MINUTES Board of Directors Meeting Monday, May15, 2017 HS Black Box Theatre 5:00 p.m. Call to Order by Vice President Gella at 5:06 p.m. Pledge of Allegiance and Moment of Silence Roll Call Board Member Present Excused Mrs. Lisa Drennen Mr. Daniel Hill Dr. Kamal Gella, Vice President Mr. Joseph Kesslak Mr. Darin Marley, Secretary Mr. Jeffrey Masterson, Treasurer Mr. John Messina Mr. Matthew Thomas, President Mr. David Williams Also present at the table were Attorney Elizabeth Benjamin, Dr. Timothy Williams, Superintendent, and Mrs. Mary Hartnett, as recording secretary. Bar of Honor Introduction of the top 11 High School Senior students by Mr. Mitchell, Principal Approval of the following Board meeting minutes: April 17, 2017 Regular Board Meeting May 2, 2017 Special Board Meeting Motion: Mr. Marley Presentation of Committee Reports: a. Dr. Timothy Williams, Superintendent s Report b. Mr. Darin Marley, Board Secretary, Report of Executive Sessions: May 2, 2017 before the public meeting to discuss legal & personnel issues. c. Mrs. Lisa Drennen, GJCTC Representative d. Dr. Kamal Gella, Property Committee Update e. Mr. Daniel Hill, Student Activities Committee Update f. Mr. Jeffrey Masterson, Finance Committee Update
g. Mr. John Messina, Personnel Committee h. Mr. Matthew Thomas, Curriculum Committee Update CURRICULUM C-24-16 Motion to approve the Pearson proposal for $92,684.32 and adopt EnVision Math 2.0 for grades K-6, for the 2017/2018 school year. C-25-16 Motion to approve two (2) AmeriCorps Positions (one at each school building). Each position is $10,314, plus $1,000 in-kind contribution for a total expense of $22,628. FINANCE Second: Mr. Williams F 56 16 Motion to approve the Treasurer s Report and bill listing for April 2017. Motion: Mr. Masterson Second: Mr. Kesslak F-57-16 In accordance with Section 914-A (6) (i) Act 102 of 1970, a motion to approve the General Budget (July 1, 2017 to June30, 2018) of the Appalachia Intermediate Unit 8. F-58-16 Motion to purchase PSBA s BoardDocs LT Proposal in the amount of $3,700 for year 1, and $2,700 for year 2 and beyond, contingent upon the administration s annual approval. Motion: Mr. Masterson Voice Vote: 8 yays, 1 nay (Drennen) F-59-16 Motion to approve PSBA s Agreement (Option 2-Merged Employee Policy Section) to update and merge the three separate employee sections into one section titled 300 Employees thus replacing existing 300 Administrative Employees, 400
Professional Employees and 500 Classified Employees policy sections. The cost of the Merged Employee Policy Section is $1,650. F-60-16 Motion to approve and advertise for public inspection the Proposed 2017-2018 WHSD Budget with revenues in the amount of $21,032,620 and Expenditures in the amount of $21,090,169 which currently includes a proposed enactment for the following taxes: Millage rate of 86.2 mills on Assessed Valuations $5 per Capita Tax, Section 679 Act 511 - $5 Per Capita Tax Act 511 Earned Income Tax of ½% Act 511 Real Estate Transfer tax of ½% The Proposed Final Budget currently includes a 1.2 % tax increase, the revenues from which will be utilized to address the budget deficit, with any and all revenues in excess of that amount required to resolve the deficit being committed and designated directly to budgetary reserves. At least ten (10) days before the date scheduled for adoption of the Final Budget, the Secretary shall advertise the Final Budget Notice and Per Capita Tax Notice in substantially the form as presented to the School Board. Motion: Mr. Hill Second: Mr. Masterson Voice Vote: 6 yays (Hill, Kesslak, Masterson, Messina, Williams, Thomas) 3 nays (Drennen, Gella, Marley) At this time, Mr. Kesslak was excused to attend the NHS ceremony at 5:58 pm. F-61-16 Motion to approve a debt resolution incurring non-electoral debt in the form of the School District s General Obligation Bonds, Series of 2017 in the aggregate principal amount of $9,970,000 for the purpose of: (1) completing renovations and improvements to both the elementary and high school buildings in connection with the reduction of the number of education facilities being used by the School District; and (2) paying all costs and expenses incurred by the School District in connection with the issuance and sale of the Bonds. Second: Mr. Masterson
PROPERTY PR-34-16 Motion to approve an Elementary School change order in the amount of $129,898.95 to provide new ceilings, light fixtures and ductwork in the café of the elementary school. This amount is broken down as follows: General Contractor - JC Orr - $40,419.00 Electrical Contractor - Allegheny City Electric, $42,950.95 HVAC Contractor Mervac Plumbing and Heating $46,529.00 Second: Mr. Williams Voice Vote: 7 yays, 1 nay (Dr. Gella), 1 absent (Mr. Kesslak) PR-35-16 Motion to approve the following High School change orders totaling $371,289: PCO 106: Prime Contractor Claims for Delay (Biter Electric) Lump Sum $25,000 Biter Electric has submitted cost exposures associated with impacts related to late turnover of the New Addition beyond the Substantial Completion date of December 7th, 2016. Cost impacts totaling $25,762 related to additional project management, labor rate increase, extended equipment / trailer rentals and interest for retainage. This was provided in (2) separate cost breakdowns due to phased completion of the spaces. The initial submission in the amount of $15,085 was related to substantial completion date for Admin of December 21, 2016 and STEM of January 20, 2017 including work in the Black Box thru February 10, 2017. The balance in the amount of $10,677 was related to completion of Biter s work associated with the Gym for which a substantial completion date has yet to be determined. Biter Electric has advised that no additional costs to be pursued related to this project based on an anticipated June 2017 turnover of the gym. Biter Delay Impact dated February 13, 2017 (Admin / STEM / Black Box) $ 15,085 Biter Delay Impact dated May 1, 2017 (Gym) $ 10,677 TOTAL $ 25,762 After further review by the project team, the recommendation is for approval of $25,000. By execution of this change order, the contractor confirms that there are no additional costs or claims related to the final completion of the Westmont Hilltop High School project. PCO 106: Prime Contractor Claims for Delay (Renick Brothers) Lump Sum $30,000 Renick Brothers has submitted cost exposures associated with impacts related to late turnover of the New Addition beyond the Substantial Completion date of December 7th, 2016. Cost impacts totaling $32,960 related to additional project management, supervision inefficiencies, extended equipment / trailer rentals, interest for retainage, comeback for gym units start up and extended warranty. This was provided in (2) separate cost breakdowns due to phased completion of the spaces. The initial submission in the amount of $17,989 was related to substantial completion date for Admin of December 21, 2016 and STEM of January 20, 2017. The balance in the amount of $14,971 was related to completion of Renick s work associated with the Gym for which a substantial completion date has yet to be determined. Renick Brothers has advised that no additional costs to be pursued related to this project based on an anticipated June 2017 turnover of the gym.
Renick COR #17 Rev 2 dated March 13, 2017 (Admin / STEM) $ 17,989 Renick COR #20 dated May 1, 2017 (Gym) $ 14,971 TOTAL $ 32,960 After further review by the project team, the recommendation is for approval of $30,000. By execution of this change order, the contractor confirms that there are no additional costs or claims related to the final completion of the Westmont Hilltop High School project. PCO 123: Replacement of Crawl Space Main Water Lines Lump Sum $277,617 The District had requested that a review of existing water lines in the crawl space be conducted by H.F. Lenz. Following discussions of their findings, pricing was received from Mervac Plumbing for total replacement of the main water lines. Approval would need to be contingent on PDE approval for this change order work. Mervac COR dated April 17, 2017 $277,617 PCO 124 Gymnasium Slab Moisture Remedial Coating CCD (Potential Impact $38,672) The moisture percentage in the concrete slab, placed for the gymnasium on February 16, 2017 did not achieve the specified 85% level for wood flooring installation within the 60-day cure time. Lobar, Inc. has provided a cost to provide moisture mitigation to allow the flooring installation to progress. Action by the Board would be to authorize McKissick Associates to provide response / direction via a CCD directing Lobar to remediate the slab if required moisture readings have not been achieved by week of May 22nd. Lobar COP 68 REV 1 dated May 8, 2017 $38,672 Motion: Mr. Hill PR-36-16 Motion to approve the proposal from Advantage Engineers to provide geotechnical engineering services for the track and tennis courts in the amount $6,890, contingent upon the recommendation from the Business Manager following receipt of information as to whether this has been done before. Second: Mr. Masterson PR-37-16 Motion to approve the following grade configuration for the Westmont Hilltop School District effective upon completion of the Elementary School Construction Project, for the 2017-2018 school year. Heading Original Configurations Proposed Configuration School Name Westmont Hilltop High School Westmont Hilltop Junior-Senior High School 4-digit School /Branch Code 1293 8379
Grades Grades 9-12 Grades 7-12 Student enrollment 493 725 Principal Thomas Mitchell Thomas Mitchell School Address 200 Fair Oaks Drive Johnstown PA 15905 200 Fair Oaks Drive Johnstown PA 15905 School Telephone Number 814-255-8726 814-255-8726 Mailing address (if different) Effective change date September 4, 2016 January 1, 2017 substantial completion Heading Original Configurations Proposed Configuration School Name Westmont Hilltop Elementary School Westmont Hilltop Elementary School 4-digit School /Branch Code 1290 provided by PDE Grades Grades K-4 Grades K-6 Student enrollment 481 704 Principal Nicole Kuzmiak Nicole Kuzmiak School Address 675 Goucher Street Johnstown PA 15905 827 Diamond Blvd. Johnstown PA 15905 School Telephone Number 814-255-6751 814-255-6751 Mailing address (if different) Effective change date August 31, 2017 September 1, 2017 PR-38-16 Motion to approve McKissick & Associates submission of PlanCon Part I reflecting any change orders approved at tonight is meeting. (Required by PDE now that the project change orders have exceeded 3% of the total contract award. Part I will subsequently need to be prepared and submitted for each add/deduct change order of $19,500 or greater through the remainder of the project, assuring that the District receives as much renovation aid as possible).
EDUCATION E 28 16 Motion to approve of the following Student Field Trip Requests: a) June 8, 2017: Carol Battaglia, HS Life Skills class to the Food Pantry, Johnstown, PA. (Bus: $107) b) June 21-25, 2017: Garrett Sidor, Eric Anderson (advisor), and two students, TSA Nationals, Orlando, FL. Expenses paid by participants. c) September 6, 2017: Carol Battaglia, HS Life Skills class, Ebensburg, PA. (Bus: $225) d) September 8, 2017: Carol Battaglia, HS Life Skills class, Food Pantry, Johnstown, PA. (Bus: $107) e) October 19 or November 2, 2017: Mr. Jones/Mr. Mitchell; 12 students in grades 10-12, Success is Intentional: Youth Professional Development Conference (YPCD), Pasquerilla Conference Center. Costs: Bus - $150. Second: Mr. Williams E-29-16 Motion to approve the following Professional Development Conference Requests: a) May 9, 2017: Beth Shoff; Introduction to the Pennsylvania English Language Development Standards Framework, West Decatur/Clearfield County. Costs: Mileage-$80 (approx.) b) July 13, 2017: Nicole Kuzmiak; Concrete, Representational, Abstract Math Concepts, Duncansville IU8 Office. Costs: Mileage-$45 (approx.) c) July 17-21, 2017: Lori Kiser; Institute for Multi-sensory Education-Orton Gillingham Training, Baltimore, MD. Costs: Accommodations - $745, Registration - $1,075 Second: Mr. Williams E-30-16 Motion to confer the list of students (previously provided to the Board) as the 2017 graduating class. Second: Mr. Masterson
PERSONNEL P-74-16 Motion to accept the resignation of Donald Lamison, Varsity Hockey Coach, effective immediately. Second: Mr. Marley P-75-16 Motion to accept the resignation of Michael Stohon, Girls JH Assistant Basketball coach. Second: Dr. Gella P-76-16 Motion to approve Garrett Sidor as TSA Advisor for the 2017/2018 school year in the amount of $405.84 and $83.25 per match. Second: Dr. Gella P-77-16 Motion to nominate Mr. Jeff Masterson as Board Treasurer for the next fiscal year; July 1, 2017 through June 30, 2018. ADJOURNMENT Motion to adjourn the meeting at 6:30 pm Respectfully Submitted, Darin Marley, Board Secretary