ANNUAL CONGRESS LIVERPOOL 7-9 SEPTEMBER 017 SPONSORSHIP & EXHIBITION OPPORTUNITIES Contact the AAGBI today to secure your stand space Call: +44 (0)0 761 8840 Email: events@aagbi.org www.annualcongress.org
ANNUAL CONGRESS LIVERPOOL 7-9 SEPTEMBER 017 WELCOME It s my pleasure to invite you and your organisation to participate at the AAGBI s flagship meeting, Annual Congress 7-9 September 017, which will take place in the vibrant city of Liverpool. Annual Congress is the event where the UK and international anaesthesia community come together to learn, discover what s new and network over three busy days. Over 800 delegates attending from the UK, Ireland and further afield A first-class scientific programme and high-profile keynote speakers New lectures, including a brand new session on procurement Practical and popular hands-on workshops A fun social programme, abstracts and more And of course, the industry exhibition continues to be an integral part of the delegate experience. Exhibiting at the Annual Congress 017 is a great way to raise your organisation s profile and develop new business opportunities with key influencers within the anaesthesia specialty. Secure your booking General exhibition booking for Annual Congress 017 will open on May 017. As an exhibitor you can enhance your participation by taking advantage of exclusive sponsorship opportunities. As a special sponsor partner, you ll receive priority booking on 6 April 017, allowing you to secure your exhibition space. Please take a look through this brochure to select your preferred exhibition and sponsorship package. We value your participation and support, as it allows the AAGBI to continue to invest in creating outstanding scientific programmes that engage and educate the anaesthetic specialty in the UK and internationally. If you have any questions regarding exhibiting or sponsoring at the Annual Congress 017 or indeed any other AAGBI events, please contact the events team on +44 (0)0 761 8840 or events@aagbi.org. Dr Steve Yentis Chair of the AAGBI Education Committee Contact the AAGBI today Call: +44 (0)0 761 8840 Email: events@aagbi.org
ABOUT ANNUAL CONGRESS 017 900 Annual Congress is the AAGBI s flagship meeting where the anaesthesia community meet to learn, network and keep up to date with the latest information and technology in the specialty. 800 700 600 500 400 00 00 100 0 DUBLIN Annual Congress 01 HARROGATE Annual Congress 014 EDINBURGH Annual Congress 015 BIRMINGHAM Annual Congress 016 5 GREAT REASONS TO EXHIBIT 1. Raise your company profile within the UK and international anaesthetic community.. Meet and network with consultants who influence the purchase of the products and services used within their departments.. Strengthen long-term business relationships and create new business opportunities. 4. Keep up to date with the specialty: Join us at the dedicated Exhibitor Round Table and new NHS procurement session. 5. Support the profession and education of anaesthetists. SECURE YOUR BOOKING Exhibition booking opens on May 017. Please see page 4 to select your preferred stand space. If you commit to any sponsorship opportunities, your organisation will receive priority booking, which opens on 6 April 017. You will find all sponsorship options on pages 5 to 6. The AAGBI encourages all exhibitors to join in the efforts to go green at the Annual Congress 017 by using less paper and reducing waste. This year the AAGBI will be awarding the most environmentally-conscious exhibiting organisation. Contact the AAGBI today Call: +44 (0)0 761 8840 Email: events@aagbi.org
EXHIBITING AT THE ANNUAL CONGRESS 017 Exhibition options start at just 1,470 + VAT The industry exhibition is a popular and integral part of the Annual Congress programme. Plus all refreshment and lunch breaks will take place within the exhibition area, ensuring high delegate traffic on the exhibition floor and a great opportunity to promote your organisation to the anaesthetic specialty. Your exhibitor package includes: 1. Your organisation s name and logo on the exhibitor listing featured on the Annual Congress 017 website.. Your organisation s name and logo on the exhibitor listing featured on the official Annual Congress 017 conference App.. Your organisation s name and logo in the Annual Congress 017 programme booklet. 4. A copy of the list of delegates who attend the Annual Congress 017 (name and hospital only). EXHIBITION FLOOR PLAN 70 71 7 74 4 4 69 68 67 65 66 0 9 8 6 7 64 6 6 4 6 1 5 5 4 60 4 4 4 Entrance 1 61 4 59 57 55 58 56 54 19 17 15 0 18 16 6 41 4 9 40 7 8 6 4 5 51 50 14 49 48 1 1 11 5 9 4 10 4 47 46 45 44 4 8 7 6 4 4 1 4 5 Poster Presentations Contact the AAGBI today Call: +44 (0)0 761 8840 Email: events@aagbi.org 4
SPONSORSHIP OPPORTUNITIES Priority exhibition booking for sponsor partners opens on 6 April 017. See below for the exclusive sponsorship opportunities. General exhibition booking for Annual Congress 017 opens a week later on May 017. For questions relating to sponsorship, please contact Stephanie Addington (Marketing and Communications Manager). Telephone: +44 (0)0 861 8854 Email: stephanieaddington@aagbi.org Delegate joining instructions and evaluation email,000 + VAT The joining instructions and evaluation emails (sent to delegates before and after Annual Congress) offer high-level engagement and brand impact. Ensure that your organisation is seen by delegates attending Annual Congress 017 by sponsoring the joining and evaluation emails sent to delegates before and after their attendance at the meeting. Your company logo, link and sponsor s acknowledgements are included in each email sent to delegates attending Annual Congress 017. Annual Congress event App advertising from 400 + VAT The event App is an integral part of the Annual Congress experience, offering delegates quick and easy access to key information (conference programme, speaker profiles, workshop timetable, exhibitor list, floor plan, social events, etc). Book your Annual Congress App advertising today to ensure your company name is front of mind with the anaesthesia specialty. Sponsored listings 400 + VAT (per listing) Banner advertising 800 + VAT (per banner advert) Push notifications 1,100 + VAT per notification Splash screen advertising,000 + VAT Exclusive App sponsorship: Book all of the above and you will receive a free additional banner worth 800. Sponsorship of the name badges and lanyards,850 + VAT Maximum brand impact with your company logo on the badges and lanyards worn by all delegates attending the Annual Congress 017. Annual Congress 017 conference programme advertising 550 + VAT There are a limited number of full page advertising opportunities (A6 landscape) in the official conference programme booklet. 5
SPONSORSHIP OPPORTUNITIES Satellite Symposia 6,900 each + VAT During Annual Congress 017 there are a select number of opportunities for your organisation to host their own satellite symposium over the lunchtime. Satellites are an ideal opportunity for your company to align to the great educational content at the Annual Congress 017 and enhance the delegate experience.* Package includes: Promotion of the industry-sponsored symposium on the Annual Congress 017 website, event App and programme booklet. Company name (logo and hyperlink) added to sponsors acknowledgements page on the Annual Congress 017 website and App. AAGBI to promote details of the industrysponsored symposium to delegates, through planned visitor communication. Two complimentary one-day tickets for your proposed speakers to attend the Annual Congress 017. Room hire and AV costs covered as part of sponsorship package. Option to hire badge scanners. Satellite Symposium * Content and speakers are subject to approval by the AAGBI Education Committee. Aside from the two complimentary one-day tickets for your speakers attending Annual Congress, the cost of any accommodation, travel and other expenses must be covered by sponsor. Industry-sponsored-seminars,550 + VAT Industry-sponsored seminars run for 0 minutes during the refreshment breaks and provide a great opportunity to promote your company s products and services to delegates. Package includes: Sponsors acknowledgements and logo on the Annual Congress 017 website, App and conference programme booklet. AAGBI to promote details of the industry-sponsored seminar to delegates, through planned visitor communication for Annual Congress 017. One complimentary one-day registration for your speaker at Annual Congress 017. Workshop sponsorship,850 + VAT Support one of our practical workshops and give Annual Congress 017 delegates invaluable handson use of your equipment. For a list of workshops, visit www.annualcongress.org or contact the AAGBI events team. Package includes: Acknowledgement and logo on the Annual Congress 017 website and in the programme booklet. Logo on all signage relating to the workshop during the conference. Active promotion through either hands-on use of equipment or with a display to promote products. Handout literature to delegates attending workshop. Contact the AAGBI today Call: +44 (0)0 761 8840 Email: events@aagbi.org 6
EXHIBITOR BOOKING FORM ANNUAL CONGRESS 017 EXHIBITOR BOOKING FORM Company Name (used in all meeting literature) Company Address Telephone Contact name E-mail Stand Number Stand choices please add your stand preferences Fax Postcode First choice Second choice Third choice (It is advisable to telephone to check stand availability before sending your booking form) Stands must be manned during key exhibition times (including refreshment and lunch breaks). With the exception of free build/space only stands, all exhibition stands come equipped with shell scheme including company name panel/facia and an electrical package (one 500 watt power socket and two spotlights) Shell Scheme: I do not require a shell scheme Stand Size No of lunch tickets per day Free Build: I require a space only stand and will have a stand built externally approval before the exhibition) Price of stand 50% Deposit required at time of booking 4, 44, 45, 46 xm 1,470 + VAT 75 + VAT 6, 7, 8, 10, 11, 1, 1, 15, 16, 17, 18, 19, 0,,, 4, 5, 7, 8, 9, 0, 48, 49, 50, 51, 54, 55, 56, 57, 58, 59, 61, 6, 6, 64, 66, 67, 68, 69 xm,05 + VAT 1,10 + VAT 9, 1, 6, 47, 5, 60, 65 4xm,940 + VAT 1,470 + VAT 1, 4, 1,,, 4, 5, 6, 7, 8, 9, 40, 41, 4, 70, 7 xm,10 + VAT 1,655 + VAT, 5, 71, 74 x4m 4,410 + VAT,05 + VAT 14, 5 x6m 4 6,615 + VAT,08 + VAT (Stand build plans will need Furniture: I do not require a table and chairs One 6ft trestle table and two chairs are included in the stand prices. Please remember to bring your own table covering. Additional furniture can be hired and further details will be sent to you in your exhibitor pack. Lunch (Hot fork Buffet): Lunch tickets per day are allocated as shown in the table above. Any further lunch tickets that you may require can be purchased at a cost of 6 + VAT per day, which is the direct cost from the venue. I require extra lunch ticket/s on Wednesday I require extra lunch ticket/s on Thursday I require extra lunch ticket/s on Friday Please note you will be able to purchase these tickets at the enquiries desk at the conference, if you are unsure of how many extra tickets you require in advance. Our preferred method of payment is by BACS. Please contact the AAGBI for details. Reservations may be made to the AAGBI Events Department by email: events@aagbi.org or by telephone on +44 (0)07 61 8840, but this form and a cheque/bacs payment for the deposit should be forwarded to confirm the booking. Cancellation policy: In the event of cancellation, the deposit fee will be forfeited; any cancellations made on or after Monday 01 August 016 will be liable for the full stand hire cost. PLEASE ENSURE THAT ALL SECTIONS OF THE FORM ARE COMPLETED. PLEASE NOTE: WE REQUIRE FULL PAYMENT BEFORE THE CONFERENCE. YOU WILL NOT BE PERMITTED TO EXHIBIT IF YOU HAVE NOT PAID IN FULL 7
ANAESTHESIA NEWS ANAESTHESIA NEWS Celebrating 0 years 1987-017 Advertise in the AAGBI s official member magazine Anaesthesia News AAGBI MEMBERSHIP BY REGION As the official magazine for the AAGBI, Anaesthesia News is a great way to keep your company s brand profile front of mind within the anaesthesia speciality. As well as reaching over 11,000 members in the UK, Ireland and internationally, the September edition of Anaesthesia News will also be distributed at Annual Congress 017. Book today With creative advertising options to suit your objectives and budget, contact the AAGBI s official media agency, Open Box Media on telephone 011 00 780. Book a full page advert in the Annual Congress 017 September issue and save 10%. www.aagbi.org/anaesthesianews DISTRIBUTION CONSULTANTS/SAS 56.5% TRAINEES 9.00% OVERSEAS.47% RETIRED 10.19% OTHER 0.99% 8