1 EMPLOYEES STATE INSURANCE CORPORATION HOSPITAL PARIPPALLY, KOLLAM, KERALA 691574 Ph: 0474 2572052 Fax: 0474-2575050 Website: www.esic.nic.in. Email: ms-ppy.ker@esic.nic.in & esihparippally@gmail.co RE-TENDER Tender No. 544/U/16/27/2/EHP/13/(Pharmacy) Dated:20/11/13 Sub: Invitation to Tender for Hospital Rate Contract (for X-Ray Materials and Dental Items) Refer Tender No. 544/U/16/27/2/EHP/13/(Pharmacy) dated 24/ 10/ 2013 NOTE: (The envelope containing the tender as well as subsequent communications should be addressed and delivered to The Medical Superintendent, ESIC Hospital Parippally, Kollam, Kerala. All communications must be addressed to the officer named above by title only and not by name.) From: The Medical Superintendent, ESIC Hospital Parippally, Kollam, Kerala 691574 To: Sir(s), The Medical Superintendent invites sealed tender for SUPPLY OF HOSPITAL CONSUMABLES as per specifications and/or quantities detailed in the Schedule attached. The Tender Enquiry Document (TED) containing the Check List for compulsory Documents to be enclosed with Technical Bid, as Annexure-I the Terms and Conditions of contract, which will govern any contract made, is annexed as Annexure-II and the list of requirements with specifications are annexed as Annexure-III and tender application form as Annexure IV. If you are in a position to quote for the contract in accordance with the requirements stated in the attached schedule, please submit your quotation to this office. The Tender Enquiry Document (TED) may be obtained from the office of the Medical Superintendent in person by the bona fide applicant or his authorized representative by applying in their letter head at a cost of Rs 250.00 (Rupees Two hundred and Fifty only). The Tender Enquiry Document (TED) can also be down loaded from the web site ( www.esic.nic.in) and in such cases the same may be signed and submitted as per the procedures mentioned here in after along with the fee(s) for the Tender Enquiry Document (TED) @Rs.250.00 (Rupees Two hundred and fifty only). All the payment should be made by Demand draft ; drawn in favour of ESIC Fund A/C No.1, payable at Parippally; cheques will not be accepted. Tenderers are requested that, before quoting their rates or sending tender, the tender form may please be read out thoroughly (line by line), otherwise purchaser will not be held responsible for any error/ oversight of his own.
The form is a Standard Form of Tender. Certain clause /clauses may not be applicable in some cases. So, Tenderers are requested to ignore such clause /clauses, which are not applicable in the instant cases. The Tender Enquiry Document (TED) containing the Terms and Conditions and the Schedule should be returned in original, intact, after filling up the tender form and signing in full, on each page. If you are not quoting for an item in the list the corresponding space against the item should be defaced by some such words as not quoting. In the event of the space on the schedule form being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively and should bear the Tender Number and be fully signed and sealed by you. In such cases, reference to the additional pages must be made in the Tender Form. Medical Superintendent, ESIC Hospital Parippally does not pledge himself to accept the lowest or any tender and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered and you shall supply the same / execute the work at the rate quoted by you. You are at liberty to tender for the whole or any part. Acceptance by the purchaser shall be communicated in due course. You are requested that the instructions contained in the said communication should be acted upon immediately as asked for. The Medical Superintendent has the right to accept/reject the tender at any time without any reason thereof. 2 Date of Issue of TED Last Date of submission of TED Date & time of opening of TED& EMD Security Deposit Tender Enquiry Document Fee 20.11.2013 to 09.12.2013 10 AM to 4 PM from Mondays to Friday and on Saturdays up to 12.00 noon(except holidays) 10.12.2013 up to 1 PM Group ITEM Date& Time EMD Rs VI X-Ray Materials 10.12.13. 2.00 5000 PM VII Dental items 10.12.13. 2.30 PM 1000 5 % of gross value of items awarded, depending on the amount fixed by Medical Superintendent to be calculated on the basis of the items vis-a-vis consumption during previous year Rs. 250/-
3 THE FIRM IS REQUESTED TO FOLLOW THE CHECK LIST AT THE TIME OF SUBMISSION OF TENDER DOCUMENT WITHOUT WHICH THE OFFER IS LIABLE TO BE CANCELLED: CHECK LIST: 1 Tender enquiry document fee by demand draft only Submitted [ Yes /No] 2 Earnest money deposit by demand draft only Submitted [ Yes /No] 3 Valid trade license certificate Submitted [ Yes /No] 4 VAT / CST certificate Submitted [ Yes /No] 5 Original tender enquiry document signing all the pages Submitted [ Yes /No] 6 Valid drug license certificate Submitted [ Yes /No] 7 Copy of PAN/ TAN card Submitted [ Yes /No] 8 IT returns for the last three years (2010-11, 2011-12.2012-13) Submitted [ Yes /No] 9 Manufacturer s authorization Submitted [ Yes /No] 10 Undertaking in non judicial stamp paper of Rs. 10/- regarding experience Submitted [ Yes /No] MEDICAL SUPERINTENDENT Enclosures: Annexure I (The Check List for compulsory Documents) Annexure II (Tender Form And Terms & Conditions) Annexure III (Names and specifications of items) Annexure IV ( Tender application form) Annexure- V (Undertaking) Annexure-VI (undertaking on non judicial stamp paper) Annexure-VII (Manufacturers authorization form)
4 ANNEXURE-I A. COMPULSORY DOCUMENTS TO BE ENCLOSED WITH TECHNICAL BID (1,2,5 in original & photocopies of other): [Without which the offer is liable to be cancelled) 1. Tender Document Fee:Rs. DDNo. dated 2. EMD Value: Rs. DDNo. Dated 3. Valid Trade License Certificate: Valid upto 4. VAT / CST certificate: No. 5. Original tender document signing all the pages: 6. Valid Drug License Certificate: No. date 7.PAN/ TAN CERTIFICATE Signature of the tenderer:- Date:- Place:- Full Name:- Designation:- (Office seal of the tenderer)
5 ANNEXURE-II TENDER FORM AND TERMS & CONDITIONS Date of issue of TED 20.11.2013 to 09.12.2013 ( 10AM to 4.00 PM on all working days from Monday to Friday & Saturday up to 12.00 noon) Last Date of submission of 10.12.2013 Up to 1 PM completed TED Date & Time of Opening of Group ITEM Date &Time EMD Rs. Technical bid & EMD VI X-Ray Materials 10.12.13. 2.00 PM 5000 VII Dental Items 10.12.13. 2.30 PM 1000 Security Money 5% of gross value of items awarded, depending on the amount fixed by Medical Superintendent to be calculated on the basis of the items vis-a-vis consumption during previous year Tender Document Fee Rs. 250.00 1. PREPARATION OF TENDER: a) Tenderers should submit their bid in separate sealed envelopes under 2 bid system- 1. Technical and 2. Financial. DD for application fee and EMD should be enclosed with Technical bid. Technical bid will contain Documents 1 to 7 in Annexure I. Financial bids will contain the rate quoted for each item in the prescribed format(table. I). b) The name and address of the firm should be written on each envelop and super scribe 'Technical Bid' or ' Financial Bid' as applicable. c) Separate envelopes for Surgical Consumables, Surgical Sutures, Orthopaedic Implants, Orthotic Appliances, Lab Reagents, X-Ray Materials and Dental Items should be used. d) Rates are to be quoted in the same order (including the serial number) as per the given format (Hard Copy). The tenderer must also submit a copy of quoted rates in CD in Excel Format
6 TABLE. 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Sl. no. Item No. Nam e of item Manu factur er Mark eted by if any Speci ficati on if appli cable Bran d Packi ng Unit Rate in figure s Rs Rate in Word s Rs Rate/ unit Rs Tax in % Deviatio n if any/ remarks e) The TED containing the Terms and Conditions and the Schedule should be returned in original, intact after filling up the form and signing in full on each page, whether you are quoting for any item or not, failing which the tender will be liable for rejection. If any item in the schedule is not being tendered for, the corresponding space against the item should be defaced by some such words as not quoting. f) In the event of the space on the schedule form being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively, bear the Tender Number and be fully signed by you. In such cases, reference to the additional pages must be made in the Tender Form. g) Each page of the TED should be serially numbered, all the papers in tender form must be completely signed and stamped along with terms and conditions. Tender should be typed. The rates should be quoted in figures as well as in words without any overwriting/cutting /erasing. h) Tenderer must quote the rates strictly as per our list of items attached with the tender form mentioning the serial no. of item. i) The soft copy for the price bid should be enclosed with a hard copy in the prescribed format. IMPORTANT 1. Tender will be in two bid system 2. Tender should be submitted as follows:- (A)Technical Bid- Envelope (B)Price Bid-Envelope Each bid is to be submitted in separate wax sealed envelope marked as "TECHNICAL BID","PRICE BID". Only those who qualifies in technical bid will be considered for price bid. Documents to be attached with technical Bid (Check List) 1- Original Tender Documents duly signed and stamped by authorized signatory/ signatories properly serialized. Each group of items should be quoted separately. Price Bid and Technical Bid of each group should be submitted in separate envelops duly super scribed as TECHNICAL BID FOR GROUP " and" PRICE BID FOR GROUP ". Both these envelops should be sealed and to be enclosed in a larger envelop mentioning "QUOTATION FOR GROUP." 2- Those who are quoting for more than one group can submit all the necessary documents in original along with quotation for one group and photocopies of documents for subsequent
quotations for other groups. Tender for each group should be put in separate envelopes after mentioning the groups (i.e. Group I,to VII). 3- Covering letter clearly indicating the list of enclosures 4- VAT Receipt 5- Turnover report (including Balance Sheet, Profit & loss A/C) for the last three consecutive years i.e, 2009-2010, 2010-2011,2011-2012 dully audited by Chartered accountant. 6- Experience certificate of three years in business which is supported by an undertaking on a non judicial stamp paper of ` 10/- as per endorsed format in Annexure VI 7- Undertaking that firm is not black listed in any Govt. Organisations/ Institutions.(on letter head) 8- Undertaking that terms and conditions of the tender are acceptable in complete.(on letter head) 9- Undertaking that the quoted items have not been & are not being supplied to any other organisation at rates lower than being quoted here(on letter head) 10- Technical bid and supportive documents 11- List of items quoted with specification as per table -i of annexure-iii leaving the rate column blank, along with soft copy of the same. 12- Authority letters of manufacturer as per annexure-vii 13- Each of the documents should be properly serially numbered,signed and stamped by tenderer. Note:-please note that no prices shall be indicated in technical bid otherwise the technical bid shall be disqualified/rejected. ENVELOPE-PRICE BID Price bid as per Table 1 annexure- II with all the column filled for the items quoted, along with soft copy of same (cd). The prices should be indicated in words and figures without any overwriting/erasing/ cutting. In case there is any discrepancy in rates in words and figures, the rates in words will be taken into consideration. COVERING ENVELOPE - All the above mentioned wax sealed envelopes must be kept in this sealed envelope. This sealed envelope clearly earmarked "ESIC TENDER FOR CONSUMABLES (Mention the Group)'' should be dropped in the tender box on/before specified date,time and venue. PLEASE NOTE THAT TENDER FOR EACH GROUP SHOULD BE PUT IN SEPARATE ENVELOPES. 2. SIGNING OF TENDER: a) The tender is liable to be ignored if complete information is not given therein or if the particulars and date (if any) asked for in the tender are not fully filled in. Particular attention may be given to the dates of delivery, places of delivery and also to the particulars referred to in the conditions of contract so as to comply with them. b) Individuals signing tender or other documents connected with the contract must specify: i. Whether signing as a Sole Proprietor of the firm or his Attorney? ii. Whether signing as a Registered Active Partner of the firm or his Attorney? iii. Whether signing for the firm Per Procreation? In the case of companies and firms registered under the Indian Partnership Act, the capacity in which signing e.g. Secretary, Manager, and Partner etc. or their attorney and produce copy of documents, empowering him to do so, if called upon to do so. NOTE: In case of unregistered firms, all the members or all Attorneys duly authorized by all of them or the Manager of the firm should sign the tender and subsequent documents. 7
3. DELIVERY OF TENDER: The original copy of TED along with the declaration form, duly completed and signed, should be submitted, enclosed in a double cover. The outer as well as the inner covers should be sealed and addressed to the Medical Superintendent. At the top of the inner and outer cover, the following words should be written in block letters. TENDER FOR HOSPITAL RATE CONTRACT. Outstation tenders should be sent by Registered Post only. 4. LATEST HOUR FOR RECEIPT OF THE TENDER: Your TED must reach this office not later than the time and date notified in the Tender Notice stated in the schedule of tender. In the event of the stipulated date of opening of the tender being declared a closed holiday for Govt. offices, the date of opening of the tender(s) will be the next working day. Tender sent by hand delivery, should be delivered at this office not later than the due date and time stipulated in the schedule of tender. 5. PERIOD FOR WHICH THE OFFER WILL REMAIN OPEN: a) All tenders shall remain valid for acceptance up to 90 days from the date of opening of the tender or for such period as stated in Special Terms & Conditions. b) Quotations qualified by such vague and indefinite expressions such as subject to immediate acceptance ; subject to prior sale etc. will not be considered. 6. OPENING OF TENDER: a) All tenderers and/or their representatives, if they desire, may be present at the opening of the Technical Bid at the time and date as specified in the schedule. The time of opening of Financial Bid would be notified later. b) Tenderer should be ready to demonstrate / provide samples of the items in presence of a Committee at his own cost at the hospital premises on a date and time specified by the competent authority. 7. VALIDITY OF TENDER: The tender shall be valid till 2 years or till 31 st December 2015(whichever is earlier)from the date of award of the tender. However, the Medical Superintendent on his discretion can extend the period for further one year on the same terms &conditions. 8. PRICES: a) The rate of goods to be calculated for 1 number only, unless otherwise specified. i.e., even if the rate is available, say, for a dozen, it has to be so calculated for 1 number, dividing the rate for a dozen, by 12. b) The prices quoted must be as per Table 1 (Annexure II) inclusive all packing and delivery charges wherever applicable. Price must be clearly shown in figures and words in Indian Currency. Where figure and words do not tally, words will be treated as final. c) Tenderers should clearly specify whether prices quoted are inclusive of Sales Tax/VAT duties / statutory charges or such charges are extra. Where no specific mention is made as to Sales tax / VAT/ or other duties, prices quoted shall be deemed to be inclusive of such taxes / charges. d) Rate of VAT/ Sales tax will be admitted on the rate quoted, and not on MRP. e) Price should be quoted in original sheet of Annexure III failing which the tender shall liable to be cancelled. 9. DELIVERY TERMS a) The delivery of the stores / execution of work / providing the services etc., is required 8
within period as specified below (Clause 11, Sub clauses Q to U ) and as the place mentioned therein. b) The tenderer shall deliver the stores at destination to the consignee in good order (of which the Medical Superintendent, ESIC Hospital Parippally Kollam shall be the sole judge) within the limits of the time the Medical Superintendent may deem reasonable and specify and in such quantity or quantities as may be ordered by him from time to time. c) Time for and date of delivery: The essence of contract: - The time for and the date of delivery of the stores stipulated in the schedule shall be deemed to be the essence of contract and delivery must be completed not later than the date(s) specified. Items coming under orthotic appliances/ orthopaedic implants should be supplied immediately upon receiving supply order within 24 hours. d) But if the delay shall have arisen from any cause, such as strikes, lockouts, fire accidents, riots etc., which, the Medical Superintendent, ESIC Hospital Parippally may admit it as reasonable ground for further time, the Medical Superintendent may allow such additional time required by circumstances of the case. e) The items supplied should not be older than 1/6th of its shelf life. f) Normally part supply is not acceptable, but can be done only with the prior approval of the competent authority. 10. INSPECTION OF STORES / WORK: Supplies shall be accepted subject to inspection by Medical Superintendent, ESIC Hospital,Parippally or his assigned representative. Any defect found in the materials will render the supplies to rejection and decision of the Medical Superintendent, ESIC Hospital,Parippally shall be final and legally binding. The rejected store shall be returned to the suppliers at their risks and costs. 11. OTHER TERMS A. Tenderer must have experience of three years in this business which should be supported by undertaking on the non judicial stamp paper of Rs.10/-as per enclosed format. The Tenderer shall, wherever, call upon to do so give full information with reference to the services in hand and shall also permit the Medical Superintendent or any other officer nominated by him to inspect the premises of the tenderer at all reasonable times and shall give full assistance and information as may be required by him in connection with the contract. B. It may be noted that the unsuccessful tenderer will not be informed the result of the tender. C. In the interpretation of the contract and the general and/or special condition governing it, unless otherwise requires: - a) The term Contract shall mean the invitation to tender, the instructions to tenderer, the tender acceptance of the tender, particulars therein after defined and those general and special conditions they may be added. b) The term Contractor shall mean the person, firm or company with whom the order for supply is placed and shall deem to include the contractor s successors (approved by the purchaser)representatives, heirs, executors and administrators unless excluded by the contract. c) Contract price shall mean the sum accepted or the sum calculated in accordance with the prices accepted by or on behalf of the purchaser. d) The term Corporation shall mean the ESI Corporation. e) The term Medical Superintendent, ESIC Hospital, Parippally and other officer authorized for the time being in the administration of ESI Corporation and any other officer authorized to execute contract relating to the purchase. 9
D. Responsibility for executing Contract: The contractor is to be entirely responsible for the execution of the contract in all respects in accordance with the terms and conditions as specified in the acceptance of tender. E. The contractor shall not sublet transfer or assign the contract to any part thereof without the written permission of the Medical Superintendent. In the event of the contractor contravening this condition, Medical Superintendent be entitled to place the contract elsewhere and the contractor shall be liable for any loss or damage, which the Medical Superintendent, ESIC Hospital, Parippally may sustain in consequence or arising out of such replacing of the contract. F. Earnest Money: The tenderer shall have to deposit an amount as EMD as specified in the TED with their tender, failing which the tender is liable to be rejected out rightly. The earnest money is to be paid by Demand Draft; the same should be drawn in favour of ESIC Fund A/c No. 1, payable at Parippally and attached with the tender, Cheques will not be accepted for Earnest Money. In the event of the withdrawal / revocation of tenders before the date specified for acceptance, the earnest money shall stands forfeited. The earnest money will, be returned without interest to the tenderers after the finalization of Tender. G. Security Deposit: On acceptance of the tender, contractor shall within the period specified by the Medical Superintendent, deposit as security, a sum equivalent to 5 % of gross value of items awarded, depending on the amount fixed by Medical Superintendent to be calculated on the basis of the items vis-a-vis consumption during previous year as indicated in the tender forms. The hospital authority shall be entitled to forfeit the Security Deposit or any part thereof without prejudice to any other remedies provided in the contract or available under the law. The security shall be in the form of Demand Drafts payable at Parippally in favour of ESIC Fund A/c. No. 1. As and when the value of goods supplied increases over the threshold amount, additional amount of Security Deposit shall be deposited by the contractor/supplier. The threshold value would initially be calculated based on the previous year supply of the items/goods. a) If the contractor fails in fulfilling above mentioned terms and conditions, such failure will constitute a breach of the contract and the Medical Superintendent shall be entitled to make other arrangements at the risk and expense of the contractor. b) On due performance and completion of the contract in all respects, the Security Deposit will be returned to the contractor without any interest on presentation of an absolute No Demand Certificate in the prescribed form and upon return in good condition of any specifications, samples or other property belonging to the purchaser, which may have been issued to the contractor. H. Recovery of sums due: Whenever any claim for the payment of a sum of money arises out of or under this contract against the contractor the purchaser shall be entitled to recover of such sum by appropriating, in part or whole the security/earnest money deposited by the contractor, when the balance or the total sum to be recoverable, as the case may be shall be deducted from any sum then due or which at any time thereafter may become due to recoverable under this or any other contract with the purchaser. Should this sum not be sufficient to cover the full amount recoverable, the contractor shall pay to the purchaser on demand the remaining balance due. I. Insolvency and breach of contract: The Medical Superintendent may at any time by notice in writing summarily terminate the contract without compensation to the contractor in any of the following events, that is to say:- i) If the contractor being at individual or if firm, any partner in the contractor s firm, shall at any time be adjudged insolvent or shall have a receiving order or orders for administration 10
of his estate made against him or shall take any proceedings for liquidation or composition under any insolvency not for the time being in force or shall make any convenience or assignment of his efforts or enter into any arrangements or composition with his creditors or suspend payment of if the firm be dissolved under partnership act, or ii) If the contractor being a company shall pass a resolution or the court shall make an order for the liquidation of the affairs or a receiver of Manager on behalf of the debenture holder shall be appointed or circumstances shall have arisen which entitled the court or debenture holders to appoint a receiver or Manager. iii) If the contract commits any breach of this contract not herein specifically proved for: Provided always that such determination shall not prejudice any right of action or remedy which shall have accrued or shall accrue thereafter to the purchaser and provided also that the contractor shall be liable to pay the purchaser for any extra expenditure, he is thereby put to but shall not be entitled to any gain on repurchased. J. Arbitration: In the event of any question, dispute or difference arising under these conditions or any special conditions of contract, or in connection with this contract, except as to any matter the decision of which is specially provided for by these on the special conditions the same shall be referred to the sole arbitration of the Medical Superintendent or some other person appointed by him. It will be no objection that the arbitrator is a Government servant, that he had to deal with the matter to which the contract relates for that is the course of his duties as a Government Servant he had expressed views on all or any of the arbitration dispute or difference. The award of the arbitrator shall be final and binding on the parties to the contract. It is a term of the contract:- (a) If the arbitrator be the Medical superintendent, ESIC Hospital, Parippally, Kollam (i) In the event of his being transferred or vacating his office by resignation or otherwise, it shall be lawful or his successor in-office either to proceed with the reference himself or to appoint another person as arbitrator: or (ii) In the event of his becoming unable to act, for any reason it shall be lawful for Medical Superintendent (b) If the arbitrator be a person appointed by the Medical Superintendent in the event of his dying, neglecting or refusing to act, being unable to act, for any reasons shall be lawful for the Medical Superintendent either to proceed with the reference himself or to appoint another person as arbitrator in place of the outgoing arbitrator. It is further a term of this contract that no person other than the Director General, Employees" State Insurance Corporation or the person appointed by him should act as arbitrator and that, if for any reason that is not possible, the matter is not to be referred to arbitrator at all. Upon every and such reference, the assessment of the costs incidental to the reference and award respectively shall be in the discretion of the arbitrator.subject as aforesaid the Arbitrator Act, 1940 and the rules there under and any statutory modifications thereof for the time being in force shall be deemed to apply to the arbitrator proceedings under this clause. Work under the contract shall, if reasonable possible continue during the arbitration proceeding and no payment due to payable by the purchaser shall be withheld on account of proceedings:- The venue of arbitration shall be Kollam. In this clause the expression" the Director General, Employees' State Insurance Corporation means the Medical Superintendent ESI Scheme for the time being and includes, is there be no Medical Superintendent, the officer who is for the time being the administrative head of the Employees' State Insurance Corporation, whether in addition or otherwise. 11
For the purpose of the contract including arbitrator proceedings there under, the Medical Superintendent ESI Hospital shall be entitled to exercise all the rights and Powers of the purchaser.. K. Right to accept / reject: The hospital authority reserves the right to reject any or all tender without assigning any reason whatsoever. Also, the hospital authority reserves the right to award any or part or full contract to any successful agency (ie) at its discretion and this will be binding on the tenderer. L. Assistance to contractor: The contractor shall not be entitled to assistance either, in the procurement of raw materials required for the fulfillment of the contract or in the securing of transport facilities. M. The acceptance of tender will be on the basis of the rates quoted by the firms and suggestions of the Technical Committee N. The approved tenderer and/or their authorized representative(s) shall collect the order of purchase, if any, directly, through e-mail, or by post. O. After obtaining the order as specified in clause above, the approved tenderer and/or their authorized representative(s) shall supply the materials as per order to the Store Section (Medical) of this hospital within 3 weeks from date of issue of order/ despatch of order(by post or e-mail), whichever is later. For delay, a penalty of 2% per week (maximum up to 10%) shall be levied. P. Risk Purchase: In case of failure to supply any or all items as per requisition / purchase order / specification or failure to turn up to collect the orders from the hospital, it shall be treated as non compliance and breach of contract, and the order in part or full shall be issued to the next higher tenderer or the items shall be purchased in part or full, from the local market whoever will be available, at the discretion of the hospital authority and the difference of prices will be realized from the tenderer with whom the contract is made, from his outstanding bills or otherwise, due to such purchase. Q. During normal office hours, the Medical Store Section will receive the drugs, dressings, surgical items, pathological items etc. and will verify the Price & other particulars and certify on the challans. The bills for payment to be submitted every fortnight in the office of the Medical Superintendent and should include the price duly verified by the Medical Store Section on the challans and bills. R. Against each item, the Selling price, taxes claimed, etc., must be clearly mentioned along with the batch/lot no, Manufacturing date, Expiry date, in the daily challans and the bills submitted fortnightly. S. All Challans as well as the Bills are to be submitted strictly in triplicate within 15 days of delivery of goods. A copy of the purchase order should be attached with the bill, every time a supply is made. Bill should be receipted with application of revenue Stamp wherever necessary. Care should be taken to submit the challans and bills duly completed and without any errors to prevent rejection / cancellation / delay in processing of bills. T. All items / drugs / dressings supplied should not be older than one sixth of its shelf life from the date of manufacture. U. Tenderers are requested that, before quoting their rates or sending tender, the tender form may please be read out thoroughly (line by line), otherwise purchaser will not be held responsible for any error / oversight of his own. V. The form is a Standard Form of Tender. Certain clause /clauses may not be applicable in some cases. So, Tenderers are requested to ignore such a clause /clauses, which are not applicable in the instant cases. W. Medical Superintendent, ESIC Hospital Parippally, does not pledge himself to accept the 12
lowest or any tender and reserve to himself the right of accepting the whole or any part of the tender or portion of the quantity offered. You are at liberty to tender for the whole or any part. Decision of the Medical Superintendent, ESIC Parippally, will be final, in accepting the tender. X. Acceptance by the purchaser shall be communicated in due course. You are requested that the instructions contained in the said communication should be acted upon immediately / as asked for. Y. The tenderer shall submit all the documents as aforesaid. Incomplete documents may make tender application liable for rejection. However Medical Superintendent reserves the right to accept or reject the tender application in such case. The payment will be made exclusively in the shape of ECS/RTGS Hence the supplier is requested to fill up the mandate form enclosed with all details and enclose it with the bill. 13
14 ANNEXURE - III NAMES AND SPECIFICATIONS OF ITEMS GROUP VI- X-RAY ITEMS Sl.No. Name of Items Specification Unit rate 1. Automatic Developer with Replenisher 2. Automatic Fixer with Replenisher 3. Dental X-Ray Film Kodak Kodak 4. Developer 22.5 Medical X Ray film Developer 5. Fixer 22.5 Medical X Ray film Fixer 6. Intensifying Screen 10 x8 7. Intensifying Screen 12 x10 8. Intensifying Screen 15 x 12 9. Intensifying Screen 8.5 x6.5 10. Lead Letters and Numbers 11. Microbar (BaSO 4 suspension) 12. X-Ray Casettes 10 x8 Good Quality Good Quality 13. X-Ray Casettes 12 x10 14. X-Ray Casettes 15 x 12 15. X-Ray Casettes 8.5 x6.5 16. X-Ray Film 10 x8 Medical X Ray films Double sided emulsion coated, size 203 x 254 (g" x 10"), sensitive to light 17. X-Ray Film 12 x10 Medical X Ray films Double sided emulsion coated, size 254 x 305 (10" x 12"), sensitive % tax Rate inclusive of tax
15 to light 18. X-Ray Film 15 x12 Medical X Ray films Double sided emulsion coated, size 305 x 3g1 (12" x 15"), sensitive to light 19. X-Ray Film 14 x17 Medical X Ray films Double sided emulsion coated, size 356 x 432 (74" x 1.7"), sensitive to light 20. X-Ray Film 8.5 x6.5 Kodak 21. X-Ray Film Hangers Channel Type, 10 x8 22. X-Ray Film Hangers Channel Type, 12 x10 23. X-Ray Film Hangers Channel Type, 15 x 12 24. X-Ray Film Hangers Channel Type, 8.5 x6.5 25. X-Ray Film Processing Tanks Size 22.5 L
16 ANNEXURE III (contd.) GROUP VII- DENTAL ITEMS Sl.No. Name of Items Approxi mate Quantity 1. Absorbent Paper- Points (Gamma Irradiated) Brand Name Unit for which rate is to be quoted 1 no. 2. Aromatic Spirit Of Ammonia 1 ml 3. Articulating Paper 1 no. 4. Broaches 1 no. 5. Cavity Varnish 1ml 6. Composite Bonding Agent 1 ml 7. Composite Tube Different Colors 1 no. 8. Diamond Burs Fissure 1 no. 9. Diamond Burs Straight 1 no. 10. Diamond Burs Tapered 1 no. 11. Diamond Burs(Inverted Cone) 1 no. 12. DPI Impression Paste (Eugenol- Zinc Oxide Paste) 1 gm 13. Etchant Tube 1 ml 14. Eugenol Liquid 1 ml 15. Files 1 no. 16. Fluoride Gel 1 ml 17. Glass Ionomer Cement And Liquid 1g+1ml 18. Gutta Purcha Points Iso Color Coded 1 no. 19. Micromotor Bur(Carbide Bur) 1 no. 20. Miracle Mix Cement + Liquid 1g+1ml 21. Reamers 1 no. 22. Tooth Stain Remover 1 ml 23. Topical Fluoride Gel 1 ml 24. Turbo Spray 1 ml 25. Zinc Oxide Cement 1 gm
17 ANNEXURE - IV TENDER APPLICATION FORM 1 Name of the firm:- 2 Full Postal Address:- 3 Cell Phone No. 4 Telephone No:- 5 Fax No. 6 E-mail address: 7 Date of Establishment of Firm:- 8 If your Firm Registered under The Indian Factories Act:- 9 Any other Act, if not, who are the owners (Please give full address):- 10 Name and Address of your Banker stating the name in which the Account stands with A/c Numbers with IFSC Code / a cancelled cheque 11 Whether insured against fire, theft, burglary etc. If so, please state the amount and name of company with policy no:- 12 Are you in the list of approved contractors of any other organizations / institutions, if any give details (Append extra page if necessary):- 13 Give details of any Government contracts executed during the last twelve months (Append extra page if necessary):- 14 Any other information which you consider necessary to furnish:
18 ANNEXURE-V UNDERTAKING: a) I, the undersigned certify that I have gone through the terms and conditions mentioned in the tender document and undertake to comply with them. b) The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the rates quoted are the lowest quoted for any other institution/ hospital in India. c) The earnest money of Rs. to be deposited by me has been enclosed herewith vide Demand Draft no., Dt., drawn on Bank, Branch. d) I/We give the rights to Medical superintendent to forfeit the earnest money deposited by me/us if any delay occur on my/agent s part or failed to supply the article within the appointed time or the items of desired quality. e) There is no vigilance/cbi case or court case pending against the firm. f) I hereby undertake to supply the items as per directions given in the tender document / supply order within stipulated period. g) I shall be vacating any space that may be provided to me by the hospital authority to carry out the job or otherwise, before I put up the last bill of the contract period for payment. Date: - Place: - Signature of the tenderer:- Full Name:- Designation:- (Office seal of the tenderer)
19 ANNEXURE-VI Date (On a non Judicial Stamp Paper of ` 10) UNDERTAKING I/WE undersigned is /are authorized signatory/signatories of the firm M/s (Address) do here by undertake that 1. The firm is in this business for last three years. 2.If above information is found incorrect/false at any time the tender is liable to be rejected. Name Signature Rubber Stamp
20 ANNEXURE-VII AUTHORITY LETTER Date:---------- (Authority letter to be issued by the manufacturer for appointing Distributor/Dealer/Agent etc.) I/we the undersigned who is/are authorized signatory/signatories of the manufacturing firm M/s. Address do hereby Authorize M/s. Address to supply items/drugs/collect the orders/raise the bills for the items manufactured by me/us. I/we have not authorized any other Distributor/Agents/Dealer etc. for this purpose. I/we have gone through all the terms and conditions of the tender and will be binding on me/us and also on the Distributor/Dealer/Agent M/s. appointed by me/us during the whole contract period including extension period of the said contract. Authorized signatory of the firm (Rubber stamp)