Rules of Procedure. EuroMUN 2018: Shaping the Future from the Heart of Europe. May 10th to 13th, 2018 Maastricht, The Netherlands

Rules of Procedure EuroMUN 2018: Shaping the Future from the Heart of Europe May 10th to 13th, 2018 Maastricht, The Netherlands

Table of Contents Preamble... 3 Part I Rules Governing Conduct... 4 Diplomatic Conduct... 4 Dress Code... 4 Language... 4 Electronic Devices... 4 Part II Rules Governing the Secretariat and the Staff... 5 Role and Competence of the Secretariat... 5 Role and Competence of the Chairs... 5 Part III Rules Governing the Opening of the Session... 6 Roll Call... 6 Quorum... 6 Setting the Agenda... 6 Opening the Debate... 6 Part IV Rules Governing the Session... 7 Opening the Floor... 7 General Speakers List... 7 Yields... 7 Moderated Caucus... 7 Un-Moderated Caucus... 8 Suspending the Meeting... 8 Adjourning the Debate... 8 Reconsidering a Question... 8 Inviting a Representative... 9 Closing the Debate... 9 Adjourning the Meeting... 9 Introducing a Written Proposal... 9 Inviting the Panel of Authors... 9 Consultation of the Whole... 10 Closed Consultation... 10 Motion of Competence... 10 Part V Rules Governing the Voting Procedure... 11 Procedural Vote... 11 Order of Voting on Motions... 11 Substantive Vote... 11 Division of the Question... 12 Splitting the House... 12 Re-ordering of the Draft Resolutions... 12 Vote by Roll Call... 12 Vote by Acclamation... 13 Amendments... 13 Part VI Rules Governing Points... 14 Point of Order... 14 Point of Personal Privilege... 14 Point of Parliamentary Inquiry... 14 1

Point of Information... 14 Part VII General Provisions... 15 Appeal to the Decision of the Praesidium... 15 Right of Reply... 15 Minute of Silence or Meditation... 15 Seconds and objections... 15 Status of the Preamble... 16 Scope of the Present Rules of Procedure... 16 Annex I Order of Precedence of Points and Motions... 17 Annex II Specialised Rules of Procedure for European Union Committees... 18 Annex III Specialised Rules of Procedure for the Security Council... 21 Annex IV Specialised Rules for the North Atlantic Council... 23 Annex V Specialised Rules of the Governing Council of the International Bank for Reconstruction and Development... 24 2

Preamble The present Rules constitute the official document regulating the conduct of the Committees at the 11 th session of the European Model United Nations. This document shall be referred to whenever a doubt on the correct procedure arises within the Committee. Another document, published at a later stage, titled Guide to the Rules of Procedure, explains the present Rules in further detail and may serve as both an explanation and a tool to help interpretation of these Rules. Questions, points or comments on the present Rules shall be addressed to the Chairs, who will refer those to the Secretariat should they not be able to answer or consider them to the best of their ability. It is assumed by the Secretariat and by the Staff of the Conference that the Delegates, Chairs and other participants will know the present Rules of Procedure during the conference, as well as other general rules applying in MUNs. Such general MUN wisdom shall apply unless contrary to one of the present Rules. 3

Part I Rules Governing Conduct Rule 1 Diplomatic Conduct Delegates, Chairs and other participants shall ensure to show common courtesy to each other. Abuse of language or otherwise uncivil behaviour shall not be tolerated and the Secretariat reserves the right to sanction such deviations from diplomatic conduct. Rule 2 Dress Code a. All participants shall wear Western business attire. The latter is defined as a jacket, shirt or blouse, trousers or a skirt, and formal shoes. Delegates are encouraged to wear a (bow-)tie in case they will be wearing a shirt. b. Participants to EuroMUN shall not display national or political symbols. This does not include United Nations- or European Union-related symbols, which will be tolerated. c. Rules 2(a) and 2(b) apply to all time spent on the conference site; socials and otherwise free time are excluded from the application of these rules. Rule 3 Language a. The official language of EuroMUN is English. Delegates shall refrain from using any other language during sessions. They shall attempt to use English for the duration of the conference. b. The Committees with an official working language different from English are exempted from the application of Rule 3(a) Rule 4 Electronic Devices Electronic devices such as mobile phones, tablets or laptops are tolerated during sessions to the extent that they do not disturb the proper conduct of the session. The determination of disturbance in each Committee is left to the discretion of the Chair. Should the Chair find that electronic devices impede the debate, he or she retains the right to forbid them for a period of time left to his or her discretion. 4

Part II Rules Governing the Secretariat and the Staff Rule 5 Role and Competence of the Secretariat a. The Secretariat acts as the governing body of EuroMUN. All matters pertaining to the general conduct of the conference shall be referred to them. Clauses 5(b) to 5(e) specify the competences of each member of the Secretariat during EuroMUN 2018. b. The Secretary-General shall issue the final rulings over the interpretation of this document. All decisions made by the Secretary-General shall be considered final and without appeal. c. The Head of Content and Chief of Staff has responsibility over the specific conduct of the Committees. He may rule over or refer matters arising in any Committee to the Secretary-General, including but not limited to: i. decisions made by the Chairs over the conduct of the Committee; ii. decisions made by the Chairs over the interpretation of the Rules of Procedure, irrespective of whether they have been challenged or not; iii. behaviour of delegates. d. The Under-Secretary-General for Registrations is responsible for matters pertaining to the Delegates. He may rule over those or, if so he chooses, refer them to the Secretary-General. e. The Under-Secretary-General for Logistics is responsible for matters pertaining to the organisation of the conference. f. Members of the Secretariat may at any time make an announcement to the Committee. Rule 6 Role and Competence of the Chairs a. The body of Chairs, hereinafter referred to as the Praesidium, shall conduct the debate in a fair and balanced manner and have discretion over most matters arising in the Committee. They shall strive to further the goals and principles of EuroMUN and its host, the United Nations Student Association Maastricht. b. They may rule on interpretation of the present Rules, subject to appeal by the Committee or overriding decision by the Secretariat pursuant to Rule 39 or 5, respectively. c. In case of grave misconduct or failure by one of the Chairs, Delegates may move to question the competence of the Chair. Such a motion does not require any second. If this motion is proposed, the Secretariat shall be called upon to rule on the matter in private. 5

Part III Rules Governing the Opening of the Session Rule 7 Roll Call a. The first session of debate each day shall start with a roll call. The Praesidium shall name each delegation supposed to be present in alphabetical order. The Delegate representing the country being named may give one of the two following answers: i. Present, meaning that the Delegate will partake in the debate; ii. Present and voting, meaning that the Delegate will partake in the debate and will be prohibited from abstaining in any vote until the next roll call. b. Delegates who fail to answer will automatically be considered absent. They may change this status to either present or present and voting by sending a note to the Praesidium specifying their desired status. The Praesidium shall publicly acknowledge their new status. Rule 8 Quorum a. The quorum refers to the number of Delegates, either present or present and voting, required for a motion to open the debate to be presented. b. The quorum is set at 40% of the number of Delegates who were either present or present and voting in the first roll call, rounded to the higher integer. c. The quorum shall be assumed to have been reached by default, subject to possible challenge by any Delegate present. d. This Rule does not apply to the first session. Rule 9 Setting the Agenda a. Delegates may move to set the Agenda to their preferred order, in such case where there are two topics on the Agenda. Such motion shall specify the preferred ordering of the matters at hand. The motion requires seconds. In case of an objection, two Delegates in favour and two against shall each be allocated thirty seconds to speak. In application of Rule 42, it triggers a procedural vote. b. This Rule is only applicable to the first session. c. The Praesidium does not have discretion over this Rule. Rule 10 Opening the Debate Delegates may move to open the debate once the Agenda is set. Such motion does not require seconds. 6

Part IV Rules Governing the Session Rule 11 Opening the Floor a. The floor shall be opened for points and motions whenever i. The debate is open; ii. The committee is not engaged in any of the procedures of Rules 13 to 25; and iii. No one has been allocated time to speak. b. Where, in the present Rules of Procedure, Delegates may raise a point or a motion, it shall be assumed that this only applies when the floor is open. Rule 12 General Speakers List a. The General Speakers List (henceforth known as the List) shall open at the same time as the debate. Anyone can ask to be put on the List at any time. Delegates on the List shall speak in turn as the list elapses. b. The debate shall close as soon as the List runs out. c. Delegates may move to close the List. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. If such a motion passes, no more speaker shall be added to the List. d. If the List is closed, Delegates may move to re-open it. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. If such a motion passes, speakers may be added to the List. e. Delegates may move to set the Speakers time. The latter shall, by default, be unlimited. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. Rule 12 bis Yields a. Any Delegate who has been given the floor in the List, when he or she finished speaking and in the event that the time allocated has not elapsed, shall yield the floor to one of the following options: i. Yield to the Chair, whereby the Praesidium shall resume entertaining points and motions or recognising List speakers; ii. Yield to another Delegate, whereby the floor shall be given for the remaining time to the designated Delegate, should he or she accept the yield; iii. Yield to points of information, whereby other Delegates may rise to points of information to the Delegate, who shall answer in the remaining time. b. This rule is only applicable to the General Speakers List and does not apply to caucuses and other modes of formal debate. Rule 13 Moderated Caucus a. Delegates may move for a moderated caucus on a topic of their choosing. The motion shall specify the topic, the duration of the caucus and the length of the speaker s time. This motion requires 7

seconds; in application of Rule 42 it triggers a procedural vote. If such a motion passes, the committee shall move into a moderated caucus. b. In a moderated caucus, the Praesidium shall appoint one speaker at the time on a show of placards. c. The Praesidium shall not exercise discretion over the topic proposed in the motion under this rule to the extent that the topic is related to the matter at hand; Therefore, the Praesidium may not reject a proposed motion because of its subject matter, only because of its duration. d. The duration of a proposed moderated caucus shall not exceed 20 minutes. e. The Delegate proposing the motion shall speak first or last, subject to his choosing. f. Delegates may move to extend a moderated caucus after the previous caucus elapsed. Any moderated caucus can only be extended once. Such extension may be of a maximum duration i. Equal to the duration of the initial moderated caucus if the latter is does not exceed 10 minutes; or ii. Equal to half the duration of the initial moderated caucus if the latter exceeds 10 minutes. Rule 14 Un-Moderated Caucus a. Delegates may move for an un-moderated caucus. The motion shall include the duration of the proposed caucus, with a maximum of 20 minutes. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. b. For the duration of the un-moderated caucus, Delegates shall be allowed to move and speak freely around the room in an orderly manner. c. Delegates may move to extend the un-moderated caucus. Any un-moderated caucus can only be extended once. Such extension shall not exceed the duration of the initial caucus. Rule 15 Suspending the Meeting Delegates may move to suspend the meeting, specifying the date and time at which the session shall resume. Such a motion requires seconds; in application of Rule 42 it triggers a procedural vote. Rule 16 Adjourning the Debate Delegates may move to adjourn the debate. This motion requires seconds; in application of Rule 42 it triggers a procedural vote where the majority threshold shall be set at two-thirds of the Delegates present. If such a motion passes, the Praesidium shall adjourn the debate on the matter at hand and move to the next matter on the Agenda. Rule 17 Reconsidering a Question Where a motion to adjourn the debate has been passed, and where the debate on the previous matter on the Agenda has been closed, Delegates may move to reconsider a question. This motion requires seconds; in application of Rule 42 it triggers a procedural vote where the majority threshold shall be set 8

at two-thirds of the Delegates present. If such a motion passes, the debate on the matter adjourned shall resume. Rule 18 Inviting a Representative a. Delegates, after obtaining the permission from the Praesidium, may move to invite a Representative. The motion shall include the institution to be represented and the topic to be discussed by the Representative. This motion does not require seconds. b. The Praesidium may unilaterally decide to invite a Representative. This decision may not be challenged by the Committee. Rule 19 Closing the Debate Delegates may move to close the debate. Such a motion does not require seconds. Two speakers in favour of this motion and two speakers against shall volunteer or, failing that, be nominated by the Praesidium, and will be given a minute each to express their position. Then, a procedural vote will be triggered, where the majority threshold shall be set at two-thirds of the Delegates present in favour. Rule 20 Adjourning the Meeting Delegates may move to adjourn the meeting. Such a motion requires seconds; in application of Rule 42 it triggers a procedural vote where the majority threshold shall be set at two-thirds of the Delegates present. If such a motion passes, the meeting shall be adjourned at resume in the twelfth session of the European Model United Nations. Rule 21 Introducing a Written Proposal a. Delegates may move to introduce a written proposal in the form of a working paper. This motion does not require seconds. After the motion passes, the working paper shall be displayed to the whole and shall be read out loud in full by one of its sponsors. Once presented, the working paper shall become a draft resolution. b. In order to be presented, a working paper shall have at least four sponsors, or if the Committee consists of less than 20 Delegates, twenty percent of the Delegates present in the first roll call. Signatories are not mandatory but may be added next to the sponsors. c. In order to be presented, a draft amendment shall have at least one sponsor and two signatories. Rule 22 Inviting the Panel of Authors a. At any point after the introduction of a written proposal, Delegates may move to invite the Panel of Authors. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. b. The Panel shall consist of up to four of the sponsors of the draft resolution at hand, or Delegates that otherwise substantially contributed to the draft resolution. 9

c. The Panel will be given up to five minutes to express their position on the draft resolution. d. After those five minutes elapsed, the floor will be open for points of information to the Authors for a maximum of ten minutes. Rule 23 Consultation of the Whole a. Delegates may move to consult the whole. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. b. If such motion passes, the Delegate who raised the motion shall have the floor for an indefinite amount of time. He or she may then decide to give the floor to any other Delegate, who may then choose to give it to any other Delegate, and so on. c. The maximum duration of a Consultation of the Whole shall be 20 minutes. Rule 24 Closed Consultation a. Delegates may move for a closed consultation. This motion does not require seconds, but the Praesidium may decide not to entertain it. The motion shall include the duration of the consultation, not exceeding ten minutes, and appoint the Delegates to be included in the consultation, not exceeding five. Any such appointed Delegate has the right to refuse and/or appoint another Delegate in his or her place. b. If such a motion is entertained, it automatically passes and the appointed Delegates shall leave the room for the duration specified in the motion. Only one closed consultation shall be held at the time. Rule 25 Motion of Competence a. Where a Draft Resolution has been introduced, immediately after the introduction, Delegates may move to question the competence of the Committee to discuss the Draft Resolution at hand. If such a motion is raised, the Praesidium shall recognise the Delegate who raised the motion and give him or her the floor for an amount of time at the discretion of the Praesidium. The motion requires seconds; in application of Rule 42 it triggers a procedural vote. b. If the motion passes, the Draft Resolution shall be withdrawn from the floor. If it fails, the Draft will remain on the floor and the debate shall resume. c. This motion shall only be in order if the Praesidium, on advice of the Secretariat or the Staff, considers that what is proposed in the working paper (or amendment) is not within the mandate of the Committee to discuss, or if it is not within its power to implement the content of the Draft. 10

Part V Rules Governing the Voting Procedure Rule 26 Procedural Vote a. A procedural vote shall be triggered upon the proposal of a motion, in application of Rule 42. All Delegates present shall cast their vote by a show of placards; abstentions shall not be permitted. Unless stated otherwise in the appropriate Rule, the majority threshold in a procedural vote is set at fifty percent of Delegates present, plus one. b. Delegates with an observer status shall cast a vote, unless stated otherwise under the appropriate Rule. Rule 27 Order of Voting on Motions The most disruptive motion shall be voted upon first (see Annex). If a motion passes, all challenging motions fail automatically. If a motion fails, the new most disruptive motion shall be voted upon first. Rule 28 1 Substantive Vote a. A substantive voting procedure shall be triggered upon: i. Passing a motion to close the debate; or ii. Exhaustion of the General Speakers List pursuant to Rule 12(b). b. Upon starting the substantive vote, the room shall be closed and no entry nor exit shall be permitted. Any communication between Delegates shall be prohibited. c. The substantive vote shall proceed as follows: i. The draft resolution shall be presented in whole to the Committee by one of its sponsors; ii. All unfriendly amendments proposed shall be presented in whole to the Committee in order of submission; iii. The amendments shall be voted upon in application of clause (d) and (e) of this Rule and of Rules 31 and 34; iv. The draft resolution as amended shall be voted upon in application of clause (d) and (e) of this Rule. d. Unless decided otherwise by the Committee, the votes shall be cast by a show of placards. e. Delegates listed as present in the last quorum may abstain from voting. Delegates listed as present and voting may not abstain from voting. Delegates with an observer status may not cast a vote. f. Unless specified otherwise, all documents voted upon shall require fifty percent of the delegates present, plus one, to vote in favour to pass. 1 Rules 28 to 34 shall only apply after closure of the Debate. 11

Rule 29 Division of the Question a. Before the Committee starts voting on a document, Delegates may move to divide the Question. The motion shall explicitly state the division proposed, provided that no pre-ambulatory clauses or sub-operative clauses are separated. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. b. In case several competing divisions have been proposed, the most radical division shall be voted upon first. The most radical division is subject to the discretion of the Praesidium. c. If such a motion passes, the Draft Resolution shall be divided accordingly, and a procedural vote shall be triggered for every part of the division in order to determine which part of the Draft Resolution shall be included in the final document. Should all parts of the division be rejected in the procedural vote, the whole document shall be considered to have been rejected. The reconstituted document shall be voted upon in a substantive vote pursuant to Rule 28. Rule 30 Splitting the House Before the Committee starts voting on a document, Delegates may move to split the House. This motion requires seconds; in application of Rule 42 it triggers a procedural vote where the majority threshold shall be set at two-thirds of the Delegates present. If such a motion passes, abstentions will no longer be permitted in the substantive vote on any Draft Resolution, Rule 27(e) shall cease to apply. Rule 31 Re-ordering of the Draft Resolutions a. In the case where two or more Draft Resolutions are on the floor, by default, they shall be voted upon in the order of submission. b. Before the Committee starts voting on any document, Delegates may move to re-order the Draft Resolutions. Such motion shall include the preferred order of voting. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. Rule 32 Vote by Roll Call Before the Committee starts voting on any document, Delegates may move to vote by roll call. This motion requires seconds; in application of Rule 42 it triggers a procedural vote. If this motion passes, the Praesidium shall call upon the Delegates individually to cast their vote. When called upon, without prejudice to Rule 28(e), the Delegate shall rise to cast one of the following votes: a. In favour; b. Against; c. Abstention, whereby the vote is counted as blank; d. Pass, whereby the Delegate shall be asked again to cast a vote, where the Delegate may only vote in favour, against, or without prejudice to Rule 28(e), abstain; e. In favour with rights, whereby the Delegate shall be allocated up to one minute after the voting procedure to explain his or her vote; or 12

f. Against with rights, whereby the Delegate shall be allocated up to one minute after the voting procedure to explain his or her vote. Rule 33 Vote by Acclamation Before the Committee starts voting on any document, Delegates may move to vote by acclamation. This motion requires seconds; if any objection is raised, the motion shall be considered to have failed. If no objection is raised, the Draft Resolution at hand shall pass and applause shall be in order. Rule 34 Amendments a. Any proposed amendment shall be considered either friendly or unfriendly. Within the meaning of these Rules, i. A friendly amendment is a proposed amendment that has the support of all sponsors of the Draft Resolution it seeks to amend; and ii. An unfriendly amendment is a proposed amendment that does not have the support of all sponsors of the Draft Resolution it seeks to amend. b. After an amendment has been introduced, the Praesidium shall ask to each sponsor of the Draft Resolution concerned whether they deem the amendment as friendly or unfriendly. c. Where the amendment is deemed friendly by all sponsors, it shall be included in the Draft Resolution upon closure of the Debate. d. Where the amendment is deemed unfriendly by at least one sponsor, it shall be voted upon before the Draft Resolution they seek to amend pursuant to Rule 28(c). Should any unfriendly amendment pass, the sponsors shall no longer be required to vote in favour of their Draft Resolution. e. By way of derogation to Rule 21, an amendment requires one signatory only to be introduced following the procedure laid out in Rule 21. 13

Part VI Rules Governing Points Rule 35 Point of Order a. Delegates may, at any moment outside the time allocated to speakers, raise a point of order if they deem that the Praesidium is violating the present Rules. b. Upon raising such a point, the Delegate shall be given time to explain why he or she believes that the Rules of Procedure are being violated. The Praesidium shall then defend or change its decision to remain in compliance with the present Rules. c. The Secretariat shall be notified upon such a point being raised. Rule 36 Point of Personal Privilege Delegates may, at any moment outside the time allocated to speakers, raise a point of personal privilege if he or she feels uncomfortable for a material reason, and that discomfort can be addressed by the Committee or by the Praesidium. Rule 37 Point of Parliamentary Inquiry Delegates may, when the floor is open for points and motions, raise a point of parliamentary inquiry. This point shall include a question regarding the present Rules or their application in the session. The Praesidium shall try to address the point to the best of its ability or, failing that, refer the matter to the Secretariat. Rule 38 Point of Information Delegates may, when another Delegate yielded the floor to points of information, raise such a point for no more than fifteen seconds, which shall not be subtracted from the remaining time. The point shall be phrased as a question to the Delegate. 14

Part VII General Provisions Rule 39 Appeal to the Decision of the Praesidium a. In application of the present Rules, the Praesidium shall be presumed to have discretion over their interpretation, unless express prohibition. b. Any Delegate may move to appeal the decision of the Praesidium when the latter exercise discretion in application of clause (a) of the present Rule. This motion is not subject to the discretion of the Praesidium. The motion to appeal the decision of the Praesidium requires a procedural vote. Before the votes are cast, the Praesidium shall provide a brief reasoning behind his or her decision. In case of a majority of votes in favour of the motion, the Praesidium shall modify his or her decision. c. Delegates may move to appeal the decision of the Praesidium when the floor is not opened for points or motions. d. The Secretariat shall be notified by the Praesidium of any appealed decision. The Secretariat retains the right to overrule any exercise of discretion or appeal thereof. e. Clauses (b) to (d) of the present Rule do not apply to discretion exercised over i. Motions to suspend the meeting under Rule 15; ii. Motions to adjourn the debate under Rule 16; iii. Motions for a minute of silence, prayer or meditation of Rule 41; and iv. The right of reply under Rule 40. Rule 40 Right of Reply a. Should a Delegate directly insult the country represented by another Delegate, or another Delegate s person, the insulted Delegate may ask for a right of reply. The Praesidium has discretion over granting such a right. b. In the case where the right is granted, the insulted Delegate shall be given thirty seconds to reply to the insulting Delegate. Diplomatic language shall be used at all times. Rule 41 Minute of Silence or Meditation Any Delegate may move for a minute of silence or meditation before the next roll call, to be held in the next session. The motion shall specify the object or reason for a minute of silence, prayer or meditation. Rule 42 Seconds and objections a. If a Rule specifies that a motion requires seconds, the Praesidium shall ask the room if there are any seconds. If there are none, the motion shall automatically fail. If there is at least one second, the Praesidium shall ask if there are any objections. If there are none, the motion shall automatically pass. If there is at least one objection, the procedure specified in the Rule concerning that motion shall be applied. b. If a Rule specifies that a motion does not require seconds, the motion shall be considered to pass automatically without triggering a voting procedure. 15

Rule 43 Status of the Preamble The Preamble to these Rules constitutes an integral part of the Rules of Procedure. Rule 44 Scope of the Present Rules of Procedure The present Rules of Procedure shall apply to all committees save exceptions in the eleventh session of the European Model United Nations. Only Rules 1 to 6 shall apply to the Group of Twenty, the Crisis Committee, and the Court of Justice of the European Union. The Rules of Procedure for these committees shall be specified in separate documents. 16

Annex I Order of Precedence of Points and Motions 1. Minute of Silence or Meditation 2. Point of Order 3. Point of Personal Privilege 4. Right of Reply 5. Point of Parliamentary Inquiry 6. Appealing the Decision of the Praesidium 7. Adjourning the Meeting 8. Suspending the Meeting 9. Closing the Debate 10. Adjourning the Debate 11. Resuming the Debate 12. Questioning Competence 13. Introducing a Written Document 14. Extending a Caucus 15. Un-moderated Caucus 16. Consultation of the Whole 17. Conciliation Commission 18. Moderated Caucus 19. Setting the Speakers Time 20. Reconsidering a Question 21. Inviting a Representative 17

Annex II Specialised Rules of Procedure for European Union Committees Rule 1 Scope and Interpretation a. The following articles shall apply only to the European Parliament and the Council of the European Union (hereinafter referred to as the Council ). b. The interpretation of the present Specialised Rules shall fall on the Commissioner and the Secretariat. Any derogation from the present Specialised Rules may only be authorised by the Commissioner or the Secretariat in deliberations with the Commissioner. Rule 2 Treaties a. The procedures and workings of the European Parliament and of the Council shall comply with the relevant provisions contained in the Treaty on European Union (TEU) and the Treaty on the Functioning of the European Union, collectively referred to as the Treaties. b. Where the Rules of Procedure or the Specialised Rules conflict with the provisions contained in the Treaties, the former shall prevail. Rule 2 bis Proportionality and Subsidiarity When acting under any legislative procedure, the European Parliament and the Council shall have due regard to the principles of proportionality and subsidiarity laid out in Article 5 TEU. Rule 3 Sincere Cooperation Pursuant to Article 13(2) TEU, the European Parliament and the Council shall practice mutual sincere cooperation. Rule 4 Agenda In exception to Rule 9 of the General Rules, the Agenda of the European Parliament and the Council shall be set by the Commissioner after consultation with the Praesidii of both Committees. Rule 5 Amendments Upon prior approval from the legal service, it shall be possible to propose friendly amendments. Friendly amendments shall be defined as amendments to first-order amendments already submitted, in as far as they are agreed upon by all sponsors of the latter. 18

Rule 6 Substantive Vote in the Council of the European Union a. The Council shall follow the substantive voting procedure of Rule 28 of the General Rules. b. The Council shall vote by qualified majority voting (QMV). Pursuant to Article 16(4) TEU, a qualified majority shall be defined as at least 55% of the Members of the Council, comprising at least fifteen of them and representing Member States comprising at least 65% of the population of the Union. A blocking minority must include at least four Council Members, failing which the qualified majority shall be deemed attained. c. By way of derogation from clauses (b) of the present Rule, the Council shall vote by unanimity on any amendment having received a negative opinion from the Commissioner pursuant to Rule 12 of the present Specialised Rules. In accordance with Article 238(4) TFEU, abstention shall not prevent the Council from acting unanimously. Rule 7 Vote by Roll Call in the Council a. By way of derogation to Rule 28 of the General Rules, the Council shall always vote by roll call in case of a substantive vote requiring a qualified majority, without being necessary for a motion thereto to be put forward. b. By way of derogation to Rule 32 of the General Rules, it shall not be possible to cast the votes pass or against with rights. Rule 8 Substantive Vote in the European Parliament a. The European Parliament shall always vote by simple majority. b. A motion to vote by roll call shall be out of order at all times. c. By way of derogation from clause (b), the Praesidium may allow a motion to vote by roll call when voting on the final text of a Regulation or Directive. Rule 9 Rapporteurs The Council and the Parliament shall each elect two rapporteurs. The procedure for the election of the rapporteurs shall be decided upon by the Praesidium. The rapporteurs shall represent their respective institution before the other co-legislator, refraining from expressing their personal views or the views of the Member State that they represent. Rule 10 Legislative Procedures a. When acting under the ordinary legislative procedure, the European Parliament and the Council shall have due regard to the procedure laid down in Article 294 TFEU. b. When consulting the European Parliament under a special legislative procedure, the Council shall have due regard to the procedure laid down in Article 289 TFEU. 19

Rule 11 Conciliation Committee a. In accordance with Article 294(10) TFEU, the Conciliation Committee shall be composed of the Members of the Council and an equal number of Members of the European Parliament. The Conciliation Committee shall be tasked with reaching an agreement on a joint text by qualified majority of the Members representing the Council and by a simple majority of the Members representing the European Parliament. b. Such agreements shall not be subject to a motion to divide the question during a vote on the final text approved by the Conciliation Committee in either the European Parliament or the Council. c. The Conciliation Committee shall be chaired by persons appointed by the Secretariat to represent the European Commission, who shall take all necessary initiatives with a view of conciling the positions of the European Parliament and the Council. Rule 12 European Commission a. The Commissioner shall represent the European Commission. b. The Commission shall present the legislative proposals and clarify any uncertainties thereto. c. The Commission shall review all amendments submitted by the Council to any proposal to be adopted under the ordinary legislative procedure and shall give a positive or negative opinion on each of them. Rule 13 Legal Officers a. The Commissioner shall represent the exclusive legal officers of the European Parliament and the Council. b. The Commissioner shall review all amendments submitted by both institutions to any proposal. If they are not in accordance with Union law, the Commissioner shall reject the amendment. No amendment may be tables in either the Parliament or the Council without prior approval from the Commissioner. 20

Annex III Specialised Rules of Procedure for the Security Council Rule 1 Permanent Members The United States of America, the United Kingdom of Great Britain and Northern Ireland, the French Republic, the Russian Federation and the People s Republic of China are the five permanent members of the Security Council. These members have the right to veto any substantive matter. Rule 2 Authority The Security Council is the organ of the United Nations authorised to discuss urgent matters or disputes relevant to international peace and security. No other forum shall make any recommentations to that dispute unless the Security Council requests so. In accordance with Chapters VI and VII of the Charter of the United Nations, the Security Council may either propose resolutions or Presidential Statements. Rule 3 Quorum Quorum in the Security Council is established at nine delegations present including all premanent members of the Council. Rule 4 Invitation to Ambassadors a. In accordance with Article 31 of the Charter of the United Nations, the Ambassador of any Member State relevant to the dispute that is not a member of the Council is allowed to participate in the deliberations of the Council, without right to vote on the matter. b. Delegates may move to invite the Ambassador of such a Member State under Rule 18 of the General Rules. Rule 5 Caucus of the Permanent Members Without prejudice to Rule 24 of the General Rules, any permanent member of the Security Council may move to constitute a caucus with all permanent members and one of the Chairs. This motion requires a second from all permanent members of the Council. This motion is designed to avoid a potential veto on a resolution and enables the permanent members to discuss the matter privately for a maximum of fifteen minutes. All other discussions in the Council shall be halted for the duration of the caucus. Rule 6 Sponsors and Signatories a. By way of derogation to Rule 21(b) of the General Rules, a written proposal requires at least five sponsors and/or signatories to be introduced. 21

b. By way of derogation to Rule 21(c) of the General Rules, an unfriendly amendment requires at least three sponsors and/or signatories to be introduced. Rule 7 Resolutions Pursuant to Article 25 of the Charter of the United Nations, the Member States of the United Nations have agreed to carry out the decisions of the Security Council, making the operative clauses of its resolutions legally binding upon all Members of the United Nations. Rule 7 Presidential Statements a. The Security Council may adopt presidential statements if its members cannot reach consensus on the topic at hand. Presidential statements are not legally binding and do not distinguish between pre-ambulatory and operational clauses. b. Presidential statements shall be adopted by consensus. Rule 8 Voting in the Security Council a. By way of derogation to Rule 26(a) and 28(f) of the General Rules, and in accordance with Article 27 of the Charter of the United Nations, all votes, procedural or substantive, require at least nine votes in favour in order for the matter to pass. b. In a substantive vote, a vote against from any of the permanent members automatically means that the substantive matter fails. c. Any permanent member of the Council may move to declare a vote substantive. This is in order for any procedural vote, but is subject to approval by the Praesidium. d. Motions to vote by roll call shall be out of order where a vote has been declared substantive. 22

Annex IV Specialised Rules for the North Atlantic Council Rule 1 Authority The North Atlantic Council ( the Council ) is the principal political decision-making body within the North Atlantic Treaty Organisation ( the Organisation ). It brings together high-level representatives of each member country to discuss policy and operational questions requiring collective decisions. This body provides a forum for wide-ranging consultation between members on all issues affecting their peace and security. Rule 2 Communiqués The Council shall publish communiqués. Such communiqués shall address a particular problem or issue, and are binding upon Member States of the North Atlantic Treaty Organisation. They shall consist of an opinion to a given situation and recommend actions to be taken by the Organisation. Rule 3 Consensus a. By way of derogation to Rule 28(f) of the General Rules, substantive votes on draft communiqués shall require a consensus among the Delegates present to pass. If at least on vote is cast against the draft communiqué, the latter shall be deemed to have failed. Abstentions shall not be considered as votes against. b. Substantive amendments do not require consensus. 23

Annex V Specialised Rules of the Governing Council of the International Bank for Reconstruction and Development Rule 1 Voting Powers a. By way of derogation to Article 28(f) of the General Rules and pursuant to Article V, Section 3(a) of the Articles of Agreement of the IBRD, the Governing Council shall vote according to the shares of stock held by each Member. b. All matters shall be decided by a majority of the votes cast. 24