YALE BOARD OF EDUCATION 315 EAST CHICAGO FAMILY & CONSUMER SCIENCE ROOM #2 REGULAR BOARD MEETING JULY 9 TH, 2012 6:30 P.M. NOTE: As required by Section 311, Title 25 of the Oklahoma Statutes, notice is hereby given that the Board of Education of Independent School District I-103, Payne County, Oklahoma will hold a Regular Board Meeting. NOTE: The Yale Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this AGENDA. 1. CALL TO ORDER & ROLL CALL 2. CONSENT AGENDA: ALL OF THE FOLLOWING ITEMS WHICH CONCERN REPORTS OF ROUTINE NATURE: A. Vote to approve/not approve: 12-13 General Fund Encumbrances 1-72 12-13 Building Fund Encumbrances 1-23 12-13 Child Nutrition Fund Encumbrances 1-12 11-12 Detail Change Order Listing reports. B. Vote to approve/not approve Treasurer s Report. C. Vote to approve/not approve Activity Fund Reports. D. Vote to approve/not approve Minutes of the E. June 11th, 2012 Regular Board Meeting. F. Vote to approve/not approve Minutes of the G. June 21st, 2012 Special Board Meeting. H. Vote to approve/not approve Minutes of the I. June 26th, 2012 Special Board Meeting. 3. Administrative Reports: 1. Finance Director s Report 2. Junior High/High School Principal s Report 3. Superintendent s Report 4. PUBLIC COMMENTS: NOTE: In accordance with Board Policy BED-R, a period of 15 minutes will be scheduled for public participation. A sign-up sheet will be available prior to the start of the meeting. The length of presentations will be limited according to the number of persons wishing to speak, not to exceed 5 minutes per speaker. The Board will not hear personal complaints of school personnel or against any person connected with the school system as stated in Board Policy BED-R.
5. Board to consider and vote to approve/not approve of Yale Public Schools being a member of the Oklahoma Schools Advisory Council for the 2012-2013 school year at an annual cost of $350.00. 6. Board to consider and vote to approve/not approve of the State Minimum Teacher Salary Schedule for the 2012-2013 school year. 7. Board to consider and vote to approve/not approve of the continued practice of bus passes or to not continue the practice of bus passes for the 2012-2013 school year. 8. Board to vote to approve Steve Shanks, Superintendent as Purchasing Agent for Yale Independent School District, Authorized Representative for all Federal programs including E-Rate and Child Nutrition, and Designated Custodian for the General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, Activity Funds, all federal programs including E-Rate, all state programs, and all other school programs and activities not listed for the 2012-2013 school year with a surety bond for at least $100,000.00 as required by law. 9. Board to consider and vote to approve/not approve the following E-Rate Record Retention Policy: It is the Administration s policy to retain all E-Rate records for a period of five years after the last date of service in accordance with FCC Fifth Report and Order (Para.47, FCC 04-190, and adopted August 4, 2004).
10. Board to consider and vote to approve/not approve the following E-Rate Procurement Policy: In selecting service providers for all eligible goods and/or services for which Universal Service Fund ( E-Rate ) support will be requested, the Administration shall: 1. Make a request for competitive bids for all eligible goods and/or services for which Universal Service Fund support will be requested and comply with applicable state and local procurement processes included in its documented policies and procedures. 2. Wait at least four weeks after the posting date of the FCC Form 470 on the USAC Schools and Libraries website before making commitments with the selected service providers. 3. Consider all bids submitted and select the most cost-effective service offering, with price being the primary factor considered. 4. Keep control of the competitive bidding process by not surrendering control to a service provider who is participating in the bidding process and not including service provider contact information on the FCC Form 470. 11. Board to discuss compliance with Children s Internet Protection Act (CIPA) and Cyber bullying Awareness. Yale Schools is using Smart Filter for our technology protection measure (internet filtering software). Smart Filter protects against access by adults and minors to visual depictions that are obscene, child pornography, or-with respect to use of computers with internet access by minorsharmful to minors it may be disabled for adults engaged in bona fide research or other lawful purposes. Our district policy includes monitoring the online activities of minors.. Our Internet Safety Policy addresses the following as required by CIPA: 1. Access by minors to inappropriate matter on the Internet and World Wide Web; 2. The safety and security of minors when using electronic mail, chat rooms and other forms of direct electronic communications; 3. Unauthorized access, including so-called hacking, and other unlawful activities by minors online; 4. Unauthorized disclosure, use, and dissemination of personal information regarding minors; 5. Measures designed to restrict minors access to materials harmful to minors; and 6. Educating minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyber bullying awareness and response.
12. Board to consider and vote to approve/not approve the Resolution for Participation in Transportation of Transfer Students with Jennings School District for the 2012-2013 school year. 13. Board to vote to convene into executive session to discuss the following items Pursuant to 25 O.S. 307 (b) (1). 1. Board to discuss the possible employment of a FACS teacher for the 2012-2013 school year. 2. Board to discuss the possible employment of a Social Studies teacher for the 2012-2013 school year. 3. Board to discuss the possible employment of a Junior High Principal for the 2012-2013 school year. 14. Board to vote to reconvene in open session. No other items were discussed and no vote was taken according to Oklahoma Statutes. Persons in executive session were: 15. Board to consider with possible vote to employ or authorize Steve Shanks, Superintendent to offer employment for a FACS teaching position for the 2012-2013 school year on a one year temporary contract.
16. Board to consider with possible vote to employ or authorize Steve Shanks, Superintendent to offer employment for a Social Studies teaching position for the 2012-2013 school year on a one year temporary contract. 17. Board to consider with possible vote to employ or authorize Steve Shanks, Superintendent to offer employment for a Junior High Principals position for the 2012-2013 school year on a one year temporary contract. 18. Board to consider and vote to approve/not approve entering into a contractual agreement with THERAPY WORKS for Speech Therapy Services for the 2012-2013 school year. 19. Board to consider and vote to approve/not approve the contract proposal for Occupational Therapy for the 2012-2013 school year submitted by Total Health. 20. Board to consider and vote to approve/not approve the contract proposal for Physical Therapy for the 2012-2013 school year submitted by Sue Goza. 21. Board to consider and vote to approve/not approve of a letter of resignation from Linda Pothorst as a Child Nutrition employee for the 2012-2013 school year.
22. Board to consider and vote to approve designating the American Heritage Bank, Yale, Oklahoma for the following school business accounts: General Fund, Sinking Fund, Child Nutrition Fund, Building Fund, Norma Velvin Scholarship Fund and CD, and Activity Funds for the 2012-2013 school year. 23. Board to consider and vote to designate Tammy Huff as Activity Fund Clerk for the 2012-2013 school year with a surety bond for at least $100,000.00. 24. Board to consider and vote to designate Tammy Huff as School Treasurer for the 2012-2013 school year with a surety bond for at least $100,000.00 and to approve the authorization for the school district treasurer to invest all school monies in board approved investments as provided under state law. 25. Board to authorize school district treasurer to deposit interest earnings from Building Fund and Child Nutrition Fund into the General Fund. 26. Board to consider and vote to designate Shirley Darling as Minutes Clerk for the 2012-2013 school year with a surety bond for at least $1,000.00. 27. Board to consider and vote to designate Shirley Darling as Assistant School Treasurer on a time sheet for the 2012-2013 school year with a surety bond for at least $100,000.00 and to approve the authorization for the school district treasurer to invest all school monies in board approved investments as provided under state law.
28. Board to consider and vote to designate Diana Meyers as deputy Minutes Clerk for the 2012-2013 school year on a time sheet basis. 29. Board to consider and vote to designate Diana Meyers as Encumbrance Clerk/Finance Director for the 2012-2013 school year with a surety bond for at least $100,000.00 as required by law. 30. Board to discuss and vote to approve/not to approve of the request to send a letter and the minutes of this meeting to the Oklahoma State Department of Education to be placed on the 1050 hours per year of educational classes w/30 hours of professional improvement training as an alternative to the 175 days w/ 5 professional days in case of school closings due to inclement weather (HB 1864) for the 2012-2013 school year as presented by the Superintendent. 31. Board to consider and vote to approve/not approve of the following fundraising requests for the 2012-2013 school year. 1. Athletics reserve seating during Basketball games and a silent auction during the Sports Banquet. 2. Boys Basketball & Girls Softball t-shirt sales, advertisement banners, free throw-athon, softball donation letters, elementary basketball camp, junior high basketball summer league. 3. Football sell surplus jerseys, team camp, quilt raffle tickets, homecoming t-shirts, chili-bean supper, OU/OSU spirit week.
32. Board to consider and vote to approve/not approve of continuing a lease purchase agreement for 2012-2013 school year with Kincaide Bus Sales for three route buses. 33. New Business 34. Adjournment Posted this 6th day of July, 2012 on the front door of the High School at 315 East Chicago, Yale, Oklahoma on or before 6:30 p.m. Superintendent