School City of Mishawaka Mishawaka, Indiana January 14, 2014 Together, we will equip our students with the knowledge, skills, and character necessary to excel in a dynamic and evolving world. Regular Meeting of the Board of School Trustees -- 7:10 p.m. Administrative Center 1402 South Main Street Mishawaka, IN 46544 CALL TO ORDER Dennis R. Wood, President Jenny McNeil, Vice President Jeffery E. Emmons, Secretary Marci A. Sears, Member Larry E. Stillson, Member Dr. Terry E. Barker, Superintendent Daniel R. Towner, Executive Director for Curriculum and Instruction Randy J. Squadroni, Business Manager Gregg A. Hixenbaugh, Executive Director for Human Resources & Legal Counsel Meeting called to order by Board President at 7:15 p.m. OFFICIAL GUESTS: Carolyn Freeman, Coordinator for Assessment and High Ability Programs Pamela L. von Rähl, Executive Director of Joint Services Gena Todd, Assistant Director of Joint Services Brad Addison, Assistant Principal, John J. Young Middle School James Aldrich, Director of Athletics Michael Babcock, Assistant Principal, Mishawaka High School Rochelle Brandenburg, Principal, Twin Branch School Jerome Calderone, Principal, Mishawaka High School Barton F. Curtis, Attendance Coordinator, Mishawaka High School Michael Faulkner, Assistant Director of Athletics Dean Fecher, Principal, Beiger School C. Mike Fisher, Associate Principal, Mishawaka High School Janine Mabry, Principal, Liberty School Patricia Morris, Program Supervisor, Joint Service Campus Program Mickey Roelandts, Principal, John J. Young Middle School John Ross, Assistant Principal, Mishawaka High School Jeffery Sherrill, Principal, Emmons School Eric Shipp, Assistant Principal, John J. Young Middle School David Troyer, Principal, Battell School Theodore Stevens, Principal, LaSalle School Judith Welling, Principal, Hums School Debbie Fox, PTA Council President Patricia Bellovich, Secretary to the Superintendent Jeanine Reynolds, President, MEA Stephen Bolin, President, AFSCME Media Representatives: The School City of Mishawaka appreciates the presence of representatives from the media. Please identify yourselves to Pat Bellovich to have your attendance noted in the Board minutes. Persons who are hearing impaired or deaf and who require an interpreter for this meeting should notify Mr. Gregg A. Hixenbaugh in writing at the School City of Mishawaka, 1402 South Main Street, Mishawaka, IN 46544, or by telephone at (574) 254-4500. Notification must occur by noon on the Friday prior to a Board Meeting.
This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation business and is not to be considered a public community meeting. There will be time for public comment as indicated on the agenda. VISITORS REQUESTING PERMISSION TO ADDRESS THE BOARD ON A SPECIFIC AGENDA ITEM Visitors requesting permission to address the Board on a specific agenda item are requested to sign in on the registration form upon arrival at the meeting. Each statement made by a participant on any specific agenda item may be limited at the discretion of the presiding officer. Visitors will be restricted to one appearance per item. PLEDGE OF ALLEGIANCE 2014 1. ADOPTION OF THE AGENDA President Wood It is recommended that the agenda be amended to include item 7.1(b)1 Approval of Revision to Policy 8220. Motion by McNeil second by Stillson vote 5-0 It is recommended that the agenda for the January 14, 2014 Regular Meeting of the Board be adopted as amended. Motion by McNeil second by Emmons vote 5-0 2014 2. RECOGNITION Dr. Barker 2.1 TWIN BRANCH SPELL BOWL TEAM The following members of the Twin Branch Spell Bowl team will be recognized for placing 1 st in the Regional and 9 th in the State Spell Bowl competition. Alanna Bertoncini Macklin Curtis Charles D Amico Chyanne Davis Rhianna Dill Jacob Dixon Brenna Dube Rachel Gomez Hunter Mrozinski Elena Parshall Kariana Radabaugh Roman Robic Hannah Schoettmer Jacob Streeter Ayjean Walker Ty Zimmerman 2014 3. CONSENT AGENDA President Wood 3.1 APPROVAL OF THE MINUTES OF THE DECEMBER 12, 2013 REGULAR AND EECUTIVE MEETINGS OF THE BOARD It is recommended that the minutes of the December 12, 2013 Regular and Executive Meetings of the Board be approved as presented. 2
3.2 BILL WARRANTS AND PAYROLL It is recommended that the bill warrants and payroll in the amount of $9,213,773.25 be approved for payment from the appropriate fund. 3.3 FUNDRAISER REQUESTS It is recommended that the Board of School Trustees grant approval for the fundraiser requests as listed and documented. 3.4 FIELD TRIP REQUESTS It is recommended that the Board of School Trustees grant approval for the field trip requests as listed and documented. 3.5 FINANCIAL REPORT It is recommended that the financial report, dated November 2013, be approved as presented. 3.6 PERSONNEL REPORT It is recommended that the Personnel Report, dated January 14, 2014, be approved. Motion by Emmons second by McNeil vote 5-1 COMMENTS AND QUESTIONS FROM THE FLOOR 2014 4. QUESTIONS FROM THE FLOOR President 4.1 COMMUNICATION WITH PTA None 4.2 REPRESENTATIVES OF SCHOOL EMPLOYEES None 4.3 REPRESENTATIVES OF MISHAWAKA EDUCATION FOUNDATION MEF representative Becky Miller announced that: the Mishawaka Whole Foods Store is donating 5% of its total sales today to the MEF; the M Factor dinner and auction will be held on February 22, 2014; and the Beyond the Cave open house will take place on January 22, 2014. 4.4 GENERAL PUBLIC No one registered to speak. Anyone wishing to address the Board on general topics is invited to do so under this item. These individuals must register their intention to participate in the public portion of the meeting upon their arrival at the meeting. Each statement made by a participant may be limited at the discretion of the presiding officer. It is requested that names and addresses be stated at the beginning of such comments. Individuals may speak only once during this section of the agenda. As per Board Policy, personnel issues will not be addressed during open sessions of the Board. Concerns about individual employees of the district should be brought to the superintendent or designee. 3
2014 5. COMMUNICATION TO SECRETARY OF THE BOARD Secretary Emmons 2014 6. INSTRUCTION 6.1 Action 6.1a APPROVAL OF THE 2014-2015 SCHOOL CITY OF MISHAWAKA SCHOOL CALENDAR Dr. Barker Submitted by Mr. Towner Trustees approve the 2014 2015 School City of Mishawaka calendar. The 2014 2015 calendar matches the calendar for this year. School starts on August 18, 2014 and the last day of school is June 3, 2015. There are four after-school professional development days for teachers, one full day of professional development on March 13, 2015, and two snow make-up days built into the calendar. Motion by McNeil second by Emmons vote 5-0 6.1b APPROVAL OF AGREEMENT WITH COMMUNITY SERVICES WITH ALL DEAF Dr. Barker Submitted by Mr. Towner Trustees approve the agreement with Community Services For all Deaf for deaf interpretation. It is further recommended that the Board President be authorized to sign the agreement on behalf of the corporation. Motion by Emmons second by McNeil vote 5-0 6.1c APPOINTMENT OF BOARD REPRESENTATIVE TO THE MISHAWAKA PARKS AND RECREATION BOARD Dr. Barker Trustees appoint Michael Faulkner to the Mishawaka Parks and Recreation Board as a representative of the School City of Mishawaka Board of School Trustees. His appointment is for a four year period, effective January 1, 2014. Mr. Stillson noted that Mr. Faulkner was sworn in to the Parks Board before he was appointed by this body. Motion by Stillson second by Emmons vote 5-0 6.2. Discussion Items Dr. Barker 6.3 Reports Mr. Towner A F Accountability Grades for 2012 2013 School Year Mr. Towner reported that overall the grades were positive with 4 A s, 3 B s, and 2 D s. The corporation grade is a C. 4
Summary of newly proposed school accountability system Mr. Towner provided the highlights of the proposed accountability system which is required by HEA 1427. The new model will be in place for the 2014 2015 school year. The grades for this current school year will be based on the current system. Mr. Towner reported that there will be positive changes with the new accountability system in the schools. 2014 7. BUSINESS AND OPERATIONS 7.1 Action 7.1a ACCEPTANCE OF DONATIONS Dr. Barker Trustees accept the following donations as listed and documented. $20,000.00 Lawrence Phenegar to MHS for yearly $1,000.00 scholarships $20.00 Lori Rosebush for MHS food drive Books and classroom supplies Battell PTA to Battell (total value $343.34) $400.00 Twin Branch PTA for Twin Branch LEGO Team 2 Laptops South Bend Clinic (David Bertoncini) for Twin Branch LEGO Team Board members expressed appreciation for these generous gifts. It was noted that the donation from Mr. Phenegar was made in honor of Norma Phenegar, who passed away recently. She was a long time MHS teacher and counselor. Motion by Stillson second by Emmons vote 5-0 7.1b APPROVAL OF SALARY INCREASE FOR CERTIFIED AND NON-CERTIFED ADMINISTRATORS Dr. Barker Trustees approve a salary increase for all certified and non-certified administrators (excluding the Superintendent of Schools) in the amount of Five Hundred and 00/100 Dollars ($500.00), effective January 17, 2014. This proposed salary increase is consistent with the salary and wage increases previously approved by the Board for teachers and support staff. Motion by Sears second by Stillson vote 5-0 7.1b(1) APPROVAL OF REVISION TO POLICY 8220 (SCHOOL DAY) Dr. Barker Trustees suspend its standard rules in order to hold first and second reading on the following revised policy: No. 8220 School Day Motion by Stillson second by McNeil vote 5-0 After the vote to suspend the First and Second readings was taken, a motion to approve Policy 8220 was made. Secretary Stillson read the policy aloud. Motion by McNeil second by Stillson vote 5-0 5
7.1c APPROVAL OF PAYMENT OF PER DIEM SALARIES AND WAGES FOR JANUARY 6 and 7, 2014 Dr. Barker Trustees approve the payment of applicable per diem salary and wage amounts to those employees (both certified and non-certified) who were regularly scheduled to work on January 6 & 7, 2014. The approval of these per diem salary and wage payments is consistent with the unique nature of the weather related emergency that necessitated the closure of all schools and offices on the dates in question, as well as the Waiver of Penalty for Loss of Instruction Day that has been submitted to the Indiana Department of Education. Dr. Barker said that this is the right thing to do. Motion by McNeil second by Sears vote 5-0 7.1d APPROVAL TO CONTRACT WITH GO SOLUTIONS GROUP, INC. Dr. Barker Submitted by Mr. Squadroni Trustees approve the agreement between School City of Mishawaka and Go Solutions Group, Inc. GSGI is engaged in the business of providing Title I fee for service and administration outreach reimbursement services to local education agencies. The term of the agreement shall commence on January 1, 2014 until December 31, 2014. It is further recommended that the Board President and Business Manager be authorized to sign the agreement. Motion by McNeil second by Sears vote 5-0 7.1e APPROVAL OF AGREEMENT FOR SURVEY SERVICES Dr. Barker Submitted by Mr. Squadroni Trustees approve the agreement for survey services from Abonmarche. The survey services include the frontages of Liberty School, Hums Park, and the frontages of Baker Park/12 th Street. The fees for the proposed surveys are per the attachment. Motion by Emmons second by Stillson vote 5-0 7.1f PUBLIC HEARING ON CONTRACT FOR SUPERINTENDENT OF SCHOOLS Pursuant to I.C. 20-26-5-4.3, the Board of School Trustees will hold a public meeting to discuss and hear objections to and support for a proposed contract for the Superintendent of Schools. Notice of the meeting on the proposed contract has been published via the newspaper and on the school corporation s website as required by Indiana law. President Wood opened the Public Hearing. No one from the public spoke on the matter. President Wood then closed the Public Hearing. 7.2 Discussion Items Dr. Barker 6
2014 8. INFORMATION TO THE BOARD SUPERINTENDENT S COMMENTS Dr. Barker Parents and interested patrons are reminded that the School City of Mishawaka schools and Administrative Center will be closed on Monday, January 20, 2014 in honor of Martin Luther King, Jr., Day. The next Regular Meeting of the Board of School Trustees will be held on Tuesday, January 28, 2014, at 7:00 p.m. at John Young Middle School, 1801 North Main Street, Mishawaka, Indiana. School City of Mishawaka has applied for a Waiver of Penalty for Loss of Instructional Day from the Indiana Department of Education for the missed days of instruction on January 6 and 7, 2014 due to the severe weather. The make-up day for the snow day taken on December 12, 2013 will be on Friday, February 14, 2014, and the make-up day for January 8, 2013 will be on Friday, March 28, 2014. 2014 9. ADJOURNMENT - McNeil Adjournment Time: 8:05 p.m. 7
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