CARMEN A. TRUTANICH City Attorney REPORT RE:

City Hall East 200 N. Main Street Room 800 Los Angeles, CA 90012 (213) 978-8100 Tel (213) 978-8312 Fax CTruta nich@jacity. org www.lacity.org/atty CARMEN A. TRUTANICH City Attorney REPORT RE: REPORT NO. R 1 0-0 3 2 6 SEP I 4 8l REQUEST TO DESTROY CERTAIN OBSOLETE RECORDS FROM THE DEPARTMENT OF WATER AND POWER, ACCOUNTING DIVISION (DWP/11-669 BOXES) FOR THE PERIOD OF 1908-1984 The Honorable City Council of the City of Los Angeles Room 395, City Hall 200 North Spring Street Los Angeles, CA 90012 Honorable Members: Transmitted herewith is a request by the Department of Water and Power, Accounting Division (DWP/11-669 boxes) for the period 1908-1984 to destroy certain obsolete records. This Office finds that this request for destruction of obsolete records has been processed in accordance with the requirements of Los Angeles Administrative Code (LAAC) Section 12.5 and accord ingly approves the destruction thereof. Also attached to this letter is a certification of the City Clerk and a form of resolution as required by LAAC Section 12.5. Should you have any questions, please contact Assistant City Attorney Joseph Brajevich at (213) 367-4500. WWC:Iee Transmittal Very truly yours, CARMEN A. TRUTANICH, City Attorney By~ M:\Munl Counsei\RECORO DESTRUCTIONIFORM MEMOS-LETTERSIFORM LTR TO COUNCIL.doc WILLIAM. CARTER Ch ief Deputy City Attorney

Form Gen. 160 CITY OF LOS ANGELES INTER-DEPARTMENTAL CORRESPONDENCE DATE: September 29, 2006 TO: FROM: SUBJECT: REQUEST FOR AUTHORITY TO DESTROY OBSOLETE RECORDS Attached is a Request for Authority to Destroy Obsolete Records from the Department of Water and Power, signed by an authorized designee on the date indicated and for the period listed below: DEPARTMENT/DESIGNEE/DATE Department of Water and Power Accounting Division (DWP/11 669 boxes) Ronald 0. Vazquez September 1, 2006 DATES OF RECORDS 1908-1994 CITY CLERK RECORDS REVIEW In accordance with Section 12.5 (d) of the Los Angeles Administrative Code and the Mayor's Executive Directive No. 50, I hereby certify that the attached Request for Authority to Destroy Obsolete Records has been reviewed by my office and to the best of my knowledge is complete, accurate, and adequate. City Clerk staff have reviewed the request for historical content and removed any items of unique historical value. This file is therefore forwarded to your office for review and confirmation of consent on the attached Consolidated Request for Authority to Destroy Obsolete Records (Form Gen. 48a). FISCAL IMPACT STATEMENT The retention of 669 records boxes beyond the required retention time period, based on industry commercial standard rates, will continue to cost the City the equivalent of a minimum of $104.36 per month, or $1,252.32 per year. Please return this letter and the enclosed documents to the City Clerk's Office for further processing to the City Council. If you have any questions please contact Todd Gaydowski of my Records Management Division at (213) 485-8783. FTM:KEK:TG:IS Attachments d0106 o:\records correspondence\dwpll dol 06 669 boxes dor. wpd

RESOLUTION WHEREAS, the City Clerk has submitted a Request for Authority to Destroy Obsolete Records from 1908 through 1994 from the Department of Water and Power, and the request is signed by authorized designee Ronald 0. Vazquez, and is dated September 1, 2006; and WHEREAS, said records are fully described on the attached Request for Authority to Destroy Obsolete Records and are certified for destruction by the head of said department; and WHEREAS, none of said records: (a) affect title to real property or liens thereon; (b) are records of any court or any records required to be held by State statute; (c) are less than 2 years old, except those records with a shorter retention period specified by law; or (d) are minutes, ordinances, or resolutions of the City Council of the City of Los Angeles, or of any Board or Commission thereof; and WHEREAS, all other provisions of Section 12.5 of the Los Angeles Administrative Code have been complied with. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Los Angeles, that, pursuant to the provisions of Section 12.5 of the Los Angeles Administrative Code, the destruction of said records within the limitations recommended by the Information Technology and Governmental Affairs Committee is hereby approved. I HEREBY CERTIFY that the foregoing Resolution was adopted by the Los Angeles City Council at its meeting of, 2010. JUNE LAGMAY- CITY CLERK BY Deputy Council File No.

Form Gen. 48a 0 10-81) CITY OF LOS ANGELES consolidated Request For AUTHORITY TO DESTROY OBSOLETE RECORDS Honorable Council of the City of Los Angeles The following departments respectfully request authority to destroy the obsolete records listed herein. The records have been retained for the period of time prescribed on approved Records Retention Schedules and have been certified for destruction in accordance with Section 12.5 of the Los Angeles Administrative Code: DEPARTMENT PAGE(S) DEPARTMENT OF WATER AND POWER Accounting Division (DWP/11) 11 18 boxes of Authorization Code Sheets 292 boxes of Authorization for Expenditure & Details 9 boxes of Authorization Vouchers 20 boxes of Construction Fund Billings 62 boxes of Correspondence-Chief Accountant 41 boxes of Department Transfers & Detail 22 boxes of Depreciation Tab 78 boxes of Detail of Miscellaneous Power (MP) Billings 2 boxes of Disaster Claims 48 boxes of Rented Equipment Voucher (Audit) Record 17 boxes of Shop Labor Tickets 27 boxes of Stores Material Charged to Job Cards, Tab Nos. 6 & 7 15 boxes of Surveys & Studies-Joint Cost Estimates 4 boxes of Transfer Vouchers 14 boxes of Transportation & Construction Equipment Billing to Work Orders Tab No. DWP11 d0106.div.wpd Consent of the City Attorney is hereby given in accordance with Section 34090 of the Government Code: [ l See attached lette~or e~ceptions. [] No exceptions. By ~-~~~"'----~:: ---/'--~~---=-- -~_. ~ Date 0/~ Council File No. c~

ANTON IO R. VILLARAIGOSA Commission RONALD F. DEATON, Geoe<al Manager Mayor MARY D N ICHOLS, President H. DAVID NAHAl, Vice Presidenc NICK PATSAOURAS EDITH RAMIREZ FORESCEE HOGAN-ROWLES BARBARA E. MOSCHOS, Secrewry Mr. Todd Gaydowski City Records Management Officer Office of City Clerk Space 320, Piper Technical Center 555 Ramirez Street Los Angeles, California 90012 Dear Mr. Gaydowski: August 31, 2006 Please process the following Request for Authority to Destroy Obsolete Records (Original/Official) forms for the Accounting (DWP-11) Division: 06 000998 FJ 06 000999 FJ 06 001000 FJ 06 001001 FJ 06 001002 FJ 06 001003 FJ Also enclosed is the approved Certification for Destruction of Records form, Request to Destroy Obsolete Records Summary, and Statement of Review of Records for Historical Value forms. If there are any questions regarding this transmittal, please contact me at (213) 367-1522. Enclosures Water and Power Conservation... a way of life 111 North Hope Street, Los Angeles, California 90012-2607 Mailing address: Box 51111, Los Angeles 9005 1-5700 Telephone: (213) 367-4211 Cable address: DEWAPOLA n~ R~ acd made ~om recydeo 1voslo. 'CJQ'

06 001050 FJ August 31, 2006 Mr. Todd Gaydowski City Records Management Officer Office of City Clerk Space 320, Piper Technical Center 555 Ramirez Street Los Angeles, California 90012 Dear Mr. Gaydowski: Please process the following Request for Authority to Destroy Obsolete Records (Original/Official) forms for the Accounting (DWP-11) Division: 06 000998 FJ 06 000999 FJ 06 001000 FJ 06 001001 FJ 06 001002 FJ 06 001003 FJ Also enclosed is the approved Certification for Destruction of Records form, Request to Destroy Obsolete Records Summary, and Statement of Review of Records for Historical Value forms. If there are any questions regarding this transmittal, please contact me at (213) 367-1522. Sincerely, AT GARY E. WONG Records Manager Enclosures be: Gary Wong Angela Tatum

Form Gen 48b CERTIFICATION FOR DESTRUCTION OF RECORDS I hereby certify that the following determinations have been made for the records listed on the attached Request(s) for Authority to Destroy Obsolete Records: 1. The records are under the management or control of named department head; 2. The Records Retention Schedule minimum time limits have been satisfied; 3. The records listed are no longer required: a. For operations of named department or office, or b. For the operations of the City, or c. To satisfy a City Council policy adopted by resolution, or a City Council request, or d. By the City for administrative, historical, research, fiscal, legal, or cultural purposes, or e. By the City Clerk for the City Archives; and 4. The destruction of said records will not violate provisions of the State of California Government Code, Division 12 of the Los Angeles Administrative Code, or other applicable laws. In the event the destruction of a writing is under consideration and a copy thereof has been made by photographic reproduction, the following determinations have also been made: 1. At least two copies exist within the custody of the City, one of which is of Archival quality and is stored in accordance with Sec. 12.4(a)(1)B of the Los Angeles Administrative Code; 2. All conditions set forth in Sec. 12.4 of the Los Angeles Administrative Code and all standards and regulations otherwise adopted or required by law have been satisfied; and 3. The provisions of City Charter Sec. 434, where applicable, have been complied with. f my knowledge, the above determinations are true: BY c~~t. ~~~~~~~~~------- Ron d 0. Vazquez Department/Bureau Department of Water & Power. Accounting DWP-11 Records Dated 1..:...:9::...:0::...::8 ::...:t::...:hc:...:: ro::...::u:.;:l gl.:..: h_1=-=9=9...:. 4

CITY OF LOS ANGELES DEPARTMENT OF WATER AND POWER INTRADEPARTMENTAL CORRESPONDENCE Date: May 10, 2006 To: y Obsolete Records - Chromium Statement In accordance with Division 12 of the City Administrative Code, records management staff routinely processes Authority to Destroy (ATD) Obsolete Records forms for the Department. Your signature on the approval line below confirms that no Chromium 6 chemical records or references to Chromium 6 are included in the following ATD package: DWP-11, Accounting ATD package 06 000258 FJ Time Period: 1908-1~ J999 Total boxes: 3,193 Cost & Project Accounting ~ Individual pkg totals: 850, 848, 826, and@ APPROVED: Ron u c: Office of the City Clerk File Copy

STATEMENT Ot- REVIEW OF RECORDS FOR HISl vrical VALUE The Original/Official records listed on the attached Request for Authority to Destroy Obsolete Records form(s) which are summarized below have been reviewed for historical value under procedures established by the Records Management Program of the Los Angeles Department of Water and Power. Business Unit: Accounting - Cost & Project (DWP-11) Date Range: 1908-1994 RECORD TITLE Authorization Code Sheets Authorization for Expenditure & Details Authorization Vouchers. Construction Fund Billings, Correspondence-Chief Accountant Department Transfers & Detail, Depreciation Tab Detail of Miscellaneous Power (MP) Billings Disaster Claims Rented Equipment Voucher (Audit) Record Shop Labor Tickets. Stores Material Charged to Job Cards Tab No-6 & 7. Surveys & Studies-Joint Cost Estimat~s Transfer Vouchers Transportation & Construction Equipment Billing to Work Orders Tab No, NO. OF BOXES 18 292 9 20 62 41 22 78 2 48 17 27 15 4. 14 Total Boxes: Historical records, including any records relating to the Manzanar Relocation Center, have been removed and processed for permanent retention by the Los Angeles Department of Water and Power. Only obsolete record and/or non-record materials remain in the original boxes which are therefore subject to destruction under Division 12 of the City of Los Angeles Administrative Code. To the best of my knowledge, the above determinations are true. Historical Records Program Consultant: J f ~ tata.tl I ~.,. ~\. Date.5 /0/o.. I RMP Form Code 91015, Revision 1, 03/1992

CODE 8702149 Rev. 11191 06 000998 FJ Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending Records of WATER & POWER Accounting Cost & Project Accounting (Department/Bureau) (Division) (Unit) -=.2..:.0..:.0..:.5 Location of Records Sch. Item Item No. No. ' 1 39 2 41 Records Retention Records Retention Center Schedule No. DWP-11 --------------------------------- Total Inclusive Dates Con f. Reten. Record Title (Same as on Schedule) Rec. Fonn No. Period From To Department Transfers & Detail 15 07/1964 10/1988 Depreciation Tab 25 07/1948 04/1975 ~ Original Records 0 Duplicate Records Storage Location Nos. Quantity 271364, 271365, 41 2724771 2727401 273127, 278177, 278178, 279706, 281566, 286370, 286421, 287769, 287770, 290867, 291614, 294472, 294473, 3311331 331134, 334779-334782, 352577-352579, 352585-352589, 352595-352599, 378766, 378767, 398457, 409197, 427025 204054, 205142, 22 216548, 217802, 217803, 224240, 224984, 2254301 237295, 238084-238086, 240372, 242240, 251162, 251163, 254451, 2545201 258936, 258937, 265649 --------------- L The ab~cords ~re ;ubmitt~d~f=truction in accordance with Sec. 12.5 of the LA Administrativ:~~~~~: By Gt/e~ 1/.t/L By -/.td"! tj,~ Date ::>/1/0{o Department Retention Code: A=Audit AR = Annual Review C = Closed or Completion E = Expiration P = Permanent TOTAL BOXES L _3 Page 1 of 1 Pages S = Superseded T = Termination

CODE 8702149 Rev. 11191 06 000999 FJ Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending Records of WATER & POWER Accounting Cost & Project Accounting (Department/Bureau) (Division) (Unit) -=2-=-0..::.0.::.5 Location of Records Records Retention Records Retention Center Schedule No...::D..:.W:.:P_-..:1:.:1=------------- 0 Original Records 0 Duplicate Records Sch. Item Item No. No. ' 1 101 ' 2 108 By Retention Code: Total Inclusive Dates Cont. Reten. Record Title (Same as on Schedule) Rec. Form No. Period From To Rented Equipment Voucher (Audit) 15 07/1971 11/1988 Record Shop Labor Tickets 15 07/1970 03/1971 ------ -- ds are su. bmitted for destruction in ac~or nee with Sec. 12.5 of the L.A. Administrative c_ ode: '\jaj 1 ~ ;9 td., 11 7 ~,. daj ~'f!'_ N- LA-i~'="" By M ~ v" ~ Date 5t1/c G Division Head Department Head A = Audit AR = Annual Review C = Closed or Completion E = Expiration P = Permanent Storage Location Nos. Quantity 237211, 237212' 48 237370, 237371, 250225, 250226, 251805, 251806, 254412, 256497, 258199, 258297, 258707, 258708, 262863, 262864, 265682, 267118, 267405, 267684, 268258, 271381' 281382, 278151, 280709-280712, 286371-286377' 286418-286420, 311548-311553, 349282-349284 100940-100942, 1~ 100948-100950, 100957, 100958, 100963, 100964, 100971, 100972, 100977, 100978, 100983, 100984, 100987 Page S = Superseded TOTAL BOXES 65 1 of 1 Pages T = Termination -

CODE 8702149 Rev. 11191 Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 06 001000 FJ -=2-=-0-=-0-=-5 Records of WATER & POWER Accounting Cost & Project Accounting (DepartmenVBureau) (Division) (Unit) Location. of Records Sch. Item Item No. No. '1 113 " 2 115. 3 119 ' 4 120 Records Retention Records Retention Center Schedule No. DWP-11 ----~~~~--------------------- Con f. Total Reten. Inclusive Dates Record Title (Same as on Schedule) Rec. Form No. Period From To Stores Material Charged to Job Cards 15 06/1908 06/1988 Tab Nos. 6 & 7 Surveys & Studies-Joint Cost T 07/1933 12/1974 Estimates Transfer Vouchers 2 02/1974 08/1993 Transportation & Construction 2 04/1971 05/1991 Equipment Billing to Work Orders Tab No. 0 Original Records 0 Duplicate Records Storage Location Nos. Quantity 1055861 2040521 27 2040531 236771, 2515001 261191, 261192' 261334, 2613401 2656421 2656431 271356, 272411-272415' 278194, 2826911 2886811 290507-290510, 3311321 334756, 352580 2075351 2337231 15 237945-2379481 237951, 247201, 247203, 2903471 3709281 3709331 3709441 3978841 397890 2544421 2713631 4 398466, 398467 105556-105558, 105780, 14 204062, 236777, 258257, 258303, 261199 288684, 311482-311483, 385719, 427009 TOTAL BOXES 60 The above reco~are s~b~i~ for destruction in accordance with Sec. 12.5 of the L.A. Administrative Code: ji~;:jj11 UL By ~d-t_ P. Date.5/ct(o~ By Division Heaa Retention Code: A=Audit AR = Annual Review E = Expiration P = Permanent Page 1 of 1 Pages S = Superseded T = Termination

CODE 8702149 Rev. 11191 Request for AUTHORITY TO DESTROY OBSOLETE RECORDS 06 001001 FJ Year Ending...:::...2.:..0.:..05=------- Records of WATER & POWER Accounting Cost & Project Accounting (Department/Bureau) (Division) (Unit) Location of Records Sch. Item Item No. No. ' 1 43 ' 2 45 Records Retention Records Retention Center Schedule No. DWP-11 ----~--~----------------------- Total Inclusive Dates Con f. Reten. Record Title (Same as on Schedule) Rec. Form No. Period From To Detail of Miscellaneous Power (MP) 10 01/1949 01/1994 Billings Disaster Claims C+7 07/1971 01/1981 0 Original Records 0 Duplicate Records Storage Location Nos. Quantity 343920-343930, 78 349261-349272, 349274, 354204-354207, 357875-357879, 369046-369048, 383462, 383463, 395021, 395032, 395039, 395042, 395049' 395059, 395083, 395395, 395399, 395403, 395413, 395416, 395417, 395422, 395456-395459, 395604, 395622,,395666, 395670, 395672, 395673, 395676, 395677, 425678, 426874, 426878-426883, 426887, 426888, 426890, 427413-427415 344640 t 344641 2 TOTAL BOXES 80 The abo/.~~rds ~resubmitted for destruction in accor~ce wi:~ Sec. 1.2.. ~ of th:~ A. Administrativ.e C:de:,, By 6 IV~ jl /Jt, -- By if' Md..e; d. )"'t'~ Date 5/r / {J(p Division Head Department H Retention Code: A = Audit AR = Annual Review C = Closed or Completion E = Expiration P = Permanent Page S = Superseded 1 of 1 Pages T = Termination

CODE 8702149 Rev. 11191 Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 06 001002 FJ _2_0 o.;_s; _ Records of WATER & POWER Accounting Cost & Project Accounting (Department/Bureau} (Division} {Unit} Location of Records Sch. Item Item No. No. ' 1 28 1 2 32 Records Retention Records Retention Center Schedule No. DWP-11 --------------------------------- Total Inclusive Dates Conf. Reten. Record Title (Same as on Schedule) Rec. Form No. Period From To Construction Fund Billings 10 07/1916 01/1988 Correspondence-Chief Accountant 12 07/1912 06/1975 0 Original Records D Duplicate Records Storage Location Nos. Quantity 334757-334765, 20 334971-334975, 349116, 370802, 3974101 397411, 397568, 397889 2 02611, 2026121 62 202616, 2026171 202625-202627, 202637, 202824, 218912, 219456-219470, 219477, 2194781 219615-219619, 2202291 220230, 2210781 2226301 224069, 224841, 2253881 225396, 225980, 225982, 2293311 229332, 231683-231686, 232558, 232560, 2325611 242520, 2491701 249171, 2491751 259461' 259464, 2680231 268024, 278974, 278975 -- ----- --- --- The above records are submitted for destruction in accordance with Sec. 12.5 of the L.A. Administrative Code: By {... -~r.r;:<:z:: -.I.. "'v ""- k By j '. ~/ Date 0JCf(OtP l Departme Retention Code: AR,., Annual Review C = Closed or Completion E = Expiration P = Permanent TOTAL BOXES 82 Page 1 of 1 Pages S = Superseded T =Termination

COOE 5702149 Rev. 11191 Request for AUTHORITY TO DESTROY OBSOLETE RECORDS Year Ending 06 001003 FJ _2_o_o_5 Records of WATER & POWER Accounting Cost & Project Accounting (Department/Bureau) (Division) (Unit) Location of Records Sch. Item Item No. No. 11 8 ' 2 9 3 10 Records Retention Records Retention Center Schedule No. DWP-11 -----~~--------------------- Total Inclusive Dates Con f. Reten. Record Title (Same as on Schedule) Rec. Form No. Period From To Authorization Code Sheets S+15 04/1923 04/1984 Authorization Vouchers 10 Blank 12/1980 Authorizations for Expenditure & C+2 03/1918 09/1985 Details 0 Original Records 0 Duplicate Records Storage location Nos. Quantity 218583, 219808-219812, 18 353253-353263, 353268 271414-271421' 311156 9 100087-100174, 105561, 292 105678-105775, 105783, 218421-218474, 218529-218538, 219781-219786, 259375, 265986, 265987, 268379, 276316, 276329, 276330, 276335, 276337-276339, 276347' 276348, 376364, 276374, 276376, 276377, 276380, 276385, 276393, 276407, 276408, 292050, 311538-311544, 334752, 397569, 397652, 414135 -------... ------- ---------- L The above mare mitte~ for destruction in accordance with Sec. 12.5 of the L.A. Administrative Code,: s,.ub1 By (J/ 11/~J 11 }A~ ~d..t d.~ Date of; q /0 (,. Division Head n~~~... ~~~ Retention Code: A = Audit AR = Annual Review C = Closed or Completion E = Expiration P = Permanent Page S =Superseded TOTAL BOXES 319 1 of 1 Pages T = Termination