City Hall 112 S. Osceola Avenue Clearwater, FL 33756 Meeting Minutes Thursday, October 20, 2016 6:00 PM Council Chambers City Council Page 1
Roll Call Present: 5 - Mayor George N. Cretekos, Vice Mayor Bill Jonson, Councilmember Doreen Caudell, Councilmember Bob Cundiff and Councilmember Hoyt Hamilton Also Present: William B. Horne II City Manager, Jill Silverboard Deputy City Manager, Pamela K. Akin - City Attorney, Rosemarie Call - City Clerk, and Nicole Sprague Official Records and Legislative Services Coordinator To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order Mayor Cretekos The meeting was called to order at 6:00 p.m. at City Hall. 2. Invocation - Father Randall Hehr from Holy Trinity Episcopal Church 3. Pledge of Allegiance Vice Mayor Jonson 4. Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by governmental agencies or groups providing formal updates to Council will be limited to ten minutes.) Given. 4.1 October Service Awards Two service awards were presented to city employees 4.2 Hispanic Heritage Concert Presentation - Neil Fernandez, Program Director from WYUU Max!ma 5. Approval of Minutes 5.1 Approve the minutes of the October 5, 2016 City Council Meeting as submitted in written summation by the City Clerk. Councilmember Cundiff moved to approve the minutes of the October 5, 2016 City Council Meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. Page 2
6. Citizens to be heard re items not on the agenda Karen Cunningham requested the City submit Drew Street, between NE Coachman Road and Duncan Avenue, as a candidate for a Complete Streets grant. The grant is for design only and does not require matching funds. Complete Streets are unlike traditional streets that focus on the needs of automobiles; complete streets focus on the needs of pedestrians, bicyclists, and motorists. Many believe Drew Street is wide enough to accommodate complete streets components and surrounded by long-established neighborhoods. 7. Consent Agenda Approved as submitted. 7.1 Approve settlement of the liability claim on behalf of Brittany Cervino for payment not to exceed $100,000.00 and authorize the appropriate officials to execute same. (consent) 7.2 Approve a Mutual Use Agreement with Tampa Bay Water for the installation of a natural gas distribution main and authorize the appropriate officials to execute same. (consent) 7.3 Accept a Natural Gas Easement over, under, across and through a portion of property conveyed by Belleview Place Land, LLC, a Florida limited liability company, given in consideration of receipt of $1.00 and the benefits to be derived therefrom. (consent) 7.4 Authorize the award of landscaping service agreements to Central Florida Landscaping, Entzion Property Management, Duval Landscape, Earth Designs, and Botanical Dimensions (Bid 29-16), in a total annual amount of $375,000 for the period of November 1, 2016 through September 30, 2017, with two annual extensions at the City s discretion and authorize the appropriate officials to execute same. (consent) 7.5 Approve the appointment of Patrick E. Adamson to the Board of Trustees, Clearwater Police Supplementary Pension Plan with a term to expire October 31, 2020. (consent) 7.6 Approve Engineer of Record Work Order to AECOM, Inc. in the amount of $185,000 for Cooper s Point Master Plan Project (16-0026-EN) and authorize the appropriate officials to execute same. (consent) 7.7 Approve an amendment to the Emergency Medical Services ALS First Responder Agreement between Pinellas County and to provide funding changes for Engine 45, and authorize the appropriate officials to execute same. (consent) 7.8 Award a contract (purchase order) to MetalCraft Marine Inc., Cape Vincent, New York, in the amount of $606,248.50 for the purchase of one new FireStorm 32 diesel waterjet, Fire/Rescue boat, in accordance with sec. 2.564 - (1) (d) Code of Page 3
Ordinances, - other governmental bid, and authorize the appropriate officials to execute same. (consent) 7.9 Award a contract (purchase order) to Fisher Scientific, Atlanta, Georgia, in an amount not to exceed $ 738,997.41 for the purchase of self-contained breathing apparatus (SCBA) repair parts and air bottles, personal protective equipment (PPE), and departmental operating supplies in accordance with Sec. 2.564(b), Code of Ordinances - Other governmental bid, and authorize the appropriate officials to execute same. (consent) 7.10 Award a contract (purchase order) to Suncoast Communications, St. Petersburg, Florida, in an amount not to exceed $ 140,000.00 for the purchase of radios, communication equipment, vehicle installation services, and maintenance agreements in accordance with Sec. 2.564(b), Code of Ordinances - other governmental bid, and authorize the appropriate officials to execute same. (consent) 7.11 Approve one-year renewal term with Intuition Systems, Inc., DBA Bill2Pay, of Clearwater, Florida in the amount of $43,300 for lock box services, from October 1, 2016 through September 30, 2017, and authorize the appropriate officials to execute same. (consent) 7.12 Approve a change order for contract term extension with King Engineering Associates, Inc., for the Solid Waste Transfer Station design and permitting, pursuant to City Code Section 2.561 (8)(c), and authorize the appropriate officials to execute same. (consent) 7.13 Appoint Kevin R.T. Laughlin to the Marine Advisory Board to fill the remainder of an unexpired term through March 31, 2017. (consent) 7.14 Appoint Charles "Daniel" Engel and Jack Kleban to the Municipal Code Enforcement Board with terms to expire October 31, 2019. (consent) 7.15 Approve the 2017 Council Meeting Schedule. (consent) 7.16 Request for authority to settle the case of Sarita Merricks vs. Case No. 15-007723-CI for $30,000. (consent) Councilmember Hamilton moved to approve the Consent Agenda as submitted and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Public Hearings - Not before 6:00 PM 8. Administrative Public Hearings Page 4
8.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2130 and 2192 Bell Cheer Drive; and pass Ordinances 8948-16, 8949-16 and 8950-16 on first reading. (ANX2016-08025) These voluntary annexation petitions involve two parcels of land totaling 0.518 acres, both occupied by single-family homes. The parcels are located generally south of Druid Road, east of South Hercules Avenue, west of South Belcher Road and north of Lakeview Road. The applicants are requesting annexation in order to receive solid waste service from the City and have been connected to the city sanitary sewer as part of the Belcher Area Sanitary Sewer System Extension Project. The properties are contiguous to existing city limits along at least one property boundary. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexations are consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: The properties currently receive water service from Pinellas County. Collection of solid waste will be provided to the properties by the City. The applicants have paid the sewer impact fee in full and have been connected to the City s sanitary sewer system. The properties are located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this properties by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. Water service will continue to be provided by the County. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. The proposed Residential Low (RL) Future Land Use Map category is Page 5
consistent with the current Countywide Plan designation of these properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is Low Medium Density Residential (LMDR). The uses of the subject properties are consistent with the uses allowed in the District and the properties exceed the District s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City s Comprehensive Plan and Community Development Code; and The properties proposed for annexation are contiguous to existing city limits along at least one property boundary. Therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Vice Mayor Jonson moved to approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2130 and 2192 Bell Cheer Drive. The motion was duly seconded and carried unanimously. Ordinance 8948-16 was presented and read by title only. Councilmember Caudell moved to pass Ordinance 8948-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Ordinance 8949-16 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 8949-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Ordinance 8950-16 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8950-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, 8.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3041 Merrill Avenue; and pass Ordinances 8951-16, 8952-16 and 8953-16 Page 6
on first reading. (ANX2016-08026) This voluntary annexation petition involves one parcel of land totaling 0.185 acres, and is occupied by a single family home. The parcel is located on the south side of Merrill Avenue approximately 450 feet west of McMullen Booth Road. The applicant is requesting annexation in order to receive solid waste service from the City and will be connected to the city sanitary sewer as part of the Kapok Terrace Sanitary Sewer System Extension Project. The property is not contiguous to existing city limits; however, it is in an enclave surrounded by city property on all sides (Type A) and is eligible for annexation pursuant to the Interlocal Service Boundary Agreement with Pinellas County. It is proposed that the property be assigned a Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: The property currently receives water service from the City. Collection of solid waste will be provided to the property by the City. The applicant will connect to the City s sanitary sewer service when it is made available, and is aware of the sewer impact fee that must be paid in order to connect and of the financial incentives available. The property is located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objectives and policies of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. Policy A.7.2.4 Allow voluntary annexations for noncontiguous properties that are within an enclave as defined by Section 171.031(13)(a), Florida Statutes ( Type A enclaves) and as Page 7
authorized by the 2014 Interlocal Service Boundary Agreement (ISBA) between Pinellas County and municipalities, including the. The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of the property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the property is Low Medium Density Residential (LMDR). The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City s Comprehensive Plan and Community Development Code; and The property proposed for annexation is not contiguous to city limits but is located in a Type A Enclave; therefore, the annexation is consistent with the Interlocal Service Boundary Agreement authorized by Florida Statutes Chapter 171.204. Vice Mayor Jonson moved to approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 3041 Merrill Avenue. The motion was duly seconded and carried unanimously. Ordinance 8951-16 was presented and read by title only. Councilmember Caudell moved to pass Ordinance 8951-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Ordinance 8952-16 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 8952-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Ordinance 8953-16 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8953-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Page 8
8.3 Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1846 Pineland Drive; and pass Ordinances 8954-16, 8955-16 and 8956-16 on first reading. (ANX2016-08027) This voluntary annexation petition involves one parcel of land totaling 0.169 acres and is occupied by a single family home. The parcel is located on the west side of Pineland Drive approximately 360 feet south of Sunset Point Road. The applicant is requesting annexation in order to receive solid waste service from the City. The property is contiguous to existing city limits to the east. It is proposed that the property be assigned a Future Land Use Map designation of Residential Urban (RU) and a Zoning Atlas designation of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section 4-604.E as follows: The property currently receives water service from the City. Sewer service is not readily available to the applicant s property. Collection of solid waste will be provided to the property by the City. The property is located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the City of Clearwater, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A.7.2.3 Continue to process voluntary annexations for single-family residential properties upon request. The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a Page 9
density of 7.5 units per acre. The proposed zoning district to be assigned to the property is Low Medium Density Residential (LMDR). The use of the subject property is consistent with the uses allowed in the District and the property exceeds the District s minimum dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City s Comprehensive Plan and Community Development Code; and The property proposed for annexation is contiguous to existing City limits to the east. Therefore, the annexation is consistent with Florida Statutes Chapter 171.044. Vice Mayor Jonson moved to approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1846 Pineland Drive. The motion was duly seconded and carried unanimously. Ordinance 8954-16 was presented and read by title only. Councilmember Caudell moved to pass Ordinance 8954-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Ordinance 8955-16 was presented and read by title only. Councilmember Cundiff moved to pass Ordinance 8955-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes:5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Ordinance 8956-16 was presented and read by title only. Councilmember Hamilton moved to pass Ordinance 8956-16 on first reading. The motion was duly seconded and upon roll call, the vote was: Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, 9. City Manager Reports 9.1 Approve an amendment to an existing professional services agreement with Foundation Design LLC (d.b.a MERJE), for the US 19 Master Wayfinding and Page 10
Signage Plan, increasing the purchase order from $64,295 to $268,795 to fund Phase 2 as described in the Additional Scope of Services, and authorize the appropriate officials to execute same. The preparation and installation of a wayfinding program was identified as a strategy in the U.S. 19 Corridor Redevelopment Plan. In August 2015, the Planning and Development Department issued a Request for Qualifications for environmental graphic and design services to develop a wayfinding and signage master plan for the Corridor. On January 29, 2016, MERJE, a nationally recognized firm with extensive community wayfinding experience, was awarded a contract in the amount of $64,295 to develop such plan. Key objectives of the plan were to: strengthen the brand identity of the Corridor; identify key destinations along the Corridor; help drivers better navigate the controlled access highway and frontage roads; and direct pedestrians, bicyclists and transit users in the area. In developing the Master Plan MERJE used a two-step approach which involved a wayfinding analysis and schematic design development. This process included field work, interviews with stakeholders along the Corridor, interviews with government agencies and a stakeholder and public meeting where three schematic designs were presented for feedback. Based on feedback a fourth design was developed. The US 19 Corridor Wayfinding and Signage Plan (Phase 1) lays the foundation for the wayfinding program. The Planning and Development Department is seeking Council approval for Phase 2 in the amount of $204,500 to conduct the detailed design work. This project will result in the final design for all sign types, sign locations, message schedule, orientation map and brochure, bid assistance and construction administration. Phase 3 of this project will be the actual contract for the fabrication and installation and will be presented to Council for approval. Funding for this contract is available in capital project 315-92842, US 19 Wayfinding, to fund this contract. Vice Mayor Jonson moved to approve an amendment to an existing professional services agreement with Foundation Design LLC (d.b.a MERJE), for the US 19 Master Wayfinding and Signage Plan, increasing the purchase order from $64,295 to $268,795 to fund Phase 2 as described in the Additional Scope of Services, and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. Ayes: 5 - Mayor Cretekos, Vice Mayor Jonson, Councilmember Caudell, Page 11
Complete Streets Request The City Manager said staff has discussed the request with the interested citizens. The request is currently not in the work plan. In order to accommodate the request, staff's work plan would have to be adjusted or contract someone in order to meet the timeline. Council direction is needed. In response to questions, the City Manager said staff would like to review the grant application to determine if staff moves forward with the application. Deputy City Manager Jill Silverboard said the grant would be for design services only, which includes determining the potential components for that street section. It was stated that the City of Largo received a Complete Streets grant. It was suggested that staff discuss the recommended corridor with Forward Pinellas. Planning and Development Assistant Director Gina Clayton said the Complete Streets Program is a new annual grant project via Forward Pinellas. The grant program requires a local match. The hourly rate for a grant writer is approximately $50 per hour. The grant program provides funding to study the area and determine the components needed for a complete street. Concerns were expressed that something on staff's work plan will have to be pushed back in order to proceed with the requested grant program and that there is no urgency to approve the request tonight. Councilmember Jonson moved to authorize the City Manager to direct the diversion of up to 20 hours of staff time, or $1,000 of consultant time, to determine whether a grant proposal can be written within the time limits, to include working with Forward Pinellas regarding the application and return to Council with findings. The motion was duly seconded and carried by the following vote: Page 12
Ayes:4 - Vice Mayor Jonson, Councilmember Caudell, Councilmember Cundiff and Councilmember Hamilton Nays: 1 - Mayor Cretekos Wastewater Stormwater Task Force Update Public Utilities Director Dave Porter said the task force was one of the action items identified at the September 20 Pinellas County Legislative Delegation meeting. The task force met this past Monday to identify key areas to avoid or mitigate spills, overflows and releases of sewage to the environment, particularly water bodies; to increase the capacity and resiliency of collective sewer systems and wastewater treatment infrastructure; and to seek opportunities to address drainage and stormwater issues that impact the sewer system. Mr. Porter said the technical advisory committee will identify initiatives for the task force within the next 90 days. In response to questions, Mr. Porter said in regards to capacity, the task force will be looking at the treatment plants across the county and identify the average daily flow capacities (how much the plants are designed to treat on a continuous basis) and the peak capacity (the maximum the plant can treat effectively). Communities with stormwater and wastewater facilities are represented on the task force. The infrastructure issues will not be solved in 90 days. Mr. Porter said the initiatives identified will have to be palatable for all. The lateral line is the pipeline that connects a person's home to the city sewer system. The lateral line belongs to the homeowner, not the City. Stormwater entering the sewer system is one of the major issues effecting the City's inflow and infiltration. Mr. Porter said this issue arises when the lateral line is damaged, clogged, or not re-capped properly after a clean out. The City's wastewater treatment plants were never designed to handle infiltration of stormwater. This issue is currently addressed by notifying the homeowner of the problem; the cost to fix a lateral line is estimated at $800 to $1,800. Mr. Porter said Pinellas County is not providing staff support; he anticipates each representative's staff will provide approximately 8 hours of support initially. 10. City Attorney Reports None. 11. Other Council Action Page 13
11.1 City Attorney Evaluation AND 11.2 City Manager Evaluation Councilmembers gave positive evaluations to the City Attorney and City Manager. Vice Mayor Jonson said he provided feedback to the City Attorney via the SAMP 4-6 Performance Evaluation Form and the City Manager via the ICMA (International City/County Management Association) format; copies of the forms were provided to Council's Executive Assistant for distribution. 12. Closing comments by Councilmembers (limited to 3 minutes) Councilmember Hamilton wished his fellow high school classmates a great 40 th reunion. Councilmember Cundiff said he volunteers with the Sons of the American Revolution organization and is the Clearwater Chapter President, which serves northern Pinellas and Western Pasco Counties. Each month, the organization honors a city s police and fire rescue department. Clearwater Police and Clearwater Fire Rescue were honored at this month s luncheon. Several members of the departments were recognized for their dedication and service. Vice Mayor Jonson said he traveled to Salisbury, North Carolina a couple weeks ago for a Scenic America Conference. The conference focused on the quality of places throughout America. Fifteen years ago, the City of Salisbury adopted a strong historic preservation strategy that has been consistently followed and today their historic downtown is the place to be and shop. He participated in a tour of historic homes in the area, some of the homes dated back to the Civil War era. He said he attended the Pinellas County Preservation Board Preservation Summit yesterday, which included stories about South Ward school and other historic areas around the state. The Summit included a tour of Peace Memorial Church, and a presentation from a local resident on the history of Harbor Oaks. He said Clearwater has lots of stories that need to be told more widely. Councilmember Caudell congratulated the Clearwater Arts Alliance for their first bike tour and encouraged citizens to visit the Alliance s webpage which provides information on the art and the artists as well as the growing work the organization is doing in the community. She said another moment of collaboration will be celebrated in December. She encouraged all to visit the Clearwater Historical Society s webpage and encouraged school age Page 14
children and teachers to get involved in the arts and history programs. The president of the Historical Society said Plumb School House is in need of improvements and they are working on fundraising for improvements to South Ward school to turn it into a museum. 13. Closing Comments by Mayor Mayor Cretekos reviewed recent and upcoming events. 14. Adjourn The meeting adjourned at 7:37 p.m. Mayor Attest City Clerk Page 15