HUGHES-ELIZABETH LAKES UNION ELEMENTARY SCHOOL DISTRICT MINUTES OF THE GOVERNING BOARD September 14, 2010 Hughes Elizabeth Lakes Union School District School Library 16633 Elizabeth Lake Road Lake Hughes, CA 93532 MINUTES Closed Session 6:00 p.m. Regular Session 6:30 p.m. Full agenda available in the District Office 8:00-4:00
HUGHES-ELIZABETH LAKES UNION ELEMENTARY SCHOOL DISTRICT MINUTES OF THE GOVERNING BOARD MINUTES September 14, 2010 CLOSED SESSION: 6:00 PM REGULAR SESSION: 6:30 PM PLACE: LIBRARY PLACE: LIBRARY I. PRELIMINARY Called to order by the presiding officer at 6:02 p.m. Roll Call - Members _x_lola Skelton, President _x_zach Mercier Vice President/Clerk _x_ John Sharp, Member _x_mary Wall, Member _x_melanie Dohn, Member Roll Call District Office _x_diane Parkins, Superintendent/Principal _Ab_Ruby Thompson, Director of Business and Operations II. MOTION TO WAIVE FURTHER READINGS AND APPROVE AGENDA Recommendation is made to approve the agenda of Tuesday, September 14, 2010, and permit the reading of the title only of proposed agenda items in lieu of reciting the entire text. Motion by Mary Wall Seconded by Melanie Dohn Yes 5 No 0 III. CLOSED SESSION Adjourn to closed session at 6:03 p.m. to discuss personnel, employer/employee relations, and pupil relations, and pupil personnel (Gov. Code 54967, 54957.6; Ed. Code 35146): 1. PERSONNEL (Govt. Code 54957) 2. EMPLOYER/EMPLOYEE RELATIONS (Govt. Code 54957.6) 3. LEGAL ISSUES Motion by Mary Wall Seconded by Zach Mercier Yes 5 No 0
RECONVENE, REPORT OF ACTION TAKEN IN CLOSED SESSION Reconvene to regular session at 6:35 p.m. Motion by John Sharp Seconded by Zach Mercier Yes 5 No 0 IV. WELCOME Pledge of Allegiance to the Flag V. ADDRESSING THE BOARD In order to address the Board during the Public Comment portion of the meeting, please stand and wait for recognition by the President. Speakers are asked to state their name and are expected to be courteous and comport themselves in accordance with Board Policies 9323 and 1311. Comments are limited to three minutes per person and the Board may limit the number of minutes per topic. VI. VII. PUBLIC COMMENTS FROM THE AUDIENCE Valerie Kevwitch and Peggy Moore from Lakes Town Council Community Neighborhood Beautification Pilot Program This program was presented. The date is Saturday, October 9, 2010. They would like to invite 8 th grade students to participate in the clean up portion of the day (8-12) for community service credit. There is also an Vendor Fair expo from 2-5 at the golf course with lunch provided for those who worked in the cleanup. They are offering a booth to the school and PTA to promote the school and activities at the school through PTA. They stated there is an age limit of 12 years and up to participate in the cleanup. They are also open to anyone in the community that might need help in cleanup due to hardship, illness and such. Flyers were handed out during the presentation. CORRESPONDENCE AVSBA Dinner Meeting the meeting is scheduled for September 28, 2010 at Amargosa Creek School in Lancaster. Melanie asked if our PTA president would be able to attend. The President cannot attend due to work but the vice president is checking her schedule. The superintendent will call in the RSVP for the district. LACOE Board Letter the letter from LACOE regarding deficient spending was discussed. We are deficient spending but we have a plan. The board discussed that they are ultimately responsible for the budget and they need to make sure they are asking questions of staff to understand the budget issues. VIII. BOARD MEMBER S COMMENTS AND/OR REPORTS Melanie asked about the CSBA presentation on September 23 rd. The discussion was that the high school always hosted this event. The superintendent will find out and send out information regarding whether the high school is hosting this year,
Melanie brought up the National Standards and asked how this would affect us. We had a discussion regarding these standards and the impact on current curriculum and standards. During this discussion we talked about how some our students went to Highland and Quartz Hill for Geometry classes in 8 th grade if they were ready for this class. We will continue to have discussions regarding the new standards. IX. PRESENTATIONS/REPORTS None X. SCHOOL SITE COUNCIL No Report XI. XII. XIII. DIRECTOR OF BUSINESS AND OPERATIONS REPORT No report SUPERINTENDENT S REPORT Enrollment Report we continue to be stable at 332 students Ed Jobs Funding we had a discussion regarding this funding and the amount we might expect from this funding. We discussed what this could be used for restoration of furlough days, hiring of a ½ time special education teacher. There was quite a bit of discussion on how to restore furlough days to the 12 month employees. There was also discussion on how we could restore days through an MOU possibly. We will continue to have discussions. The newest information estimates that we can expect the money to be released to the state by end of October. The Superintendent will continue to monitor the progress of this funding. Well replacement or fix there was much discussion regarding our well and whether to fix it to hope it last another 3-5 years or to cap that well and drill a new well. We presently do not have enough funding to drill a new well. The superintendent has been working with the county fiscal department to research possible places to apply for money to drill a new well. We have a strong lead through discretionary funds in the county supervisor s office. The superintendent will keep the board apprised of what transpires. A decision must be made quickly to determine what direction to go so we have enough water for the campus. LACOE Changes the County Superintendent, Darline Robles has retired. Jon Gundry is the interim until a new superintendent is found. The Assistant Superintendent of Business, Ken Shelton is also moving to a new county. This position will also be open at the county. The ½ time special education position has been posted in EdJoin, AV Press and Yodeler. So far there has been a large response but only candidates with appropriate credentials will be paper screened further. INDIVIDUAL AGENDA ACTION ITEMS
BOARD BUSINESS XIII.1 Superintendent s Evaluation It is recommended that the Board of Trustees approve the acceptance of the Superintendent s evaluation for the period from January, 2010 through June 30, 2010 and the new goals for the 2010-2011 school year. Motion by Mary Wall Seconded by Melanie Dohn Yes 5 No 0 XIII.2 District Goals It is recommended that the Board of Trustees approve the Board District Goals for the focus of the 2010-2011 school year. Motion by Zach Mercier Seconded by Melanie Dohn Yes 5 No 0 XIII.3 Board Self Evaluation It is recommended that the Board of Trustees evaluate their work for the 2009-2010 school year with the new Board Self Evaluation form. Motion by Mary Wall Seconded by Zach Mercier Yes 5 No 0 There was discussion on how to fill this out and evaluate for last school year and whether or not it should be completed for last school year now. It was decided that each board member will fill it out and bring it back at the next meeting for discussion. XIII.4 District Organizational Chart It is recommended that the Board of Trustees approve the organizational chart for the Hughes Elizabeth School District. Motion by John Sharp Seconded by Mary Wall Yes 5 No 0 XIII.5 Memorandum of Understanding between Hughes-Elizabeth Lakes School District and Lakes Teachers Association/CTA/NEA It is recommended that the Board of Trustees approve the Memorandum of Understanding for long-term independent study program for students not currently on the classroom teacher s roster for the 2010-2011 school year. Motion by Zach Mercier Seconded by John Sharp Yes 5 No 0
XIII.6 Memorandum of Understanding between Hughes-Elizabeth Lakes School District and Lakes Teachers Association/CTA/NEA It is recommended that the Board of Trustees approve the Memorandum of Understanding for stipends for the 2010-2011 school year. Motion by Mary Wall Seconded by John Sharp Yes 5 No 0 XIII.7 Interdistrict Attendance Agreement for Southern Kern Unified School District It is recommended that the Board of Trustees approve the Interdistrict Attendance Agreement for Southern Kern Unified School District with an accompanying letter informing them we are a District of Choice. Motion by Melanie Dohn Seconded by Mary Wall Yes 5 No 0 XIII.8 Interdistrict Attendance Agreement for Castaic Union School District It is recommended that the Board of Trustees approve the Interdistrict Attendance Agreement for Castaic Union School District with an accompanying letter informing them we are a District of Choice. Motion by Mary Wall Seconded by John Sharp Yes 5 No 0 XIII.9 Sufficient Textbooks Hearing 2010-2011 It is recommended that a Public Hearing will be held at this time per Education Code Section 60119 (1) to hear comments from parents, teachers, members of the community, and bargaining units regarding whether or not there are sufficient textbooks or instructional materials for each student in each subject that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education. Hearing open at 7:35 p.m. Hearing closed at 7:36 p.m. XIII.10 Sufficient Textbooks 2010-2011 It is recommended that the Board approve Resolution #3-10-11 regarding sufficient textbooks and instructional materials. Motion by Zach Mercier Seconded by Mary Wall Yes 5 No 0 EDUCATION XIII.11 District Safety Plan It is recommended that the Board of Trustees approve the District Safety Plan for the Hughes- Elizabeth lakes Union School District. Motion by Mary Wall Seconded by John Sharp Yes 5 No 0
PERSONNEL XIII.12 Personnel Report It is recommended that the Board approve Personnel Register #3-10-11. Motion by John Sharp Seconded by Zach Mercier Yes 5 No BUSINESS XIII.13 Unaudited Actuals 2009-10 It is recommended that the Unaudited Actuals Financial Report for 2009-10 be approved. There was some discussion on how to read the report to see that we are deficient spending. And to be able to explain it to community members. It was explained and numbers and columns were pointed out on the financial report. Reasons for the deficient were also explained along with the reasons we were $80,000 down from what we projected (A special education charge from Palmdale School District; STA payment, higher attorney fees due to negotiations, RIF s and STA; and a loss of ADA) Motion by Mary Wall Seconded by John Sharp Yes 5 No 0 XIII.14 09-10 Gann Limit It is recommended that Resolution #2-10-11 for Adopting the Gann Limit be approved. Motion by John Sharp Seconded by Zach Mercier Yes 5 No 0 XIV. CONSENT AGENDA ITEMS a) Minutes of Regular Board Meeting, August 10, 2010 b) Purchase Order Report #03-10-11 c) Warrant Register #03-10-11 d) Conferences #3-10-11 Motion by John Sharp Seconded by Mary Wall Yes 5 No 0
PLANNING At this time, Board Members or community members may request future Board consideration of an item. Board Directives The Board discussed with the Superintendent how to cover the fiscal department while Ruby is out on medical leave. They have concerns about the Superintendent having to do too many things during this time since she already covers many areas. The Board believes covering education, fiscal and all the other items they have asked for (such as solar projects) is too much to do. They also have a concern that when Ruby returns she will have piles of paperwork to review if some of that can be remediated it will make it easier for everyone and keep the district fiscally where they need to be. The Board directed the Superintendent to find someone to possibly manage some of the paperwork for a couple of hours a week that is already a Business person that knows the county deadlines and requirements. The Board is willing to have a special board meeting to approve any help that might be found. The next Regular Board Meeting is scheduled for October 12, 2010, with closed session at 6:00 in the School Library and the regular session at 6:30 in the School Library. PUBLIC ADJOURNMENT Pursuant to the Bylaws of the Board all regularly scheduled meetings of the Board must adjourn by 10:30 p.m. unless extended by a majority vote of the Board. Return to closed session at p.m. Motion by Seconded by Yes No Close and adjourn the meeting at 8:03 p.m. Motion by John Sharp Seconded by Mary Wall Yes 5 No 0 Zachary Mercier, Clerk Date