The Louisiana Society of Radiologic Technologists. Bylaws and Procedural. Guidelines Manual

2018-2019 The Louisiana Society of Radiologic Technologists Bylaws and Procedural Guidelines Manual 2018-2019

Bylaws and Procedural Guidelines Manual Sections & Contents Section 1 - Official Documents of the LSRT Contents LOUISIANA SOCIETY OF RADIOLOGIC TECHNOLOGISTS Articles of Incorporation Louisiana Society of Radiologic Technologists Bylaws Section 2 - Operational Guidelines Contents Organizational Listing Members of the Executive Board ASRT Affiliate Delegates LSRT Affiliate Delegate Reimbursement - ASRT House of Delegates Officer, Board, Appointee, Presidential Appointee Benefit/Reimbursement Guidelines Meetings of the Executive Board Executive Sessions of the Board Financial Guidelines Inventory Control List Installation of Officers Absentee Voting Absentee Ballot Appointments to the LSRTBE Section 3 - Responsibilities of the Executive Board Contents PRESIDENT Annual Meeting and First Executive Board Meeting General Duties Agenda Preparation Guidelines PRESIDENT ELECT Pre-Annual Meeting Duties 1st VICE PRESIDENT SECOND VICE PRESIDENT RECORDING SECRETARY IMMEDIATE PAST PRESIDENT CHAIRMAN OF THE BOARD Section 1 Page 1

Section 4 - Responsibilities of the Executive Board Appointments Contents EXECUTIVE SECRETARY-FINANCE EXECUTIVE SECRETARY MEMBERSHIP EXECUTIVE SECRETARY POLICIES MEETING PLANNER COMMERCIAL EXHIBITION RULES AND REGULATIONS APPLICATION FOR BOOTH SPACE AT LSRT ANNUAL MEETING COMMERCIAL REGISTRATION GUIDELINES DIRECTOR OF PUBLICATIONS CONTINUING EDUCATION COORDINATOR CONTINUING EDUCATION APPROVAL PACKET Annual/MidWinter CONTINUING EDUCATION APPROVAL PACKET Subordinate CE Meetings Section 5 - Responsibilities of Presidential Appointments Contents LSRT COMMITTEES/TASK FORCES ENDOWMENT COMMITTEE HISTORIAN LEGISLATIVE AFFAIRS COMMITTEE NOMINATING AND CREDENTIALS COMMITTEE CANDIDATE FACT SHEET STUDENT AFFAIRS COMMITTEE STUDENT AFFAIRS COMMITTEE Section 6 - Competition Rules, Guidelines, Applications Contents Student Quiz Bowl Rules and Regulations Application for LSRT Quiz Bowl Student Bee Rules Competitive Essay Rules Essay Application Essay Judging Evaluation Essay Scoring Tally Sheet - Students Essay Scoring Tally Sheet - Technologists Exhibit Rules Exhibit Application Exhibit Judging Evaluation Scale Exhibit Scoring Tally Sheet - Students Exhibit Scoring Tally Sheet - Technologists Student T-Shirt Contest T-Shirt Judging Score Sheet Section 1 Page 2

Section 7 - Council Guidelines Contents PROVISIONS FOR COUNCIL REPRESENTATION COUNCIL OF LOUISIANA EDUCATORS IN RADIOLOGIC SCIENCES COUNCIL REPRESENTATION FOR DIAGNOSTIC MEDICAL SONOGRAPHY & VASCULAR TECHNOLOGISTS RADIATION THERAPISTS SOCIETY OF LOUISIANA LOUISIANA COUNCIL OF MAMMOGRAPHERS MANAGERS COUNCIL GUIDELINES COUNCIL REPRESENTATION FOR NUCLEAR MEDICINE STUDENT ADVISORY COUNCIL Section 8 Awards Contents LSRT SCHOLARSHIP FOUNDATION JOE SCHWARTZ MEMORIAL SCHOLARSHIP APPLICATION PROVISIONS FOR ESTABLISHMENT OF MEMORIAL AWARDS THE LEE RAYMOND PITRE MEMORIAL AWARD EMERGENCY RELIEF FUND* LSRT LIFE MEMBER CRITERIA FOR OUTSTANDING TECHNOLOGIST OF THE YEAR CRITERIA FOR OUTSTANDING STUDENT TECHNOLOGIST OF THE YEAR Section 1 Page 3

Section 1- Official Documents of the LSRT Contents LOUISIANA SOCIETY OF RADIOLOGIC TECHNOLOGISTS... 5 Articles of Incorporation... 6 Louisiana Society of Radiologic Technologists Bylaws... 8 Section 1 Page 4

LOUISIANA SOCIETY OF RADIOLOGIC TECHNOLOGISTS PROCEDURAL GUIDELINES FOR OFFICERS AND COMMITTEES PURPOSE STATEMENT It is the purpose and intent of the Procedural Guidelines Manual to provide officers and members with guidelines related to the duties and functions of specific official positions both elected and appointed. Each position, elected or appointed, should be clearly outlined and made available to elected representatives and to the general membership upon request. The Procedural Guidelines Manual should provide guidance and serve as reference in the performance of these duties and activities. It is intended to make clear and assure specific responsibilities attached to the holding of an elected office or appointed position and the commitment required to fulfill these responsibilities as so charged. It should be understood that in no way can this or any other guide be considered all inclusive. Professional and independent judgment must be afforded in matters of changing or individual circumstance. As an elected board, such instances shall be reviewed and addressed and considered as policy. It should be understood that the rules and regulation in the Procedural Guidelines Manual can be adjusted, revised, and amended as needed to maintain consistent and continued growth of the organization and its structure. It has been determined that even though this book is a guideline only, all amendments to this Procedural Guidelines Manual require board approval. Section 1 Page 5

Articles of Incorporation ARTICLE 1 NAME The name of this corporation is LOUISIANA SOCIETY OF RADIOLOGIC TECHNOLOGISTS. ARTICLE 2 NON PROFIT CORPORATION LOUISIANA SOCIETY OF RADIOLOGIC TECHNOLOGISTS is a non-profit and nonsectarian corporation. No part of any net earnings shall inure to the benefit of any individual, member or district. ARTICLE 3 PURPOSES AND POWERS This corporation is organized exclusively for the purpose of education, scientific and socioeconomic means. ARTICLE 4 MEMBERSHIP Individual members shall be admitted to this corporation in accordance with the qualifications and procedures established by the Bylaws. The candidate shall be notified of his acceptance and shall be issued a certificate of membership. His membership may be renewed annually upon payment of such dues as shall be required. Rules of conduct for members, admission, expulsion of members and other related matters shall be governed by suitable Bylaws of this corporation. ARTICLE 5 DURATION The corporation shall enjoy perpetual existence. ARTICLE 6 REGISTERED OFFICE The name of the registered agent of the corporation is Barbie Landry; the address of the registered agent and of the registered office of the corporation is 520 Jackson Street, Denham Springs, LA 70726. ARTICLE 7 BASIS OF ORGANIZATION This corporation shall be organized on a non-stock basis. ARTICLE 8 EXECUTIVE BOARD The direction and administration of this corporation shall be vested in the Board of Directors and the Officers of this corporation. The number of Directors and Officers and their terms and qualifications shall be specified by the by-laws. The Board shall meet at least once a year at the annual meeting of the corporation. The names of the first Directors and their addresses are as follows: Joey Fontenot, 403 Keystone Loop, Houma, LA 70360 6010 Rickie Ragan, 114 Chacahoula Lane, Mandeville, LA 70448 Sophia DePriest, 27774 Ashley Drive, Walker, LA 70785 Section 1 Page 6

ARTICLE 9 DUES AND ASSESSMENTS Each member of this corporation shall pay such dues and assessments as may be required by the by-laws and action of the Board. The Board may from time to time adopt such policy for the expulsion and reinstatement of members on account of non-payment of dues and assessments. ARTICLE 10 AMENDMENTS Amendments to these Articles of Incorporation may be made by two-thirds (2/3) of the members voting, following proper notification as established by the Bylaws of the corporation. ARTICLE 11 INCORPORATORS The incorporators of this corporation are the Directors named herein. ARTICLE 12 DISTRIBUTION OF ASSETS ON DISSOLUTION Should this corporation ever be dissolved, or should its existence terminate, all the assets of the corporation shall be distributed only to organizations exempt from income tax under the provisions of Section 501 of the Internal Revenue Code, or to the federal, state, or local government for a public purpose. No part of the assets of the association shall ever be distributed to or used for the benefit of any member, trustee, or officer of the association, or any private individuals or corporations. THUS DONE AND SIGNED, Hammond, Louisiana, Parish of Tangipahoa, on the day, month and year herein above set forth, in the presence of the undersigned competent witnesses and me, Notary, after due reading of the whole. Section 1 Page 7

Louisiana Society of Radiologic Technologists Bylaws ARTICLE I NAME The name of the organization shall be the Louisiana Society of Radiologic Technologists, as specified in the Articles of Incorporation, hereafter referred to as the LSRT, affiliated with the American Society of Radiologic Technologists. ARTICLE II PURPOSE / POLICY / FUNCTIONS / DEFINITION SECTION 1 PURPOSE The purpose of the LSRT shall be to advance the professions of radiation and imaging specialties, to maintain high standards of education, to enhance the quality of patient care, and to further the welfare and socioeconomics of Radiologic Technologists. In order to maintain high levels of ethical conduct, the LSRT adopts the Code of Ethics established by the American Society of Radiologic Technologists (ASRT) and the American Registry of Radiologic Technologists (ARRT). SECTION 2 POLICIES A) The LSRT is committed to equal opportunity and nondiscrimination in all programs and activities. No one will be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability. B) The LSRT, its Executive Board, or its staff, in their official capacities, shall not be used in connection with a corporate company for other than the regular functions of the LSRT. SECTION 3 FUNCTIONS A) To provide a forum to conduct LSRT business. B) To disseminate information pertinent to professional growth. C) To promote high standards of education and continuing professional development. D) To encourage quality patient care. E) To establish and promote policies relevant to the profession and legislative activities. F) To establish membership eligibility and define membership categories. G) To facilitate and provide a forum for communication between individual members with a common professional interest. SECTION 4 DEFINITIONS Radiologic technologist shall be the term used to define radiographer, nuclear medicine technologist, radiation therapist, sonographer, and magnetic resonance technologists and shall be used to describe the areas of certification or licensure. Additional terms of description may be adopted by the LSRT to define new areas of certification and/or licensure, or to define new delegates in ASRT House of Delegates. ARTICLE III MEMBERS SECTION 1 MEMBERSHIP The members of the LSRT shall be individuals associated with the practice, education, or administration of radiation and imaging disciplines and specialties or retired from the radiologic sciences. SECTION 2 APPLICATION A candidate for membership, except for life and honorary membership shall submit the prescribed application properly completed, along with the required fee. A qualified candidate shall be issued a certificate of membership. SECTION 3 CATEGORIES The membership of the LSRT shall consist of the following categories: A) VOTING MEMBERS: 1. Shall be those radiologic technologists who are registered by the American Registry of Radiologic Technologists (ARRT) or its equivalent or hold an unrestricted license to practice radiologic technology under state statute. Section 1 Page 8

2. Life members shall be voting members. They are members who have rendered exceptional service to Society. Life members shall be selected by a unanimous vote of the by the Board of Directors. 3. Voting members shall have all rights, privileges and obligations of membership including the right to vote, debate, hold office and serve as a delegate in the ASRT House of Delegates. B) NON VOTING MEMBERS: 1. Shall be those persons who do not meet the qualifications of voting members. They have the obligations and privileges of voting members except to vote, hold office or serve as a delegate in the ASRT House of Delegates 2. Student members shall be non voting members. They are members who are enrolled in a program of formal education in a radiologic science. 3. Inactive members shall be non voting members. They are former members who are no longer actively engaged in the profession of radiologic technology and are no longer licensed and have applied for inactive status. 4. Honorary members shall be non voting members. They are those individuals who, because of the interest they have evidenced in the activities and aims of LSRT, LSRT wishes to honor. SECTION 4 CLASSIFICATIONS OF MEMBERSHIP The LSRT shall have six (6) classifications of membership. No member may belong to more than one (1) of the six (6) classifications of membership, nor hold more than one membership. The rights and privileges of all members shall be as stated herein: A) ACTIVE MEMBER - Active members are those who are registered by the American Registry of Radiologic Technologists (ARRT) or its equivalent or hold an unrestricted license issued by the LSRTBE. They shall have all rights, privileges and obligations of membership including the right to vote, debate, be a committee appointee, hold office and serve as a delegate in the ASRT House of Delegates. B) ASSOCIATE MEMBER - Associate members are those who do not qualify for active membership. They shall have the rights, privileges and obligations of active members except to hold office or serve as a delegate in the ASRT House of Delegates. C) EMERITUS MEMBER - Emeritus members are those who have maintained active membership in the LSRT for a minimum of twenty (20) years; have retired from full time employment; have reached the age of fifty-five (55) and have applied and been approved for this category. They shall not pay dues and have all rights, privileges and obligations of active members. D) LIFE MEMBER - Life members are those active members who have rendered exceptional service to the LSRT and the profession of radiologic technology. Life members shall pay no dues and shall have all rights, privileges and obligations of active members. Life members shall be selected by a unanimous vote of the Board of Directors. E) STUDENT MEMBER - Student members are those who are enrolled in a primary radiologic science program acceptable to the American Registry of Radiologic Technologists (ARRT). Eligibility shall terminate upon certification or discontinuation of such education. The renewal date following shall serve as the change of status point. This period shall be no longer that one year. Student members have all the rights, privileges and obligations of active members except to vote, hold office or serve in the ASRT House of Delegates. F) HONORARY MEMBER - The LSRT, from time to time, may grant honorary memberships. Honorary members are those who the Society may grant membership for their interest in and/or service to the Society. Honorary members shall be selected by a unanimous vote of the Executive Board. They shall pay no dues and have all the rights, privileges and obligations of active members, except the right to vote, hold office or serve as a delegate in the ASRT House of Delegates SECTION 5 MEMBERSHIP DUES A) Membership dues for all Members, established by the Executive Board, require adoption by a two-thirds (2/3) vote of the voting members in attendance at a business session. All memberships expire at the end of the current fiscal year. B) Any intent by a member to change the dues shall be communicated in writing to the Executive Board, no less than one hundred twenty (120) days prior to the Annual Meeting. C) Notice of intent to change the dues by the Executive Board shall be provided to the membership at least sixty (60) days prior to the vote. D) Student member dues shall be one-half (½) the amount of that for Active members. SECTION 6 RESIGNATION AND REINSTATEMENT A) RESIGNATION: Any member shall have the right to resign by written communication to the LSRT office, providing all dues or other indebtedness to the LSRT has been paid. Dues will not be refunded. B) REINSTATEMENT: A member who has resigned or whose membership has been deleted from the LSRT for other reasons may be reinstated only after filing a new application, acceptance of the application by the Board of Directors, and paying the appropriate fees as a new member. Section 1 Page 9

SECTION 7 SUSPENSION AND EXPULSION Any membership may be suspended or terminated for cause. Sufficient cause for such suspension or termination of membership shall be violation of the Bylaws or any lawful rule or practice duly adopted by the LSRT, or any other conduct prejudicial to the interest of the LSRT A) If the Executive Board deems the charges to be sufficient; the person charged shall be advised in writing of the charges. B) A statement of the charges shall be sent by certified or registered mail to the last recorded address of the member at least twenty (20) days before final action is taken. C) The statement shall be accompanied by a notice of the time and place of the meeting of the Executive Board at which the charges shall be considered. D) The member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken. E) Suspension or expulsion shall be by two-thirds (2/3) vote of the entire membership of the Executive Board ARTICLE IV OFFICERS SECTION 1 COMPOSITION The elected officers to the LSRT shall consist of the following: PRESIDENT, PRESIDENT-ELECT, FIRST VICE PRESIDENT, SECOND VICE PRESIDENT, and RECORDING SECRETARY. SECTION 2 QUALIFICATIONS A) All officers shall be active members of the LSRT and the ASRT and shall maintain their membership while serving on the Executive Board. Officers shall have a current license to practice Radiologic Technology in the State of Louisiana if applicable. B) To be eligible for the office of President Elect or First Vice President, the candidate must have served on the Executive Board or in a Board appointed position for one (1) year prior to his/her nomination. C) To be eligible for the office of Second Vice President or Recording Secretary, the candidate must have served on an LSRT committee for a minimum of one (1) year. SECTION 3 ELIGIBILITY Officers, who meet eligibility requirements at the time of assuming office, shall be permitted to complete the term, even though employment status may change. SECTION 4 TERM A) The officers, except the President-Elect, shall serve a term of one (1) year or until their successors have been appointed or elected. B) The President-elect shall serve for a term of one (1) year as President-elect, one (1) year as President, one (1) year as Past President and one (1) year as Chairman of the Board. C) The original term shall begin at the close of each Annual Meeting. D) At the conclusion of their term all officers shall surrender to their successors all records and properties belonging to the LSRT. E) The newly elected officers shall be installed into office under the direction of the Executive Board. SECTION 5 DUTIES The duties of officers shall be outlined in the LSRT Procedural Guidelines Manual. These duties shall be consistent with the requirements of each office and shall include any additional duties as necessary to meet the needs of the organization SECTION 6 VACANCY The following steps shall be taken in the event of a vacancy in office. A) PRESIDENT - shall be filled by the FIRST VICE PRESIDENT B) PRESIDENT-ELECT - shall be filled by special election C) FIRST VICE PRESIDENT - shall be filled by a plurality vote of the remaining members of the Executive Board to fill the unexpired term D) SECOND VICE PRESIDENT - shall be filled by a plurality vote of the remaining members of the Executive Board to fill the unexpired term E) RECORDING SECRETARY - shall be filled by a plurality vote of the remaining members of the Executive Board to fill the unexpired term. Section 1 Page 10

SECTION 7 CENSURE, REPRIMAND AND REMOVAL Any officer may be censured, reprimanded or removed from the office for dereliction of duty or conduct detrimental to the LSRT. Such action may be initiated when the Executive Board receives formal and specific charges against an officer. A) If the Executive Board deems the charges to be sufficient; the person charged shall be advised in writing of the charges. B) A statement of the charges shall be sent by certified or registered mail to the last recorded address of the officer at east twenty (20) days before final action is taken. C) The statement shall be accompanied by a notice of the time and place of the meeting of the Executive Board at which the charges shall be considered. D) The officer shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken E) Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining membership of the Executive Board. ARTICLE V EXECUTIVE BOARD SECTION 1 COMPOSITION The Executive Board shall consist of the elected officers, and the Board of Directors. An executive board member may serve on the LSRT Executive Board and the LSRTBE simultaneously. A) Elected Officers 1. PRESIDENT 2. PRESIDENT-ELECT 3. FIRST VICE PRESIDENT 4. SECOND VICE PRESIDENT 5. RECORDING SECRETARY B) Board of Directors 1. PRESIDENT 2. FIRST PAST PRESIDENT 3. SECOND PAST PRESIDENT (who shall serve as Chairman of the Board) SECTION 2 BOARD APPOINTMENTS The following appointments shall be made by the Executive Board on an annual basis. These appointees may serve extended terms. A) Composition 1. EXECUTIVE SECRETARY-MEMBERSHIP 2. EXECUTIVE SECRETARY-FINANCE 3. EXECUTIVE SECRETARY-POLICIES 4. MEETING PLANNER 5. DIRECTOR OF PUBLICATIONS 6. CONTINUING EDUCATION COORDINATOR B) Eligibility and Qualifications - All Board appointments shall be active members of the LSRT and the ASRT and shall maintain their membership while serving as board appointees. Board appointees shall have a current license to practice Radiologic Technology in the State of Louisiana if applicable. C) A Board appointee may serve the LSRT and the LSRTBE simultaneously SECTION 3 DUTIES In addition to the duties and rights provided in these bylaws, the Executive Board has the rights and duties respectively assigned to them in the LSRT Procedural Guidelines Manual. The Executive Board shall carry out the policies and bylaws set by the membership and shall represent the LSRT continuously during its tenure. The responsibilities of the Executive Board are to: A) Be vested with the responsibility of the management of the business of the corporation. B) Control funds and properties owned, leased or rented by the LSRT. C) Appoint or nominate representatives to external organizations. D) Work with the President in establishing the committees as deemed necessary to aid the LSRT in carrying out its activities. Section 1 Page 11

E) Temporarily suspend actions adopted by the LSRT if such policy is found to be contrary to federal, state, or local laws, LSRT Bylaws, or to be financially unfeasible. All such actions shall be ratified by the general membership at the next Annual Meeting. F) Contract or employee such personnel as may be necessary to conduct the business of the LSRT. G) Implement the business, policies, and procedures of the LSRT. H) Determine the number and boundaries of the subordinate districts and councils. I) Determine the amount of funding for the delegates to the ASRT House of Delegates Meeting. SECTION 4 VACANCY A vacancy in the Executive Board, except for President and President-Elect, or Board Appointments shall be filled by an appointment agreed upon by a plurality vote of the remaining members of the Executive Board to complete the unexpired term. SECTION 5 MEETINGS A) The Executive Board shall meet at least four (4) times annually 1. Annual Meeting 2. Fall Board Meeting 3. Mid Winter Board Meeting 4. Spring Board Meeting B) The president with a plurality vote of the members of the Executive Board, may call a special meeting, provided a fifteen (15) day notice to all Executive Board members is given. C) A majority of the Executive Board members shall constitute a quorum for all meetings. SECTION 6 CENSURES, REPRIMAND, AND REMOVAL Any Executive Board member may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the LSRT. Such action may be initiated when the Executive Board receives formal and specific charges against any Executive Board member A) If the Executive Board deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges. B) A statement of the charges shall be sent by certified or registered mail to the last recorded address of the Board member at least twenty (20) days before final action is taken. C) The statement shall be accompanied by a notice of the time and place of the meeting of the Executive Board at which the charges shall be considered. D) The executive Board member shall have the opportunity to appear in person and be presented by counsel to present any defense to such charges before action is taken. E) Censure, reprimand or removal shall be by two-thirds (2/3) vote of the remaining members of the Executive Board. ARTICLE VI LSRT DELEGATES TO THE ASRT HOUSE OF DELEGATES SECTION 1 DELEGATES Two LSRT delegates and an alternates shall be appointed to the ASRT House of Delegates as outlined in the LSRT Procedural Guidelines Manual. The LSRT shall submit to ASRT the names of the LSRT delegates and alternate delegates by the first business day of January or the LSRT delegate positions shall remain open until after the ASRT House of Delegates meeting. The LSRT has the power to remove delegates. SECTION 2 QUALIFICATIONS A) A delegate shall show proof of continuing education. B) A delegate shall be a voting member of the ASRT and the LSRT for two (2) years immediately preceding nomination. C) A delegate shall have served as an officer, or on the Board of Directors or as a committee member in the LSRT. D) A delegate shall practice in the radiologic science profession or health care. E) A delegate may serve concurrently on the board of any national radiologic science certification or national accreditation agency. F) A delegate shall have the time and availability for necessary travel to represent the ASRT SECTION 3 RESPONSIBILITIES A) LSRT delegates shall attend the ASRT House of Delegates meeting and all meetings required of delegates. B) Respond to communications from the ASRT Office, ASRT Board of Directors or from the ASRT House of Delegates. Section 1 Page 12

C) Disseminate information to the LSRT SECTION 4 TERM A LSRT delegate may serve for a term of two years; and may not serve more than two consecutive terms. SECTION 5 ABSENCE An absence exists when an appointed LSRT delegate is unable to fulfill the duties of the position during the ASRT House of Delegates meeting. The delegate shall be considered absent for the purpose of that meeting only. It is the responsibility of the LSRT delegate to notify the ASRT, the Speaker of the House, and the alternate delegate of the delegate s inability to attend the conference, as soon as possible. The alternate delegate shall be seated for that meeting only. Any delegate position or alternate delegate position not filled by the appointment process remains open. SECTION 6 VACANCIES A vacancy exists when a delegate has submitted a written letter of resignation or when a delegate position has not been filled by the appointment process. A delegate vacancy caused by the written resignation of a delegate shall be filled by the appointed alternate delegate. SECTION 7 CENSURE, REPRIMAND AND REMOVAL Any LSRT delegate may be censured, reprimanded or removed from the position for dereliction of duty or conduct detrimental to the ASRT or the LSRT. Such action may be initiated when either Board of Directors receives formal and specific charges against the delegate. A) If the Board of Directors deems the charges to be sufficient, the person charged shall be advised, in writing, of the charges. B) A statement of the charges shall be sent by certified or registered mail to the last recorded address of the delegate at least twenty (20) days before final action is taken. C) The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered. D) The delegate shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken. E) Censure, reprimand or removal shall be by two-thirds (2/3) vote of the respective Board of Directors. ARTICLE VII MEETINGS / QUORUM / VOTING SECTION 1 ANNUAL BUSINESS MEETING The LSRT shall hold an annual business meeting each year at a time and place designated by the Executive Board. SECTION 2 SPECIAL MEETINGS Special meetings of the LSRT may be called at such time and place as designated by the Executive Board, or by written request of twenty-five percent (25%) of voting members. A majority of the Executive Board shall constitute sufficient authority to call a special meeting. Members of the LSRT shall be notified thirty (30) days in advance of such meetings, with a statement of the business to be transacted. No business other than that specified shall be transacted. SECTION 3 EDUCATIONAL MEETINGS The LSRT shall sponsor at least one (1) educational meeting yearly. This meeting shall provide opportunities for members to participate in professional, educational, social activities. At this meeting the following will also occur: installing officers, receiving reports, amending Bylaws, and conducting such other business as may arise. SECTION 4 QUORUM Twenty-five percent (25%) of the voting members, registered at the meeting, shall constitute a quorum at all LSRT Annual and Special Meetings. SECTION 5 VOTING Voting members registered at LSRT meetings and in attendance at the business sessions, shall have one (1) vote. The Executive Board shall determine the process for counting and recording the vote. Section 1 Page 13

ARTICLE VIII ELECTIONS SECTION 1 ELECTION PROCESS The elected members of the Executive Board shall be elected by secret ballot or by acclamation if a candidate is unopposed at the business session of the Annual Meeting. Officers shall be elected by a plurality vote of the voting members at the Annual Business Meeting. Absentee Voting as established in the LSRT Procedural Guidelines Manual, will be allowed for those eligible voting members who would not be able to attend the Annual Meeting. SECTION 2 NOMINATIONS A) The nominating committee shall be appointed by the President with approval by the Executive Board. B) The committee shall satisfy itself that all candidates have the proper credentials. If candidates are not present they must indicate, in writing, willingness to serve if elected. C) The committee shall present a slate of officers at the business session of the Annual Meeting. The curriculum vitae for each candidate shall be made available. D) Nominations may be submitted by any LSRT voting member to the Chairman of the Nominating and Credentials Committee. Nominations will also be accepted from the floor during an annual business meeting. ARTICLE IX COMMITTEES A) The Executive Board shall establish committees as deemed necessary in carrying on LSRT activities as outlined in the LSRT Procedural Guidelines Manual. Such committees shall be responsible to the Executive Board and may be altered or eliminated at any time by the Executive Board. B) The President shall appoint the chairmen and members of the committees. C) A vacancy in any committee shall be filled by appointment by the President. D) Committee duties are outlined in the LSRT Procedural Guidelines Manual. ARTICLE X SUBORDINATES AND COUNCILS SECTION 1 DISTRICTS A) The LSRT shall grant no more than one (1) subordinate agreement per region in the State of Louisiana. The regions shall be: NORWELA (Shreveport area) NORTHEAST (Monroe area) CENLA (Alexandria area) SOUTHWEST (Lake Charles area) ACADIANA (Lafayette area) SOUTHLAND (Houma/Thibodaux area) CAPITOL (Baton Rouge area) NEW ORLEANS NORTHLAKE (Hammond/Northlake area) B) Annually, on the first business day of January, each active subordinate shall renew its charter and submit the following to the LSRT: 1. Subordinate bylaws in agreement with LSRT Bylaws 2. Verification that subordinate officers are LSRT officers 3. Meeting information 4. Names and contact information of officers C) Any subordinate not in compliance shall be placed on probationary status D) A subordinate agreement may be terminated by the Executive Board or by request of the subordinate s governing board. E) The LSRT shall not be responsible for any debts, actions, and/or statements made by, or on behalf of any district. SECTION 2 COUNCILS The LSRT Executive Board shall approve modality council formation as outlined in the LSRT Procedural Guidelines. Section 1 Page 14

ARTICLE XI AMENDMENTS Amendments to these Bylaws may be made by a two-thirds (2/3) vote of the voting members in attendance at the business session of the Annual Meeting. B) Notice of such amendments shall be provided to the membership at least thirty (30) days prior to the Annual Meeting. Amendments shall be effective at the conclusion of the business meeting unless otherwise specified. ARTICLE XII PARLIAMENTARY AUTHORITY The rules contained in the current edition of ROBERT S RULES OF ORDER NEWLY REVISED shall govern the LSRT in all cases to which they are applicable and consistent with these Bylaws. ARTICLE XIII INDEMNIFICATION Every elected officer, executive board member, board appointee, committee/council/ task force chairman, employee or delegate shall be indemnified by the LSRT against all expenses and liabilities, including attorney s fees, in connections with any threatened, pending or completed proceeding in which the above-named individual is involved by reason of their being or having been an elected officer, executive board member, board appointee, committee/council/ task force chairmen, employee(s) or delegates of the LSRT if the above-named individuals acted in good faith and within the scope of the above-named individual s authority and in a manner reasonably believed to be not opposed to the best interests of the LSRT. In no event shall indemnification be paid to or on behalf of an above-named individual going beyond or acting beyond the powers granted by authority of this organization or bylaw. The foregoing right of indemnification shall be in addition to and not exclusive of, all other rights to which such elected officers, executive board members, board appointees, committee/council/ task force chairmen, employee(s) or delegates may be entitled. ARTICLE XIV DISSOLUTION In the event of dissolution or final liquidation of the LSRT, all its assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of the LSRT as designated by the Executive Board. Amended 2014 Section 1 Page 15

Section 2 Operational Guidelines Contents Organizational Listing... 2 Members of the Executive Board... 3 ASRT Affiliate Delegates... 4 LSRT Affiliate Delegate Reimbursement - ASRT House of Delegates... 4 Officer, Board, Appointee, Presidential Appointee Benefit/Reimbursement Guidelines... 5 Meetings of the Executive Board... 7 E-mail/Discussion Board... 7 E-mail Vote Documentation... 9 Executive Sessions of the Board... 9 Financial Guidelines... 10 Expense Report... 7 Inventory Control List... 12 Installation of Officers... 13 Absentee Voting... 15 Absentee Ballot... 16 Appointments to the LSRTBE... 17 Section 2 Page 1

BOARD OF DIRECTORS CHAIRMAN - Second Past President MEMBER - First Past President MEMBER - President Organizational Listing EXECUTIVE BOARD Board of Directors Elected Officers ELECTED OFFICERS President President Elect First Vice President Second Vice President Recording Secretary EXECUTIVE BOARD APPOINTMENTS Executive Secretary - Finance Executive Secretary - Membership Executive Secretary - Policies Meeting Planner Director of Publications Continuing Education Coordinator PRESIDENTIAL APPOINTMENTS Annual Meeting Chairperson (selected in conjunction with Meeting Planner) Endowment Committee Chairperson Historian Legislative Affairs Committee Chairperson Mid Winter Seminar Chairperson (selected in conjunction with Meeting Planner) Nominating and Credentialing Committee Chairperson Student Affairs Committee Chairperson TASK FORCE(S) Will be appointed as needed by the President COUNCILS Council of Educators in Radiological Sciences Council of Radiation Therapy Technologists Council of Nuclear Medicine Technologists Council of Managers Council of Ultrasonography Technologists Council of Mammographers Student Advisory Council Section 2 Page 2

Members of the Executive Board The BOARD OF DIRECTORS consists of the two immediate past Presidents and the current President. The EXECUTIVE BOARD votes on monetary disbursement, salaries, and stipends. Any monetary disbursement, change in salaries or stipends requires a majority vote of the EXECUTIVE BOARD for approval and proper consent authorizing the Executive Secretary-Finance to disburse. The EXECUTIVE BOARD is made up of the elected officers and the BOARD OF DIRECTORS. The elected officers are as follows: A. President B. President Elect C. First Vice President D. Second Vice President E. Recording Secretary Together with the BOARD OF DIRECTORS they make up the necessary 2/3 vote required to pass motions and to handle the affairs of the society throughout the year. EXECUTIVE BOARD APPOINTMENTS The following appointments are nominated and voted into position by the EXECUTIVE BOARD at the Post Annual Meeting Executive Board Meeting. A. Executive Secretary - Finance B. Executive Secretary - Membership C. Executive Secretary - Policies D. Meeting Planner E. Director of Publications F. Continuing Education Coordinator Section 2 Page 3

ASRT Affiliate Delegates The LSRT Board for state representation chooses delegates to the ASRT National Conference. The two delegates chosen are the President and President Elect so that consistent experience and continuity for state representation may be achieved. The delegates shall be seated in the ASRT House of Delegates for the purpose of representation and voting. Financing of the delegates will be in accordance with established reimbursement guidelines set by ASRT. All delegates and alternates shall meet the established ASRT delegate criteria (if not LSRT Executive Board Members or Executive Board appointees with the most recent ASRT House of Delegate experience/knowledge). ASRT Affiliate Delegates (2) 1. President 2. President Elect ASRT Alternate Delegates (2) 1. The alternate delegates shall be the LSRT board members or executive board appointees with most recent ASRT House of Delegate experience/knowledge. Revised 2014 LSRT Affiliate Delegate Reimbursement - ASRT House of Delegates To receive consideration for reimbursement of expenses to attend the ASRT House of Delegates as the Affiliate Delegate for the LSRT the delegates must follow the established guidelines set by the ASRT. If there are expenses in excess of the ASRT reimbursement amount, the delegate must bring documentation of the expense and an explanation to the Board for consideration. The board will consider additional expenses on a case by case basis. If the ASRT guidelines are not followed by the delegate, the delegate will not be able to receive any reimbursement from the LSRT. Section 2 Page 4

Officer, Board, Appointee, Presidential Appointee Benefit/Reimbursement Guidelines EXECUTIVE SECRETARY MEMBERSHIP Contracted: $4.00/Active R.T. membership based on May membership report (minimum $300/month) Registration at Annual and Midwinter meetings Hotel lodging for Mid Winter (1 night) and Annual Meeting (3 nights). Reimbursement amounts are based on the published meeting rate. Reimbursed round trip mileage for all Executive Board meetings attended @ $0.38/mile (this is in lieu of all other mileage driven conducting LSRT business) Reimburse parking expenses when applicable EXECUTIVE SECRETARY FINANCE Contracted: $3.00/Active R.T. membership based on May membership report (minimum $225/month) Registration at Annual and Midwinter meetings Hotel lodging for Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Reimbursed round trip mileage for all Executive Board meetings attended @ $0.38/mile (this is in lieu of all other mileage driven conducting LSRT business) Reimburse parking expenses when applicable EXECUTIVE SECRETARY POLICIES Stipend: $200.00/year Registration at Annual and Midwinter meetings Hotel lodging for Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Reimbursed round trip mileage for all Executive Board meetings attended @ $0.38/mile (this is in lieu of all other mileage driven conducting LSRT business) Reimburse parking expenses when applicable CONTINUING EDUCATION COORDINATOR Contracted: $3.00/Active R.T. membership based on May membership report (minimum $225/month) Registration at Annual and Midwinter meetings Hotel lodging for Mid Winter (1 night) and Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Reimbursed round trip mileage for all Executive Board meetings attended @ $0.38/mile (this is in lieu of all other mileage driven conducting LSRT business) Reimburse parking expenses when applicable DIRECTOR OF PUBLICATIONS Contracted: $3.00/Active R.T. membership on May membership report (minimum $225/month) Registration at Annual and Midwinter meetings Hotel lodging for Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Reimbursed round trip mileage for all Executive Board meetings attended @ $0.38/mile (this is in lieu of all other mileage driven conducting LSRT business) Reimburse parking expenses when applicable MEETING PLANNER Contracted: $1.50/Active R.T. membership based on May membership report (minimum $100/month) Registration at Annual and Midwinter meetings Hotel lodging for Mid Winter (1 night) and Annual Meeting (3 nights). Reimbursement amounts are based on the published meeting rate. Reimbursed round trip mileage for all Executive Board meetings attended @ $0.38/mile. One way mileage driven to conduct LSRT business. Reimburse parking expenses when applicable Section 2 Page 5

BOARD MEMBERS/OFFICERS Registration at Annual and Mid Winter meetings Hotel lodging for Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Executive board members are encouraged to share hotel rooms (nonsmoking) when of the same gender. President will receive a private room at all educational meetings. Reimbursed one way mileage, for actual miles driven for all Executive Board meetings @ 0.38/mile Reimburse parking expenses when applicable HISTORIAN Registration at Annual and Mid Winter meetings Hotel lodging for Annual Meeting (2 night). Reimbursement amounts are based on the published meeting rate. Encouraged to share hotel rooms (nonsmoking) when of the same gender as student affairs chairperson, Mammography Council Officer, or Educator Council Officer who is staying alone in a room reimbursed by LSRT. Reimbursed one way mileage, for actual miles driven for all Executive Board meetings @ 0.38/mile Reimburse parking expenses when applicable STUDENT AFFAIRS CHAIRPERSON Registration at Annual and Mid Winter meetings Hotel lodging for Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Encouraged to share hotel rooms (nonsmoking) when of the same gender as student affairs chairperson, Mammography Council Officer, or Educator Council Officer who is staying alone in a room reimbursed by LSRT. Reimbursed one way mileage, for actual miles driven for all Executive Board meetings @ 0.38/mile Reimburse parking expenses when applicable LOCAL COMMITTEE 3 Registrations at the meetings hosted 1 Room for 1 night at Mid Winter 1 Room for 2 nights at Annual Meeting EDUCATORS COUNCIL OFFICER Registration at Annual and Mid Winter meetings Hotel lodging for Annual Meeting (2 nights). Reimbursement amounts are based on the published meeting rate. Encouraged to share hotel rooms (nonsmoking) when of the same gender as student affairs chairperson, Mammography Council Officer, or Educator Council Officer who is staying alone in a room reimbursed by LSRT. Reimbursed one way mileage, for actual miles driven for all Executive Board meetings @ 0.38/mile To receive reimbursement of expenses, the following guidelines must be followed: Registry review program planned and coordinated for Midwinter Meeting. Student program planned and coordinated for Annual Meeting Educators program and coordinated for Annual Meeting CE approval completed by deadlines for educator and student educational sessions. Reimburse parking expenses when applicable * Minimums are based on 900 members ** Board approval required for additional lodging costs (additional nights, parking, etc.) Revised 2013, 2014, 2017 Section 2 Page 6

Meetings of the Executive Board The Louisiana Society of Radiologic Technologists holds two educational meetings yearly for the membership at large and five Executive Board meetings for planning and implementing the business of the society. FISCAL YEAR Each fiscal year begins July 1 and ends June 30. MEMBERSHIP EDUCATIONAL MEETINGS 1. ANNUAL MEETING - JULY/AUGUST 2. MID WINTER SEMINAR - 1ST QUARTER OF YEAR DRESS CODE FOR EDUCATIONAL MEETINGS The Executive Board, Executive Board Appointees, and Presidential Appointees are all considered representatives of the LSRT. Since the LSRT is a professional organization, professional attire is expected to be worn by all LSRT representatives at all LSRT educational Meetings. EXECUTIVE BOARD MEETINGS 1. In conjunction with the Annual Meeting a. Pre Annual Meeting b. Post Annual Meeting 2. Fall Board Meeting - OCTOBER 3. Winter Board Meeting (1 st quarter of the year) 4. Spring Board Meeting - MAY SPECIAL EXECUTIVE BOARD MEETINGS The President with the plurality vote of the members of the Executive Board, may call a special meeting, provided a fifteen (15) day notice to all Executive Board members is given. E-Mail/Discussion Board E-mail voting shall be used to expedite the business of LSRT between board meetings. It should only be used in situations where waiting to discuss an issue and vote on the issue are not in the best interest of the parties involved. If an issue can wait for discussion and possible voting until the next scheduled board meeting it should placed on that agenda. E-mail Discussion and E-mail Voting may occur as determined by the President. All e-mail discussions on the issue to be debated must be presented to all members (Board of Directors, Elected officer, Executive Board Appointments, Presidential Appointments, and Council Chairs) who would attend a Board meeting. This will provide input just as if the issue were discussed at a board meeting allowing input for all usual attendees. The President will immediately forward all discussions or post a computer bulletin board involving all members stated above and allow for discussion for up to one week and then call for a motion and a second followed by a vote when applicable. The motion, second and voting can only come from the Board of Directors, and Elected Officers. Following a vote the results would be forwarded or posted by the President to the Board of Directors, Elected Officer, Executive Board Appointment, Presidential Appointments and Council Chairs. Any voting on issues must be documented on the E-mail vote Checklist and documented. Once an issue is voted on via E-mail, the President must submit a copy of the documentation to the recording secretary for the files at the next Board Meeting. Any E-mail voting that takes place between Board Meetings should be listed in the minutes of the next Board Meeting. Section 2 Page 7

LSRT Email Vote Documentation Motion: Motion made by: Motion Seconded by: Voting Member Yes No Abstained No Vote Date Chairman of the Board Immediate Past President President Elect 1 st Vice President 2 nd Vice President Recording Secretary President (only if votes are tied) LSRT President Date Section 2 Page 8

Executive Sessions of the Board The LSRT Executive Board may enter into closed Executive Session when the following items for discussion arise. Minutes will be taken of only the final outcome of each discussion. The exemption of this is when disciplinary actions are taken and these minutes will remain confidential. Other than the minutes, all information and discussion will be strictly confidential. Chairperson of the Board shall preside at all Executive Sessions of the Board. 1. Selection and evaluation of the duties of the Executive Secretary Membership, Executive Secretary Finance, Executive Secretary - Bylaws, Meeting Planner, Continuing Education Coordinator, and Director of Publications. 2. Evaluation and selection of individual applying for funds from the EMERGENCY TECH FUND. 3. Disciplinary action against an LSRT Member. 4. Any discussion or decision, which is directed toward a specific individual, instead of the general membership as a whole. At the discretion of the Chairperson of the Board, additional individuals may be asked to be present as deemed necessary. Chairperson of the Board shall make all money disbursement decisions available to the Executive Secretary of Finance. Section 2 Page 9

Financial Guidelines All revenue and assets generated through membership dues, donations and meetings, belong solely to the L.S.R.T. They are governed and managed by the Executive Board in the best interest of the Society and membership. All disbursements require a 2/3 vote of the EXECUTIVE BOARD prior to payment. Approval of projects, meetings, seminars, etc. requiring funding must receive prior approval of the EXECUTIVE BOARD. All requests on behalf of the Annual Meeting are handled through the MEETING PLANNER. All registration fees established for meetings must have EXECUTIVE BOARD approval. All profits and losses revert directly to the L.S.R.T. from meetings/seminars with proper profit and loss statement and receipts of all expenditures. The MEETING PLANNER will provide the EXECUTIVE SECRETARY-FINANCE with a quarterly report of finances maintained by the MEETING PLANNER. Committee expenses should be requested at the time of presentation to the EXECUTIVE BOARD. All projects require prior approval and the 2/3 votes for expenditures. Proper receipts and bills shall be presented to the EXECUTIVE BOARD for approval and presented to the EXECUTIVE SECRETARY-FINANCE for payment. The EXECUTIVE BOARD shall approve annually the operational expenses for the organization. The annual operational expenses shall be based on the operational expenses of the previous year and presented by the EXECUTIVE SECRETARY-FINANCE at the pre-annual board meeting. The EXECUTIVE SECRETARY-FINANCE shall be permitted to release funds included in the approved operational expenses upon receiving an invoice or paid receipts. Individual expenses incurred by officers, board members, committee members, etc., such as postage, mileage, printing, or society business, with prior EXECUTIVE BOARD approval, will be paid by the EXECUTIVE SECRETARY-FINANCE with submission of a formal receipt. Society funds are handled and maintained by the EXECUTIVE SECRETARY-FINANCE who maintains an active checking and savings account. The ENDOWMENT CHAIRPERSON maintains an accurate account of the mutual funds owned by the LSRT. The ENDOWMENT CHAIRPERSON will provide the EXECUTIVE SECRETARY-FINANCE with a quarterly report of finances maintained by the ENDOWMENT CHAIRPERSON. At each Executive Board meeting a financial statement is presented by the EXECUTIVE SECRETARY-FINANCE. The transfer of monies from one account to another should have approval of the EXECUTIVE BOARD. Financial audit is made yearly and income tax accounting is submitted yearly. The L.S.R.T. is considered a non-profit organization due to it being an affiliate of the American Society of Radiologic Technologists who holds a non-profit status. The tax status under IRS guidelines is Group Exemption under the ASRT s Group Tax Exemption Letter and is classified as a 501(c) (6) organization, which is ASRT s exempt status. The tax-payer identification number 72-6028321. This number is for official use only. This number is not to be used by subordinate societies. Section 2 Page 10