G-3 NOVATO CITY COUNCIL MEETING MINUTES NOVATO CITY HALL COUNCIL CHAMBERS 901 SHERMAN AVENUE April 10, 2018 6:00 P.M. A. CONVENE, PLEDGE OF ALLEGIANCE, AND ROLL CALL At 6:06 p.m., the regular City Council meeting began, and the Mayor announcing that Novato was ranked as one of the best places to live in the country according to the Livability.com. COUNCIL PRESENT: Mayor Josh Fryday, Mayor Pro Tempore Pam Drew, Councilmember Denise Athas, Councilmember Pat Eklund, and Councilmember Eric Lucan STAFF PRESENT: City Manager Regan Candelario, Assistant City Attorney Veronica Nebb, Assistant City Manager Michael Antwine, City Clerk Terrie Gillen, Public Works Director Russ Thompson, Deputy Public Works Director Chris Blunk, Finance Manager Tony Clark, Recreation Services Manager Elizabeth Tran, and Recreation Services Manager Kevin Conklin B. CLOSED SESSION ANNOUNCEMENT There were no Closed Session Items scheduled. C. CEREMONIAL MATTERS / PRESENTATIONS 1. Proclamation recognizing Trek Winery as the 2017 Small Business of the Year by the Novato Chamber of Commerce Mayor Fryday recognized Andy and Liz Podshadley, owners of Trek Winery. D. APPROVAL OF THE FINAL AGENDA COUNCIL ACTION: Upon motion by Councilmember Lucan and seconded by Councilmember Eklund, the City Council voted 5-0 via roll call to approve the Final Agenda, excluding Item G-7. AYES: NOES: LUCAN, EKLUND, ATHAS, DREW, FRYDAY None. 1 1
E. REPORTS FROM THE CITY MANAGER & CITY COUNCIL 1. City Manager and City Council Reports City Manager Report The City Manager mentioned that he was looking for a new date for the City s bus tour, announced the next Depot Community Workshop, and acknowledged both Livability.com for naming Novato as one of the best places to live in and the League of California Cities for recognizing the Downtown Streets Team as a model to end homelessness. City Council Reports 1. Councilmember Eklund met with constituents (residents of Mirabella and Elm Streets and Little League), attended the North Bay Water Shed meeting with Mayor Pro Tempore Drew and the Sustainability Workshop, she congratulated Gretchen Schubeck for doing a great job managing the Sustainability Workshop, and sought information as to when the Council would have the parklet discussion. 2. Mayor Pro Tempore Drew mentioned she attended the North Bay Water Shed Meeting and the Novato Sustainability & Climate Action Community Forum. She commended the Forum facilitator. 3. Councilmember Athas attended a meeting with the Hindu community seeking a new temple, the Mayors and City Councils of Marin County monthly meeting, Marin County Community Development Block Grants meeting, a Ribbon Cutting, Downtown Streets Team meeting, monthly MCE Executive meeting, Climate Action Plan Workshop, and the 4 th Annual Ultragenyx Patient Day. She thanked the Mayor for speaking at both of the last two events she attended and praised him for the speeches he gave. 4. Councilmember Lucan stated that he attended many meetings, including the TAM Board meeting. 5. Mayor Fryday reported that he attended the Ultragenyx Patient Day event, Sustainability Workshop, and a meeting with sport program leaders. 2. Proposed Agenda Item from Councilmember Pat Eklund Discuss no later than September 2018 revising the City of Novato s Integrated Pest Management Administrative Policy (IPM) as a Council adopted policy and consider establishing a Council ad hoc committee to work with our Sustainability Manager, staff and the public in preparing a revised IPM policy and procedures on the use of pesticides, fungicides and rodenticides by the city/contractors for adoption by the City Council. 2 2
Councilmember Eklund introduced and conversed with other Councilmembers about this proposed item. There was one public comment from Edward Mainland who opposed the use of RoundUp. COUNCIL ACTION: Upon motion by Mayor Pro Tempore Drew and seconded by Councilmember Eklund, the City Council voted 5-0 via roll call to agendize this item. AYES: NOES: DREW, EKLUND, ATHAS, LUCAN, FRYDAY None. F. PUBLIC COMMENTS 1. Marc Medoff commented on the First and Grant Street proposed development, particularly in regard to the parking spaces and made suggestions to improve the project. He stated that he also met with Councilmember Eklund and Public Works Director Thompson. 2. Ericka Erickson, Coordinator with the Marin Child Care Commission (MCCC), thanked the Council for allowing MCCC to host its event in the Council Chamber and supporting the organization. G. CONSENT CALENDAR COUNCIL ACTION: Upon motion by Councilmember Athas and seconded by Councilmember Lucan, the City Council voted 5-0 via roll call to approve the Consent Calendar, excluding G-6 at the request of Councilmember Eklund and G-7 tabled by staff. AYES: NOES: ATHAS, LUCAN, EKLUND, DREW, FRYDAY None. 1. Waive reading and authorize introductions and/or adoption of ordinances by title only This is a standard procedural action to waive any readings of an ordinance on this agenda, so that the City Council does not have to read the ordinance in its entirety. 2. Approve City Council regular meeting minutes of March 13, 2018 3. Approve City Council closed session meeting minutes of March 27, 2018 3 3
4. Adopt an ordinance to modify the radar enforceable speed limit from 30 mph to 25 mph in both directions of Palmer Drive (between Redwood Boulevard and Ignacio Boulevard), and find the modification exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines section 15061 (b)(3) The City Council adopted Ordinance No. 1638. 5. Adopt an ordinance for the proposed Bahia Heights Project, located on an extension of misty road, APN 143-272-07, to (1) rescind all previously approved master plans and amendments thereto as applicable to the project site, and (2) adopt a master plan, precise development plan, and design review The City Council adopted Ordinance No. 1639. 6. Approve a resolution authorizing staff to submit a list of current Capital Improvement Projects that are eligible for new Roadway Maintenance and Rehabilitation Account Local Streets and Roads gas excise tax funding for Fiscal Year 2018/19 to the California Transportation Commission This item was pulled for discussion at the end of the meeting. 7. Accept the report documenting feedback from the City Council on March 27, 2018 regarding the Downtown Novato Parking Study At the request by staff, this item was tabled to a future Council meeting. H. UNFINISHED AND OTHER BUSINESS There were no items listed for this section. I. PUBLIC HEARING There were no items listed for this section. J. GENERAL BUSINESS Council and staff discussed whether or not to move item J-9 up, but decided to leave it where it was on the agenda. 8. Consider and possibly receive the updated Five-Year General Fund Forecast from FY 2018/19 thru FY 2022/23 City Manager Candelario introduced this item. Finance Manager Clark presented to the City Council the Five-Year General Fund Forecast. Afterwards the City Council and staff discussed this item, and asked staff to make projections pertaining to Measure F. 4 4
There were two public comments. Joy Pearson-Obitz questioned how staff could work at non-salaried jobs without any increases (to their salaries) in the upcoming years. Chris Ryan commented on various parts of the presentation. After public comments, the Mayor repeated for staff to come back to Council with the different forecasted scenarios. 9. Consider and possibly approve amendments to the Hill Recreation Master Plan and general scope of proposed Central Hub project, and authorize staff to advertise a Request For Proposals (RFP) for consultant preparation of construction plans, specifications, and detailed estimate Deputy Public Works Director Chris Blunk gave the presentation showing the Master Plan concept, including highlighting various areas of the project. Thereafter, the City Council individually commented on how great the presentation was well done. There were several Public Comments: Bill Schoen thanked the City Council on behalf of the pickle ball players, and he supported the project. Chris Ryan, on behalf of Novato Youth Soccer, concurred that this was a great project. Sandi Smith, president of the Novato Seniors Club, thanked staff, advocated for parking for handicapped seniors, mentioned that on Sundays was when they generated their biggest revenue (Bingo), and supported this project. Fred Reece expressed displeasure with the proposed project, because the baseball field would be taken away and the leaves from the trees would blow onto some homeowners yards. Nevertheless, he did offer solutions to some of the things that he thought would be a problem. Mike Foisn, a youth soccer coach, expressed support for the project. Sal Priola requested for additional parking, because the Senior Center would grow. Joy Pearson-Obitz stated that the Senior Center should be the primary concern and bathrooms need to be added. Suzanne Crow expressed her support for the project. 5 5
After Public Comment, Mr. Blunk addressed some of the matters that the public raised. COUNCIL ACTION: Upon motion by Councilmember Lucan and seconded by Councilmember Athas, the City Council voted 5-0 via roll call to approve the proposed amendments to the Hill Recreation Area Master Plan, approve general scope of proposed Central Hub Project, and authorize staff to advertise a RFP for consultant preparation of construction plans, specifications, and detailed estimate. AYES: NOES: LUCAN, ATHAS, EKLUND, DREW, FRYDAY None. Council recessed for a few minutes. 10. Consider and possibly receive information regarding the proposed Capital Improvement Program (CIP) Budget for Fiscal Year 2018/19, and provide initial comments in preparation for the May 8th City Council meeting where Council will provide direction to prepare the Fiscal Year 2018/19 Budget for public hearing, review and adoption in June Before Mr. Blunk gave this presentation, Assistant City Attorney Nebb advised staff to alert Council members of any potential conflict of interests, so that the Members could be recused. Deputy Public Works Director Blunk provided the presentation highlighting possible funding for current and new projects. Councilmember Lucan recused himself from the discussion regarding funding for the Downtown SMART Station Phases II and III. Mayor Fryday recused himself from the discussion pertaining to projects in Hamilton. Councilmember Athas recused herself from discussion on Vineyard Avenue. Council directed staff to identify a date for a special meeting to discuss funding for the Downtown Smart Station. Councilmember Eklund asked the Mayor, Mayor Pro Tempore, and City Manager to agendize for a future Council meeting on how to utilize the Lieb property. Before the City Council went back to discuss Item G-6, Councilmember Eklund stated that she needed to amend her vote pertaining to G-4, because she resided near Palmer Drive. She recused herself from the Chamber. The Council retook the following vote to reconsider G-4: 6 6
COUNCIL ACTION: Upon motion by Councilmember Lucan and seconded by Mayor Pro Tempore Drew, the City Council voted 4-0-1 via roll call to reconsider that item. AYES: LUCAN, DREW, ATHAS, FRYDAY NOES: None. RECUSED: EKLUND COUNCIL ACTION: Upon motion by Councilmember Lucan and seconded by Mayor Pro Tempore Drew, the City Council voted 4-0-1 via roll call to approve it. AYES: LUCAN, DREW, ATHAS, FRYDAY NOES: None. RECUSED: EKLUND Earlier in the meeting, the City Council pulled Consent Calendar Item G-6 for further discussion. 6. Approve a resolution authorizing staff to submit a list of current Capital Improvement Projects that are eligible for new Roadway Maintenance and Rehabilitation Account Local Streets and Roads gas excise tax funding for Fiscal Year 2018/19 to the California Transportation Commission Councilmember Eklund had pulled it, because there had been no discussion on the CIP budget. She asked if there were any additions that they should submit. Mr. Blunk explained the process of submitting this list to the California Transportation Commission. Assistant City Attorney Nebb mentioned that because the list contained pertaining to Vineyard Road and the Downtown SMART Station, Councilmembers Athas and Lucan could not vote on this item. The Council took the following vote: COUNCIL ACTION: Upon motion by Councilmember Eklund and seconded by Mayor Pro Tempore Drew, the City Council voted 3-0-2 via roll call to approve the resolution. AYES: EKLUND, DREW, FRYDAY NOES: None. RECUSED: EKLUND, ATHAS 7 7
K. COMMISSIONS, COMMITTEES AND BOARDS (CCB s) APPOINTMENTS There were no items listed for this section. L. WORK STUDY SESSION There were no items listed for this section. M. ADJOURNMENT The City Council adjourned the meeting in memory of Glen Ghilotti and Lt. Jim Laveroni. The meeting ended at 10:32 p.m. Draft Minutes recorded, prepared and respectfully submitted by: Terrie Gillen, CMC, City Clerk 8 8