MINUTES Of the BADMINTON OCEANIA CONFEDERATION 25 th ANNUAL GENERAL MEETING held at the Minerdome Sports Club, adjacent to Ballarat Badminton Stadium, Ballarat, Australia at 12.00pm on Friday 1. Roll Call of Officers, Delegates and Apologies Geraldine Brown (Deputy President), Mathieu Dufermon (New Caledonia), Sebastien Bedrune (Tahiti), Karawa Areita (Kiribati), Murray Weatherston (NZ), Paul Brettel (Australia), Warren Yee (Fiji), Stephanie Yee (Fiji), Loke Poh Wong (Australia),Nigel Skelt (President), Nadia Bleaken (Regional Development Manager), Corinne Barnard (Chief Operating Officer). Apologies Heather Robson (Life Member) Observer Ted Coleman 2. Opening remarks from the Chair Nigel Skelt (President and Chair) welcomed everyone to the meeting. Of particular note was the significance of the special year. Badminton Oceania is celebrating its 25 th year and has produced a record of those years in the History Book for future generations to witness and is available from the Oceania office. Recognition was made of the people who initiated the organisation, Heather Robson and Roy Ward in particular. Nigel reflected on the finances 25 years ago to now it is interesting to see the difference and the greater support that BWF provide now. Nigel Skelt thanked everyone for their contributions to this year s annual report. Our Members and committees were congratulated for their contributions to the report.
3. Presentation by Nadia Bleaken, Regional Development Manager followed by questions from Members. 4. Confirmation of Minutes of Annual General Meeting held on 26 February 2011. 5. Matters Arising Membership reactivation and support for Samoa was discussed. The Board will discuss a plan of action in their meeting. 6. Annual Reports and Audited Statement of Accounts Nigel Skelt referred to the annual report; he thanked all the authors of each report. The report was emailed to all Members and a hard copy given to all attending Member Associations (MAs) and Board Members. Remaining copies will be posted to each MA. Being no other queries, Motion that the Annual Reports be adopted Audited Statement of Accounts Seconded by Warren Yee Corinne Barnard spoke to the financial accounts. The deficit was due to a few reasons as outlined; USD rate to NZD changed monthly during the year from 0.76 in January to 0.84 in July back to 0.77 in December. 90% of our income is in US dollars. Budget was based on.7 in late 2010. Unbudgeted items during the year Shuttletime / accrued leave/ increased ACC levy. Board were notified in September of predicted deficit at end of year. Motion that the accounts be adopted Ratification of 2012 Budget and provisional 2013 Budget Moved by Geraldine Brown Corinne Barnard spoke to the budget. Paul Brettel asked a question regarding provisional 2013 budget why there was a change in wages area for 2013. Moved by Loke Poh Wong Seconded by Geraldine Brown 7. Constitutional amendments / Motions for which notices have been given 28.2 Constitutional remit
Paul Brettel (Australia) spoke to the amendments. Motion that the remit be adopted Moved by Badminton Australia Paul Brettel Seconded by Warren Yee 2.1 (1) directed back to the Board for discussion, held over. 14.1 Murray Weatherston asked to see the paper trail for this remit, directed back to the Board for discussion, held over. 18.5 directed back to the Board for discussion, held over. 8. Election of Office Bearers (nominees) Nominations were received on time from President Nigel Skelt NZ Geraldine Brown Aus Deputy President Nigel Skelt NZ Geraldine Brown Aus Murray Weatherston - NZ Executive Board Mathieu Dufermon (New Caledonia) Nigel Skelt withdrew his Presidency nomination. Murray Weatherston and Geraldine Brown withdrew their Deputy President nominations. As such with no other nominations Geraldine Brown was duly elected as President, Nigel Skelt duly elected as Deputy President and Mathieu Dufermon as Executive Member unopposed. All three have a two year term until 2014. Nigel thanked the group for his support and wished Geraldine Brown all the best. Geraldine thanked Nigel for his time and efforts particularly with the BWF. Geraldine asked that Nigel continue to Chair the meeting. He accepted. As there were two vacancies on the Executive Board, nominations were then requested from the floor. Badminton Australia nominated Warren Yee (Fiji) and Leody Vainikolo (Tonga) Badminton New Zealand nominated Merlie Tolentino (Northern Marianas) Warren Yee then withdrew his nomination; he said if there had been enough nominations from the floor he would withdraw his nomination. He felt it was time to let younger ones from the Pacific islands now contribute. At that point, Nigel Skelt and Geraldine Brown both thanked Warren Yee for his significant contribution over the years to the region. All agreed.
No other nominations were received from the floor. Nigel Skelt asked the Members that the nominations be accepted. Favour All Opposed None Clarification was asked about terms of office. Geraldine Brown two years until 2014 Nigel Skelt two years until 2014 Mathieu Dufermon two years until 2014 Leody Vainikolo - two years until 2014 Merlie Tolentino - two years until 2014 Murray Weatherston one year remaining until 2013 Loke Poh Wong one year remaining until 2013 All nominations for the Events Committee and Technical Officials Committees were also accepted. Events Committee 2012-2014 Ian Williamson Julie Carrel Kristine Thomas Technical Officials 2012-2014 Peter Cocker Lynne Nixey Yogen Bhatnagar Women in Badminton and other committees referred back to the Executive Board for further discussion and approval. 9. Appointment of Auditor Recommendation for David Turner & Associates to remain as Auditors 10. Other business Moved by Geraldine Brown Seconded by Murray Weatherston 1. Badminton Australia nominated Robin Bryant, Member of Honour. Subject to constitutional change a Board member will present Robin Bryant with a Member of Honour to him at the Australian Open in Sydney in April or another appropriate time. 2. Event training course postponement was due to funding constraints as outlined by Corinne Barnard. It was felt that this should be included annually at an event and ensure we include in our strategic plan.
BOC AGM Minutes 3. Nigel spoke about the benefits to Oceania flowing from hosting this meeting in the region. Badminton Oceania s direct expenses for hosting were $1734.00 as per the audited accounts. 4. Strategy around this will be discussed at the planning day tomorrow. Nigel pointed out that the BWF are anti term regional training centre. We should look at a development type camp for players. Not viable to have a training centre per se. Waikato Badminton have been proactive in this area and opened up their high performance training environment to Pacific Island players. This opportunity with others will be advertised via different modes of communication. 5. This was covered off in Nadia s report how Badminton Oceania is going to roll out the shuttle time program and the level of investment. Kiribati 6. Corinne outlined the history of Badminton Development Officer Roles and the current status and intention to change the roles into Shuttletime coordinators. 7. Equipment will be made available through the Shuttletime programme but Nadia explained how MA s could access funds through their Olympic Solidarity programmes in their own country. They can link with the Ministry of Education or Health. Chinese Embassies could also be a point of contact in each country to access equipment direct from China through their own distributors. 11. Next meeting and Close The next AGM would be subject to a cost analysis between Tahiti (hosting Oceania Junior Championships) or another large city in either New Zealand or Australia. The Chair thanked everyone and the meeting closed at 2.45pm. 26.3.2012 Chief Operating Officer Badminton Oceania Date 26.3.2012 President Badminton Oceania Date