Regional District of Kitimat-Stikine Minutes of the Regional District of Kitimat-Stikine meeting held Friday, April 25, 2014, in the Regional District of Kitimat-Stikine Board Room, Suite 300-4545 Lazelle Avenue, Terrace, BC, commencing at 2:02 p.m. Members Present: Chair Bidgood Presided. Director Linda Pierre Director Doug Mcleod Director Dave Brocklebank Director Ted Ramsey Alternate Director Edith Carrier Director Alice Maitland Director Gail Lowry Director Corinne Scott Director Billie Ann Belcher Director Stacey Tyers Electoral Area B Electoral Area C Electoral Area D Electoral Area E Electoral Area F Village of Hazelton District of New Hazelton District of Kitimat District of Stewart City of Terrace Staff Present: Bob Marcellin Verna Wickie Andrew Webber Roger Tooms Ken Newman Renee Lukasser Administrator Treasurer Manager, Development Services (left at 9:05 p.m.) Manager, Works and Services Planner (present at 7:03 pm., left at 8:05 p.m.) Recording Secretary (present at 7:03 p.m.) Members Absent With Apologies: Director Harry Nyce Director Darcie Frocklage Electoral Area A Electoral Area F DELEGATIONS & GUESTS: Grant Lachmuth, Project, Northwest Readiness Project: The delegation provided an overview of the BC Government Northwest Readiness Project. R143-2014 MOVED by Director Scott/Director Maitland that the meeting move In Camera in accordance to section 793(7) of the Local Government Act to discuss the Northwest Readiness Project under section 90(1 )(j)(m) and 2(b); Marina under Section 90(1 )(c)(e)(g)(i) and (j). The meeting moved In Camera at 2:44 p.m. and reconvened at 7:03 p.m. Ken Newman and Renee Lukasser present at 7:03 p.m.
SUPPLEMENTARY AGENDA: R144-2014 MOVED by Director Scott/Director Maitland that the following Supplementary Agenda be added to the Regular Agenda: B. DELEGATIONS & GUESTS: C. PETITIONS: F. BUSINESS ARISING OUT OF THE MINUTES: G. CORRESPONDANCE: 1. Letter from Kim S. Carter, Ombudsperson, Province of British Columbia, dated April 11, 2014, re: Files Closed from January 1 to March 31, 2014. 2. Email from Brock Carlton, Chief Executive Officer, dated April 24, 2014, re: Proposed FCM Bylaw Amendments. H. REPORTS: I. PLANNING COMMITTEE: J. PERSONNEL & FINANCE COMMITTEE: K. MK BAY MARINA: 1. Minutes of the April 15, 2014, meeting of the MK Bay Marina Function Members Committee. In-Camera: 1. In Camera minutes of the April 15, 2014, meeting of the MK Bay Marina Function Members Committee. 2. Marina - in accordance to 793(7) of the Local Government Act and Section 90(1 )(e)(g) and (j) of the Community Charter. L. REVENUE SHARING: M. BYLAWS: IN CAMERA: 0. INFORMATION ONLY: 1. Update from Prince Rupert Gas Transmission Project #11, April - May 2014. 2. News Release from UBCM, dated April 23, 2014, re: Area-Based Forest Management Consultation Underway. 2
PETITIONS: MINUTES: Presented were the Minutes of the March 21, 2014, meeting of the Regional District of Kitimat Stikine. R145-2014 MOVED by Director Brocklebank/Director Belcher that the Minutes of the March 21, 2014, meeting, be accepted as presented. BUSINESS ARISING OUT OF THE MINUTES: R146-2014 MOVED by Director Scott/Director Tyers that the Outstanding Business Arising Out of The Minutes Report, dated April 17, 2014, be received for information. CORRESPONDENCE: R147-2014 R148-2014 R149-2014 R150-2014 R151-2014 R152-2014 MOVED by Director Tyers/Director Scott that the letter from Kelly Kline, dated March 21, 2014, regarding Liquid Waste Proposal For Lakelse Lake, be received and referred to Administration for consideration and response. MOVED by Director Mcleod/Director Tyers that the letter from Basia Ruta, CPA, CA, Auditor General for Local Government, dated March 21, 2014, regarding Annual Service Plan for 2014/15-2016/17, be received for information. MOVED by Director Maitland/Director Ramsey that the letter from Ernie Dusdal, CMA, Carlyle Shepherd & Co., dated April 14, 2014, regarding 2013 Audit, be received and that the financial statements be approved as presented. MOVED by Director Scott/Director Mcleod that the email from Barry Dobbin, RPF, District Manager, Coast Mountains Natural Resource District, Ministry of Forests, Lands and Natural Resource Operations, dated April 14, 2014, regarding Stakeholder Meeting Format, Volume to Area Tenure Meetings, be received for information. MOVED by Director Mcleod/Director Ramsey that the letter from Kim S. Carter, Ombudsperson, Province of British Columbia, dated April 11, 2014, regarding Files Closed from January 1 to March 31, 2014, be received for information. MOVED by Director Ramsey/Director Belcher that the email from Brock Carlton, Chief Executive Officer, dated April 24, 2014, regarding Proposed FCM Bylaw Amendments, be received for information. 3
REPORTS: R153-2014 R154-2014 R155-2014 R156-2014 R157-2014 MOVED by Director ScotVDirector Tyers that the report from Administration, dated April 14, 2014, regarding Procedures for General Election, be received and that pursuant to section 41 ( 1) and (2) of the Local Government Act the Regional District appoint Cathy Jackson as Chief Election Officer for conducting the 2014 General Election with the power to appoint other election officials as required for the administration and conduct of the 2014 General Local Government Election and that Debra Powell be appointed as Deputy Chief Election Officer. MOVED by Director Belcher/Director Tyers that the report from Administration, dated April 15, 2014, regarding Lakelse Lake Environmental Assessment 2014 Work Plan, be received for information. MOVED by Director Brocklebank/Director Maitland that the report from Administration, dated April 17, 2014, regarding Thornhill Core Sewer Extension, be received and that Administration engage the Thornhill Commercial Core Property Owners to confirm current level of interest for community sewer service and outline potential alternative servicing options including phased developer installed scenarios within the current Commercial Core Service Area. MOVED by Director Mcleod/Director Scott that the report from Administration, dated April 17, 2014, regarding Terrace Area Integrated Solid Waste Management Program, be received and that the Board approve the coordinated engagement of all stakeholders including residents, business communities, school boards, post-secondary education facilities, hospital and medical clinics, and industries on the details of the program. MOVED by Director Maitland/Director Belcher that the report from Administration, dated April 17, 2014, regarding Coastal Community Network, be received and that the Board supports in principle a transition from the Coastal Community Network to the Coast Regional District Chairs Society as described in the April 11, 2014 correspondence from the Coastal Community Network, on the condition the chair may appoint a designate. PLANNING COMMITTEE: Application for Rezoning, 3319 Kofoed Drive, Thornhill, BC R158-2014 MOVED by Director Maitland/Director Ramsey that the report from Administration, dated April 11, 2014, regarding Application for Rezoning Parcel A (SEE R12024) District Lot 370, Range 5, Coast District, Plan 4542, with the civic address of 3319 Kofoed Drive, Thornhill, BC, be received and that under the Bylaw Section of the Agenda, give two readings to Kitimat-Stikine Thornhill Zoning Amendment Bylaw No. 636, 2014; set the Public Hearing Date for 7:00 p.m., Wednesday, May 21, 2014 at the Regional District office; appoint the Public Hearing Committee as Director Ramsey, Director Mcleod and a Director from the City of Terrace or their designated alternate. 4
Application to Purchase Crown Land, M & M Ventures - Thornhill R159-2014 MOVED by Director Maitland/Director Pierre that the report from Administration, dated April 17, 2014, regarding M & M Ventures Ltd. Application No. 6408665 to Purchase a 39.743 ha Crown Land parcel adjacent to Highway 16 in Thornhill, be received and that the Regional District not support this application for a direct Crown Land sale for a portion of District Lot 373, Range 5, Coast District in advance of a review of the Thornhill Official Settlement Plan; that the Regional District initiate a review of the Thornhill Official Settlement Plan and servicing requirements focusing on crown land within the community, including the land under application. Application for Development Variance Permit (DVP) No. 112, 3853 Walker St., Thornhill R160-2014 MOVED by Director Maitland/Director Ramsey that the report from Administration, dated April 17, 2014, regarding Application for Development Variance Permit (DVP), Lot 65, District Lot 190, Range 5, Coast District, Plan 5304, with the civic address of 3853 Walker Street, Thornhill, be received and that the Board approve DVP No. 112 provided the owner of the property provide the Regional District a letter committing that they will not build between the house and the shop in order to maintain a continuous 3.0 meter access to the rear of the property; they provide a surveyor's certificate of location for all buildings on the property including the house, the addition to the house and the shop. Telecommunications Tower near Dorreen Referral No. 68259495 R161-2014 MOVED by Director Maitland/Director Mcleod that the report from Administration, dated April 16, 2014, regarding Telecommunication Tower near Dorreen, Referral No. 68259495, Crown Land Applications 6408673 and 6408674 from Front Counter BC, west side of the Skeena River about 50 km northeast of Terrace, be received and that the Board has no objections provided the applicant obtains all necessary permits from the appropriate authorities and the appropriate First Nations are consulted. License of Occupation - Butedale BC Referral No. 68690181 R162-2014 MOVED by Director Maitland/Director Mcleod that the report from Administration, dated April 15, 2014, regarding License of Occupation - for unsurveyed Crown Land between District Lots 29A and 1240, Range 4, Coast District, and Butedale Lake Referral No. 68690181, Crown Land Application File No. 6408696, be received and that the Board has no objections to a 1 O year license of occupation tenure provided the Crown first issues a tenure for 2 years and only issues a 10 year term tenure after satisfactory cleaning of the site; the applicant acquires all appropriate permits prior to development; the appropriate First Nations are consulted. License of Occupation, Road Access - Salvus Area R163-2014 MOVED by Director Maitland/Director Mcleod that the report from Administration, dated April 17, 2014, regarding License of Occupation, Road Access - Salvus Area Referral No. 68265477, Crown Land Application 6408685, be received and that the Board has no objections. 5
Thornhill Zoning Amendment Bylaw No. 633, 2014 R164-2014 MOVED by Director Maitland/Director Pierre that the report from Administration, dated April 7, 2014, regarding Thornhill Zoning Amendment Bylaw No. 633, 2014, the Minutes of the Public Hearing held March 19, 2014 and report of the Public Hearing Committee, be received and that under the bylaw section, the Thornhill Zoning Amendment Bylaw No. 633, 2014 proceed to third reading. License of Occupation for Fishing Camp at the Nass River and Damdochax Creek, Referral No. 68606598 R165-2014 MOVED by Director Maitland/Director Brocklebank that the report from Administration, dated April 23, 2014, regarding License of Occupation for Fishing Camp at the Nass River and Damdochax Creek Referral No. 68606598, Crown Land Application, File No. 6408682, be received and that the Regional District has no objections provided that any structures are on non-permanent foundations and will be removed when no longer required by the applicant; other tenure holders in the area are consulted; other permitting agency issues are addressed; that the Nisga'a Lisims Government is consulted because the application area is within the Nisga'a Wildlife Management Area. License of Occupation Amendment - Referral No. 68624126 Transmission Line, Bob Quinn to Tatogga Lake, R166-2014 MOVED by Director Maitland/Director Brocklebank that the report from Administration, dated April 23, 2014, regarding License of Occupation Amendment - Transmission Line, Bob Quinn to Tatogga Lake, Referral No. 68624126, Crown Land Application File No. 6408682, be received and that the Board has no objection to the proposed amendments to the license of occupation for the proposed transmission line provided other tenure holders, and the appropriate First Nations are consulted. Land Use Applications Status Report R167-2014 MOVED by Director Maitland/Director Ramsey that the report from Administration, dated April 25, 2014, regarding Land Use Applications Status Report, be received for information. R168-2014 R169-2014 MOVED by Director Mcleod/Director Ramsey that the letter from Deb Walters, Mayor, City of Pitt Meadows, dated April 2, 2014, regarding Regulation of Commercial Medical Marihuana Operations, be received for information. MOVED by Director Maitland/Director Ramsey that the UBCM Media Release, dated April 23, 2014, regarding Changes to Agricultural Land Reserve, be received and that it be referred to the Terrace Area Agricultural Advisory Committee for comment. Ken Newman left at 8:05 p.m. 6
PERSONNEL & FINANCE COMMITTEE: R170-2014 R171-2014 R172-2014 R173-2014 R174-2014 R175-2014 R176-2014 R177-2014 R178-2014 R179-2014 MOVED by Director Scott/Director Lowry that the Cheque Register for the period ending March 31, 2014, be accepted as presented. MOVED by Director Scott/Director Lowry that the Staff Payroll for the month ending March 31, 2014, be accepted as presented. MOVED by Director Scott/Director Lowry that the report from Administration, dated April 2, 2014, regarding Hazelton Regional Transit Annual Operating Agreement, be received and that the Board authorize execution of the required 2014-2015 Annual Operating Agreement with BC Transit and First Canada ULC for the Hazelton Regional Transit. MOVED by Director Scott/Director Belcher that the report from Administration, dated April 2, 2014, regarding Skeena Regional Transit Annual Operating Agreement, be received and that the Board authorize execution of the required 2014-2015 Annual Operating Agreement with BC Transit and First Canada ULC. MOVED by Director Scott/Director Lowry that the report from Administration, dated April 14, 2014, regarding Performance Evaluation Policy, be received and that the Board adopt the Performance Evaluation Policy. MOVED by Director Scott/Director Mcleod that the Management Performance form for the Chief Administrative Officer be amended to replace 'District Council' with 'Regional District Board', and the amended form be adopted. MOVED by Director Scott/Director Belcher that the Management Performance Review Self Assessment, be adopted. MOVED by Director Scott/Director Lowry that the letter from Rodney Brown, Coordinator, Terrace Restorative Justice, regarding Funding Request, be received and that the Board decline the funding request, but if Restorative Justice requests funding from the Ministry of Justice, the Regional District Board would be prepared to write a letter of support. MOVED by Director Scott/Director Lowry that the letter from Carol A. Seychuk, Executive Director, dated April 2, 2014, regarding New Hazelton Community Based Victim Services Program Funding Request, be received and that it be tabled until Administration can have more discussion with the District of New Hazelton and the Village of Hazelton. MOVED by Director Scott/Director Lowry that the letter from Maggie Carew, Secretary, Misty Rivers Community Arts Council, dated April 3, 2014, regarding Funding, be received and that it be tabled until more information is provided by the Arts Council. 7
R180-2014 MOVED by Director Scott/Director Belcher that the memo from Robin Stringer, Chief Administrative Officer, Municipal Finance Authority of BC (MFABC) dated April 1, 2014, regarding Spring Debenture Issue - Very Good Rate of Interest, be received for information MK BAY MARINA: R181-2014 MOVED by Director Scott/Director Ramsey that the Minutes of the April 15, 2014 meeting of the MK Bay Marina Function Members Committee, be accepted as presented. BYLAWS: Bylaw No. 633 Presented for third reading was the Kitimat-Stikine Thornhill Zoning Amendment Bylaw No. 633, 2014. R182-2014 MOVED by Director Maitland/Director Ramsey that the Kitimat-Stikine Thornhill Zoning Amendment Bylaw No. 633, 2014, be read for a third time by title only and passed in its third reading. Bylaw No. 636 Introduced and presented for first and second reading was the Kitimat-Stikine Thornhill Zoning Amendment Bylaw No. 636, 2014. R183-2014 MOVED by Director Lowry/Director Maitland that the Kitimat-Stikine Thornhill Zoning Amendment Bylaw No. 636, 2014, be read for a first and second time by title only and passed in its first and second reading. Bylaw No. 637 Introduced and presented for three readings and adoption was the Kitimat-Stikine Director Remuneration Amendment Bylaw No. 637, 2014. R184-2014 R185-2014 R186-2014 MOVED by Director Belcher/Director Maitland that the Kitimat-Stikine Director Remuneration Amendment Bylaw No. 637, 2014, be read for a first and second time by title only and passed in its first and second reading. MOVED by Director Tyers/Director Maitland that the Kitimat-Stikine Director Remuneration Amendment Bylaw No. 637, 2014, be read for a third time by title only and passed in its third reading. MOVED by Director Maitland/Director Lowry that the Kitimat-Stikine Director Remuneration Amendment Bylaw No. 637, 2014, be adopted. 8
NEW BUSINESS: R187-2014 MOVED by Director Ramsey/Director Maitland that the next meeting be held, Friday, May 23, 2014, commencing at 7:00 p.m. and reconvening if necessary Saturday, April 26, 2014 at 9:00 a.m. IN CAMERA: R188-2014 MOVED by Director Scott/Director Tyers that the meeting move In Camera in accordance to Section 793(7) of the Local Government Act to discuss PMAC under Section 90(1 )(a); Curbside Collection under Section 90(1 )(g)(i)(j) and (k); Office Space under Section 90(1 )(e); Marina under Section 90(1 )(e)(g) and (j) of the Community Charter. The meeting recessed at 9:05 p.m. and moved In Camera at 9:15 p.m. RISE AND REPORT FROM THE IN CAMERA MEETING: IC019-2014 IC020-2014 MOVED by Director Mcleod/Director Ramsey that the report from Administration, dated April 14, 2014, regarding Solid Waste Plan Monitoring Advisory Committee (PMAC) Appointment, be received and that the Board appoint Gordon Gillam as Public Representative to the Solid Waste Plan Monitoring Advisory Committee and that the Board approve additional solicitation for public representation for the Hazelton area. MOVED by Director Tyers/Director Maitland that the report from Administration, dated April 16, 2014, regarding Terrace Area Curbside Collection Services, be received and that the Board authorize Administration to pursue the Terrace Area Residential Garbage Curbside Collection Service and Recyclables Curbside Collection Service consistent with the Multi Materials BC product stewardship program, prepare to engage the intended service area residents on the proposed Terrace Area Curbside Collection Programs and release this report to the public. R189-2014 ADJOURNMENT: MOVED by Director Scott/Director Lowry that the meeting be adjourned. Chair Bidgood adjourned the meeting at 10:20 p.m. DULY APPROVED CERTIFIED CORRECT: Chair Administrator 9