the agenda. 4. Correspondence The following correspondence was recorded: 5. Approval of Minutes An emailed letter from Dr. Anna Gelinas received on May 20, 2018 regarding the Superintendent s evaluation. A memo from Mr. Donald Jarvis dated June 1, 2018 regarding the Student of The month for May, 2018 at the LPVEC Career and Technical Educational Center (CTEC). Ms. Rothstein moved, seconded by Ms. Morrin, that the School Committee approve the minutes to the April 25, 2018 School Committee meeting as presented. The motion passed unanimously. Ms. Rothstein moved, seconded by Ms. Morrin, that the School Committee approve the minutes to the May 23, 2018 School Committee meeting as presented. The motion passed unanimously. 6. Visitor Comments None. 7. School Committee Announcements and Recognitions Ms. Rothstein thanked Ms. Hutchins for her service and wished her well. Ms. Jasmin echoed those sentiments as did Ms. Morrin and Ms. Baron. They also thanked Mr. Dupere and Ms. Grodsky for their service on the Committee as well. 8. Business with Guests None. 9. Administrative Reports Superintendent Report Dr. O Shea presented the School Committee with his written Superintendent s report. His report highlighted the following topics: o Longmeadow High School Graduation occurred on Sunday, 2 June 14, 2018
10. Sub-Committee Reports June 10 th. Dr. O Shea stated it was a beautiful student Centered event. Congratulations to the Class of 2018. o Busy time Dr. O Shea reported the district is incredibly busy with field days, field trips, step up days, and graduations. He gave a shout out to recycling commission for their influence on recycling activities as the schools are cleaning out at the end of the year. o Longmeadow Excellence in Education Foundation (LEEF) awarded 30 grants to Longmeadow teachers fuel enrichment and innovative undertakings o Senior Citizen Luncheon about 150 seniors attended the event on June 13 th and were entertained by Lyrics. The seniors were impressed with high school dining. o Kindergarten enrollments continue to trend upwards. Dr. O Shea recommends pulling together the finance subcommittee to discuss in more detail as the district may need to add a teacher for kindergarten at Center School. o K-8 Student Handbook Dr. O Shea would like to sit down with the new members to review where we are with the new K-8 Student Handbook. School Committee Chair Report No report Student Representative Report Dr. O Shea reported there are 41 students interested in going on the Puerto Rico humanitarian trip. Other Reports o LPVEC No report. o SEAL - No report. o Food Services Café Services held an employee fair on Tuesday. They will be going through the hiring process. Also a representative met with Administrative Team on Wednesday. They hope to have a food service director named within the next month or so. Finance Sub-Committee The finance sub-committee did not meet. Mr. Mazza reported that he would like to get a meeting scheduled as soon as the new finance sub-committee members are chosen. Policy Sub Committee Ms. Jasmin reported there are two draft policies presented for 1 st reading. The policies will be posted to the district s website for the next 30 days to solicit public input. After that time the policies will be brought back to the Committee for approval. o Policy EFDA Meal Charging Policy o Policy IKFB Graduation Exercises Ms. Jasmin suggested 3 June 14, 2018
11. Ongoing Business an amendment to the policy from what was presented. 12. Meeting Schedule Discussion - The Committee discussed meeting days/times for the 2018-2019 school year. As a point of information, this past school year, School Committee met on 2 nd and 4 th Wednesday of each month, alternating meeting times between evenings at 6:30 pm and 12:00 noon. Ms. Jasmin stated she liked Wednesdays at 6:30 pm. Ms. Morrin voiced concern about conflicts with LPVEC and their meetings on Wednesdays. Ms. Morrin moved to schedule the School Committee meetings on the 2 nd and 4 th Tuesday of each month at 6:30 pm, Ms. Baron seconded the motion. The motion passed with a vote of six (6) in favor and zero (0) opposed. Ms. Morrin moved to change the scheduled June 27 th, 2018 meeting to Thursday, June 28 th at 7:00 pm Ms. Baron seconded the motion. The motion passed with a vote of six (6) in favor and zero (0) opposed. 13. New Business School Nurse School Committees, according to MA General Law, Chapter 71, section 53, appoint School Nurses. Longmeadow High School Principal conducted a search and recommended to Superintendent, Dr. O Shea, a candidate for hire as the School Nurse at Longmeadow High School, Ms. Mary O Neill. Dr. O Shea provided the School Committee with a copy of Ms. O Neill s resume. Ms. Morrin moved, seconded by Mr. Kelly, on the recommendation of the Superintendent, that the School Committee appoint Ms. Mary O Neill as School Nurse for Longmeadow High School beginning for the 2018-2019 school year. Ms. O Neill will be employed under the Longmeadow Education Agreement - Unit C agreement. The motion passed unanimously. Discussion of School Committee Assignments Ms. Baron stated that she would like to alter the make-up of subcommittee so that veteran committee members are serving with new School Committee members. School Committee will need to appoint a member to sign the biweekly payroll warrants, and the accounts payable warrants. As part of the Municipal Modernization Act, The School Committee 4 June 14, 2018
may designate one of its members to review and approve warrants. MASC suggests appointing a backup person in case of a conflict of interest (such as the appointed person receiving a reimbursement on a warrant), or unavailability. Ms. Baron moved, seconded by Ms. Jasmin, that the School Committee designate Ms. Rothstein to review and approve the warrants, and to appoint Mr. Kelly as her backup. Mr. Mazza provided further description. The motion passed unanimously. Ms. Baron moved, seconded by Ms. Rothstein, that the School Committee authorize Ms. Jasmin and appoint Mr. Kelly as her backup to sign payroll sheets for FY2019. The motion passed unanimously. The School Committee is required to vote on who the representatives are for the Lower Pioneer Valley Education Collaborative. Enclosed is the calendar of meetings for next school year. The Board of Governors (Corporation) meets at 6:00 pm and the Board of Directors (Collaborative) meets at 6:30. School Committee will appoint their representatives by way of a vote. Ms. Morrin moved, seconded by Ms. Baron, that the School Committee appoint Mr. Kelly to be the School Committee representative and Ms. Morrin to be his/her alternate to the Lower Pioneer Valley Educational Collaborative Board of Governors (Corporation). The motion passed unanimously. Ms. Morrin moved, seconded by Ms. Baron, that the School Committee appoint Ms. Monahan to be the School Committee representative and Ms. Baron to be his/her alternate to the Lower Pioneer Valley Educational Collaborative Board of Directors (Collaborative). The motion passed unanimously. Subcommittee discussion - Finance sub Ms. Jasmin and Mr. Kelly volunteered to be on the finance sub-committee. Ms. Jasmin recommended that Ms. Baron also be on this sub-committee. Ms. Baron agreed. Dr. O Shea stated that the annual Capital Project List recommendation would be under the finance sub-committee s umbrella as well. Policy Ms. Morrin volunteered to be on Policy sub-committee. Ms. Morrin reviewed the activities of the policy sub-committee. Ms. 5 June 14, 2018
Rothstein volunteered to continue on this sub-committee. Ms. Jasmin suggested to have a new member also on this subcommittee. Ms. Monahan volunteered to fill that role. Evaluation sub-committee This is a new sub-committee for our School Committee. Ms. Monahan, and Mr. Kelly would like to serve on this sub-committee. Ms. Jasmin would like to have the Chair, and Vice Chair on this sub-committee. Ms. Patty Grenier stated that the Chair would have to be on this sub-committee. Ms. Jasmin stated that the addition of this new sub-committee is a result of last year s experiences, and she would like to have the two (2) veteran School Committee members on this sub-committee. She pulled herself out of consideration to fill this role. Mr. Kelly stated that since this is a new sub-committee he would be comfortable to have two (2) new members of the School Committee on this sub-committee. Ms. Monahan agreed with Mr. Kelly, and was unsure why the sub-committee would need two (2) veteran members of the School Committee. Ms. Morrin asked if this would have a piece of their charge be to design an improvement plan for the Superintendent. She stated that past history might be needed then. Ms. Rothstein also stated that she thinks the veteran School Committee members might be better to serve on it since they were part of the experiences which occurred last year. Dr. O Shea stated that this is new and at the end of the day the full Committee would set the direction of the sub-committee. He suggested that the Committee set a list of duties and then appoint members to sit on that sub-committee. Ms. Morrin reaffirmed that she would like to have two (2) veteran members on this sub-committee. Ms. Jasmin stated she is confused over the charge of the sub-committee, and her thought was it would be a bridge between the Committee and the Superintendent. Mr. Kelly said that he works with evaluations in his job and would be very comfortable being part of the evaluation sub-committee. Ms. Baron stated that she is comfortable with Ms. Morrin along with herself and Mr. Kelly since he has a skillset regarding this. Mr. Kelly, Ms. Baron and Mr. Morrin will meet with Dr. O Shea and Dr. Grenier to iron out more of the details and charges of this subcommittee. When the vacancy on the Committee is filled and the new member comes on board Ms. Baron is willing to make some tweaks to these assignments. 6 June 14, 2018
Task Ceiling Ms. Jasmin volunteered. The other person will be appointed when the 7 th member of the School Committee is appointed. Negotiations Ms. Baron will finish up on this. This is a negotiations year. Dr. O Shea stated they are hoping to finish up the other bargaining agreements later this summer or possibly into September. Mr. Kelly is interested in filling in and participate. The Committee decided to have Ms. Baron finish up, and Mr. Kelly will attend and participate as well. Task Force High school Start Time Dr. O Shea anticipates this sub-committee will carry forward to the 2019-2020 year. Ms. Monahan expressed her interest as she has done some research on the subject and is a high school level teacher. Middle School Working Group Dr. O Shea stated that the Middle School Working Group would not need to meet unless we receive a positive response from the MSBA. In that case the district may be looking to establish a School Building Committee. Ms. Morrin moved that the School Committee appoint Ms. Jasmin as Clerk of the School Committee for the 2018-2019 year. The motion was seconded by Ms. Baron. Discussion: Ms. Rothstein reviewed what the clerk s position is and how much time is involved for serving in this position. Call for the vote: The motion passed unanimously. SEAL Ms. Jasmin suggested someone from School Committee should reach out to the president of SEAL to see what is most beneficial to them. Ms. Morrin suggested that the School Committee representative be more of point person, less formal than being expected to attend all those meetings. The representative would have contact with the president of the PTOs/PACs and SEAL and report back to the Committee. Ms. Rothstein will be Longmeadow High School point person; Ms. Monahan will be Blueberry Hill School point person; Ms. Morrin will be Center School point person; Ms. Jasmin will be Wolf Swamp Road School point person; Mr. Kelly will be Glenbrook Middle School point person; Ms. Baron will be Williams Middle School point person; Ms. Morrin will be the Special Education Alliance Longmeadow (SEAL) point person. 7 June 14, 2018
METCO Liaison Ms. Jasmin will continue in this role. Wellness Committee Ms. Jasmin stated that she would like to be part of the Wellness Team (W-Team) as the liaison and the Wellness Committee which is required by law and will look at our policy for potential revisions. Discussion of School Committee vacancy Ms. Hutchins has submitted a letter of resignation to the Town Clerk with the effective date of her resignation being Friday, June 15 th. School Committee was provided the School Committee policies BBBC School Committee Resignation and BBBE, Unexpired Term Fulfillment, for your information. Dr. O Shea reviewed the process and stated the Select Board will have this on their agenda for Monday, June 18 th at 7:00 pm. He suggested School Committee representation may be helpful during the Select Board s meeting on Monday. Ms. Baron stated she will be present. July 2 nd and July 16 th are currently posted Select Board meeting dates. School Committee may also come up with summer meeting dates. School Committee suggested to set up a Doodle Poll to get potential meeting dates. The Committee would like to meet once in August and once in July with keeping in mind not to have the first meeting the night before the first day of school. School Committee is concerned about when the vacancy is posted and when they will be able to get together with the select Board given the beginning summer vacations is upon us. Ms. Baron will meet with Dr, O Shea, Mr. Stephen Crane and the new Chair of the Select Board to discuss how the vacancy will be filled. 14. Executive Session There was an executive session planned for this meeting. At 8:23 pm Ms. Baron moved, seconded by Ms. Jasmin, that the School Committee meet in executive session pursuant to M.G.L. c. 30A 21(a) purpose (2) to conduct a strategy session in preparation with collective bargaining with Unit B, C, D, E, F, and H; (7) consideration of release of executive session minutes from previous meetings; and purpose NOT to reconvene into open session. This motion required a roll call vote. Ayes: Ms. Monahan, Ms. Rothstein, Ms. Baron, Ms. Morrin, Ms. Jasmin and Mr. Kelly. Nays: None. 15. Adjournment 8 June 14, 2018
List of documents reviewed or considered during the meeting Agenda for 6/14/2018 Annotated agenda for 6/14/18 Superintendent s Report 6/14/18 Draft minutes 5/23/18 Draft Meal Charging Policy EFDA Draft Graduation Exercises policy IKFB LPS Calendar 2018-2019 School Nurse resume Mary O Neill Policy BBBC School Committee Member Resignation Draft notification letter to Select Board on member resignation Policy BBBE Unexpired Term Fulfillment School Committee Vacancy Procedure Revision 4 September 2011 LPS School Committee Subcommittees 2017-2018 Correspondence 5/20/2018 Anna Gelinas Correspondence 6/1/2018 CTEC Donald Jarvis Information Only CTEC 2018 Graduates Information Only FY18 School Lunch warrant 6/1/2018 Information Only FY18 General Fund warrant 6/1/2018 9 June 14, 2018