Colorado State University LSC Senate Chamber January 23, 2017. Panhellenic Council Meeting Agenda Call to Order @ 4:01PM Panhellenic Creed Roll Call @ 4:02PM Open Period @ 4:03 PM Athletics Partnership: Chapters who choose to make the men s basketball game against Boise State game a sisterhood, will be recognized at halftime. This Saturday @ 2PM, women s basketball will be giving away capes as they celebrate Super Hero Day at the game. Chapters who dress up will be involved in a contest decided at the end of the game. There will be tailgating with Ram Ruckus before the game. Contact Brynne Davis if your chapter is interested in participating: brynne.davis@colostate.edu Lindsay Sell suggests the idea of making this event a social/sisterhood with another chapter or org. If you let Brynne know ahead of time, she can reserve a section of seats for your group. Approval of Minutes No previous minutes to approve Panhellenic Association Executive Officer Reports @ 4:12 PM President, Anyaleen Bradley: president.csupha@gmail.com Introductions Expectations for the year Your role as a delegate Building an open dialogue-this is a place of collaboration and discussion. What if you don t agree with the things that are happening in our community? What do you want to change in your time?-please think about this to discuss at the upcoming delegate training. Meeting attire-the first Monday of the month will be formal attire.
All officers: Officer workshop series kickoff-please remind these officers, they must attend two per semester and this counts as the first one. Block 1: 1-2:30pm Accountability/Standards/Judicial Officers (LSC 304) Academic Success/Scholarship Officers (LSC 306) Service/Philanthropy Officers (LSC 308) Block 2: 3-4:30pm Risk Management Officers (LSC 304) New Member Education Officers (LSC 306) Public Relations/Marketing Officers (LSC 308) Whoever is in charge of your calendar: http://fsl.colostate.edu/calendar/ Keep up with philanthropies, Officer workshop series, and other FSL events Circle of Sisterhood Follow Up-we donated $3000 last semester, this group sponsors girls around the world to receive an education. Executive Vice President, Emily Fricke: executivevp.csupha@gmail.com Delegates: Council agenda and minutes JJB Applications will be going live this week, they are due February 10th with interviews on February 13th @ 3PM. Director of Finance, Autumn Scott: Finance.csupha@gmail.com General Budget-this is being finalized this week to hopefully be presented by next Monday. Vice President of Recruitment, Mikaela Kendall: recruitment.csupha@gmail.com Recruitment Officers: Zeta Tau Alpha, Kappa Alpha Theta, Kappa Delta, and Delta Delta Delta as well as our 4 associate chapters will be having COB recruitment this spring. If you know of any interested women, please email me or Shannon Burke! Spring Meet and Greet: Thursday January 26th, 6-7:30 pm in LSC Grey Rock Room 290 You may set up starting at 5:30 Only for chapters participating in spring recruitment Director of PNM Experiences, Shannon Burke: pnmexperiences.csupha@gmail.com Director of Recruitment Coaches, Holly Mawson: recruitmentcoaches.csupha@gmail.com I apologize that I am not in meeting this evening! Unfortunately, I have class during this time on Mondays so you won t be seeing me very often. If you have questions, Anya can probably answer them; otherwise, please feel free to email me via the email above. I am happy to address any questions or concerns you have. Thanks! Info sessions: Tuesday, January 31 @ 5pm-LSC 300 Wednesday, February 1 @ 5pm-LSC 372 Thursday, February 2 @ 7pm-LSC 386 If someone cannot attend one of these dates and times a separate date will be discussed with the individual but everyone who applies for a recruitment coach position must attend one info session - if there is a conflict contact me via email General Timeline:
Info sessions as seen above Applications due Friday, February 17 (Probably at 5pm)-will be going live soon. Interviews Friday, February 24-Saturday, February 25 (times tbd)-we will keep you updated. Director of Recruitment Operations, MarLee Johnson: recruitmentoperations.csupha@gmail.com No report Director of Recruitment Promotions, Taylor Tellez: recruitmentpromotions.csupha@gmail.com Promoting Spring Recruitment-If you want any help with this please reach out! Spring Involvement Expo: February 2nd 10:00am - 3:00pm LSC Grand Ballroom Panhellenic will be there answering questions about recruitment. Vice President of Community Development, Amanda Disler: communitydevelopment.csupha@gmail.com Delegates Training: Sunday, January 29th from 4:30-6:30pm in LSC 322 Required for each delegate and their assistant to attend (2 women per chapter) If there is a conflict, please contact me ASAP! We will discuss the purpose of Panhellenic Council meetings, the importance of the delegate s role, how to appropriately bring info to chapters, Robert s Rules, NPC, some history of PHA, IFC & MGC, and some info about voting processes. Sisterhood Coalition!-this will be starting soon. A safe space where women from PHA chapters can come together to discuss issues or topics that our community is challenged with. Two women are required to attend from each chapter (it is preferred that these women are not delegates or officers already, simply because this is a great way for other women to be involved in the chapter and help bring important issues to light!) Meetings will be held every other Wednesday, from 6:30-8:30pm in Eddy 200. The first meeting will be on February 8th. If possible, I would like to know who the delegates will be before hand! If your chapters know ahead of time, please email me their name and contact info. If not, just be sure that two women are in attendance to represent your chapter on February 8th! :) In the past it s been the same women each time, but it s up to your chapter if you would like to send different women each time. Director of Scholarship, Lauren Howery: scholarship.csupha@gmail.com Scholarship Officers: The first officer workshop is 1/29 at 1-2:30pm in LSC room 306 Remember you must attend 2 (including the first mandatory one on the 29th). The others don't have topics yet, but the dates are 3/2 @6:00pm (this is a Tilt workshop on Mindfully Managing Stress), 3/29 @7:00pm, and 4/20 @6pm (these locations are TBD). If there are any specific questions please email me!
Scholarship Officers: I will be reaching out in the next week or so to discuss each chapter's scholarship efforts, successes, and trends as they pertain the the newly published GPA report so please look out for my email! Director of Community Service and Philanthropy, Amanda Burke: service.philanthropy.csupha@gmail.com Philanthropy officers: Officer Workshop Sunday 29th 1:00p.m.- 2:30p.m. - LSC 308 Resource page on the website for your officers to use will be live soon, let me know if you need assistance with reaching out to the community. Vice President of Risk Management, Tyler Piersch: riskmanagement.csupha@gmail.com Risk Managers/ Social Chairs: I will be sending out emails once the contact information is posted on January 27th. Look for those and please respond quickly! We will be setting up meetings for the following week (29th- 4th) Risk Managers: Officer Workshop Sunday 29th 3:00p.m. (officers should already know this) LSC 304- Please be punctual! Delegates: If there are any other officers I should be in contact with for risk/mental health please let me know as soon as possible (before the 27th)-please send me their emails by Tuesday at 5PM Vice President of Public Relations, Allyson Berry: publicrelations.csupha@gmail.com Wear Em Wednesday No winners this week Remind chapters to send snapchats to @PHA_CSU and tag @csupanhellenic in instagram photos-please make it clear that Wear Em Wednesday is starting! One member = 1 point, another member of FSL = 2 points, one point per person if they are both Panhellenic members. Social Media Directors: Send an email to publicrelations.csupha@gmail.com with your information Updates on OWS will be sent from this email Send pictures to spotlight your chapter-this goes for all members, not just social media directors. Things such as philanthropy statistics or anything that your chapter has accomplished! Philanthropy Chairs: PR Request forms must be filled out 3 weeks prior to the event. You can receive a form by emailing: publicrelations.csupha@gmail.com Panhellenic Association Chapter Reports Alpha Delta Chi Alpha Sigma Kappa Recruitment begins next week, any STEM women that are interested please send them our way! Chi Omega New members were initiated this past weekend! Delta Delta Delta We are participating in COB and have sisterhoods this week. Gamma Phi Beta
Officer installation tonight Kappa Alpha Theta Founder s Day this Saturday, 100 years of Beta Gamma! Kappa Delta COB, tabling this week with an event Wednesday giving out coffee and hot cocoa. Kappa Kappa Gamma Officer installation tonight. Pi Beta Phi Sigma Alpha Tabling this week and next week, come by and say hi! Sigma Alpha Iota Not doing official spring recruitment due to their focus on chartering. Send music women our way, we allow dual membership! Zeta Tau Alpha Panhellenic Advisor Reports Panhellenic Advisor, Lindsay Sell Updates for this week: FSL Awards: Monday, February 27, 7PM, reception at 5:30 for highest GPA chapter. OWS Kickoff: Sunday, January 29, 1-4:30PM-This is for officers in your chapter, PR is being changed to external relations. Four are planned a semester, and two must be attended. Presidents Forum: Friday, January 27, 3:30PM, LSC 386-Please remind your president. The best place to go to get information about events is on the FSL homepage. FSL Ambassadors-program training members to represent FSL at new student events and events in the community. These applications are coming out soon, it s a great chance to contribute or learn more about FSL and become involved. NPC Chapters, Spring total is 185, recruitment advisors and officers were notified. Every Spring there should be four chapters participating in COB. Final Action None Unfinished Business None New Business None Open Period @ 4:49 PM
Amanda Disler-please bring the mock meeting outline with you on Sunday to delegate training, there will also be food :) Anya-There are a few mistakes in the mock script, they are minor and don t change anything. Adjournment @ 4:51 PM