BYLAWS OF THE RHINOPLASTY SOCIETY OF EUROPE Article I NAME The name of this organization shall be The Rhinoplasty Society of Europe. Article II MISSION STATEMENT The mission of The Rhinoplasty Society of Europe is: 1. To provide a forum for exchange of information and ideas relating to the art and science of rhinoplasty. 2. To promote and update education and research pertaining to rhinoplasty in order to inform the membership, the medical profession, and the general public. 3. To insure the highest standards of professional skill and competence among rhinoplasty surgeons. 4. To promote the highest ethical standards of professional conduct among rhinoplasty surgeons. 5. To cooperate with other national and international organizations for the advancement of knowledge in the field of rhinoplasty. 6. To produce an annual Scientific Meeting comprised of peer-reviewed presentations by nasal surgeons in Europe and other countries. The meetings will be open to members of the Society and their plastic surgical or otolaryngologist or craniomaxillofacial guests and to trainees in one of these three specialties. 7. To serve as a non-political organization dedicated to the study of nasal surgery, specifically designed and organized to minimize any inter-specialty differences. Actions that indicate or imply artificial standards or hierarchies among members and/or other surgeons are contrary to the philosophical intent of the organization.
Article III MEMBERSHIP 1) Membership Membership is a privilege that is accorded by The Rhinoplasty Society of Europe to persons who meet the qualifications established herein. 2) Variety of Memberships There shall be five membership categories including: Founding member, Full member, Associate member, International member, Honorary member. 3) Founding Members The Founding Members shall encompass those members who organized and established The Rhinoplasty Society of Europe. Founding Members shall have the rights of Full members. 4) Full members A: Requirements for Full Membership Persons who perform plastic, otorhinolaryngologic or craniomaxillofacial surgery and who are board certified by DGPRÄC (Deutsche Gesellschaft für Plastische, Rekonstruktive und Ästhetische Chirurgie) or DGHNOKHC (Deutsche Gesellschaft für Hals-, Nasen-, Ohrenheilkunde, Kopf- und Halschirurgie) or DKMKG (Deutsche Gesellschaft für Mund-, Kiefer- und Gesichtschirurgie) for surgeons practicing in Germany, or the equivalent foreign national professional society. 1. Three years active practice after being board certified in the domestic society as a full member in the field of Plastic and Reconstructive Surgery and/or Otorhinolaryngology and/or Craniomaxillofacial Surgery. 2. Profound interest in rhinoplasty and aesthetic surgery as documented to the satisfaction of the Membership Committee by the publication of articles in peer reviewed journals as lead author, text book chapters, or the teaching of rhinoplasty courses. Members in this category are expected to haver made contributions that further the field in rhinoplasty. Under some specific circumstances, and at the discretion of the Membership Committee, applicants may be recommended for Full Membership based on exceptional merit as demonstrated by contributions to teaching, writing, and outstanding contributions in aesthetic surgery. 3. Copies of the previous 24 months operative log supporting experience in rhinoplasty and averaging at least fifty (50) open or closed rhinoplasty cases per year 4. As may be necessary a CD/DVD of an intraoperative video (format:.avi,.mpeg,.wmv,.mov,.mp4) of a whole rhinoplasty surgery case in which all operative steps can be followed and the surgeon can be identified.
Sponsorship by three (3) Full Members 1. Attendance at an Annual Meeting of The Rhinoplasty Society of Europe within the previous three (3) years. B: Voting privileges Each member shall have one (1) vote at any membership meeting during the fiscal year for which he/she is present as a member in good standing and may hold office and serve on a committee of the Society. C: Fees Full members will pay annual dues and other assessments at a rate determined by the Board of Directors. Meeting registration fees shall be according to a schedule set by the Board. 5) Associate members A: Requirements for Associate Membership 1. Persons who perform plastic or otorhinolaryngologic or craniomaxillofacial surgery and who are board certified by DGPRÄC (Deutsche Gesellschaft für Plastische, Rekonstruktive und Ästhetische Chirurgie) or DGHNOKHC (Deutsche Gesellschaft für Hals-, Nasen-, Ohrenheilkunde, Kopf- und Halschirurgie) or DKMKG (Deutsche Gesellschaft für Mund-, Kiefer- und Gesichts-chirurgie) for surgeons practicing in Germany, or the equivalent foreign national professional society. 2. Three years active practice after being board certified in the field of Plastic and Reconstructive Surgery and/or Otorhinolaryngology and/or Craniomaxillofacial Surgery. 3. Sponsorship by three (3) Full Members 4. Copies of the previous 24 months operative log supporting experience in rhinoplasty and averaging at least thirty (30) open or closed rhinoplasty cases per year 5. Attendance at an Annual Meeting of The Rhinoplasty Society of Europe within the previous three (3) years. Associate status will be limited to three (3) years, after which such status will be discontinued, and the Associate must re-apply as any new applicant in order to be considered for membership. 1. Applicants in Associate status who subsequently meet all of the requirements and wish to become Full Members shall present the required additional documentation to the Membership Committee as is required for those categories of membership, and upon approval by the Membership Committee as
having satisfied those requirements, shall be presented to the Board of Directors, and then to the membership at an annual meeting for voting to Full membership. B: Voting privileges Associate Members may not vote at general business meetings of The Rhinoplasty Society of Europe and may not hold office, nor serve on committees. They may attend meetings of the Society and receive all newsletters and other general communications from the Society. C: Fees Associate members will pay annual fees and other assessments at a rate determined by the Board of Directors. Meeting registration fees shall be according to a schedule set by the Board. 6) International members A: Requirements for International Membership 1. Persons who perform plastic or otorhinolaryngological or craniomaxillofacial surgery and who are board certified in his/her national professional society which is equivalent to membership in the DGPRÄC (Deutsche Gesellschaft für Plastische, Rekonstruktive und Ästhetische Chirurgie) or DGHNOKHC (Deutsche Gesellschaft für Hals-, Nasen-, Ohrenheilkunde, Kopf- und Halschirurgie) or DKMKG (Deutsche Gesellschaft für Mund-, Kiefer- und Gesichts-chirurgie) in Germany by either their domestic plastic surgery society or their domestic otorhinolaryngologic society or their domestic craniomaxillofacial society out of Europe are eligible for membership in The Rhinoplasty Society of Europe. The list for each country will be released by the Board of Directors. 2. Three years active practice after being board certified in the field of Plastic and Reconstructive Surgery and/or Otorhinolaryngology and/or Craniomaxillofacial Surgery. 3. Copies of the previous 24 months operative log supporting experience in rhinoplasty and averaging at least thirty (30) open rhinoplasty cases per year 4. Sponsorship by three (3) Full Members 5. Attendance at an Annual Meeting of The Rhinoplasty Society of Europe within the previous three (3) years. 6. International status will be limited to three (3) years, after which such status will be discontinued, and the Associate must re-apply as any new applicant in order to be considered for membership 7. International Members are classified like Associate members. If an International Member wishes to become a Full Member Article III/4 becomes applicable.
B: Voting privileges International Members may not vote at general business meetings of The Rhinoplasty Society of Europe and may not hold office, nor serve on committee. They may attend meetings of the Society and receive all newsletters and other general communications from the Society. C: Fees International members will pay annual fees and other assessments at a rate determined by the Board of Directors. Meeting registration fees shall be according to a schedule set by the Board. 7) Honorary members A: Requirements for Honorary Membership The Board of Directors may confer honorary membership upon any person(s) who has attained prominence by his/her contribution to the advancement of rhinoplasty B: Voting privileges Honorary Members may not vote at general business meetings of The Rhinoplasty Society of Europe and may not hold office, but may serve on committee and may exercise the voting privileges concerning committee business C: Fees Honorary members are exempt from dues, but are responsible for registration fees at meetings or any other activities in which they participate. 8) Admission to membership
All applications or recommendations for membership for which they are applying and the following documents must be submitted to the Membership Committee for Board deliberation and determination not less than six (6) months or prior to the Annual Business Meeting. The Membership Committee will then forward its recommended membership list to the Board of Directors. After approval by the Board, the Names of all applicants for active and associate membership, and for Associate status, shall be forwarded to all voting members. Objections must be submitted in writing within 60 days. If none are received, the board will automatically place the applicant in Associate status until the next annual business meeting. The Membership Committee will forward the names of all Associates to the Full Members not less than sixty (60) days prior to the next Annual Business Meeting. Objections to any applicants must be received in writing by the Membership Committee Chair not less than thirty (30) days before the Annual Business Meeting. The Board of Directors will determine whether or not to recommend those applicants or candidates for membership. Applicants and/or candidates shall be elected into the membership category for which they applied and qualify by a two-third (2/3) majority of voting members present at the Annual Business Meeting. No discussion of proposed members will be permitted from the floor at the Annual Business Meeting. 1. Proof of membership in the DGPRÄC (Deutsche Gesellschaft für Plastische, Rekonstruktive und Ästhetische Chirurgie) or DGHNOKHC (Deutsche Gesellschaft für Hals-, Nasen-, Ohrenheilkunde, Kopfund Halschirurgie) or DKMKG (Deutsche Gesellschaft für Mund-, Kiefer- und Gesichts-chirurgie) for surgeons practicing in Germany, or the equivalent foreign national professional society. 2. A completed application signed by three (3) Full Member sponsors 3. Copies of operative reports for the previous twenty-four (24) months 4. As may be necessary a CD/DVD of an intraoperative video (format:.avi,.mpeg,.wmv,.mov,.mp4) of whole rhinoplasty surgery case in which all operative steps can be followed and the surgeon can be indentified. (Full Member admission only) 5. A list of scientific publications and contributions in the field of rhinoplasty (Full member admission only) 6. Proof attendance at a meeting of The Rhinoplasty Society of Europe within the previous three (3) years. 9) Loss of membership A: Annual Dues Obligation Annual dues is an obligation of Full, Associate and International Membership. An individual who fails to pay annual dues and falls delinquent as described in Article IX, fiscal policies, Section IV, delinquent dues (without cause deemed valid by the Board of Directores) shall be automatically dropped from the rolls. Such an individual is to have had at least two (2) statements of dues sent to him/her and is to have been notified by Certified Mail of his/her pending removal from the membership for non-payment of dues may reapply for membership using the same process as that for a new member.
B: Membership in DGPRÄC or DGHNOKHC or DGMKG Membership in Deutsche Gesellschaft für Plastische, Rekonstruktive und Ästhetische Chirurgie or Deutsche Gesellschaft für Hals-, Nasen-, Ohrenheilkunde, Kopf- und Halschirurgie or Deutsche Gesellschaft für Mund-, Kiefer- und Gesichtschirurgie or the equivalent foreign professional society is a condition for membership in The Rhinoplasty Society of Europe. A member who loses his/her membership in either organization automatically loses membership in The Rhinoplasty Society of Europe until such time as his/her DGPRÄC/DGHNOKHC/DGMKG or foreign professional society membership has been reinstated. 10) Reinstatement Reinstatement may be granted to a suspended member only upon full correction of the circumstances that resulted in suspension. Reinstatement and the reapplication process will depend on the circumstances of resignation. 11) Resignation/Termination Members may resign from the The Rhinoplasty Society of Europe on due notification to the Board of Directors. Automatic termination will apply if the Full or Associate Member ceases to be a member of DGPRÄC, DGHNOKHC, DGMKG or the equivalent foreign professional society, no longer practices Plastic and Reconstructive Surgery, or Otorhinolaryngology or Craniomaxillofacial Surgery. Automatic loss of membership will apply to those members who are delinquent in payment of dues or fees as described in Article IX, fiscal policies, Section IV, delinquent dues.
Article IV OFFICERS Section I - Officers Officers of the Society shall consist of the President, President Elect and Vice-President, Secretary and Treasurer. They shall serve on the Board of Directors. Section II - Removal/Resignation An officer of the Society may be removed from his/her position by a two-third (2/3) vote of the Board of Directors present and voting, with just cause having been established. Written notice of resignation may be submitted to the Board of Directors at any time. Section III - Duties/Terms of Office Powers and duties of the Society s officers shall be as follows: A. President 1. Duties The President must be a board certified Plastic Surgeon of DGPRÄC and/or Otorhinolaryngologist of DGHNOKHC and/or Cranio-Maxillo-Facial-Surgeon of DGMKG in Germany or the equivalent foreign national professional society. The President shall preside at all meetings of the Society, the Executive Committee, and the Board of Directors. The President shall appoint committee chairs. Special committees not provided for in the Bylaws shall be appointed by the President to meet the specific needs of the Society. The President will serve as an ex-officio member of all committees. The President and treasurer are responsible for the supervision of the Central Office. The President is empowered to disburse funds of the Society in the absence of the Treasurer within limitations of the duties of the Treasurer and shall have all other powers and duties common and incidental to the Office of the President, except as noted in this section. 2. Term of Office The President s term of office shall be two (2) years. 3. The President can assign special duties, responsibilities, and/or liaison positions to the at-large members of the Board of Directors. B. President-Elect 1. Duties The President-Elect will perform such duties as the President may assign. Upon the President s request, absence, or inability to act, the President-Elect shall perform all duties and exercise all powers of the President. 2. Term of Office
The President-Elect will automatically succeed the presidency upon expiration of the President s term. The President-Elect s term of office shall be two (2) years. C. Vice-President 1.Duties The Vice-President shall perform all duties incidental to the office and any other duties prescribed by the Board of Directors. The Vice-President shall undertake the responsibility for the Scientific Program at the Annual Meeting. 2. Term of Office The Vice-President s term of office shall be one (2) years. C. Secretary 1. Duties The Secretary shall be responsible for maintaining minutes of the Membership, Board of Directors, and Executive Committee meetings. He/she shall give notice of such meetings in keeping with the provisions of the Bylaws, complete a report of such meetings to the Society meeting, maintain a record of the names of the members, notify applicants of their election to membership and inform members of their appointments to committees. He/she shall perform other duties as assigned to him/her by the Board of Directors. 2. Term of Office The Secretary s term of office shall be two (2) years. E. Treasurer 1. Duties The Treasurer shall have custody of all of the Society s funds and shall collect all monies and dues owed to the Society from any source. He/she will disburse all funds in accordance with budgets or as authorized by the Board of Directors. The Treasurer shall be responsible for the safekeeping of all financial records, securities and other properties of The Rhinoplasty Society of Europe, and shall deposit all such funds in the name of the Society in such bank or depository as shall be incurred on behalf of the Society without previous approval of the President and/or Secretary. He/she will be bonded in an amount determined by the Board of Directors. Other duties as required by the Board of Directors shall be performed by the Treasurer. The Treasurer and President shall be responsible for the supervision of the Central Office. 2. Term of Office The Treasurer s term of office shall be two (2) years. Section IV - Vacancies An immediate written vote of the Board of Directors shall fill any vacancy in office of Vice-President, Secretary or Treasurer and the Officer so selected shall hold office until the election of a successor at the next Annual Business Meeting.
Article V BOARD OF DIRECTORS Section I - Composition The Board of Directors shall consist of the five (5) officers and four (4) Members-at-Large who will be appointed by the five officers. While plastic surgeons, otorhinolaryngologists and craniomaxillofacial surgeons may occupy elected or appointed positions on the Board of Directors, it is the intention of the Founding Members that the Rhinoplasty Society of Europe represents all specialties. Section II - Duties The Board of Directors shall formulate the policies and shall have general charge and control of the affairs, funds, and property of the Society. The President shall serve as Chair of the Board of Directors. Section III - Removal/Resignation A two-third (2/3) vote of the Board of Directors present and voting is required to remove any member of the Board of Directors, with just cause having been established. Written notice of resignation to the Board of Directors by any director may be submitted at any time. Section IV - Vacancies Other than elected officers, vacancies in the position of Board members shall be filled by a Presidential appointee with the approval of the Board of Directors. This elected Board member shall serve until the election/appointment of a successor at the next Annual Business Meeting. Section V - Meetings The Board of Directors shall meet at least annually and additional times as deemed necessary by the President or the Executive Committee. Interim matters concerning time-sensitive issues occurring between regularly scheduled Board meetings may be decided by written consent of the Board. Section VI - Quorum Five (5) members of the Board of Directors shall constitute a quorum of any meeting of the Board. Section VII - Terms of Office After the Founding Congress in 2012 of the Rhinoplasty Society of Europe the president, the two vicepresidents, the secretary and the treasurer shall have a term of office of three (3) years to establish the Society. After these three years the term of office shall be two (2) years. The terms of office of the four (4) Members-at- Large shall be two (2) years from the beginning. The president may be re-elected once. The president elect is elected as the president for the following terms of office automatically.
Article VI NOMINATIONS AND ELECTIONS Section I - Nominations Nominations and election to Office or Board positions in the Society will be extended only to Full members in good standing. To be eligible to serve as an officer or board member, one must be a Full member of the Society and in active practice at the time of his/her installation as an officer. Changes which occur in officers or board members status after installation shall be reviewed by the full board for a decision as to the propriety of his/her continuation in that office or position. A single slate of one nominee for each position will be prepared by the Office and submitted to the Secretary to be filled by election that year. The Secretary shall distribute the slate to all Full members at least sixty (60) days prior to the Annual Business Meeting. Prior written consent to the Secretary must be furnished by individuals nominated by the Office. Section II - Elections A. Officers A two/third (2/3) majority of Board Members present at the Annual Business Meeting shall appoint all officers. B. Members-at-Large The four (4) Members-at-Large shall be elected by a two third (2/3) majority of Board Members present at the Annual Business Meeting. The members to be elected are nominated by the Board of Directors. C. Voting Voting shall be permitted by mail ballot. The method of voting shall be decided by majority vote.
Article VII COMMITTEES Section I - Standing Committees There shall be the following Standing Committees of the Society; however, the President in his/her sole discretion may select to activate these committees or assign these duties to Board members. A. Membership and Nomination Committee 1. Composition The Membership and Nomination Committee shall consist of three (3) members (President, President Elect and Vice-President) 2. Term of Membership The term of membership shall be two (2) years except from the three years from foundation. 3. Duties The Membership Committee shall receive from the Secretary all applications, letters of recommendation, and other correspondence and information relating to applicants. Inquiry and investigation into each applicant s professional, ethical and moral character shall be conducted by the Membership and Nomination Committee exclusively. The Committee s recommendations will be forwarded to the Board of Directors for deliberation and determination of those to be included in the membership ballot. F. Awards Committee 1. Composition The Awards Committee shall consist of The Board of Directors. 2. Term of Appointment Appointments to the Awards Committee will be for a term of two (2) years each except from the three years from foundation. 3. Duties The Awards Committee will develop, and update as required, criteria for each of the Awards that are presented by the Society, and shall present the criteria to the Board of Directors for approval. The Awards Committee will annually consider nominees for the awards, the nominations to be received according to the manner prescribed by the criteria for nominations, and will make recommendations to the Board of Directors as to recipients.
Article VIII MEETINGS Section I - Annual Meeting The Annual Meeting shall consist of a Business Meeting and a Scientific Session. The Annual Meeting may be combined as an appendage to an established Rhinoplasty Course run by a Full Member of the Society. The Secretary will mail each member notification of the time and place of the Annual Meeting at least six (6) months prior to the date of such meeting. Thirty three percent (33%) of those Full Members eligible to vote shall constitute a quorum for the Annual Business Meeting. Guests of members such as residents-in-training may attend the Scientific Session of the Annual Meeting. Section II - Special Meetings A. Board of Directors The President may call special meetings of the Board of Directors at his/her discretion, upon written notification of the time and place of such meeting mailed by the Secretary to each Board member at least thirty (30) days in advance. Participation may be in person, by email, mail, fax or telephone. B. Membership The Board of Directors or Secretary may call special meetings of the membership at their discretion upon written request of not less than twenty-five percent (25%) of the Full Membership. Written notification of the time and place of such meetings shall be provided by the Secretary to each member at least sixty (60) days in advance of the date of the meeting.
Article IX FISCAL POLICIES Section I - Fiscal Year The fiscal year of the Society shall be from January 1 st until December 31 st. Section II - Application for Membership Following receipt of an application fee in an amount determined by the Board of Directors, applications for membership will be processed by the Membership Committee. Section III - Dues and Registration The Board of Directors shall determine the amount of annual membership dues, which shall be due on the first day of the fiscal year. A registration fee in an amount determined by the Board of Directors shall be required of all members attending the Annual Meeting. Honorary Members shall be exempt from payment of dues, but must pay registration fees for the Annual Meeting. Residents, allied health professionals, and non-member physicians may attend meetings upon payment of a prior set registration fee. In order to register for the annual meeting as a member, current year dues must have been received by the Society. Members whose dues have not been paid at the time of registration will be required to register at the non-member registration rate. Section IV - Delinquent Dues Annual dues become due and payable on January 1 of the dues year. Dues not received by March 31 are considered delinquent, and notice of delinquency shall be sent to the delinquent members immediately following the delinquent date. Delinquent members whose dues are not received by June 30 shall be summarily and automatically removed from the membership rolls without further action. Members dropped for nonpayment of dues may reapply for membership the same as a new member. In cases of extreme hardship or emergency, members may apply in writing to the Board of Directors for approval to pay their dues in installments over the course of the membership year. Such application must be made prior to the delinquent date of March 31. Section V Reinstatement At the discretion of the Board of Directors, a member who is not in good standing as a result of non-paid dues may be reinstated by payment of both the delinquent dues and current dues. Section VI - Special Assessments Funds may be procured by special assessment or other means approved by a simple majority of the voting membership of the Society at a membership meeting or by mail ballot. Section VII - Audit The accounts of the Society shall be audited at the end of each fiscal year and at other times as deemed necessary by the Board in a manner determined by the Board.
Article X AMENDMENTS Society Bylaws may be amended or repealed, or new Bylaws may be enacted at any Annual or special meeting of the Society only by a two-thirds (2/3) vote of approval by the membership in attendance, provided that due notice of the proposed changes shall have been sent to all members at least sixty (60) days prior to the Annual Business Meeting or prior to a special meeting of the Society. Exception may be made only by unanimous vote of all voting members present. Amendments to these bylaws shall become effective upon adjournment of the meeting at which such amendments are adopted. Article XI DISSOLUTION The Society shall use its funds only to accomplish the objectives and purposes set forth in these Bylaws. No part of said funds shall accrue to the benefit of or be distributed to the members of the Society. A dissolution of the Rhinoplasty Society of Europe is only possible by a three-fourth (3/4) vote of approval by the membership in attendance, provided that due notice of the proposed dissolution shall have been sent to all members at least ninty (90) days prior to the Annual Business Meeting. Should dissolution or final liquidation of the Society occur, all assets remaining after payment of obligations shall be distrusted to one (1) or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations as may be selected by the Board of Directors. January 2012