November 22, 2004 The City Commission of the City of Plant City, Florida met in a regular session pursuant to laws and rules of said Commission at the City Hall of said City, the regular meeting place of the Commission at 7:30 p.m. on Monday, November 22, 2004. The meeting was called to order by Mayor-Commissioner Michael S. Sparkman and on the roll being called there was present Mayor-Commissioner Sparkman presiding and the following named Commissioners: John Dicks, William D. Dodson, Rick A. Lott and Vice- Mayor Mary Y. Thomas-Mathis. Also present were: David R. Sollenberger, City Manager; Kenneth W. Buchman, City Attorney; Virginia L. Helper, City Clerk; Mike Karr, Assistant to the City Manager; Rob Anders, Planning and Zoning Director; Jim McDaniel, Community Development Director; Dennis Sweeney and J. C. Kent, Code Enforcement; Bill McDaniel, Chief of Police; Mark Hudson, Planning Commission Staff and Russell Allen, Sergeant of Arms. Representatives of the news media and others present: George Newman, The Courier; Dave Nicholson, The Tampa Tribune and approximately 35 other persons. The invocation was given by the Reverend Daniel Braddock, First Assembly of God Church, and the audience joined in the Pledge of Allegiance to the Flag. CONSENT AGENDA: Mayor-Commissioner Sparkman requested that item (j) be removed for discussion. The following entitled resolutions were considered: RESOLUTION NO. 219-2004 - MINUTES OF REGULAR MEETING NOVEMBER 8, 2004: THE CITY OF PLANT CITY, FLORIDA, APPROVING THE MINUTES OF REGULAR COMMISSION MEETING ON NOVEMBER 8, 2004. RESOLUTION NO. 220-2004 REAPPOINTMENTS HISTORIC RESOURCES BOARD TIM MARTIN AND BRUCE SPERRY: PLANT CITY, FLORIDA, REAPPOINTING TIM MARTIN AND BRUCE SPERRY AS MEMBERS OF THE HISTORIC RESOURCES BOARD. RESOLUTION NO. 221-2004 REAPPOINTMENTS BOARD OF ADJUSTMENT RANDELL PLATT AND YVONNE FRY STEMNOCK: PLANT CITY, FLORIDA, REAPPOINTING RANDELL PLATT AND YVONNE FRY STEMNOCK AS MEMBERS OF THE BOARD OF ADJUSTMENT, IN ACCORDANCE WITH SECTION 102-67, PLANT CITY CODE. RESOLUTION NO. 222-2004 REAPPOINTMENTS PLANNING BOARD GARY SEARS AND DR. MICHAEL SALVATO: PLANT CITY, FLORIDA, APPOINTING MEMBERS OF THE PLANNING BOARD OF THE CITY OF PLANT CITY.
RESOLUTION NO. 223-2004 CORRECTION OF SCRIVENER S ERROR WALDEN LAKE UNIT 42: A RESOLUTION PROVIDING NOTICE OF HEARING ON PROPOSED CORRECTION OF SCRIVENER S ERROR IN THE FUTURE LAND USE MAP REGARD- ING PROPERTY LOCATED AT WALDEN LAKE UNIT 42, AS RECORDED IN PLAT BOOK 69, PAGE 36 OF THE PUBLIC RECORDS OF HILLSBOROUGH COUNTY. RESOLUTION NO. 224-2004 AGREEMENT BOYS AND GIRLS CLUBS OF TAMPA BAY, INC.: PLANT CITY, FLORIDA, APPROVING AN AGREEMENT WITH BOYS AND GIRLS CLUBS OF TAMPA BAY, INC. AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 225-2004 AGREEMENT TAMPA METROPOLITAN AREA YMCA, INC.: PLANT CITY, FLORIDA, APPROVING AN AGREEMENT WITH TAMPA METROPOLITAN AREA YMCA, INC., AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 226-2004 AGREEMENT SELF RELIANCE, INC.: PLANT CITY, FLORIDA, APPROVING AN AGREEMENT WITH SELF RELIANCE, INC., AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 227-2004 BAY AREA LEGAL SERVICES, INC.: PLANT CITY, FLORIDA, APPROVING AN AGREEMENT WITH BAY AREA LEGAL SERVICES, INC., AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 228-2004 PURCHASE OF PROPERTY WALLACE WILLIAMS AFFORDABLE HOUSING: PLANT CITY, FLORIDA, APPROVING AN OPTION AGREEMENT FROM WALLACE WILLIAMS AND AUTHORIZING THE CITY MANAGER TO EXERCISE SAID OPTION AND PURCHASE PROPERTY PURSUANT TO OPTION TERMS UPON COMPLETION OF THE CITY S EVALUATION OF THE PROPERTY. RESOLUTION NO. 229-2004 CHANGE ORDER NO. 4 POLICE STATION AND FACILITIES/FLEET MAINTENANCE GARAGE: PLANT CITY, FLORIDA, APPROVING CHANGE ORDER NO. 4 WITH MATHEWS CONSTRUCTION OF TAMPA, INC. AND AUTHORIZING DIRECT PURCHASE OF MATERIALS DIRECTLY FROM SUBCONTRACTORS AND SUPPLIERS. RESOLUTION NO. 230-2004 AGREEMENT LOCAL AGENCY PROGRAM PARK ROAD LANDSCAPING PROJECT:
PLANT CITY, FLORIDA, APPROVING LOCAL AGENCY PROGRAM AGREEMENT WITH FLORIDA DEPARTMENT OF TRANSPORTATION RELATING TO PARK ROAD LANDSCAPING PROJECT AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY. RESOLUTION NO. 231-2004 BID UPGRADE OF CHLORINE GENERATORS CARTER AND VERPLANCK, INC.: PLANT CITY, FLORIDA, AUTHORIZING THE CITY MANAGER TO CONTRACT WITH CARTER & VERPLANCK, INC. FOR THE REPAIR AND UPGRADE OF EXISTING CHLORINE GENERATORS AT THE WATER PLANTS AND WATER RECLAMATION FACILITY. RESOLUTION NO. 232-2004 - PURCHASE ADA COMPLIANT PLAYGROUND FOR GILCHRIST PARK: PLANT CITY, FLORIDA, AUTHORIZING THE PURCHASE OF AN ADA COMPLIANT PLAYGROUND FOR GILCHRIST PARK FROM DOMINICA RECREATION PRODUCTS, INC., UNDER STATE CONTRACT, AS PROVIDED IN SECTION 2-143(7), PLANT CITY CODE. RESOLUTION NO. 233-2004 DONATION ROTARY DAYBREAK CLUB AND PLANT CITY ROTARY CLUB ADA COMPLIANT PLAYGROUND GILCHRIST PARK: PLANT CITY, FLORIDA, ACCEPTING THE DONATION OF $100,000 IN TOTAL FUNDS FROM THE PLANT CITY ROTARY DAYBREAK CLUB AND THE PLANT CITY ROTARY CLUB TO PROVIDE AN ADA COMPLIANT PLAYGROUND FOR GILCHRIST PARK. After consideration, motion was made by Commissioner Dicks and seconded by Vice-Mayor Thomas-Mathis to approve the items on the Consent Agenda. Upon roll call, the following voted: YEA: Commissioners Dicks, Lott, Vice-Mayor Thomas-Mathis and Mayor-Commissioner Sparkman. NAY: None. Thereupon, Resolutions No. 219-2004, 220-2004, 221-2004, 222-2004, 223-2004, 224-2004, 225-2004, 226-2004, 227-2004, 228-2004, 229-2004, 230-2004, 231-2004, 232-2004 and 233-2004 were declared duly certified, adopted and passed. AGREEMENT CITY OF PLANT CITY AND THE IMPROVEMENT LEAGUE OF PLANT CITY, INC.: Mayor Sparkman expressed concern regarding the funding available and to what extent the Improvement League will be raising monies for the project. The Mayor stated he does not have a problem with the City participating in the project, however, he wants to be assured that the process continues to completion since this is not City owned property. Community Development Director Jim McDaniel reported he is not sure of the status of the funding, but the Improvement League is to contract with Architectural Consultant Stephanie Ferrell who will facilitate securing grants through the State. City Manager Sollenberger stated the contract is reimbursable and Community Development Director McDaniel will manage the contract along with the Improvement League. The City Manager also stated Architectural Consultant Ferrell will develop costs on the project and prepare the grant application to be submitted to the State.
Commissioner Dodson stated he would like to see a more thorough analysis and find out the expectations from the Improvement League regarding funding since there are differing opinions among the Commission. Commissioner Dicks noted that the City is protected by the terms of the agreement of the project which states the City will contribute no more that $150,000 to the project unless the agreement is modified. After further consideration, motion was made by Mayor-Commissioner Sparkman, seconded by Commissioner Lott and unanimously carried to defer the matter for further information. PRESENTATION HILLSBOROUGH COMMUNITY COLLEGE OFFICIALS DR. HAYNES AND DR. STEPHENSON: Dr. Gwendolyn Stephenson, President of Hillsborough Community College, came before the Commission and thanked the City for the generous contribution toward the Trinkle Building. She expressed the pleasure of the collaborative project that is a national model. Dr. Stephenson introduced Dr. Felix Haynes who gave an update on the project noting the donation has set a record for the HCC foundation. Dr. Haynes noted the project is behind schedule, however, he hopes it will be completed by Christmas of 2005. Commissioner Dicks thanked Dr. Stephenson and Dr. Haynes for their work on the joint project and their commitment to the eastern Hillsborough County community. CITY MANAGER S REPORT NOVEMBER 18, 2004 FOR CITY COMMISSION MEETING NOVEMBER 22, 2004 1. SIGNS CONCERNING UNLICENSED CONTRACTORS These signs were placed along roadways by the Bureau of Business & Professional Regulations in conjunction with Governor Bush s declaring unlicensed contracting a third degree felony. Normally unlicensed contracting is a misdemeanor with less severe penalties. The length of time for the placement of the signs expires November 23 and will be removed the following day on November 24. 2. DISCUSSIONS WITH TAMPA BAY WATER CONCERNING CRYSTALS WATER NEGOTIATIONS Jerry Maxwell, Executive Director of Tampa Bay Water, and I met on September 7, to discuss mutual interests between the City and Tampa Bay Water in resuming discussions of the Crystals water matter to include Master Taste. Mr. Maxwell has suggested that we incorporate our points into an agreement in principle. Tampa Bay Water has prepared the first draft which we will review and respond to make sure our concerns are properly addressed. After he and I are in full agreement, we will take these to our respective governing bodies. I have scheduled a meeting with Mr. Maxwell on November 24. 3. TWO-RIVERS RANCH DISCUSSIONS Stephen Walker, attorney for Two-Rivers Ranch, has advised the City Attorney that he has a marked up version of the draft agreement between the Two-Rivers Ranch and the City and will be forwarding it to him for review. 4. SAM COOPER POND (FORMERLY KNOWN AS JENKINS POND) Construction is estimated to start on the pond in January which is the heart of the dry season and the best time to construct the pond. There has been some delay, a portion of which was due to having to arrange the loan for the CRA funding.
5. MONTHLY REPORT ON PURCHASES Commissioner Rick Lott had requested a monthly report on purchases which shows a breakdown between those made within the local area and those made outside the local area. It has taken some time to develop the information base upon which these reports may be generated on a regular basis. The first report appears below and we will plan to report monthly at the second meeting of the City Commission as part of the City Manager s Report. The following is a summary of purchases made from local and out of area vendors. Local area purchases include businesses located in the Plant City post office zip code areas (33527, 33563, 33565, 33566, 33567, and 33594) See attached map for boundaries. Local Area Purchases Invoices Charged in September, 2004: Number $529,308 735 Year to-date (10/01/03 thru 09/30/04): $7,787,354 9,903 Out Of Local Area Purchases Invoices Charged in September, 2004: Number $438,163 468 Year to-date (10/01/03 thru 09/30/04): $10,641,073 7,944 It is our desire to give all local businesses an opportunity to participate in the City s requirements for equipment, materials, supplies, and services. The Purchasing Department reviews requisitions to ascertain local vendors are given a chance to quote before a purchase order is approved. In addition, all invitations to bid are published on the City s Purchasing web page www.plantcitygov.com/purchase/bidinfo.htm, and a notice is mailed to local applicable vendors. 6. JULY 4 TH CELEBRATION PERMISSION TO PROCEED The Recreation & Parks Department is ready to proceed with plans for the 4 th Annual July 4 th Celebration at Plant City Stadium on Monday, July 4, 2005. The event will be similar to the past three year s celebrations which were attended by a standing room only crowd of over 6,500 persons in the stadium and countless thousands of other spectators on surrounding roadsides, parking lots, and homes. Current plans include an afternoon of games and entertainment in the stadium, followed by a military recognition ceremony on stage and a fireworks display to end the evening. Admission is free to the stadium and entertainment, and a $2 donation to FFA for their parking services. Concession foods will be available for purchase. Plans need to be finalized soon for fireworks and other vendors as well as sponsors to cover event expenses. Several sponsors have already contacted the Recreation & Parks Department offering their assistance with both in-kind as well as financial support. Entertainment arrangements need to be made and supplies need to be priced and obtained. For the past three years, our Title Sponsor has been Bill Heard Chevrolet and they have expressed interest again to be Title Sponsor for the 2005 event.
Donations from sponsors have covered most expenses of the event in past years with funds available in the Recreation & Parks Department Special Activities account to cover any expenses not picked up by sponsors. 7. RETIREMENT Richard Calhoun announced his retirement effective Monday, November 15. 8. EMPLOYEE RECOGNITION Marsha Boles, Utilities Operations Division, has received a certificate for Basic Electrical Training for Water and Wastewater Operators. Marsha is a Plant Operator III in the Utilities Operations Division and has been employed with the City since September 29, 1986. 9. DEPARTMENTAL MONTHLY REPORTS BUILDING PERMITS Building Permits Issued During October 2004: Estimated Construction: 2004: $ 2,486,162 (131) 2003: $ 2,842,615 (189) PLANT CITY FIRE RESCUE Plant City Fire Rescue Reported Activities for October 2004: 2004 2003 Total Calls 363 303 Structure Calls 3 1 Total Fires 7 14 Fire Loss $137,900 $42,250 Rescue & EMS Incidents 253 220 BLS Transports 103 104 POLICE DEPARTMENT Police Department Reported Activities for October 2004: 2004 2003 Docket Charges 1,039 1,312 Complaints Investigated 7,307 7,114 Accidents Investigated 140 85 Miles Patrolled 71,652 64,694 CODE INSPECTION REPORT FOR THE PERIOD FROM OCTOBER 1, 2004 THROUGH OCTOBER 31, 2004:
MATTER CURRENT PREVIOUS YEAR MONTH NO. SAME MONTH NO. Weed Letters 16 9 Lots Mowed 5 3 Code Letters (Junk, Litter, Trash, 30 26 Auto/Parts, etc.) Code Letters (Occupational License) 0 0 Cases Before the Code Enforcement 11 20 Board Buildings to be Demolished 5 4 Condemned Buildings 5 1 Miscellaneous/Code Inspections 397 285 (Trash & debris, signs, abandoned vehicles, tags no permit, pools, commercial vehicles in residential areas, follow up on violations, etc.) GRAND TOTAL-------------458 348 GENERAL SERVICES SERVICES Building Repairs 89 Furniture Manufactured 2 Lock Smithing - Keys Cut 101 Lock Smithing - Lock Repairs and Installations 75 Maintenance Call Outs (After Hours) 6 New Construction 1 TOTAL SERVICES 274 Preventive Maintenance 43 General Services reports the completed services above for October 2004: PUBLIC LIBRARY - MONTH OF OCTOBER 2004 Patron Assistance Library Programs Reference Services 10,251 10 Programs Internet/PC Users 5,260 739 Attending Circulation Meeting Room Use October 2003 30,119 26 Groups October 2004 31,296 7,332 Audience-675 Meeting Attendance -6,657 Early Voters Patron Registration Library Attendance September 2004 771 28,088 JULY 4TH CELEBRATION PERMISSION TO PROCEED: After consideration, motion was made by Vice-Mayor Thomas-Mathis, seconded by Commissioner Dicks and unanimously carried granting the Recreation Department permission to proceed with plans for the Annual July 4th Celebration at Plant City Stadium on Monday, July 4, 2005.
COMMISSIONER LOTT COMMENTS: Commissioner Lott advised that citizens can be reimbursed for certain items purchased and used as a results of the hurricanes recently experienced. He noted the website is fema.com and asked that the news media publish the information. Commissioner Lott also complimented Chairman Chris Sparkman and Co-Chairman Jodie Smith on the Pig Jam event of November 20th and noted there were approximately 10,000 in attendance. COMMISSIONER DODSON COMMENTS: Commissioner Dodson gave accolades to the Police Department on receiving accreditation from the State of Florida and reported he had attended the John Griffin Honorarium Dinner at the Boys and Girls Club sponsored by the Griffin family. Commissioner Dodson acknowledged the attendance of members of the Chamber of Commerce Leadership Class. MAYOR-COMMISSIONER SPARKMAN COMMENTS: Mayor-Commissioner Sparkman reminded the Commission that only one Commission Meeting is scheduled in December, however, if there are items that need attention a special meeting will be held. RESOLUTION NO. 234-2004 HISTORIC PRESERVATION TAX EXEMPTION STATUS 702 W. REYNOLDS STREET: The following entitled resolution was read: THE CITY OF PLANT CITY, FLORIDA APPROVING APPLICATION FOR TAX EXEMPTION FOR PROPERTY LOCATED AT 702 WEST REYNOLDS STREET, IN ACCORDANCE WITH CHAPTER 38, ARTICLE V, PLANT CITY CODE; AND DIRECTING THAT A COPY OF THE APPLICATION AND THIS RESOLUTION BE FORWARDED TO THE PROPERTY APPRAISER OF HILLSBOROUGH COUNTY. Mayor-Commissioner Sparkman advised that a public hearing would now be held regarding the proposed resolution and invited anyone who wished to speak to do so at this time. Planning and Zoning Director Rob Anders made a presentation. The Mayor invited others to speak. Hearing none, the public hearing was closed. After consideration, motion was made by Commissioner Dicks and seconded by Commissioner Lott to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Dicks, Dodson, Lott, Vice-Mayor Thomas-Mathis and Mayor- Commissioner Sparkman. NAY: None. Thereupon, Resolution No. 234-2004 was declared duly certified, adopted and passed. ORDINANCE NO. 56-2004 SMALL SCALE PLAN AMENDMENT TRAPNELL RIDGE PLAT ADDITION: The following entitled ordinance was read: AN ORDINANCE ADOPTING A SMALL SCALE MAP AMENDMENT TO THE COMPREHENSIVE PLAN FOR THE CITY OF PLANT CITY, FUTURE LAND USE MAP AMENDING THE LAND USE OF A PARCEL OF LAND LOCATED EAST OF MINDEDAHL ROAD AND SOUTH OF TRAPNELL ROAD, PLANT CITY, FLORIDA, FROM UNINCORPORATED HILLSBOROUGH COUNTY
RESIDENTIAL-1 LAND USE PLAN CATEGORY TO CITY OF PLANT CITY RESIDENTIAL-4 PLAN CATEGORY; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVID- ING AN EFFECTIVE DATE (CPA 2004-M1SS). Mayor-Commissioner Sparkman advised that a public hearing would now be held regarding the proposed ordinance and invited those who wished to speak to do so at this time. Planning Commission staff member Mark Hudson made a presentation. The Mayor invited others to speak. Speaking regarding the proposal were Jamie Davis, 121 N. Collins and applicant/developer Michael Lawrence. The Mayor invited others to speak. Hearing none, the public hearing was closed. After consideration, motion was made by Vice-Mayor Thomas-Mathis and seconded by Commissioner Dodson to adopt the ordinance. Upon roll call, the following voted: YEA: Commissioners Dicks, Dodson, Lott, Vice-Mayor Thomas-Mathis and Mayor- Commissioner Sparkman. NAY: None. Thereupon, Ordinance No. 56-2004 was declared duly certified, adopted and passed. RESOLUTION NO. 235-2004 - CONDEMNATION 10 NORTH EDWARDS: The following entitled resolution was read: THE CITY OF PLANT CITY, FLORIDA, SUSTAINING AND AFFIRMING THE NOTICE AND ORDER OF CONDEMNATION AFFECTING THE PROPERTY LOCATED AT 10 NORTH EDWARDS. Mayor-Commissioner Sparkman advised that a public hearing would now be held regarding the proposed resolution and invited those who wished to speak to do so at this time. Building Inspector J. C. Kent made a presentation. The Mayor invited others to speak. Hearing none, the public hearing was closed. After consideration, motion was made by Commissioner Lott and seconded by Vice- Mayor Thomas-Mathis to adopt the resolution. Upon roll call, the following voted: YEA: Commissioners Dicks, Dodson, Lott, Vice-Mayor Thomas-Mathis and Mayor- Commissioner Sparkman. NAY: None. Thereupon, Resolution No. 235-2004 was declared duly certified, adopted and passed. There being no further business to legally come before the Commission, the meeting was adjourned at 8:12 p.m. Michael S. Sparkman Mayor-Commissioner ATTEST: Virginia L. Helper City Clerk