AGENDA FOR THE REGULAR MEETING OF THE PINELLAS PLANNING COUNCIL 1:00 PM* WEDNESDAY, SEPTEMBER 9, 2015 5TH FLOOR, PINELLAS COUNTY COURTHOUSE BOARD ASSEMBLY ROOM 315 COURT STREET, CLEARWATER, FL 33756 *Please note that the Pinellas County Metropolitan Planning Organization (MPO) and Pinellas Planning Council (PPC) will include the same membership, but with the MPO working through their agenda items first, followed by the PPC items The MPO portion of the meeting will begin at 1:00 pm PPC public hearings will begin at 3:00 pm, or thereafter as the agenda permits I CALL TO ORDER OF THE PPC II III IV CONSENT AGENDA A Minutes of the June 10, 2015 Meeting B Minutes of the July 8, 2015 Meeting C Financial Statements for July and August 2015 D CPA Actions for July and August 2015 E Annexation Reports for July and August 2015 F Preliminary Agenda for October 2015 G Correspondence and PAC Agenda Action Sheet (Draft) PUBLIC HEARINGS To begin at 3:00 PM or as soon thereafter as agenda permits A Public Hearing Format Announcement and Oath B Amendments to the Countywide Future Land Use Plan Subthreshold Amendments 1 Case CW 15-13 City of St Petersburg Withdrawn 2 Case CW 15-14 City of Oldsmar Regular Amendments 3 Case CW 15-15 Pinellas County REPORTS/OTHER ACTION A Countywide Plan Update Status Report V EXECUTIVE DIRECTOR ITEMS A Communications Strategy and Branding/Communications Consultant Contract B Verbal Reports VI VII OTHER COUNCIL BUSINESS A Chairman/Member Items ADJOURNMENT
Persons are advised that, if they decide to appeal any decision made at this meeting/hearing, they will need a record of the proceedings and, for such purpose, they may need to ensure that a verbatim record of the proceedings is made, which record includes testimony and evidence upon which the appeal is to be based If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance Within two (2) working days of your receipt of this notice, please contact the Office of Human Rights, 400 S Ft Harrison Avenue, Suite 500, Clearwater, FL 33756 Telephone 727-464- 4062 (V/TDD) For more information concerning the Pinellas Planning Council and the countywide planning process, see the PPC website at wwwpinellasplanningcouncilorg, call 727-464-8250, or write to: Pinellas Planning Council, 310 Court Street, Clearwater, FL 33756-5137 Items covered under this agenda may also be viewed on the PPC website listed above This meeting is scheduled to be aired live and replayed in Pinellas County on Bright House channel 637, WOW channel 18 and Verizon channel 44 If you have Bright House Cable, you must have digital cable to access channel 637 If you do not have digital cable and want to watch your government television station, please call Bright House Customer Service at 727-329-5020 for more information You can also watch PCC TV (formerly Pinellas 18) live on the Internet or view archived videos at: wwwpinellascountyorg/media H:\USERS\PAC, PPC, & CPA\02 PPC\Agendas and Action Sheets\Agendas 2015\Agenda 08 Sept 9docx
PPC Meeting September 9, 2015 Agenda Item I Call to Order I RECOMMENDATION Council proceed as outlined below II BACKGROUND Call to Order of the Pinellas Planning Council H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\01 I A Call To Order - Septdocx
PPC Meeting September 9, 2015 Agenda Item IIA-G Consent Agenda I RECOMMENDATION Council approve Consent Agenda Items A through G II BACKGROUND It is approved Council procedure to place routine items under the Consent Agenda for approval with no discussion The Consent Agenda has been expanded to include those routine report items identified below If an item requires discussion, that item may be removed from the Consent Agenda at the request of any member of the Council, discussed, and acted upon separately The Consent Agenda includes the following: A Minutes of the June 10, 2015 Meeting B Minutes of the July 8, 2015 Meeting C Financial Statements for July and August 2015 D Countywide Planning Authority (CPA) Actions for July and August 2015 E Annexation Reports for July and August 2015 F Preliminary Agenda for October 2015 G Correspondence and PAC Agenda Action Sheet (Draft) PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\02 II A-G Consent Agenda - Septdocx
PPC Meeting September 9, 2015 Consent Agenda Item IIA June 10, 2015 Minutes I RECOMMENDATION Council approve minutes of the June 10, 2015 meeting II BACKGROUND Council minutes from the June 10, 2015 meeting are attached for your approval PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\03 II A Consent A Minutes - Septdocx
MINUTES OF THE MEETING OF THE PINELLAS PLANNING COUNCIL June 10, 2015 The Pinellas Planning Council (PPC) met in regular session in the County Commission Assembly Room, Pinellas County Courthouse, 315 Court Street, Clearwater, Florida, at 2:52 PM with the following members present: Jim Kennedy, Chairman, City of St Petersburg Councilmember John Morroni, Vice-Chairman, Pinellas County Commissioner Joanne Cookie Kennedy, Secretary, City of Indian Rocks Beach Commissioner Representing Beach Communities Doreen Hock-DiPolito, Treasurer, City of Clearwater Councilmember Sandra Bradbury, City of Pinellas Park Mayor Cliff Merz, City of Safety Harbor Commissioner Representing Oldsmar, Safety Harbor, and Tarpon Springs Kevin Piccarreto, Town of Belleair Deputy Mayor Representing Inland Communities Darden Rice, City of St Petersburg Councilmember Karen Williams Seel, Pinellas County Commissioner Michael Smith, City of Largo Commissioner John Tornga, City of Dunedin Commissioner Not Present: Dave Eggers, Pinellas County Commissioner Julie Ward Bujalski, City of Dunedin Mayor Representing Pinellas Suncoast Transit Authority (PSTA) Also Present: Michael C Crawford, Interim Executive Director, PPC Linda A Fisher, PPC Staff Tina M Jablon, PPC Staff Michael D Schoderbock, PPC Staff MPO Interim Executive Director Sarah Ward Chelsea D Hardy, Assistant County Attorney Other interested individuals Lynn M Abbott Board Reporter, Deputy Clerk 1
June 10, 2015 I CALL TO ORDER A Identification of Members Present AGENDA II III IV CONSENT AGENDA A Minutes of the April 8, 2015 Meeting B Minutes of the May 13, 2015 Meeting C Financial Statement for May 2015 D CPA Actions for June 2015 E Annexation Report for May 2015 F Preliminary July 2015 Agenda G Correspondence and PAC Agenda Action Sheet (Draft) PUBLIC HEARINGS To begin at 3:00 PM or as soon thereafter as agenda permits A Public Hearing Format Announcement and Oath B Amendments to the Countywide Future Land Use Plan Subthreshold Amendments None Regular Amendments None C Substantive Plan Change CW 06-12 (SAP Change No 3-2015) City of Dunedin REPORTS/OTHER ACTION A Countywide Plan Update Status Report B Countywide Plan Map Adjustment Official Acceptance V EXECUTIVE DIRECTOR ITEMS A Annual and Five-Year Work Program FY 16-20 - Draft B Annual Budget and Millage Rate for FY 16 - Draft C Verbal Reports VI VII OTHER COUNCIL BUSINESS A Chairman/Member Items B Cancellation of August PPC Meeting ADJOURNMENT CALL TO ORDER Chairman Kennedy called the meeting to order at 2:52 PM and welcomed those in attendance 2
June 10, 2015 CONSENT AGENDA APPROVED Chairman Kennedy presented the Consent Agenda items as follows: A Minutes of the April 8, 2015 Meeting B Minutes of the May 13, 2015 Meeting C Financial Statement for May 2015 D CPA Actions for June 2015 E Annexation Report for May 2015 F Preliminary July 2015 Agenda G Correspondence and PAC Agenda Action Sheet (Draft) Commissioner Morroni moved, seconded by Councilmember Hock-DiPolito and carried, that the Consent Agenda items be approved (Vote 11 0) PUBLIC HEARINGS A Public Hearing Format Announcement and Oath - None B Amendments to the Countywide Future Land Use Plan SUBTHRESHOLD AMENDMENTS - None REGULAR AMENDMENTS - None C PUBLIC HEARING: SUBSTANTIVE PLAN CHANGE CW 06-12 (SAP CHANGE NO 3-2015) CITY OF DUNEDIN WITHDRAWN Chairman Kennedy announced that Case CW 06-12 has been withdrawn REPORTS AND OTHER ACTION A Countywide Plan Update Status Report - Received Mr Crawford indicated that the Board of County Commissioners (BCC) authorized a public hearing on the Countywide Plan Update to be held July 21, 2015, with the final hearing to be held on August 4; whereupon, Commissioner Morroni requested that a public presentation be given on July 21 and a condensed presentation on August 4 3
June 10, 2015 B Countywide Plan Map Adjustment MAP ADJUSTMENT FOR THE CITY OF OLDSMAR APPROVED/ACCEPTED Mr Crawford indicated that the City of Oldsmar has submitted a Countywide Plan Map adjustment regarding a portion of a parcel of land owned by the Florida Department of Transportation; that the adjustment is consistent with the Countywide Rules based on the property having been developed as a stormwater management area for State Road 580; and that the adjustment changes the land use designation from Commercial General to Preservation re 02 acre of the boundary Deputy Mayor Piccareto moved, seconded by Commissioner Merz and carried, that the minor plan adjustment be accepted (Vote 11 0) EXECUTIVE DIRECTOR ITEMS A Annual and Five-Year Work Programs - Drafts - Received/Discussed Referring to the Annual Work Program for Fiscal Year 2016 and the Five-Year Work Program for Fiscal Years 2015 through 2020, Mr Crawford indicated that no changes have been made to the Annual Work Program since the Council reviewed it in April; that this is the first opportunity the Council has had to review the update of the Five-Year Work Program; and that the Work Programs will be brought back to the Council for final approval in July Mr Crawford related that once the update of the Countywide Plan is complete, staff will be assisting local governments, the Metropolitan Planning Organization (MPO), and the Pinellas Suncoast Transit Authority (PSTA) to administer the new Countywide Plan, as outlined in the Work Programs; and will identify and prioritize Plan provisions that meet the objectives of the 2014 Economic Innovation and Leadership Symposium, noting that the symposium was well received, and the PPC and County staff are working together to plan another one B Annual Budget and Millage Rate for Fiscal Year 2016 - Draft Received/Discussed Mr Crawford reviewed the proposed Annual Budget and Millage Rate for Fiscal Year 2016, and discussed the changes made since the Council reviewed it in April He commented that the tax revenues have increased to 63 percent, up from 45 percent, due to an increase in property values; and that for the first time in a long time, the budget plan is within $23,000 of expenditures He distributed an informational budget and related that it shows a side-by-side list of expenditures of the MPO and the PPC; that the MPO budget expenditures will be paid by the PPC, and the MPO will reimburse the PPC; and that the MPO grant funding figure of $2,665,000 4
June 10, 2015 will likely change within the month as the Department of Transportation has not yet finalized the numbers; whereupon, he stated that the budget will be brought before the Board in July for final approval In response to query by Mayor Bradbury regarding the fund balance, or reserves, Mr Crawford indicated that the fund balance has dropped to about 10 percent, mostly due to actions taken during the recession, and suggested that the reserves should be replenished Discussion ensued wherein Commissioner Morroni commented that the County uses a 15 percent base; whereupon, Chairman Kennedy pointed out that the funding reserves helped the PPC to continue to operate during the recession when the tax revenues were down In response to an observation by Commission Seel that the Contractual Support Services line item is much higher, MPO Interim Executive Director Sarah Ward indicated that $560,000 is dedicated to contractual support services, and includes recurring contracts such as the Crash Data Management System and the $80,000 provided to the PSTA She reported that the budget for next year includes funds received from the Department of Transportation (DOT) Surface Transportation Program, which will be brought forward to the MPO Board next month as an amendment to the Unified Planning Work Program, and discussed how those funds will be used She pointed out that the $830,000 in reserves for the MPO does not take into account the outstanding obligation to Pinellas County for the September to December personnel costs of $300,000, which the County covered until the agreement was in place with the PPC; whereupon, she indicated that more details regarding the MPO line items will be provided in July Thereupon, Chairman Kennedy indicated that even though the budget represents a unified MPO/PPC Board, the MPO is a federally established entity, the PPC is a state-established entity, and each entity continues to exist with their own separate, independently audited books; that the MPO is not required to submit a budget to the BCC; and that the PPC will submit a combined budget to the County Commission, showing some tax savings for the citizens; whereupon, he confirmed that the 0160 millage rate is the same as last year C Verbal Reports There will be no Map Amendments in July; the budget will be the only public hearing item The August meeting has been cancelled A presentation regarding economic development potential in the Mixed Use category will be on the July agenda Downloading issues have been resolved, smaller documents seem to work better 5
June 10, 2015 OTHER COUNCIL BUSINESS Chairman/Member Items 1 Mayors Conference Mayor Bradbury indicated that many comments were heard at the Mayors Conference about how well Commissioner Cookie Kennedy represents the Beach communities, and praising her for coming out and providing updates on present and future activities and projects 2 Mixed Use Presentation July Council Meeting Commissioner Cookie Kennedy related that she is looking forward to participating in the Mixed- Use presentation that will be featured at the Council meeting next month ADJOURNMENT There being no further business, the meeting was adjourned at 3:16 PM Chairman 6
PPC Meeting September 9, 2015 Consent Agenda Item IIB July 8, 2015 Minutes I RECOMMENDATION Council approve minutes of the July 8, 2015 meeting II BACKGROUND Council minutes from the July 8, 2015 meeting are attached for your approval PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\04 II B Consent B Minutes - Septdocx
MINUTES OF THE MEETING OF THE PINELLAS PLANNING COUNCIL July 8, 2015 The Pinellas Planning Council (PPC) met in regular session in the County Commission Assembly Room, Pinellas County Courthouse, 315 Court Street, Clearwater, Florida, at 2:50 PM with the following members present: Jim Kennedy, Chairman, City of St Petersburg Councilmember John Morroni, Vice-Chairman, Pinellas County Commissioner Joanne Cookie Kennedy, Secretary, City of Indian Rocks Beach Commissioner Representing Beach Communities Doreen Hock-DiPolito, Treasurer, City of Clearwater Councilmember Sandra Bradbury, City of Pinellas Park Mayor Julie Ward Bujalski, City of Dunedin Mayor Representing Pinellas Suncoast Transit Authority (PSTA) Dave Eggers, Pinellas County Commissioner Cliff Merz, City of Safety Harbor Commissioner Representing Oldsmar, Safety Harbor, and Tarpon Springs Kevin Piccarreto, Town of Belleair Deputy Mayor Representing Inland Communities Darden Rice, City of St Petersburg Councilmember John Tornga, City of Dunedin Commissioner Karen Williams Seel, Pinellas County Commissioner (Late Arrival) Not Present: Michael Smith, City of Largo Commissioner Also Present: Whit Blanton, Executive Director, PPC Michael C Crawford, Planning Division Manager, PPC Linda A Fisher, Principal Planner, PPC Tina M Jablon, Administrative Secretary, PPC Chelsea D Hardy, Assistant County Attorney Other interested individuals Christopher Bartlett, Board Reporter, Deputy Clerk 1
July 8, 2015 AGENDA I CALL TO ORDER II III IV CONSENT AGENDA A Minutes of the June 10, 2015 Meeting (To be provided at the September meeting) B Financial Statement for June 2015 C CPA Actions for July 2015 (To be provided at the September meeting) D Annexation Report for June 2015 E Preliminary Agenda for September 2015 F Correspondence and PAC Agenda Action Sheet (Draft) PUBLIC HEARINGS To begin at 3:00 PM or as soon thereafter as agenda permits A Public Hearing Format Announcement and Oath B Amendments to the Countywide Future Land Use Plan Subthreshold Amendments None Regular Amendments None REPORTS/OTHER ACTION A Mixed Use Presentation B Countywide Plan Update Status Report C Renewal of Audit Services V EXECUTIVE DIRECTOR ITEMS A Annual Budget and Millage Rate for Fiscal Year 2016 Final Draft B Annual and Five-Year Work Program Fiscal Years 2016-2020 Final Draft C Verbal Reports VI VII OTHER COUNCIL BUSINESS A Chairman/Member Items ADJOURNMENT CALL TO ORDER Chairman Kennedy called the meeting to order at 2:50 PM and welcomed those in attendance 2
July 8, 2015 CONSENT AGENDA APPROVED Chairman Kennedy presented the Consent Agenda items, as follows: A Minutes of the June 10, 2015 Meeting (To be provided at the September meeting) B Financial Statement for June 2015 C CPA Actions for July 2015 (To be provided at the September meeting) D Annexation Report for June 2015 E Preliminary Agenda for September 2015 F Correspondence and PAC Agenda Action Sheet (Draft) Mayor Bradbury moved, seconded by Councilmember Hock-DiPolito and carried, that Consent Agenda Items A through F be approved (Vote 11 0) PUBLIC HEARINGS - NONE REPORTS AND OTHER ACTION A Mixed Use Presentation Commissioner Cookie Kennedy discussed the economic viability of merging mixed-use development or redevelopment with support for small business and stated that it is a proven model which is gaining traction again; that new incentives should be created in support of the mixed-use small business concept; and that the concept will unite individuals, bankers, investors, business owners, and other stakeholders to create smart growth opportunities in county neighborhoods Mr Crawford introduced a PowerPoint presentation titled Trends and Values of Mixed Use Development and Community Design, a copy of which has been filed and made a part of the record, and presented background information on taxable values of the six main land uses in Pinellas County while providing examples of recent projects that were generating up to $28,000 per acre in tax revenue each year Comparing those values to additional projects from mixed-use land uses, he noted that a significant increase in taxable value was attained in mixed-use projects, which were generating as much as $600,000 in tax revenue per acre per year 3
July 8, 2015 * * * * Commissioner Seel entered the meeting at 2:59 PM * * * * Referring to the presentation, Professor Trent Green, Architecture and Urban Design, University of South Florida, discussed infill types of mixed-use development, and noted that, for decades, development in Pinellas County has separated residential from commercial, but neighborhood scale mixed-use has great potential to reduce car travel, promote walkability, encourage small business ownership, and maximize existing infrastructure He related that there are two types of mixed-use development, horizontal and vertical; that vertical mixed-use is what is recommended for Pinellas County; that it is consistent with both the Countywide Plan and Pinellas By Design; and that, in Florida and around the country, mixed-use development has helped to stabilize neighborhoods Mr Blanton noted that Pinellas County does not have an abundance of mixed-use development in general, and virtually none at PSTA transfer locations; that there is a great opportunity to add small-scale neighborhood commercial services at these locations; and that options are currently being discussed with the PSTA He related that market support for mixed-use development is lacking; and that educating and talking with the development community and lenders would help improve their support for such projects Regarding the need for technical assistance provided by the PPC, Mr Blanton stated that the PPC can take the lead in helping to guide local governments and provide the right information to enable their active support of mixed-use development; that some examples of coordinating transportation dollars to support mixed-use development include adopting a complete streets policy and allocating dollars for project design and infrastructure; and that Pinellas County has the potential of being the most accessible county in Florida, which would enhance its economic vitality and livability Concluding the presentation, Commissioner Kennedy related that she has had success as a small business owner in a mixed-use building; and that mixed-use development will attract people to communities where one can live, work, and play; whereupon, responding to query by Chairman Kennedy, she introduced several members of the audience representing municipalities and the local development community who are in support of mixed-use development in Pinellas County 4
July 8, 2015 Discussion ensued, and Mayor Bradbury stated that Pinellas Park has been utilizing mixed-use in its Community Redevelopment Area She indicated that she supports low-rise development, but a balance must be maintained between increasing density and maintaining a high quality of life, noting that the county is already the most densely populated in Florida Commissioner Merz concurred, and stated that the key to success is to involve the community as early as possible; whereupon, Chairman Kennedy noted that the intent is for the PPC to provide tools and information to the local municipalities, but not to enforce or impose anything upon them Mayor Bujalski related that offering incentives to developers has been successful in encouraging mixed-use development in Dunedin; and that free or reduced-cost technical assistance from the County would be of great value to the local municipalities Referring to the risk factor as a critical barrier to mixed-use development, Mr Blanton stated that reducing up-front costs and time could be ways the County could minimize risk for the developers, and discussion ensued Thereupon, the Chairman thanked Commissioner Kennedy, Mr Crawford, and Professor Green for their presentation B Countywide Plan Update Status Report Ms Fisher reported that the draft Countywide Plan documents have been updated with additional minor corrections to Article IV and Appendix A She indicated that certain language in Article IV was initially thought to be unused and was therefore deleted, but has been restored as the City of Largo continues to rely on its wording; and that Appendix A has been updated to include two existing Developments of Regional Impact and additional nomenclature used by the City of St Petersburg Responding to query by Mayor Bradbury, Ms Fisher clarified that the list recognizes the existing activity centers on the Countywide Plan Map and does not change their administration, and Mr Crawford concurred Mr Blanton indicated that staff continues to identify opportunities to expedite the development process, and additional language will be presented at the July 21 public hearing; and that staff will continue to evaluate the new provisions and make recommendations for any proposed tweaks 18 months after adoption of Plan Commissioner Merz requested that the members be notified of any last-minute changes prior to July 21, and discussion ensued 5
July 8, 2015 Chairman Kennedy indicated that the PPC recommendation will go to the County Commission with the requested adjustments in place, and the Commissioners can make modifications as they see fit; and following further discussion, he thanked Commissioner Merz for sharing his concerns * * * * Commissioner Seel left the meeting at 4:02 PM * * * * C Renewal of Audit Services Mr Blanton related that the PPC has received audit services in the past from CliftonLarsonAllen LLP; that staff is confident in the firm s abilities; that the current service contract is up for renewal at a cost of $14,000 for the Fiscal Year 2015 audit; and that staff is asking for approval of that renewal Mr Blanton noted that the MPO and PPC currently utilize separate auditing firms, but he would like to have one firm handle the unified agency in the coming years; whereupon, Chairman Kennedy clarified that the organizations will continue to report their finances separately, and Mr Blanton concurred Commissioner Morroni moved, seconded by Councilmember Hock-DiPolito and carried, that the renewal agreement with CliftonLarsonAllen LLP be approved (Vote 11 0) EXECUTIVE DIRECTOR ITEMS A Annual Budget and Millage Rate for Fiscal Year 2016 Final Draft Mr Crawford presented the final draft of the Annual Budget and Millage Rate for Fiscal Year 2016, noting that the agenda package contains a proposed resolution approving the budget for transmittal to the BCC for consideration in July and September; that line-item expenditures and income are included in the budget book provided; and that a comparison of the MPO and PPC budgets is provided for informational purposes only He noted that an increase in tax values will result in an additional $965,000 in revenue; that expenditures have been reduced by $40,000; and 6
July 8, 2015 that the unification of the MPO and PPC is reflected in several of the budget categories including rent, intergovernmental services, salaries, and benefits Referring to the millage rate, Mr Crawford related that it will remain at 00160 for at least one more year; that, when revenues fall short of expenditures, the fund balance is used to cover any shortfall, which in previous years has been as much as $300,000; and that this year s budget will only require $29,000 from the fund balance Mr Blanton stated that the proposed budget will accommodate some of the new initiatives of the unified organization, including contractual support services, reference and education, and reducing the reliance on outside consultants where it makes sense; whereupon, Chairman Kennedy noted that while the millage rate remains the same, property values are rising which provides additional tax revenue; and that reducing what is needed from the fund balance is the first step in achieving stability Thereupon, Deputy Mayor Piccarreto moved, seconded by Mayor Bradbury and carried, that Resolution No 15-3 with Exhibit A be adopted approving the Annual Budget and Millage Rate for Fiscal Year 2016 and authorizing its transmittal to the BCC (Vote 11 0) B Annual and Five-Year Work Program Fiscal Years 2016-2020 Final Draft Mr Blanton summarized the Five-Year Work Program and stated that key tasks relate to implementation of the updated Countywide Plan, providing technical assistance for local municipalities, and laying the foundation for an 18-month evaluation of the Plan once it is adopted Thereupon, Mayor Bujalski moved, seconded by Councilmember Rice and carried, that the final draft of the Annual and Five-Year Work Program for Fiscal Years 2016-2020 be approved (Vote 11 0) C Verbal Reports Mr Blanton briefly discussed the partnership between the PPC and local governments, relating that the PPC staff will continue to define the agency s role and mission, and further integrate transportation and land use issues 7
July 8, 2015 OTHER COUNCIL BUSINESS Chairman/Member Items The members welcomed Mr Blanton and thanked Mr Crawford and Ms Ward for their outstanding work as interim directors over the years ADJOURNMENT There being no further business, the meeting was adjourned at 4:16 PM Chairman 8
PPC Meeting September 9, 2015 Consent Agenda Item IIC Financial Statements July & August 2015 I RECOMMENDATION Council approve the financial statements for July and August 2015 II BACKGROUND The July 2015 financial statement is attached for your approval The August 2015 financial statement will be provided in the Council back up materials PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\05 II C Consent C Financial Statement - Septdocx
PINELLAS PLANNING COUNCIL JULY 2015 FINANCIAL REPORT SUMMARY: June, 2015 Balance 662,772 July, 2015 Revenues 623 July, 2015 Expenditures (111,172) 552,223 Accrual Entries: Accounts Receivable 100,433 Accounts Payable 5,504 Accrued Expenses 51,638 Total Accruals 157,576 709,799 Operating Account Balance 612,987 Payroll (389) Petty Cash 100 Investment Pool 97,100 709,799 REVENUES JULY, 2015 YEAR-TO-DATE BUDGET BALANCE % OF BUDGET Interest 67 470 1,150 680 4088% Tax Revenue 556 913,422 954,400 40,978 9571% Other Income - 6,628 15,000 8,372 4419% TOTALS 623 920,521 2,147,510 41,657 4286% EXPENDITURES JULY, 2015 YEAR-TO-DATE BUDGET BALANCE % OF BUDGET Salaries & Wages 77,430 363,887 1,044,740 680,853 3483% FICA & Benefits 19,879 154,744 449,260 294,516 3444% Contractual Support Services 1,814 54,028 95,000 40,972 5687% Legal Services - - 5,000 5,000 000% Rent 7,024 35,185 43,000 7,815 8183% Equip & Furn 1,158 18,605 25,000 6,395 7442% Telephone 241 2,179 4,000 1,821 5447% Mail 53 1,325 4,000 2,675 3312% Advertising Notice 1,138 13,812 30,000 16,188 4604% Printing/Reproduction 1,114 4,132 17,000 12,868 2430% Office Supplies 287 2,289 9,000 6,711 2544% Property Appraiser/Tax Collector 11 26,800 38,000 11,200 7053% Risk Management 207 2,067 2,000 (67) 10333% Travel 229 2,808 9,000 6,192 3120% Fleet O&M - - 1,000 1,000 000% Reference & Education 395 2,651 5,000 2,350 5301% Audit - 13,390 15,000 1,610 8927% Administrative Hearings - - 4,000 4,000 000% Council Activities - 243 2,000 1,757 1214% Contingency 192 2,334 3,000 666 7780% TOTALS 111,172 $ 700,477 $ 1,805,000 1,104,523 3881%
PPC Meeting September 9, 2015 Consent Agenda Item IID CPA Actions July & August 2015 I RECOMMENDATION Council receive report on CPA actions and discuss as appropriate (information only no action required) II BACKGROUND This information is presented in order to better and more systematically apprise the Council of final action by the Board of County Commissioners/Countywide Planning Authority on matters that have been considered by the Council At its July 21, 2015 meeting, the CPA took the following actions: PUBLIC HEARINGS Substantive Plan Change: Case CW 06-12 (SAP Change No 3-2015) Dunedin The Board accepted the City of Dunedin s request to withdraw Case CW 06-12 (SAP Change No 3-2015) One-Time Repeal and Replacement of the Countywide Plan: The Board held the first of two public hearings REGULAR AGENDA Countywide Plan Map Adjustments Official Acceptance The Board approved that the Boundary Adjustment be Officially Accepted (vote 7-0) At its August 4, 2015 meeting, the CPA took the following actions: PUBLIC HEARINGS One-Time Repeal and Replacement of the Countywide Plan: The Board held the second of two public hearings The Board approved the one-time repeal and replacement of the Countywide Plan and adopted Ordinance 15-30 (vote 6-0) H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\06 II D Consent D CPA Actions Report - Septdocx
PPC Meeting September 9, 2015 Consent Agenda Item IIE Annexation Report July & August 2015 I RECOMMENDATION Council review and discuss as appropriate (information only no action required) II BACKGROUND This report provides a tabulation of voluntary annexations received for the months of July and August, 2015 The Planning Council received 85 voluntary annexation petitions in July and three in August from the cities of Clearwater, Kenneth City, Largo, Oldsmar, Pinellas Park, and Seminole The proposed 501 acres of annexations contain one commercial use, one institutional use, two industrial uses, 85 residential uses and one vacant parcel; and total approximately $81 million in taxable value, with total Municipal Service Taxing Unit tax revenues of approximately $16,821 (using Fiscal Year 2015 tax rate of 20857 mills) An estimated total of 157 residents will be affected by a change in jurisdiction Eighty-four annexed parcels will reduce enclaves by 379 acres and an 111 acre enclave will be eliminated Table 1 describes the voluntary annexation petition received for the months of July and August 2015, including when the Planning Council staff received the petition, the name of the annexing municipality, and the acreage, taxable value, estimated population affected, and property use of the annexation Table 2 provides a cumulative log of all voluntary annexations reviewed during Fiscal Year 2015, by municipality PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\07 II E Consent E Annexation Report - Septdocx
SUBJECT: Annexation Report July and August 2015 Date Received TABLE 1 VOLUNTARY ANNEXATION LOG JULY AND AUGUST 2015 Case Number (Local Case Number) Municipality Number of Acres Taxable Value 1 Estimated Population 2 Property Use 7/14/15 VA15-34 (AX15-15) Pinellas Park 17 $775,000 0 Industrial 7/14/15 VA15-35 (ANX15-07018) Clearwater 02 44,249 2 Residential 7/14/15 VA15-36 (ANX15-07019) Clearwater 04 181,838 4 Residential 7/14/15 VA15-37 (ANX15-07020) Clearwater 178 2,131,746 0 Institutional 7/14/15 VA15-38 (Multiple) Largo 166 4,079,397 135 Residential 7/16/15 VA15-39 (2015-636) Kenneth City 04 75,862 0 Commercial 7/17/15 VA15-40 (06-2015) Seminole 02 65,682 2 Residential 7/17/15 VA15-41 (07-2015) Seminole 02 93,160 2 Residential 7/17/15 VA15-42 (08-2015) Seminole 02 146,696 2 Residential 8/12/15 VA15-43 (ANN1501) Oldsmar 111 0 0 Vacant 8/18/15 VA15-44 (ATA15-08001) Clearwater 12 434,063 9 Residential 8/21/15 VA15-45 (AX15-22) Pinellas Park 01 37,410 2 Residential Total Impacted MSTU 3 Revenues 4 $16,821 TOTAL 501 $8,065,103 157 1 Includes real property only; does not include tangible personal property 2 According to the 2010 US Census data, there is an average of 185 persons for each residential unit in the county 3 MSTU = Municipal Service Taxing Unit 4 Using the FY2015 MSTU millage rate of 20857 2
SUBJECT: Annexation Report July and August 2015 TABLE 2 CUMULATIVE LOG OF VOLUNTARY ANNEXATIONS FISCAL YEAR 2015 (OCTOBER 1, 2014 AUGUST 31, 2015) Municipality Petitions Acres Clearwater 52 344 Dunedin 1 21 Kenneth City 1 04 Largo 83 291 Oldsmar 2 115 Pinellas Park 28 143 Safety Harbor 1 02 Seminole 3 06 Tarpon Springs 1 09 TOTAL 172 935 3
PPC Meeting September 9, 2015 Consent Agenda Item IIF Preliminary October 2015 Agenda I RECOMMENDATION Council review, make any suggestions it determines appropriate, and approve the preliminary October 2015 agenda II BACKGROUND The preliminary agenda for the October 14, 2015 PPC meeting is attached for your information and comment PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\08 II F Consent F Preliminary Oct 2015 Agendadocx
PRELIMINARY AGENDA FOR THE REGULAR MEETING OF THE PINELLAS PLANNING COUNCIL 1:00 PM* WEDNESDAY, OCTOBER 14, 2015 5TH FLOOR, PINELLAS COUNTY COURTHOUSE BOARD ASSEMBLY ROOM 315 COURT STREET, CLEARWATER, FL 33756 * Please note that the Pinellas County Metropolitan Planning Organization (MPO) and Pinellas Planning Council (PPC) will include the same membership, but with the MPO working through their agenda items first, followed by the PPC items The MPO portion of the meeting will begin at 1:00 pm PPC public hearings will begin at 3:00 pm, or thereafter as the agenda permits I CALL TO ORDER OF THE PPC II III IV CONSENT AGENDA A Minutes of the September 9, 2015 Meeting B Financial Statement for September 2015 C Annexation Report for September 2015 D Preliminary November 2015 Agenda E Correspondence and PAC Agenda Action Sheet (Draft) PUBLIC HEARINGS To begin at 3:00 PM or as soon thereafter as agenda permits A Public Hearing Format Announcement and Oath B Amendments to the Countywide Future Land Use Plan Subthreshold Amendments 1 Case CW 15-13 City of St Petersburg Regular Amendments 2 Case CW 15-16 Pinellas County 3 Case CW 15-17 City of Dunedin REPORTS/OTHER ACTION A Annexation Report Semi-Annual Update FY 15 V EXECUTIVE DIRECTOR ITEMS A Updated Operating Procedures B September Work Session Follow-Up C Verbal Reports VI VII OTHER COUNCIL BUSINESS A Chairman/Member Items ADJOURNMENT H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\10 October 2015\00 Working Copy of Oct 2015 Agendadocx
PPC Meeting September 9, 2015 Consent Agenda Item IIG Correspondence July & August 2015 I RECOMMENDATION Council receive and discuss as appropriate II BACKGROUND July Correspondence 1 Letter dated July 15, 2015 from the PPC to Paula Cohen, Community Improvement Director for the City of Treasure Island, RE: Scenic/Noncommercial Corridors and Countywide Plan Map Designations/Amendments 2 Memorandum sent July 9, 2015 to Claretha Harris, Chief Deputy Director of Financial Division Pinellas County Clerk, RE: Basic Payroll Process Request for Assistance 3 Letter dated July 20, 2015 from Paul Steinman, FDOT District Seven Secretary, RE: Appointments to the PAC 4 Letters dated July 28, 2015 from the PPC to BowStern, FKQ, Big Sea Design & Development and Digital Lightbridge, LLC RE: RFP for Branding and Communications Strategy Implementation Support (Delivered via email) 5 Letter dated July 29, 2015 from the PPC to A5 Inc RE: RFP for Branding and Communications Strategy Implementation Support (Delivered via email) 6 Memorandum sent July 30, 2015 to Shane Crawford, City Manager Madeira Beach RE: Execution of MOU for Special Project No 2015-1 August Correspondence 1 Letter dated August 11, 2015 from the PPC to Elizabeth Freeman, Planning Division Manager, Pinellas County Planning Department, RE: Review of Pinellas County s Proposed Amendments to the Land Development Regulations Chapters 138 and Chapters 154 2 Letter dated August 11, 2015 from the PPC to Danny Taylor, Planning and Zoning Director for the City of Indian Rocks Beach, RE: Review of Proposed Amendments to the City of Indian Rocks Beach s Land Development Regulations (Ord No 2015-21) for Consistency with the Countywide Rules 3 Letters dated August 27, 2015 from the PPC to Big Sea Design & Development, Digital Lightbridge, BowStern, and a5 RE: Results of Consultant Selection for Branding and Communications Strategy Implementation Support (Delivered via email) Planners Advisory Council Agenda Action Sheet Draft PAC minutes from the August 3, 2015 and August 31, 2015 meetings
PAC AGENDA SUMMARY AGENDA ACTION SHEET DATE: AUGUST 31, 2015 ITEM ACTION TAKEN VOTE I MINUTES OF REGULAR PAC MEETING OF JUNE 29, 2015 Approved Motion: Dean Neal Second: Marie Dauphinais 10-0 II REVIEW OF PPC AGENDA FOR JULY 8, 2015 MEETING A Subthreshold Land Use Plan Amendments 1 Case CW 15-13 City of St Petersburg Withdrawn 2 Case CW 15-14 City of Oldsmar Approved Motion: Dean Neal Second: Robert Klute 10-0 B Regular Land Use Plan Amendments 1 Case CW 15-15 Pinellas County Approved Motion: Dean Neal Second: Marie Dauphinais 11-0 C CPA Actions July and August 2015 No Action Information Only D Annexation Report July and August 2015 No Action Information Only E Countywide Plan Update Status Report No Action Information Only Mike Crawford advised that the new Countywide Plan was adopted effective August 7, 2015 The current documents are now available on the PPC website In response to questioning, Linda Fisher reviewed the timeframes for local governments to achieve consistency per the Special Act III OLD BUSINESS A Internet Reservation Systems and Vacation Rentals (Discussion continued from June) Rick McAulay, City of St Pete, revisited the issues surrounding the regulation of short term rentals and internet reservation sites Discussion ensued regarding potential solutions This item will be discussed again next month with a presentation by Erin Sullivan of the Pinellas County Tax Collector s office IV OTHER PAC BUSINESS/PAC DISCUSSION AND UPCOMING AGENDA A Government in the Sunshine Presentation/Discussion Respectfully Submitted, Chelsea Hardy, Assistant County Attorney for Pinellas County, presented information and answered questions regarding the Government in the Sunshine laws V ADJOURNMENT The meeting was adjourned at 2:50 pm PAC Chairman Date H:\USERS\PAC, PPC, & CPA\01 PAC\Minutes\Minutes 2015\08 Summary Agenda Action Sheet August 312015docx
PPC Meeting September 9, 2015 Agenda Item IIIB2 Subthreshold Case - CW 15-14 City of Oldsmar I AMENDMENT INFORMATION From: Retail & Services (R&S) To: Employment (E) Area: 44 acres mol Location: 200 Forest Lakes Boulevard, Oldsmar, FL (City of Oldsmar Jurisdiction) II RECOMMENDATION Council recommend to the Countywide Planning Authority that the proposed map amendment to Employment be approved III BACKGROUND This proposed amendment is submitted by the City of Oldsmar and seeks to reclassify a parcel totaling 44 acres from Retail & Services to Employment This amendment qualifies as a Tier II Type A Subthreshold amendment, because it is less than 10 acres in size and meets the Employment category conversion criteria (Section 6545, Countywide Rules) The subject site contains construction office and warehouse buildings The property is for sale and the applicant proposes to continue using this property with a similar use (construction office and storage of construction equipment and materials) IV FINDINGS Staff submits the following findings in support of the recommendation for approval: The proposed amendment qualifies as a Tier II subthreshold amendment (Type A); and The proposed amendment to Employment recognizes both the current and proposed use for the site and is consistent with the criteria for utilization of this category Please see accompanying attachments and documents in explanation and support of the findings PPC Action: CPA Action: H:\USERS\Countywide Plan Map\Amendments\2015\09 September\Reports\CW 15-14 OD(v1) PPCdocx
SUBJECT: Case CW 15-14 City of Oldsmar The Council and Countywide Planning Authority (CPA) may, upon a majority vote of members present and constituting a quorum, remove a subthreshold amendment from the subthreshold portion of the agenda for separate consideration, in which event the amendment may be discussed and acted upon at that same meeting or continued to the next available meeting with an analysis of any issues identified by the Council or CPA Current Future Land Use Proposed Future Land Use Aerial Location V PLANNERS ADVISORY COMMITTEE At its August 31, 2015 meeting, the PAC discussed and recommended approval of the staff recommendation (vote 10-0) VI MEETING DATES Planners Advisory Committee, August 31, 2015 at 1:30 pm Pinellas Planning Council, September 9, 2015 at 3:00 pm Countywide Planning Authority, October 6, 2015 at 9:30 am 2
SUBJECT: Case CW 15-14 City of Oldsmar Attachment 1 Draft Planners Advisory Committee Summary Actions Sheet 3
Attachment 1 PAC AGENDA SUMMARY AGENDA ACTION SHEET DATE: AUGUST 31, 2015 ITEM ACTION TAKEN VOTE I MINUTES OF REGULAR PAC MEETING OF JUNE 29, 2015 Approved Motion: Dean Neal Second: Marie Dauphinais 10-0 II REVIEW OF PPC AGENDA FOR JULY 8, 2015 MEETING A Subthreshold Land Use Plan Amendments 1 Case CW 15-13 City of St Petersburg Withdrawn 2 Case CW 15-14 City of Oldsmar Approved Motion: Dean Neal Second: Robert Klute 10-0 B Regular Land Use Plan Amendments 1 Case CW 15-15 Pinellas County Approved Motion: Dean Neal Second: Marie Dauphinais 11-0 C CPA Actions July and August 2015 No Action Information Only D Annexation Report July and August 2015 No Action Information Only E Countywide Plan Update Status Report No Action Information Only Mike Crawford advised that the new Countywide Plan was adopted effective August 7, 2015 The current documents are now available on the PPC website In response to questioning, Linda Fisher reviewed the timeframes for local governments to achieve consistency per the Special Act III OLD BUSINESS A Internet Reservation Systems and Vacation Rentals (Discussion continued from June) Rick McAulay, City of St Pete, revisited the issues surrounding the regulation of short term rentals and internet reservation sites Discussion ensued regarding potential solutions This item will be discussed again next month with a presentation by Erin Sullivan of the Pinellas County Tax Collector s office IV OTHER PAC BUSINESS/PAC DISCUSSION AND UPCOMING AGENDA A Government in the Sunshine Presentation/Discussion Respectfully Submitted, Chelsea Hardy, Assistant County Attorney for Pinellas County, presented information and answered questions regarding the Government in the Sunshine laws V ADJOURNMENT The meeting was adjourned at 2:50 pm PAC Chairman Date H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\Temporary Agenda PDFs\08 Summary Agenda Action Sheet August 312015 (Attachment 1)docx
PPC Meeting September 9, 2015 Agenda Item IIIB3 Case - CW 15-15 Pinellas County I AMENDMENT INFORMATION From: Residential Low Medium (RLM) To: Public/Semi-Public (P/SP) and Preservation (P) Area: 24 acres mol Location: 721 East Lake Road, East Lake, FL (Pinellas County Jurisdiction) II RECOMMENDATION Council Recommend to the Countywide Planning Authority that the Proposed Map Amendment to Public/Semi-Public and Preservation be Approved Separately and in addition, it is Recommended that Pinellas County give special consideration to the improvement of the site with respect to the buffering and landscaping guidelines of the Scenic/Noncommercial Corridor Master Plan III BACKGROUND This proposed amendment is submitted by Pinellas County and seeks to reclassify a 24 acre property from Residential Low Medium to Public/Semi-Public (16 acres) and Preservation (08 acres) The site is vacant, but was formerly occupied by a plant nursery The applicant proposes to develop a 60 bed assisted living facility and to recognize existing wetlands on the site IV FINDINGS Staff submits the following findings in support of the recommendation for approval: A The Public/Semi-Public and Preservation categories recognize the proposed use of the site and is consistent with the criteria for utilization of these categories; B The amendment is adjacent to a roadway segment operating at a LOS F; C The amendment is adjacent to and consistent with a Scenic/Noncommercial Corridor; D The amendment is adjacent to a public school; and E The proposed amendment either does not involve, or will not significantly impact, the remaining relevant countywide considerations PPC Action: CPA Action: H:\USERS\Countywide Plan Map\Amendments\2015\09 September\Reports\CW15-15 PC(v1) PPCdocx
SUBJECT: Case CW 15-15 Pinellas County Please see accompanying attachments and documents in explanation and support of the findings In consideration of and based upon a balanced legislative determination of the Relevant Countywide Considerations, as they relate to the overall purpose and integrity of the Countywide Plan, it is recommended that the proposed Public/Semi-Public and Preservation Countywide Plan Map categories be approved V PLANNERS ADVISORY COMMITTEE At its August 31, 2015 meeting, the PAC discussed and recommended approval of the staff recommendation (vote 11-0) VI Map 1 Map 2 Map 3 Map 4 Map 5 LIST OF MAPS & ATTACHMENTS Location Current Countywide Plan & Jurisdiction Map Aerial Current Countywide Plan Map Proposed Countywide Plan Map Attachment 1 Attachment 2 Council Staff Analysis Draft PAC Summary Actions Sheet VII SUPPORT DOCUMENTS available only at wwwpinellasplanningcouncilorg (see September Agenda and then click on corresponding case number) Support Document 1 Support Document 2 Disclosure of Interest Form Local Government Application VIII MEETING DATES Planners Advisory Committee, August 31, 2015 at 1:30 pm Pinellas Planning Council, September 9, 2015 at 3:00 pm Countywide Planning Authority, October 6, 2015 at 9:30 am 2
15TH ST BELCHER RD US HIGHWAY 19 N 66TH ST N 49TH ST N 37TH ST S SUNSHINE SKYWAY N PINELLAS AVE Pasco County TRINITY BLVD KEYSTONE RD SUBJECT AREA US 19A EAST LAKE RD Hillsborough County EDGEWATER DR BAYSHORE BLVD CR 1 MAIN ST CURLEW RD SUNSET POINT RD SR 580 MCMULLEN BOOTH RD CR 611 TAMPA RD SR 580 B LV D GULF DREW ST COURT ST BELLEAIR RD GULF TO BAY BLVD COURTNEY CAMPBELL CSWY BAYSIDE BRIDGE WEST BAY DR EAST BAY DR I-275 I-275 Gulf of Mexico WALSINGHAM RD 102ND AVE N RIDGE RD SW 113TH ST N SEMINOLE BLVD DUHME RD STARKEY RD PARK ST N BLIND PASS RD 71ST ST N TYRONE BLVD N ROOSEVELT BLVD 126TH AVE N PARK BLVD N ULMERTON RD 54TH AVE N 62ND AVE N 38TH AVE N 28TH ST N CR 296 16TH ST N DR MARTIN LUTHER KING JR ST N 4TH ST N 22ND AVE N 13TH AVE N 5TH AVE N 1ST AVE N 1ST AVE S CENTRAL AVE GULFPORT BLV D I-3 75 I-175 GANDY BLVD S 34TH ST S 22ND AVE S PINELLAS BAYWAY S Tampa Bay A N DER S ON BLVD Map 1 - Location FROM: Residential Low Medium TO: Public/Semi-Public and Preservation N 1 " = 26,000 ' AREA: 25 Acres CASE #: CW15-15 JURISDICTION: Pinellas County
COVE EQUI P KENSINGTON RVL WENTWORTH TRACE m611 NEW RVL CORO- NET FORE LOCK COURT RVL ROAD BURBER P/SP P/SP ST MAR RVL RLM RLM P P ROAD P LAKE RLM RVL WAY EAST P Map 2 - Current Countywide Plan Map & Jurisdictional Map FROM: Residential Low Medium TO: Public/Semi-Public, Preservation Jurisdictions Unincorporated N 1 " = 300 ' AREA: 25 Acres CASE #: CW15-15 JURISDICTION: Pinellas County
WENTWORTH WAY KENSINGTON TRC EQUINE DR FORELOCK RD UNKNOWN EAST LAKE RD CYPRESS COVE WAY Map 3 - Aerial FROM: Residential Low Medium TO: Public/Semi-Public, Preservation N 1 " = 300 ' AREA: CASE #: 25 Acres CW15-15 JURISDICTION: Pinellas County
0 N E P WENTWORTH TRACT "E" NATURAL AREA CORO- NET COURT RVL EASEMENT KENSINGTON RVL TRACT "D" TRACE m611 RVL FORE LOCK ROAD BURBER TRACT NATURAL "C" AREA P/SP P/SP ST MART RVL RLM RLM TRACT "C" P P P ROAD RLM TRACT A CONSERVATION EASEMENT LAKE RVL P WAY TR C EAST Plan Map Categories Residential Very Low Residential Low Medium Public/Semi-Public Preservation Scenic/Noncommercial Corridor Map 4 - Current Countywide Plan Map FROM: Residential Low Medium TO: Public/Semi-Public, Preservation AREA: 25 Acres N 1 " = 300 ' CASE #: CW15-15 JURISDICTION: Pinellas County
0 N P WENTWORTH CORO- NET COURT RVL KENSINGTON RVL TRACE m611 RVL FORE LOCK ROAD BURBER P/SP P/SP P/SP ST MART RLM RVL P P P P ROAD RLM LAKE RVL P WAY EAST Plan Map Categories Residential Very Low Residential Low Medium Public/Semi-Public Preservation Scenic/Noncommercial Corridor Map 5 - Proposed Countywide Plan Map FROM: Residential Low Medium TO: Public/Semi-Public, Preservation AREA: 25 Acres N 1 " = 300 ' CASE #: CW15-15 JURISDICTION: Pinellas County
Attachment 1 Relevant Countywide Considerations: Council Staff Analysis 1) Consistency with the Countywide Plan and Rules The proposed amendment is submitted by Pinellas County and seeks to reclassify a parcel totaling 24 acres The proposed amendment is from Residential Low Medium (RLM) to Public/Semi-Public (16 acres) and Preservation (08 acres) The site is adjoined by Brooker Creek Elementary School adjacent on the north and east, vacant property adjacent on the south, and an assisted living facility on the west across East Lake Rd The Public/Semi-Public category, proposed for 16 acres of the parcel, is used to recognize institutional and transportation/utility uses that serve the community or region, especially larger facilities having acreage exceeding the thresholds established in other plan categories, and which are consistent with the need, character, and scale of such uses relative to the surrounding uses, transportation facilities, and natural resource features Additionally, the category as applied to this site and proposed use allows up to 60 beds (residential equivalent use) for uses such as an Adult Living Facility (ALF) Additionally, this parcel has good access to major transportation facilities The property fronts on East Lake Rd, an arterial roadway The current RLM category is primarily used to recognize residential uses up to ten units per acre It also allows institutional uses like the one proposed (ie, the ALF) up to five acres in size The current local government land use designation is Residential Suburban (RS) allowing up to 25 residential dwellings per acre Even though the ALF would be allowed within the Countywide Plan category of RLM, the request will allow an ALF with a higher number of beds than what would be allowed under the more restrictive local category of RS The proposed Preservation category is used to depict those areas of the county that are now characterized, or appropriate to be characterized, as a natural resource feature worthy of preservation; and to recognize the significance of preserving such major environmental features and their ecological functions This amendment can be deemed consistent with this Relevant Countywide Consideration 2) Adopted Roadway Level of Service (LOS) Standard The amendment area is located on roadway operating at an LOS of F, East Lake Road However, traffic generated by the proposed amendment indicates a minor decrease in daily trips and will not result in a significant negative impact to the existing LOS The difference in expected traffic generated 1
between the existing and the proposed categories is a decrease of approximately 54 vehicle trips per day Therefore, the proposed amendment can be deemed consistent with this Relevant Countywide Consideration 3) Location on a Scenic/Non-Commercial Corridor (SNCC) The amendment area is located on East Lake Road, which is designated as a Primary SNCC, with this portion of the corridor having a subclassification of Residential The intent and purpose of the SNCC designation is to guide the preservation and enhancement of scenic qualities, to ensure the integrity of the Countywide Plan, and to maintain and enhance the traffic operation of these significant roadway corridors in Pinellas County The classification extends for 500 feet from the edge of the right-of-way The principal objectives of SNCC designations are: To preserve and enhance scenic qualities found along these corridors and to foster community awareness of the scenic nature of these corridors; To encourage superior community design and enhanced landscape treatment, both outside of and within the public right-of-way; To encourage land uses along these corridors that contribute to an integrated, well planned and visually pleasing development pattern while discouraging the proliferation of commercial, office, industrial or intense residential development beyond areas specifically designated for such uses on the Future Land Use Plan; To assist in maintaining the traffic operation of roadways within these corridors through land use type and density/intensity controls, and by conformance to access management regulations by selective transit route location, and by the development of integrated and safe pedestrian and bicycle access systems; To encourage design standards identified within the Pinellas County Countywide Scenic/Non-Commercial Corridor Master Plan through the adoption of local ordinances and regulations consistent with those standards set forth within the Master Plan The Countywide Rules state that the requested Public/Semi-Public and Preservation categories are considered to be potentially consistent with the Residential subclassification Section 42714B3 states that the categories as applied to the site must be consistent with the character, intensity, and scale of the uses permitted, other Countywide Plan Map categories in the area, adjoining existing uses, and the need for and service area of use The application of these categories to the subject area can be deemed consistent with this section given the proposed use of the property and its relationship to adjacent residential and institutional uses along the corridor 4) Coastal High Hazard Areas (CHHA) The amendment area is not located in a CHHA, so those policies are not applicable 2
5) Designated Development/Redevelopment Areas The amendment area is not located in, nor does it impact a designated development or redevelopment area 6) Adjacent to or Impacting an Adjoining Jurisdiction or Public Educational Facility The amendment area is not adjacent to another jurisdiction Additionally, the amendment area is adjacent to a public educational facility to the north and east However, the proposed development on the site should not significantly impact the school site Therefore, this request can be considered consistent with this Relevant Countywide Consideration Conclusion: On balance, it can be concluded that the requested amendment from Residential Low Medium to Public/Semi-Public and Preservation is deemed consistent with the Relevant Countywide Considerations found in the Countywide Rules 3
Attachment 2 PAC AGENDA SUMMARY AGENDA ACTION SHEET DATE: AUGUST 31, 2015 ITEM ACTION TAKEN VOTE I MINUTES OF REGULAR PAC MEETING OF JUNE 29, 2015 Approved Motion: Dean Neal Second: Marie Dauphinais 10-0 II REVIEW OF PPC AGENDA FOR JULY 8, 2015 MEETING A Subthreshold Land Use Plan Amendments 1 Case CW 15-13 City of St Petersburg Withdrawn 2 Case CW 15-14 City of Oldsmar Approved Motion: Dean Neal Second: Robert Klute 10-0 B Regular Land Use Plan Amendments 1 Case CW 15-15 Pinellas County Approved Motion: Dean Neal Second: Marie Dauphinais 11-0 C CPA Actions July and August 2015 No Action Information Only D Annexation Report July and August 2015 No Action Information Only E Countywide Plan Update Status Report No Action Information Only Mike Crawford advised that the new Countywide Plan was adopted effective August 7, 2015 The current documents are now available on the PPC website In response to questioning, Linda Fisher reviewed the timeframes for local governments to achieve consistency per the Special Act III OLD BUSINESS A Internet Reservation Systems and Vacation Rentals (Discussion continued from June) Rick McAulay, City of St Pete, revisited the issues surrounding the regulation of short term rentals and internet reservation sites Discussion ensued regarding potential solutions This item will be discussed again next month with a presentation by Erin Sullivan of the Pinellas County Tax Collector s office IV OTHER PAC BUSINESS/PAC DISCUSSION AND UPCOMING AGENDA A Government in the Sunshine Presentation/Discussion Respectfully Submitted, Chelsea Hardy, Assistant County Attorney for Pinellas County, presented information and answered questions regarding the Government in the Sunshine laws V ADJOURNMENT The meeting was adjourned at 2:50 pm PAC Chairman Date H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\Temporary Agenda PDFs\08 Summary Agenda Action Sheet August 312015 (Attachment 2)docx
Support Document 1 DISCLOSURE OF INTEREST STATEMENT PDSTELLAS COUNTY PLANNING COUNCIL CASE NUMBER SUBMITTING GOVERNMENT ENTITY:PINELLAS COUNTY PPC OR ciry/rown CASE NUMBER: Z/LU-11-5-15 PROPERTY OWNER(S): Name: United Asset Holdings Commercial LLC Address: c/o Todd Pressman 334 East Lake Road #102 Palm Harbor FL 34685 Name: Address:» ANY OTHER PERSONS HAVING ANY OWNERSHIP DSTTEREST IN THE SUBJECT PROPERTY Interest: Contingent: Absolute: Name: John Marino Title VP, Lan-y Ostenneyer V-P Pedro Herrera-VP & Karen Chandler Aeent A specific interest held: INDICATION AS TO WHETHER A CONTRACT EXISTS FOR SALE OF SUBJECT PROPERTY, IF SO: Contract is: Contingent x Absolute All Parties to Contract: Name: Name: INDICATION AS TO WHETHER THERE ARE ANY OPTIONS TO PURCHASE SUBJECT PROPERTY, I All Parties to Option: Name: Name: ANY OTHER PERTINENT INFORMATION WHICH APPLICANT MAY WISH TO SUBMIT PERTA REQUESTED PLAN AMENDMENT: NUMBER TO BE ASSIGNED BY PLANNING COUNCIL STAFF
APPLICATION FOR COUNTYWIDE FUTURE LAND USE PLAN AMENDMENT Please include all information below to ensure the application for Countywide Plan Map amendment can be processed If additional space is needed, please number and attach additional sheets Countvwide Plan Map Information 1 Current Countywide FLUP Designations) Residential Suburban 2 Proposed Countywide FLUP Designation(s) Institutional & Preservation Local Plan Map Information 1 Local Map Amendment Case Number Z/LU-11-5-15 2 Current Local Plan Designation(s) Residential Suburban 3 Current Local Zoning Designation(s) A-E-W 4 Proposed Local Plan Designation(s) Institutional & Preservation 5 Proposed Local Zoning Designation(s) TL-W & P/C-W Site and Parcel Information 1 Parcel Number(s) of area(s) proposed to be amended Sec/Twp/Rng/Sub/Blk/Lot (and/or legal description, as necessary) 15/27/16/00000/320/0100 2 Location A oxunatelv 246 acres of land for the purpose of establishing an Assisted Living Facility located at 721 East Lake Road in the unincorporated area of East Lake Taroon 3 Acreage 25 4 Existing use(s) Vacant (2 old used buildings) 5 Existing density and/or floor area ratio N/A 6 Name of project (if applicable) Local Action 1 Date local ordinance was considered at public hearing and authorized by an affirmative vote of the governing body for transmittal of, and concurrence with, the local government fiiture land use plan map amendment 7/21/15 2 If the local government chooses to submit a development agreement m support of this application, the date the agreement was approved at public hearing by the legislative body Any development agreement submitted as part of an application ofcountywide Plan Map amendment may become a condition of approval of the amendment and will be subject to the provisions of Section 514 of the Countywide Rules N/A Other Items to Include t 1 Cover letter or email to the Executive Director indicating the request for Countywide Plan Map amendment, including, ordinance number, ordinance status, and local action to date 2 Copy of local ordinance 3 If applicable, a copy of the development agreement approved by the legislative body and executed by the applicant property owner and other private party(ies) to the agreement 4 Disclosure of Interest Statement 5 Staff report 6 Local plan and zoning maps showing amendment area 7 If applicable, proposed demarcation line for environmentally sensitive areas Support Document 2 Forms available online at wwwdinellasolanninscouncilors/amendmenthtm
PPC Meeting September 9, 2015 Agenda Item VA Communications Strategy I RECOMMENDATION Council approve and execute contract with Big Sea Design II BACKGROUND Branding/Communications Consultant Selection Contract Approval With unification of the PPC/MPO and its evolving role, there is a need to present a fresh perspective and face to the community that reinforces our mission, roles and responsibilities Branding will help increase name recognition and visibility of the PPC/MPO among the public and stakeholder organizations, while respecting its official legal status as the PPC and responsibilities as the MPO for federal and state requirements Toward that end, on July 29 th, the PPC staff sent a Request for Proposals (RFP) to solicit responses from five local and national consultants referred to the agency by various sources We received four responses by the August 14 th deadline, and scheduled presentations with all four on August 21 st A ranking committee, comprised of PPC/MPO staff members serving on the Communications Team, evaluated each firm against criteria outlined in the RFP to score each consultant s response (Attachment 1) A selection committee, comprised of the Executive Director and both Division Managers, approved the committee s ranking, selecting Big Sea Design, Inc, located at 1970 Central Avenue, St Petersburg, and negotiated a scope of work and contract (Attachment 2) to carry out the branding and provide support on various aspects of the PPC/MPO s Strategic Communications Plan The contract authorizes a consulting arrangement between Big Sea Design and the PPC for an amount not to exceed $60,000 for a period covering one year The PPC has the option of extending the contract by one additional year The actual negotiated lump sum amount for the branding and communications support work is $38,490 per the approved scope of services, which will be billed in uniform monthly installments over the 12 month term The remainder up to the contract maximum will be used only if necessary for requested services that may occur beyond the scope of services Funding for the consultant will come from a combination of PPC and MPO budgets given the shared project outcome PPC Action: CPA Action: H:\USERS\Council Operations\Contract Admin\Contracts\Big Sea\PPC Branding Memodocx
SUBJECT: Communications Strategy The contract and scope of services is included for review and action Per the agreement, the Branding/Communications consultant will undertake the following activities through interaction with PPC/MPO staff, Council members and key stakeholders: Create a new name, logo and color palette for the PPC/MPO Develop key messages reinforcing our mission, role and responsibilities Develop a unified agency web site, blog and social media presence Prepare templates for various collateral materials (business cards, document templates, etc) Assist with other aspects of the Communications Plan as needed A kick-off meeting is planned for September 16 th and Big Sea will participate in the PPC/MPO Work Session on September 21 st to gain input for the branding effort Strategic Communications Plan Information Only Effective communications is a critical component of the PPC/MPO s new role Our focus should be on increasing understanding and building consensus toward a compelling vision for the county, its role in the region, and the key steps toward achieving it That voice must come from within, not merely an echo of external perspectives We can learn from national, statewide and regional experiences, but we must develop our own story and key messages for moving forward from a focused dialogue and sharing of knowledge within the community It will address how thoughtful transportation and land use decisions make for a more livable and economically vital city, county and region It will speak to the trade-offs and implications of potential decisions An engaged dialogue is a foundation of sound decision-making The MPO has an adopted Public Involvement Plan (PIP) that documents how it will gain public input and feedback to help inform its transportation planning process However, that is a more general plan primarily intended to outline the range of public engagement strategies the MPO will undertake to meet federal requirements The PIP needs to be complemented with a more focused and nimble communications strategy that is topical and designed to help the unified agency fulfill its mission of serving countywide interests The PPC/MPO staff is preparing a Strategic Communications Plan to strengthen such a dialogue with the public, community-based interests, and our partner organizations We will have a valuesbased conversation to complement and reinforce the strategic policy initiatives to be defined by the PPC/MPO governing board for the coming two years, through calendar years 2016 and 2017 2
SUBJECT: Communications Strategy Staff will present a brief overview of the draft plan at the September meeting to obtain initial feedback on its direction Following Council input, staff will complete a draft of the proposed Strategic Communications Plan for review It will reflect discussion from the September 21 st work session and input from the branding initiative The item will be presented to the Council for approval later this fall Attachment 1 Attachment 2 Summary of Evaluations Proposed Contract with Big Sea Design, Inc 3
Attachment 1 Awarded Points Combined Criteria A5 Big Sea Bowstern Digital Lightbridge 1 Relevant experience and outcomes for similar projects 2 Creativity of brand communications strategy and content 3 Demonstrated understanding of the scope and scale of project 4 Communication and coordination methods 5 Completeness of the written proposal and response to questions 6 Managerial methods used to plan, design and administer the project 7 Ability of professional personnel 91 96 106 56 82 113 91 65 99 112 107 61 75 82 82 65 82 74 84 47 128 155 156 99 73 79 73 51 8 Price 32 58 39 24 9 DBE certification 0 0 0 0 Grand Total 662 769 738 468
Attachment 2 AGREEMENT FOR PROFESSIONAL COMMUNICATION AND BRANDING SERVICES This Agreement, made and entered into the day of, 2015, by and between the Pinellas Planning Council, ("Council"), and the Pinellas County Metropolitan Planning Organization ("MPO"), collectively referred to as the "Board" or "MPO/PPC" as necessary, and Big Sea, Inc ("Consultant"), 1970 Central Avenue, St Petersburg, FL 33712 WITNESSETH: WHEREAS, the Board wishes to further integrate the newly unified MPO/PPC and to help create a new identity that the Board's stakeholders and the public can better understand, and WHEREAS, the Board wishes to allow all persons easier access to important information related to the Board's mission NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: Section 1 Effective Date/Term This Agreement shall be effective upon execution by the parties and shall be in effect, unless terminated as provided herein, through September 30, 2016 This term may be renewed by mutual written agreement, signed by both parties, for one additional year, through September 30, 2017 Section 2 Services to be performed The Consultant shall assist the Board in defining, developing, and implementing a branding and communications strategy for the Board, as further detailed in the Scope of Services, attached hereto as Exhibit A Section 3 Compensation Compensation under this Agreement shall not exceed $60,000 as indicated in Exhibit A Items IA through IG shall not exceed $38,490 for the project time period and shall be divided up evenly in lump sum payments over the course of 12 months The first payment will be provided to the Consultant as soon after contract approval as possible, prior to initiation of work, and shall act as a retainer for the Agreement Item IH will be based on time and material, will be on an asneeded basis, and billed separately as outlined below The Consultant shall submit invoices to the Board on no more than a monthly basis and will be paid within 30 days of submittal Said invoice billings shall be accompanied by a progress report to identify work accomplished towards completion of the Scope of Services Additional work as agreed upon in writing in item IH in Exhibit A will be reimbursed on a time & materials basis with authorized estimate from client for either a lump sum amount or at an hourly rate of $140, including any travel or direct expenses beyond reqmred meetings in downtown Clearwater (approximately 20 miles from St Petersburg) The additional work plus items IA through IG shall not exceed Page 1 of 18
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notice from the MPO/PPC setting forth the nature of said breach or default, the MPO/PPC shall have the right to terminate the Agreement without any further obligation to the Consultant Any such termination for default shall not in any way operate to preclude the MPO/PPC from also pursuing all available remedies against the Consultant and its sureties for said breach or default e Waiver of Remedies for any Breach - In the event that the MPO/PPC elects to waive its remedies for any breach by Consultant of any covenant, term or condition of this Agreement, such waiver by the MPO/PPC shall not limit the MPO/PPC's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Agreement Section 5 Independent Contractor Status The Consultant acknowledges that it is an independent contractor and it is not acting as agent of the Board The Consultant acknowledges that it is solely responsible for complying with the provisions of the Immigration Reform and Control Act of 1986, located at 8 USC 1324, et seq, and regulations relating thereto as may be amended from time to time Failure to comply with the above provisions of this contract shall be considered a material breach, and shall be grounds for immediate termination of the contract at the sole discretion of the Board Section 6 Use of Product Any deliverables produced by Consultant under this agreement shall be the property of the Board However, the Consultant retains the right to use information gathered or produced under this agreement Nothing contained in this agreement shall prevent either party hereto from complying with a public records request made pursuant to Ch 119, Florida Statutes Section 7 Indemnification The Consultant does hereby agree to indemnify, defend and save harmless the Board and all the members of its Board, its officers and employees from and against all losses, and all claims, demands, payments, suits, actions, recoveries, expenses, attorney fees, tax obligations, and judgments of every nature and description, including claims for property damage and claims for injury to, or death of, persons; or on account of any claun or amounts recovered under the "Workers' Compensation Law", or of any other laws, bylaws, ordinance, order, or decree brought or recovered against it by reason of any act of negligence or omission of the Consultant, its agents, employees, or subcontractors, except only such injury or damage as shall have been occasioned by the sole negligence of the Board Section 8 Audit The Consultant shall retain all records relating to this contract for a period of at least five years after final payment is made All records shall be kept in such a way as will permit their inspection pursuant to Chapter 119, Florida Statutes In addition, the Board reserves the right to audit such records, as well as the Florida Department of Transportation, or its designee, CFO or Auditor General Section 9 Amendment This Agreement may be amended by mutual written consent of the parties Page 3 of 18
Section 10 Subcontracting/Assignment Consultant may not engage subconb'actors to perform work hereunder without prior written agreement of the Executive Director No assignment shall be permitted without prior written consent of the Executive Director If third party contracts, subcontracts, or supplemental agreements are entered into pursuant to this Agreement, all said agreements must be in accordance with all federal and state laws Section 11 Federal Contracting Requirements Due to the funds being utilized to fund this agreement, the Consultant must abide by the federally required contract clauses outlined in Exhibit "B" Section 12 Entire Agreement The Agreement for Consultant Services, along with Exhibit "A" and Exhibit "B" attached hereto, form the entire agreement between the parties Section 13 Governing Law The laws of the State of Florida shall govern this Agreement Section 14 Notices Notices delivered under this agreement shall be sent to: For the Consultant: Andi Graham Big Sea, Inc 1970 Central Avenue St Petersburg, FL 33712 For the Board: WhitBlanton,FAICP Executive Director Pinellas Planning Council and Metropolitan Planning Organization 310 Court Street Clearwater, FL 33755 Page 4 of 18
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above PINELLAS COUNTY METROPOLITAN PLANNING ORGANIZATION AND PIN PLANNING COUNCIL Attest: By: Whit Blanton, FAICP MPO/PPC Executive Director By: Councilmember Jim Kennedy MPO/PPC Chairman By: Commissioner Joanne "Cookie" Kennedy MPO/PPC Secretary Approved as to form: By: ^1 d1c ^ Chelsea Hard Assistant County Attorney BIG SEA, INC Attest: By: Andrea Graham President Agreement_fed req Page 5 of 18
Exhibit "A" SCOPE OF SERVICES I WORK TO BE PERFORMED A Discovery & Planning In order to gain an understanding of the communication challenges and goals of the unified entity (ie, the Pinellas County Metropolitan Planning Organization - MPO and Pinellas Planning Council - PPC), the Consultant will start with a thorough "deep-dive" into the organizational goals and objectives, consider a competitive analysis, and immerse themselves in the world in which the MPO/PPC lives The Consultant will have conversations with internal and external audiences, gather feedback and share their findings What's involved: * Kickoff meeting with staff (discussion & exercises to help with communication goals, design direction, development priorities, and functional needs) Participate in a Board workshop Competitive analysis and research Stakeholder interviews (10-15) via phone with internal & external stakeholders Research outcomes (findings) document B Branding This part of the process involves design, and that begins with a thorough understanding of the MPO/PPC's existing brand principles, guiding strategic direction and core messaging The Consultant will review examples of all of MPO/PPC print materials & collateral The Consultant will want a solid brand and a name that reflects the true offerings and future goals of the organization What's involved: Develop new organization name with help of organizational members 3-5 logo concepts and revisions to final Brand usage manual to include palette, typography, logo usage, key messages All file formats required (EPS, PNG, JPG) and layered source files c Content & Key Messaging Brand voice is as important to an overall brand impression as the logo and visual design The Consultant will carefully craft the MPO/PPC's key messaging - with the MPO/PPC's help of course, through a shared editing process and numerous conversations - that will shape the public personality and voice of the new organization Page 6 of 18
What's involved Tagline for use with logo/wordmark Positioning statements) Key callouts & quotes for website Website copy editing & creation as needed D Design Using the new brand guidelines, the Consultant will design templates for a fresh, new look for the stationery needs of the organization including: business cards, letterhead, envelopes and documents All final files will be provided to the MPO/PPC for printing and future use What's involved: 1 business card layout design template; with revisions to final 1 stationery (letterhead and envelope) design 1 digital document template (Microsoft Word) 1 presentation (ie, Powerpoint) template to include one master slide and one integral page slide E Website and BIog Design & Development The website will combine selected content of both existing websites, and will encourage interactivity through strategic navigational paths for the diverse visitors coming to the new website Through research we will design the website around the key messaging, organizational goals and the various audiences we are communicating to The Consultant will develop the website using a responsive, PHP-based content management system, WordPress WordPress will allow the MPO/PPC to make easy and frequent updates to the site Development will entail a marriage of style tiles, mockups and wireframes to build out the MPO/PPC's final site struchu-e, page by page and modular element by modular element The blog will be integrated into the website and will include social media integration for easy publishing to social sites What's involved: Analytics "deep-dive" on existing websites Information architecture (sitemap, intended structure) Wireframes & prototypes of key site pages (will be based on fmal IA but may include Home, About Us, and core interior page templates) to encompass both mobile and desktop views Blog set up and posting guidelines determined Page 7 of 18
1 Theme Development Back-end: Semantically-structured HTML/CSS theme built using the most reliable and secure WordPress approach possible Custom Help & How To documentation within the WordPress admin Analytics views for website behavior on the MPO/PPC's dashboard Front-end: A fully responsive, mobile-fi-iendly theme with goal-oriented content structures to guide visitors appropriately Social media feeds, rich imagery and modem aesthetic elements that offer affordances for devices as necessary Consultant will create a unique homepage and basic interior page templates that allow the MPO/PPC to create new pages and modify site navigation menus with ease Consultant will build out the pages identified in the MPO/PPC's sitemap, reviewing and editing content along the way The MPO/PPC will be able to add any new forms or content and add them to any pages needed m the future, too 2 NewsBlog Consultant will build out a post archive and detail view so that the MPO/PPC can feature any pertinent stories, news, and county development information would like to be shared 3 QA& Finesse This step includes testing the site across myriad devices, screens, and browsers (and there are nearly 88 to count) Consultant will test the site across all modem browsers (most recent versions ofchrome, Safari, Firefox and Internet Explorer 9-11), and devices (iphone 4, 5 and 6, Android) Consultant will address display issues and make sure the site is visually consistent, on-brand and on-point across platforms and devices 4 Finishing Touches The Consultant's project is packaged and delivered to the MPO/PPC with finishing touches aimed to help the MPO/PPC succeed It is a quick process for the Consultant, with the intent of saving the MPO/PPC time and effort What will be included: Google analytics installed and dashboard view enabled in WordPress SEO tools installed and configm-ed Security and anti-spam plug-ins installed and configured In-dashboard help & how-to documentation for any customizations or complexities that the Consultant builds 5 Training & Support It is the Consultant's every intention to build a website that is not only easy and friendly for the MPO/PPC visitors to use, but also for the MPO/PPC themselves The intent is for the MPO/PPC to have the capabilities at its fingertips to make up-to-the-minute edits, updates and changes to the website Page 8 of 18
What will be provided (as needed) One in-person training session (up to two hours) for all users of the site Telephone and email support for up to 8 weeks post-launch for any questions In-dashboard help & how-to documentation for any customizations or complexities we build F Brand Launch Strategy Working with the current organization's communication team and based upon the MPO/PPC's Strategic Communications Plan, the Consultant will develop the brand launch strategy to reinforce the work done together The Consultant will determine ways to get the word out that makes a grand impression on the public The strategy will also entail social media and blog guidelines as well as website launch strategy and content support G Ongoing Marketing & Development Support The Consultant has a team of professionals who can help provide social media strategy, copywriting, website development and maintenance support as needed each month, and some time for that has been included in this proposal H Additional As-Needed Items The Board and Consultant may find items that have not been encountered in the work items outlined above, so therefore the Board may wish to pursue additional options as the need arises These items may include, but are not limited to: Production of additional photography & videography The Consultant will help art direct and find providers if needed Additional meetings as determined Additional custom coding and functionality for the website Additional media or materials that will help communicate with the public and the Board's stakeholders II TIMING OF WORK TO BE PERFORMED A Discovery & Planning Weeks 2-4 Kickoff meeting Discovery interviews Research Information architecture & prototyping Content audit B Branding Weeks 2-6 Logo & mood boards Branding guidelines Page 9 of 18
Key messaging c Website Development Weeks 6-18 Site integration, configuration Front-end and theme development Responsive design implementation Content creation and integration D QA, testing and launch Weeks 17-20 Device & browser testing Functional and design consistency testing Client feedback integration Debugging E Ongoing support As needed through the contract term F Additional As-Needed Items As determined necessary through the contract term HI COST SUMMARY A Discovery & Planning Research, kickoff meeting, internal & external interviews, findings document, 25 hours - 4 750 B Branding Organization name development, final logo, define typography, image and texture treatments, palette and overall aesthetics; brand guidelines manual, 30 hours - $4,200 c Content & Key Messaging Develop key messaging and slogan for the organization; information architecture for the website and assist with client-provided copy; develop communications strategy/social media best practices/brand voice guidelmes, 25 hours - $3,500 D Design Stationery needs of the organization including: business cards, letterhead, envelopes and documents (additional collateral design will be billed separately under Section IH), 15 hours - $2,100 E Website and Blog Design & Development Website template, blog and social media set up; design & revisions to fmal, in-browser mockups and front-end & WordPress development, QA, 85 hours - $11,900 Page 10 of 18
F Project Management (@20% of project total) Includes project oversight, planning, coordination, team member production management, correspondence, 36 hours - $5,040 G Ongoing support, maintenance and consulting Includes project oversight, planning, coordination, team member production management, correspondence for 10 months (excludes initial 2 months for build time), 5 hours/month for 10 months, 50 hours - $7,000 H WordPress training, documentation and launch Creation of documentation on using the platform, 1-hour in-person training with our team; final launch process, no charge I Totals - Items A through H Cost-$38,490 J Totals - As-Needed Items To be determined Page 11 of 18
FEDERAL CLAUSE REQUIREMENTS 1 Civil Rights 2 Disadvantaged Business Enterprise (DBE) 3 Environmental Requirements 4 Lobbying 5 No Government Obligation to Third Parties 6 Program Fraud and False or Fraudulent Statements and Related Acts 7 Debarment and Suspension 8 Incorporation of Federal Transit Administration (FTA) Tenns 9 Access to Records 10 Federal Changes 1 Civil Riehts - The followmg requirements described in this section apply to this Agreement: a Nondiscrimination - In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 USC 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 USC 6102, section 202 of the Americans with Disabilities Act of 1990, 42 USC 12132, and Federal transit law at 49 USC 5332: "The Consultant shall not discriminate on the basis of race, age, creed, disability, marital status, color, national origin, or sex in the performance of this contract The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts Failure by the Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy, as the MPO/PPC deems appropriate" Each subcontract the Consultant signs in regards to this federal aid Project must include the above assurance in accordance with see 49 CFR 2613(b) The Consultant agrees to comply with applicable federal implementing regulations and other implementing requirements FTA may issue b Equal Employment Opportunity - Exhibit "B" (1) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act of 1964, as amended, 42 USC 2000e, and Federal transit laws at 49 USC 5332, the Consultant agrees to comply with all applicable equal employment opportunity requirements ofus Department of Labor (US DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 CFR Parts 60 et seq (which implement Executive Order No 11246, "Equal Employment Opportunity," as amended by Executive Order No 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 USC 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project The Consultant agrees to take affirmative action to ensure that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age Such action shall include, but not be limited to, employment, upgrading/promotion, demotion, transfer, recruitment, recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship In addition, the Consultant agrees to comply with any implementing requirements FTA may issue (2) Age - In accordance with Section 4 of the Age Discrimination m Employment Act of 1967, as amended, 29 USC 621 through 634 and Federal transit law at 49 USC 5332, the Consultant agrees to refrain Page 12 of 18
from discrimination against present and prospective employees for reason of age In addition, the Consultant agrees to comply with any implementing requirements FTA may issue (3) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended, 42 USC 12112, the Consultant agrees that it will comply with the requirements ofus Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 CFR Part 1630, pertaining to employment of persons with disabilities In addition, the Consultant agrees to comply with any implementing requirements FTA may issue (4) Access to Services for Persons with Limited English Proficiency - To the extent applicable and except to the extent that FTA determines otherwise in writing, the Consultant agrees to comply with the policies of Executive Order No 13166, "Improving Access to Services for Persons with Limited English Proficiency," 42 USC 2000d-l note, and with the provisions of US DOT Notice, "DOT Guidance to Recipients on Special Language Services to Limited English Proficient (LEP) Beneficiaries," 66 Fed Reg 6733 etseq, January 22, 2001 The MPO/PPC's LEP Plan is available at the MPO/PPC office or may be viewed on-line at: httd://wwwdinellascountvore/mdo/pdfs/dbetitlerv/ledddf (5) Environmental Justice - The Consultant agrees to comply with the policies of Executive Order No 12898, "Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations," 42 USC 4321 note, except to the extent that the Federal Government determines otherwise in writing (6) Other Nondiscrimination Laws - The Consultant agrees to comply with all applicable provisions of other federal laws, regulations, and directives pertaining to and prohibiting discrimination, except to the extent the Federal Government determines otherwise m writing The Consultant also agrees to mclude these requirements in each subcontract financed in whole or in part with federal assistance provided by FTA, modified only if necessary to identify the affected parties 2 Disadvantaeed Business Enterprise - This Agreement is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs The MPO/PPC's overall 2010 requirement for DBE participation is 212% and is applicable to this Agreement This requirement reflects the availability of willing and able DBEs who are registered with the State of Florida that would be expected to participate in MPO/PPC and its Consultants contracts absent the effects of discrimination The 212% requirement for DBE participation in US DOT FTA assisted contracts is valid through August 1 2013 The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of this DOT-assisted Agreement Failure by the Consultant to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement or such other remedy as the MPO/PPC deems appropriate The Consultant is required to pay its subcontractors/consultants performing work related to this Agreement for satisfactory performance of that work no later than 30 days after the Consultant's receipt of payment for that work from the MPO/PPC In addition, the Consultant may not hold retainage from its Consultant Information on the MPO/PPC's DBE Program requirements is available at the MPO/PPC offices and on-line at: http://wwwpinellascountyorg/mpo More information on the State of Florida DBE Program, including an application and available DBE bidders list may be found at: http://wwwdotstateflus/equalopportunityoffice/dbeproeramhtm Page 13 of 18
3 Environmental Reauirements a Energy Conservation - The Consultant agrees to the extent applicable, to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act 4 Lobbyine - (Applicable to construction/architectural and engineering/acquisition of rollmg stock/professional service contract/operation service contract/tumkey contracts) Clause and specific language therein are mandated by 49 CFR Part 19, Appendix A Byrd Anti-Lobbying Amendment, 31 USC 1352, as amended by the Lobbying Disclosure Act of 1995, PL 104-65 [to be codified at 2 USC 1601, et seq] - Consultants who apply or bid for an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New Restrictions on Lobbying" Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for mfluencmg or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352 Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non-federal funds with respect to that Federal contract, grant or award covered by 31 USC 1352 Such disclosures are forwarded from tier to tier up to the recipient 5 No Oblieation by the Federal Government to Third Parties - The MPO/PPC and Consultant acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Agreement, absent the express written consent by the Federal Government, the Federal Government is not a party to this Agreement and shall not be subject to any obligations or liabilities to the MPO/PPC, Consultant, or any other party (whether or not a party to that Agreement) pertaining to any matter resulting from the underlying Agreement The Consultant agrees to include the above clause in each subcontract financed in whole or in part with federal assistance provided by FTA It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions 6 Proeram Fraud and False or Fraudulent Statements and Related Acts - The Consultant acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 USC 3801 et seq and US DOT regulations, "Program Fraud Civil Remedies," 49 CFR Part 31, apply to its actions pertaining to this Project Upon execution of the underlying Agreement, the Consultant certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this project work is being performed In addition to other penalties that may be applicable, the Consultant further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Consultant to the extent the Federal Government deems appropriate The Consultant also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with federal assistance originally awarded by FTA under the authority of 49 USC 5307, the government reserves the right to impose the penalties of 18 USC 1001 and 49 USC 5307(n)(l) on the Consultant, to the extent the Federal Government deems appropriate The Consultant agrees to include the above two clauses in each subcontract financed in whole or in part with federal assistance provided by FTA It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions Page 14 of 18
7 Debarment and Suspension - This Agreement is a covered transaction for purposes of 49 CFR Part 29 As such, the Consultant is required to verify that none of the Consultant, its principals, as defined at 49 CFR 29995, or affiliates, as defmed at 49 CFR 29905, are excluded or disqualified as defmed at 49 CFR 29940 and 29945 The Consultant is required to comply with 49 CFR 29, Subpart C and must include the requirement to comply with 49 CFR 29, Subpart C in any lower tier covered transaction it enters into By signing and submitting this Agreement, the Consultant certifies as follows: The certification in this clause is a material representation of fact relied upon by the MPO/PPC If it is later determined that the Consultant knowingly rendered an erroneous certification, in addition to remedies available to the MPO/PPC, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment The Consultant agrees to comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and throughout the period of any contract that may arise from this offer The Consultant further agrees to include a provision requiring such compliance in its lower tier covered transactions and will review the "Excluded Parties Listing System" at the following Internet address: http://eplsametgov before entering into any third party or subagreement 8 Incorporation of Federal Transit Administration (FTA) Terms - The preceding provisions include, in part, certain Standard Tenns and Conditions required by DOT, whether or not expressly set forth in the preceding Agreement provisions All contrachial provisions required by DOT, as set forth in FTA Circular 4220 IF are hereby mcorporated by reference Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement The Consultant shall not perform any act, fail to perform any act, or refuse to comply with any MPO/PPC requests which would cause the MPO/PPC to be in violation of the FTA terms and conditions 9 Access to Records - Upon request, the Consultant agrees to permit the Secretary of Transportation; the MPO/PPC; the Comptroller General of the United States; and, if appropriate or their authorized representatives to inspect all Project work, materials, payrolls, and other data, and to audit the books, records, and accounts of the Consultant pertaining to the Project as required by 49 USC 5325(g) 10 Federal Changes - The Consultant shall at all times comply with all applicable FTA regulations, policies, procedures and directives, including without limitation those listed directly or by reference in the FTA Master Agreement as they may be amended or promulgated from time to time during the term of this Agreement The Consultants failure to so comply shall constitute a material breach of this contract Page 15 of 18
CERTIFICATION REGARDDiTG DEBARMENT, SUSPENSION, AND OTHER RESPONSmi MATTERS - PRIMARY COVERED TRANSACTIONS (1) The Consultant hereby certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not, within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses listed in paragraph (b) of this certification; and (d) Have not, within a three-year period preceding this certification, had one or more public transactions (federal, state or local) terminated for cause or default (2) The Consultant also hereby certifies that if, later, it becomes aware of any information contradicting the statements of paragraphs (a) through (d) above, it will promptly provide that information to the USDOT Signature/Authorized Certifying Official Typed Name and Title Consultant/Organization Date Signed Page 16 of 8
SWORN STATEMENT PURSUANT TO SECTION 287133(3)(A) FLORIDA STATUTES ON PUBLIC ENTITY CRIME THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUB OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS 1 This sworn statement is submitted to By for (print this individual's name and title) (print name of entity submitting statements) whose business address is and if applicable whose Federal Employer Identification Number (FEDsT) is If the entity has no FEIN, include the Social Security Number of the individual signing this sworn Statement: 21 understand that a "public entity crime" as defined in paragraph 287133(l)(a), Florida Statutes, mean a violation of any state or federal law by a person with respect to and directly related to the transactions of business with any public entity or with an agency or political subdivision of any other state or with the United States including, but not limited to any bid or contract for goods or services to be provided to any public entity or any agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation 3 I understand that "convicted" or "convection" as defmed in Paragraph 287133(l)(b), Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or without adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a Jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere 41 understand that an "affiliate" as defined in paragraph 287133(l)(a), Florida Statutes, means: 1 A predecessor or successor of a person convicted of public entity crime; or 2 An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate 5 I understand that a "person" as defined in Paragraph 287133(l)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity The term "person" includes those officers, executives, partners, shareholders, employees, members, and agents who are active in management of an entity Page 17 of 18
6 Based on information and belief, the statement which I have marked below is true in a relation to the entity submitting this swom statement (Please indicate which statement applies) Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or any affiliate of the entity has been charged with and convicted of a public entity crime within the past 36 months The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime within the past 36 months AND (Please indicate which additional statement applies) The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime within the past 36 months However, there has been a subsequent proceeding before a Hearing Officers of the State of Florida, Division of Administrative Hearings and the Final Order by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (Attached is a copy of the final order) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER F THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THE PUBLIC ENTIT ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR EN WHICH IT IS FILED AND FOR THE PERIOD OF THE CONTRACT ENTERED IN WHICHEVER PERIOD IS LONGER I ALSO UNDERSTAND THAT I AM REQUIRED TO INFO THE PUBLIC ENTITY PRIOR TO ENTERING AINTO CONTRACT DST EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287017, FLORIDA STATUTES, FOR CATE TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM (Signature) City of STATE OF FLORIDA Sworn and subscribed before me this day of,2015 by who is Personally known to me Or who produced identification (Type of Identification) (Signature) Notary Public-State of Florida (Printed, typed or stamped commissioned name of notary public) My commission expires (SEAL) Page 18 of 18
PPC Meeting September 9, 2015 Agenda Item VB Verbal Reports I RECOMMENDATION Council receive and discuss verbal reports (information only - no action required) II BACKGROUND Those items that do not require a written staff report or that have arisen subsequent to the preparation of the agenda will be covered by the Executive Director for the information of, and discussion by, the Council as is appropriate PPC Action: CPA Action: H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\10 V B Verbal Reports - Septdocx
PPC Meeting September 9, 2015 Agenda Item VIA Other Council Business I RECOMMENDATION Council identify and discuss as determined appropriate II BACKGROUND The Councilmembers typically bring up items of interest to the Council other than those on the regular agenda H:\USERS\PAC, PPC, & CPA\02 PPC\00 AGENDAS and RELATED CORRESP\PPC Agenda Folders 2015\09 September 2015\11 VI A Other Council Business - Septdocx