Grey Sauble Conservation Authority Minutes Full Authority Board of Directors Wednesday, January 11th, 2012 1:15 p.m. The Grey Sauble Conservation Authority Board of Directors Annual General meeting was held at the Grey Sauble Conservation Authority Administration Centre located on Inglis Falls Road. 1. Call to Order Chair Hibma called the meeting to order. Directors Present Dick Hibma, Dave Clarke, Judy Gay, Harley Greenfield, Ross Herron, Bob Lennox, Michael Martin, Terry McKay, and Paul McKenzie Directors Absent Peter Lemon and Mike Poetker Staff Present - John Cottrill, Doreen Robinson, Terry Belton, John Bittorf, Cam Bennett, Chris Hachey, Marg Johnston, Krista McKee, and Andy Sorensen Media Present - The Owen Sound Sun Times 2. Approval of Agenda Motion No.: Moved by: Terry McKay FA-12-001 Seconded by: Michael Martin THAT the Grey Sauble Conservation Authority Board of Directors approve the agenda of January 11 th, 2012, with the addition of the following item: Under Item 15 Other Business, add Item e) Grey Bruce Joint Forestry Committee Minutes of December 12 th, 2011. 3. Disclosure of Pecuniary Interest The Directors were reminded to disclose any pecuniary interest that may arise during the course of the meeting. No disclosures of pecuniary interest were expressed at this time.
January 11 th, 2012 Page Two 4. Introduction of Guests Chair Hibma welcomed the following guests: Frances Richardson- Mayor, Municipality of Meaford, Wayne Fitzgerald Mayor, Municipality of Grey Highlands, David Inglis Warden, County of Bruce, Bill Scriven Chair, Saugeen Valley Conservation Authority, Jim Coffey C.A.O., Saugeen Valley Conservation Authority, Merle Gunby Member, Grey Sauble Conservation Foundation, Don Knight Chair, Grey Sauble Conservation Foundation, Duncan McKinlay Warden, County of Grey, Al Barfoot Mayor, Township of Georgian Bluffs, and Terry McKay Deputy Mayor, Township of Chatsworth on behalf of Mayor Bob Pringle. Each guest brought greetings from the respective organizations and wished Grey Sauble Conservation all the best in 2012. 5. Approval of Minutes a) Full Authority December 14 th, 2011 Motion No.: Moved by: Harley Greenfield FA-12-002 Seconded by: Bob Lennox THAT the Grey Sauble Conservation Authority Board of Directors approve the Full Authority minutes of December 14 th, 2011. b) Arboretum Alliance nothing at this time 6. Correspondence a) Letter from Bruce Grey Forest Festival A letter from Donna Lacey, Co-Chair, Bruce Grey Forest Festival, thanked Grey Sauble Conservation Authority for their support of the second Bruce Grey Forest Festival. Motion No.: Moved by: Dave Clarke FA-12-003 Seconded by: Bob Lennox THAT the letter from Donna Lacey, Co-Chair, Bruce Grey Forest Festival, be received.
January 11 th, 2012 Page Three 7. Business Out of Minutes nothing at this time 8. Remarks from the Chair Chair Hibma thanked the directors and staff for their hard work during a very active and busy year in which relationships with municipal partners and other organizations were built. It has been a satisfying year and the Chair looks forward to 2012. There may be some challenges with the proposed 2012 budget. Chair Hibma vacated the Chair. 9. Election of Officers a) Appointment of Chair Pro Tem Motion No.: Moved by: Michael Martin FA-12-004 Seconded by: Ross Herron THAT Jim Coffey be appointed Chair Pro Tem. b) Mr. Coffey reviewed the voting procedures which had been circulated previously to the Board of Directors. c) Motion to Appoint Scrutineers Motion No.: Moved by: Terry McKay FA-12-005 Seconded by: Bob Lennox THAT David Inglis and Bill Scriven be appointed scrutineers. d) Election of 2012 Chair Terry McKay nominated Dick Hibma for the position of Chair for 2012. Motion No.: Moved by: Harley Greenfield FA-12-006 Seconded by: Paul McKenzie THAT nominations for the Election of Chair for 2012 close.
January 11 th, 2012 Page Four Jim Coffey declared Dick Hibma the Chair for 2012. d) Election of 2012 Vice Chair Harley Greenfield nominated Dave Clarke for the position of Vice Chair for 2012. Motion No.: Moved by: Bob Lennox FA-12-007 Seconded by: Dick Hibma THAT the nominations for the election of Vice Chair for 2012 close. Jim Coffey declared Dave Clarke Vice Chair for 2012. Jim Coffey vacated his position as Chair Pro Tem and Dick Hibma returned to his position of Chair. 10. Remarks by 2012 Chair Elect and Vice Chair Elect Dick expressed his gratitude to Terry McKay for nominating him for the position of Chair and thanked the Directors and staff for their support in 2011. He also expressed his appreciation to Dave as Vice-Chair and looks forward to another successful year. Dave thanked Harley Greenfield for nominating him for the position of Vice Chair and thanked the Directors for their support. He congratulated Dick on being elected Chair and also as Chair of Conservation Ontario. Dave looks forward in a positive manner and thanked staff for their hard work, support, and dedication. Duncan McKinlay, on behalf of the guests, congratulated both Dick and Dave, and excused himself and some of the guests from the meeting.
January 11 th, 2012 Page Five 11. Appointments of Committees a) Conservation Foundation The Grey Sauble Conservation Foundation meets the 3 rd Wednesday of the month starting at 4 p.m. There are two Standing Committees Memorial Forest Committee and Volunteer and Recognition Committee, with meetings lasting about 1 ½ hours. Motion No.: Moved by: Paul McKenzie FA-12-008 Seconded by: Michael Martin THAT the following directors be appointed to the 2012 Conservation Foundation: Hachey, Harley Greenfield, and Terry McKay. Chris b) Forestry Committee Motion No.: Moved by: Paul McKenzie FA-12-009 Seconded by: Harley Greenfield THAT the following directors be appointed to the 2012 Forestry Committee: Terry McKay, Bob Lennox, Dave Clarke, Ross Herron, and Judy Gay. Dick Hibma, c) Arboretum Alliance Motion No.: Moved by: Terry McKay FA-12-010 Seconded by: Dave Clarke THAT Bill Moses and Rodney Saunders be appointed to the Inglis Fall Arboretum Alliance for 2012. d) Source Protection Management Committee Motion No.: Moved by: Bob Lennox FA-12-011 Seconded by: Harley Greenfield THAT Dick Hibma, Dave Clarke, and John Cottrill be appointed to the Source Protection Management Committee for 2012.
January 11 th, 2012 Page Six e) Bienniel Tour Committee Motion No.: Moved by: Dave Clarke FA-12-012 Seconded by: Michael Martin THAT Dick Hibma, Judy Gay, Bob Lennox, and Harley Greenfield be appointed to the Bienniel Tour Committee for 2012. 12. Business Items a) Water Management nothing at this time b) Environmental Planning 1) Section 28 Permits December 3 rd, 2011 to January 3 rd, 2012 Motion No.: Moved by: Ross Herron FA-12-013 Seconded by: Paul McKenzie THAT the list of permits under Ontario Regulation 151/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation, for the period December 3 rd, 2011, to January 3 rd, 2012, be approved by the Full Authority Board of Directors. c) Lands Update nothing at this time d) Forestry, Fish and Wildlife 1) Sawlog and Fuelwood Tender Skinners Bluff Management Area Compartment 196 Cam Bennett, Forestry Technician, presented the following summary for tenders received for sawlog and fuelwood at Skinners Bluff Management Area Compartment 196 at Part Lots 24, 25, Colpoy s Range, Township of Georgian Bluffs (formerly Keppel Twp) Marked Area: 110 acres Volume Tendered: Sawlogs 42,891 fbm Fuelwood 723 Full Cords Estimated Value: Sawlogs $18,075.70 Fuelwood - $21,690.00 Total Estimate: $39,765.70
January 11 th, 2012 Page Seven Tenders Received Contractor Fuelwood Sawlogs Total Bid Jeff Burrows $46,270.00 Dann Harris 28,100.00 18,000.00 $46,100.00 Dinsmore Logging $45,415.00 Brian Bester 12,300.00 26,350.00 $38,650.00 Lake Huron Contracting 10,845.00 6,000.00 $16,845.00 Motion No.: Moved by: Terry McKay FA-12-014 Seconded by: Bob Lennox THAT Grey Sauble Conservation Authority award the tender for Skinner s Bluff Management Area-Compartment 196 to Jeff Burrows for his total bid of $46,270.00, subject to signing the agreement. e) Communications/Public Relations nothing at this time f) Administration 1) Receipts and Expenses December 2011 Motion No.: Moved by: Bob Lennox FA-12-015 Seconded by: Harley Greenfield THAT the Grey Sauble Conservation Authority Board of Directors approve the receipts and expenses for December 2011. 2) 2012 Budget The overall increase in the levy portion is 6% in the proposed 2012 Grey Sauble Conservation Authority Budget. A chart for a 6 year period showed forestry revenue and what has been used from the forestry reserve. The increases in benefits are: EI = 2.8%, WSIB = 1.8%, OMERS = 1% to 2.1%, Group Benefits = 5%, and COLA = 3%. There are 3 dam projects Haines Dam removal, Mill Dam repairs, and Taylor Street detention repairs. The Taylor Street project is located in Wiarton and requires immediate attention. The steel pipe that runs through the
January 11 th, 2012 Page Eight berm is rusted out and requires replacement or a liner. Dam projects can be deferred, but it does not affect the levy. Motion No.: Moved by: Bob Lennox FA-12-016 Seconded by: Michael Martin THAT the Draft 2012 Grey Sauble Conservation Authority Budget be circulated to the watershed municipalities for their review and comments. Motion No.: Moved by: Judy Gay FA-12-017 Seconded by: Michael Martin THAT the next meeting of the Grey Sauble Conservation Authority Board of Directors be held on February 15 th, 2012, to enable the municipalities to have the necessary 30 day review period of the Authority budget; AND FURTHER, THAT the meeting to be scheduled after February 15 th, 2012, be at the Call of the Chair. 13. In-Camera Items The motions on this item appear at the end of the minutes. 14. Reports a) Chairman Since the last meeting, Dick participated in a conference call regarding continuance of Adaptive Management effort on IUGLS. Dick has had communication with the Conservation Ontario office in preparation for a video-conference on February 9 th for prospective stakeholders. He attended the Conservation Foundation Board meeting to assist in decisions regarding financial obligations to the Conservation Authority. Attended Forestry Tender opening on January 10 th. It s the season for the beginning of Annual General Meetings for Conservation Authorities during the next couple of months and Dick will be visiting a number of the Authorities, starting with Saugeen Valley on January 13 th.
January 11 th, 2012 Page Nine b) CAO Suggestions for Budget Sessions Doreen will contact the watershed municipalities to establish a date for attendance with the municipal councils by the Chair and the C.A.O. to review the Authority 2012 budget. 15. Other Business a) Grey Sauble Conservation Foundation Discussion Paper and Minutes Dick reviewed with the Directors the Discussion Paper on the Foundation, which report was sent to the Directors with the January package. As the Foundation has not been able to demonstrably increase fundraising totals, the Authority is no longer able to pay the Foundation Coordinator s salary, and the decision was made to continue to operate without the services of a Foundation Coordinator. Grey Sauble Authority staff have come forward to assist the Foundation in whatever way necessary. b) Drinking Water Source Protection Report Don Smith, Project Manager, Drinking Water Source Protection, reviewed his report with the Directors. The Source Protection Committee has developed preliminary policies to address significant drinking water threats to municipal drinking water systems. These policies will eventually form the Source Protection Plans. The documents are currently out for preconsultation review by potential implementing agencies. There are two types of policies within the documents that may involve Conservation Authorities as implementing bodies. Review and comments of the Conservation Authority are part of the pre-consultation process. Following pre-consultation, the Source Protection Plans will go through a public consultation process. The final documents are to be submitted to the Ministry of Environment by August 20 th, 2012. There has been a meeting scheduled for January 17 th, 2012, with staff from both Grey Sauble Conservation and Saugeen Valley Conservation Authorities to discuss this further. We need a long term commitment from the government giving us the money to carry out these policies. The municipalities are to have Risk Management Officials as there is a management and enforcement component. Some of the comments during the discussion on this item are listed below. It is irresponsible to expect taxpayers to fund additional programs. These programs should be postponed. If a farmer has owned and been farming his own property for a long time he will still be affected by the policies.
January 11 th, 2012 Page Ten Are these policies going back to the municipalities? It should be a County function and not the responsibility of Conservation Authorities. Bruce County has already discussed it at a Council meeting. The cost to hire someone would be between $60,000. - $65,000. Costs are broken down by municipality. Costs could be turned back to the landowner. What qualifications are required to do the Risk Management job?... a 5 day training course is offered. Three DWSP staff are currently qualified. People who live along the lake take their water from the lakes. c) Living Snow Fences In Credit Valley Conservation, Toronto Regional Conservation Authority and the Region of Peel, wooden snow fences are being replaced with trees and shrubs where possible. Plantings used for snow fences absorb emissions like carbon dioxide from passing cars, the primary greenhouse gas polluting the atmosphere. Qualifying property owners benefit from cleaner air and a noise and visual barrier from the roadway. d) Next Meeting will be held at 1:15 p.m., on Wednesday, February 15 th, 2012 e) Grey Bruce Joint Forestry Committee Minutes December 12 th, 2011 A separate meeting to discuss certification was set for February 13 th, 2012, at Formosa, with a representative from EOMF attending. All staff excluding John Cottrill, Doreen Robinson, and Chris Hachey left the meeting. 13. In Camera Item a) Property Matters Motion No.: Moved by: Paul McKenzie FA-12-018 Seconded by: Terry McKay THAT the Grey Sauble Conservation Authority meeting now move In Camera to consider two property matters.
January 11 th, 2012 Page Eleven Motion No.: Moved by: Terry McKay FA-12-019 Seconded by: Michael Martin THAT the meeting now move to the Regular Full Authority meeting to consider the matters listed on the January 11th, 2012, agenda, and any other business that may be lawfully conducted. 16. Adjournment On motion by Paul McKenzie, the meeting adjourned at 4:20 p.m. Dick Hibma, Chairman Doreen Robinson, Administrative Assistant