City of Henderson, Kentucky Board of Commissioners Meeting Tuesday, February 24, 2015 Municipal Center Third Floor Assembly Room 222 First Street 5:30 P.M. AGENDA 1. Invocation: Dr. Chuck Summers, First Christian Church 2. Roll Call: 3. Recognition of Visitors: 4. Appearance of Citizens: 5. Proclamations: 6. Presentations: KYTC Six Year Plan Projects New State Projects Listings 7. Public Hearings: 8. Consent Agenda: Minutes: January 27, 2015, Regular Meeting February 17, 2015, Called Meeting February 17, 2015, Work Session February 20, 2015, Called Meeting Resolutions: Resolution Authorizing the Submission of a Grant Application to Transportation Cabinet, Kentucky Office of Highway Safety, in the Amount of $29,070.00 for the Police Department, and Acceptance of Grant if Awarded 9. Ordinances & Resolutions: Second Readings: Please mute or turn off all cell phones for the duration of this meeting.
First Readings: Ordinance Amending Budget & Appropriation Ordinance FY 2015 Ordinance Relating to Property Assessments Moratorium Program Ordinance Relating to Alcoholic Beverages Hours of Sale and Delivery; Sunday Sales in Qualified Establishments Resolutions: 10. Bids & Contracts: Resolution Approving the Purchase of a Tract of Land by the Henderson City-County Airport Resolution Awarding Contract for Asphalt Pavement Milling Services to Charbon Contracting LLC of Madisonville Resolution Awarding Bids for Mowing City Parks and Other Properties to Knight Landscaping, LLC and M&M Lawncare Resolution Authorizing Sale of Surplus Property Located at 1730, 1732 and 1734 Roosevelt Street; and Awarding Bid to Brae, LLC for Purchase of the Properties for the Sum of $1,700.00 11. Unfinished Business: 12. Report: 13. City Manager s Report: 14. Commissioner s Reports: 15. Appointments: 16. Executive Session: 17. Miscellaneous: 18. Adjournment Please mute or turn off all cell phones for the duration of this meeting.
City Commission Memorandum 15-42 February 19,2015 TO: FROM: SUBJECT: Mayor Steve Austin and the Board of Commissioners Russell R. Sights, City Manager/) Presentations An item included under the Presentations portion of the agenda is review of the Kentucky Transportation Cabinet Unscheduled Needs List (Unfunded Projects) Six Year Plan for the Henderson Study Area. The Evansville Metropolitan Planning Organization (EMPO), our transportation planning organization, has started the process of planning new projects and prioritizing all state projects for possible inclusion in the Six Year Plan. The listed projects are state projects for Henderson/Henderson County. Included in your packet is a list of all fmty-six Henderson Projects, projects recommended for removal from the Plan, projects with amendments, and proposed new projects. Please review the listed projects to discuss if there are any other new state projects to add to the proposed Plan. Assistant City Manager Buzzy Newman will be m attendance to answer any questions you may have. c: Buzzy Newman
Interdepartmental Memorandum February 19,2015 TO: FROM: SUBJECT: Russell R. Sights, City Manager William L. Newman, Jr., Assistant City Manager Doug Boom, Engineer Unfunded Needs List- State Projects Request Enclosed is an e-mail request from the Evansville Metropolitan Planning Organization (Evansville MPO) for the addition of "New State Projects" to be added to the current unfunded needs list (UNLIUPL) State list. (attached for reference). Please note the projects located along State Routes within the City limits are highlighted in yellow. Please note that Watson Lane, Garden Mile Road, North Elm Street and Atkinson Street are designated as "collector" roads to State Highways thus the reason for being on the State Project list. We are requesting input from the Commission of any new projects not on the current list. I will be on hand to answer any questions that may be asked.
William Newman From: Sent: To: Subject: Attachments: Lamb, Laura [llamb@evansvillempo.com] Monday, February 09, 2015 8:51 AM William Newman; Bill Hubiak (Henderson County Engineer) UNUUPL State Project Prioritization Proposed UPL 2013-2014 changes.xlsx It's that time again! KYTC is beginning the process of prioritizing state projects for possible inclusion in the Six Year Plan. What I need to know from you both is are there any NEW STATE projects that need to be added to the list. The deadline is February 27'h but will we need to know details at least a week before hand. I have attached the update that we did last year. If you remember we removed some projects, amended some and added some. If you do know of any NEW projects, call me immediately so we can get the ball rolling. And just for FYI, the entire prioritization process has changed and we won't have as much time to review as before. We are looking at receiving the prioritization list at the end of April and the MPO is required to submit the prioritizations to KYTC by the end of May. Any questions, please call me. Laura Laura Lamb Transportation Planner Evansville MPO (812) 436-7832 1
CONTROL NO PROJ STAT TYPE PROJ TYPE MODE DESC 1 KYTC Six Year Plan Proposed New Projects 1 02 051 D1078 NEW RECONSTRUCT HIGHWAYS RECONSTRUCT/WIDEN KY 1078 FROM AUDUBON PARKWAY TO KY 2247 2 02 051 D1539 NEW RECONSTRUCT HIGHWAYS RECONSTRUCT/WIDEN KY 1539 FROM KIMSEY LN TO CURVE AT ZION-LARUE RD 3 02 051 COOOO NEW NEW ALIGNMEN HIGHWAY _ CONNECT KY 1539 NEAR LARUE RD-ZION LARUE RD INTERSECTION TO WATHEN LN AT US 60
CONTROL NO 02 051 80041 4.80 02051 D01361.00 02 051 D2247 1.00 02 051 D1078 1.00 02 051 D0136 4.00 PROJ STAT TYPE PROJ TYPE MODE DESC 1 Active Active Active Active Active KYTC Six Year Plan Proposed Amendments RECONSTRUCT EAST APPROACH OF INTERSECTION AT WATSON LANE SAND LN/MADISON ST - MAJOR WIDENING FROM GREEN ST (US 41A) TO ATKINSON ST IN HENDERSON INCLUDING SIDEWALKS RECONSTRUCnWIDEN FROM KY 812 TO KY 1078 TO CORRECT GEOMETRY ISSUES RECONSTRUCnWIDEN FROM KY 2247 TO US 60 TO CORRECT GEOMETRY ISSUES RECONSTRUCTION FROM KY 425/US 60 TO INDUSTRIAL PARK DRIVE Administrative changes that have already been made
KYTC Six Year Plan All Henderson Projects DESC_1 PRBLM_ST_1 RBLM_ST_2 REG_GOAL1 1 2 3 4 5 6 7 8 9 ATKINSON ST. - MAJOR WIDENING TO 4 LANES FROM MADISON ST TO WASHINGTON ST IN HENDERSON GREEN ST. - MAJOR WIDENING TO PROVIDE CONTINUOUS 2-WAY LEFT TURN LANE FROM US 60 TO US 41 IN HENDERSON PENNYRILE PKY - CONSTRUCT NB OFF & SB ON RAMPS AT KY 416 (EXIT 68) COMPLETED REPLACE NAVIGATIONAL LIGHTING ON THE NB AND SB BRIDGES OVER THE OHIO RIVER WITH LED LIGHTING TO REDUCE HAZARDOUS SERVICE TRIPS FOR EMPLOYEES. REALIGN INTERSECTION AND CONSTRUCT LEFT TURN LANE FROM PENNYRILE PKY OVERPASS TO HENDERSON CO ROAD DEPT IN HENDERSON NEW SIDEWALKS FROM US 60 OVERPASS TO THE ENTRANCE OF AUDUBON STATE PARK NORTH ELM ST. - RECONSTRUCTION FROM WATSON LN TO HI-Y DRIVE IN HENDERSON TO PROVIDE A STANDARD CROSS SECTION WITH SIDEWALKS. RECONSTRUCT INTERSECTION AT WATSON LANE IN HENDERSON MAJOR WIDENING TO 6 LANES FROM US 60 TO KY 414 IN Henderson County. Replacing existing bulbs and general servicing the existing lighting is hazardous for employees This route has 14 7% truck traffic There is congestion along this busy corridor It is a 4 lane with a mountable median and some turn lanes Traffic crosses the median which poses a safety concern The V/SF is 1 58 and the CRF is 0 75 improve efficiency; decrease congestion; improve air quality Increase safety; improve mobility; improve air quality Support economic development with improved access to industrial/commercial areas. Improve safety. Improve safety; reduce congestion Improve efficiency; Improve pedestrian safety and mobility. Improve mobility; increase safety; improve air quality Congestion releif. Air Quality improvement. 10 SAFETY IMPROVEMENTS ON NB RAMP TO BREATHITT PKY. UTILIZE ITS SIGNAGE FOR US 41 NB OFF RAMP AT KY 351 AND AT US 41 NB ON RAMP TO BREATHITT PKY. Improve safety 11 12 13 RECONSTRUCT INTERSECTION AT US 41 and KY-416 Improve safety RECONSTRUCT FROM NIAGARA TO AUDUBON PKY Improve safety MAJOR WIDENING FROM KY 266 TO KY 425 IN HENDERSON Improve efficiency RECONSTRUCT\WIDEN FROM US 60 TO DOCTOR HODGE RD AT BASKETT TO Increase safety 14 ADDRESS SIGHT DISTANCE ISSUES. RECONSTRUCT KY-416 FROM THE BREATHITT PARKWAY TO NIAGRA (KY-136) MP Improve safety and efficiency. 15 7.825-10.749 RECONSTRUCT KY-2183 HOLLOWAY RUCKER RD FROM KY-1539 ZION LARUE RD TO Improve safety and efficiency. 16 US-60 TO IMPROVE CURVE AND GEOMETRIC ISSUES. PARTIAL NEW ROUTE SHOULD BE CONSIDERED AT THE SOUTH END. HENDERSON BYPASS - MAJOR WIDENING TO 4 LANES FROM US 60 TO PENNYRILE Improve efficiency 17 PKY IN HENDERSON RECONSTRUCT\WIDEN FROM KY 812 TO KY 351 NEAR HENDERSON Improve efficiency and safety 18 ZION-LARUE RD.-RECONSTRUCTION FROM KY 351 TO KIMSEY LN. IN HENDERSON Improve safety and increase efficiency. 19 TO PROVIDE STANDARD ROADWAY CROSS SECTION. RECONSTRUCT\WIDEN FROM KY 351 TO US 60 NEAR HENDERSON TO CORRECT Improve safety 20 GEOMETRY ISSUES. RELOCATION NEAR MT. VERNON-UNIONTOWN RD TO ELIMINATE FLOODING Improve safety 21 22 23 24 25 26 REPLACE BRIDGE ON US-60 OVER THE GREEN RIVER AT SPOTTSVILLE KY Improve safety and increase mobility RECONSTRUCT INTERSECTION AT TOY-ANTHOSTON RD TO RESOLVE SITE DISTANCE ISSUE. RECONSTRUCT INTERCHANGE AT US 60 IN HENDERSON The US 41 corridor is highly traveled as it provides access to significant commercial and service and industry land uses Congestion is prominent along the majority of the corridor and is most heavily concentrated in the vicinity of US 60/Green Street The current interchange bridge is two lanes that connects with a new 5 lane facility to the east and a 4 land section to the west This is a bottleneck for traffic Improve safety Improve air quality by reducing congestion. NEW SIDEWALKS FROM US 60 TO COMMUNITY PARK Increase pedestrian safety. MAJOR WIDENING FROM KY 425 TO US 60 IN HENDERSON Improve efficiency Install an additional lane on Garden Mile Rd at KY 351/2nd St to separate right-turn and leftturn traffic. Increase mobility; improve air quality 27 HOLLOWAY RUCKER RD. - RELOCATION FROM KY 351 TO MP 0.8 APPROX. 0.9 MI S Improve safety 28 OF LARUE-ZION RD (KY 1539) NEAR HENDERSON TO ADDRESS SIGHT DISTANCE ISSUES. WIDEN TO FOUR LANES FROM RR BRIDGE EAST OF WATHEN LANE TO HOLLOWAY- Improve mobility and air quality. 29 RUCKER NEAR HENDERSON RECONSTRUCT KY-416 FROM US 41A to Us-41 in Henderson County. Improve safety; increase efficiency 30 ADD A DEIDCATED LEFT TURN LANES AND LEFT TURN SIGNAL PHASING ON ALL 31 APPROACHES TO US-41 AND KY-812 INTERSECTION RECONSTRUCTION FROM END OF CURB & GUTTER IN HENDERSON TO 0.2 MI S OF 32 EAST ELM STREET EXTEND THE SIDEWALK ON THE WEST SIDE OF US 41A AT HANCOCK STREET TO 33 SAND LANE AND CONTINUE ON BOTH SIDES OF US 41A TO US 60 Improve mobility; increase safety; improve air quality Improve safety; increase efficiency Improve pedestrian safety 34 35 36 WATSON LN. - RECONSTRUCTION FROM GREEN RIVER RD TO SUNSET LN IN Improve efficiency. HENDERSON RECONSTRUCTION FROM KY 425 TO INDUSTRIAL PARK DRIVE IN HENDERSON Support economic development efforts. MAJOR WIDENING FROM POOLE TO KY 266 Increase safety and freight mobility 37 RECONSTRUCTION FROM CORYDON TO KY 136 NEAR SMITH MILLS Increase safety and efficiency SAND LN/MADISON ST - MAJOR WIDENING FROM GREEN ST (US 41A) TO ATKINSON Increase efficiency 38 ST IN HENDERSON REALIGN THE KY-1078 BASKETT LANE APPROACH AT US-60 TO Improve sight Improve safety and mobility 39 Distance. RECONSTRUCTION FROM US 41 TO THE BREATHITT PKY Support economic development and 40 improve mobility CONSTRUCT INTERCHANGE AT KY 2678 Support economic development efforts. 41 Reconstruct intersection of KY 812 at Garden Mile Rd. To improve safety. This is a road that has a 42 high number of school traffic on it. RECONSTRUCT FROM AUDUBON PKY TO KY 351 Improve efficiency and mobility 43 44 45 CONNECT SIDEWALKS ON EACH SIDE OF US 41 OVERPASS Improve pedestrian safety and mobility RECONSTRUCT KY-351 FROM 0.2 MILES EAST OF EAST ELM TO BRISCOE BENTON ROAD TO PROVIDE STANDARD CROSS SECTION AND IMPROVE GEOMETRY. Improve safety and mobility 46 WIDEN ROADWAY FROM HOLLOWAY RUCKER RD TO BASKETT LANE EAST OF HENDERSON Improve mobility and air quality. Remove from prioritization list per KYTC (N. Hall). Project has proceeded past planning and into 6-year plan. Project was not included on Nick Hall's list but is still valid.
City Commission Memorandum 15-43 February 19, 2015 TO: FROM: SUBJECT: Mayor Steve Austin and the Board of Commissioners Russell R. Sights, City Manager (JA Consent Agenda The Consent Agenda for the meeting of February 24, 2015, contains the following: Minutes: January 27, 2015, Regular Meeting February 17, 2015, Called Meeting February 17,2015, Work Session February 20,2015, Called Meeting Resolutions: Resolution Authorizing the Submission of a Grant Application to Transportation Cabinet, Kentucky Office of Highway Safety, in the Amount of $29,070.00 for the Police Department, and Acceptance of Grant if Awarded
536 CITY OF HENDERSON- RECORD BOOK Record of Minutes of,a~r""e"lg;<juj!a.,rc Meeting ---~lalll»llllllla!jryi-2l74-'201jolli.jc5 A regular meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, January 27,2015, at 5:30p.m., prevailing time, in the third floor Assembly Room located in the Municipal Center Building at 222 First Street, Henderson, Kentucky.!NVOCA TION was given by Dr. Marcus Daly, Zion Baptist Church, followed by Mayor Steve Austin leading the assemblage in recitation of the Pledge of Allegiance to our American Flag. There were present Mayor Steve Austin presiding: PRESENT: Commissioner Jan Hite Commissioner X R. Royster, III Robert M. (Robby) Mills Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. William L. Newman, Jr., Assistant City Manager Mrs. Dawn Kelsey, City Attorney Ms. Carolyn Williams, City Clerk Mr. Danny Froehlich, Fire Chief Mr. Robert Gunter, Finance Director Mr. Paul Titzer, Assistant City Manager Ms. Lindley Harmon, Gas System Analyst Mr. Charles H. Stauffer, Police Chief Mr. David Piller, Police Administrative Major Mr. Curt Freese, Executive Director, City-County Planning Commission Mr. Tom Williams, HWU General Manager Mr. Brad Schneider, Kyndle CEO Ms. Julie Wischer, Henderson County Schools Public Relations Information Officer Mr. Robert Pruitt Mr. Mike Richardson, Police Reserve Officer Mr. Frank Boyett, The Gleaner PRESENTATIONS: MR. BRAD SCHNEIDER, KYNDLE CEO, stated that he has been contacted by a person that was interested in opening a craft distillery or micro-brewery in downtown Henderson. He added that craft distillery or micro-brewery is not addressed in the Zoning Ordinance. He asked that Article 20 of the city's zoning ordinance be amended to allow craft distilleries or micro-breweries be allowed as a conditional use in the Central Business District. MOTION by Commissioner Mills, seconded by Commissioner Hite recommended to the Plruming Commission to consider a text amendment to the zoning ordinance allowing craft distilleries and micro-breweries be admitted to the Central Business District as a conditional use. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston -------------- Aye: Mayor Austin ------------------------- Aye: MR. DEWA YNE BUCHANAN, PLAYER'S GOLF COURSE FOOD MANAGER, requested that the City allow Sunday beer sales at Player's Golf Course. He added that the E.H. Ro!!<lerer E1215456LD
CITY OF HENDERSON- RECORD BOOK 537 Record of Minutes of----'a,_r.,eg.,u~la~r Meeting --~J"'a"'nu,a,ry,_2<c7c.. ~20"'1"'5'--- course was at a competitive disadvantage because he was trying to draw golfers from the Tri State area and some Evansville players come to play in the morning and they want a beverage at the tum and he has to tell them that they have to wait until 1 p.m. He felt that they just don't come back. He is asking for Sunday beer sales. Mayor Austin explained that this would have to be an amendment to our ordinance. Commissioner Mills asked that a poll of the golf courses in Henderson County be taken to see what their practices are. MR. DARREN WHITESIDES, OWNER, RIVER BEND FOOD FACTORY, that he too was aware that the state had changed the requirement of a seating capacity of IOO to 50. He also explained the law requiring alcohol sales to begin at 1 p.m. An example would be a person would come to a restaurant to watch a ball game that started at noon and they would have to wait until 1 p.m. to order a drink. They might go to a neighboring city that does not have that noon restriction. He felt that this was not a level playing field for his business. Conunissioner Mills asked how many establislunents would fall in the same category as Mr. Whitesides. Mr. David Piller, Administrative Major, Henderson Police Department, added that we currently have 20 businesses that would qualify as restaurants that would currently, as the ordinance written, may or may not be able to have a Sunday sales. There are 10 license holders who do currently have Sunday sales. Mayor Austin explained that a consensus could be taken and instruct the City Attorney to prepare an amended ordinance and we could bring the amended ordinance back for a vote. ROBERT PRUITT stated that he wanted to caution the Commission to go slow and tread lightly when it comes to advancing alcohol sales. COMMISSIONER MILLS said that he was OK with drafting an ordinance and Commissioner Hite stated that she would like to see more statistics like how many businesses would be affected by earlier sales of alcohol as well as the state lowering the seating capacity from 100 to 50. Major Piller said that he would check his original survey and report to staff. Mayor Austin agreed to revisit these ideas on the February 24 1 h Board of Commissioners meeting. CONSENT AGENDA: MAYOR AUSTIN asked the City Clerk to read the items on the Consent Agenda. Minutes: January 13, 2015, Called Organizational Meeting January 13,2015, Regular Meeting January 16,2015, Called Meeting Resolution No. 18-15: Resolution Approving Agreement Between the Henderson City/County Rescue Squad, the County of Henderson, and Henderson Emergency Management MOTION by Commissioner Royster, seconded by Commissioner Jolmston, to approve the items on the Consent Agenda. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Conunissioner Mills------------------ Aye: Conunissioner Jolmston -------------- Aye: Mayor Austin ------------------------- Aye: E.H. Roe<lerer E1215458LO
538 CITY OF HENDERSON- RECORD BOOK Record of Minutes of,a~r<;eg"''"''la~r Meeting ltaadlljlllljau:ry)cl21,7 _,20J0u_lo_S-- ORDINANCE NO. 01-15: SECOND READING ORDINANCE AMENDING THE ZONING ORDINANCE REGULATIONS OF THE CITY OF HENDERSON BY ADDING SECTION 4.16, VARIANCES AND CONDITIONAL USE PERMITS BY PLANNING COMMISSION-LIMITED TO ARTICLE IV, GENERAL PROVISIONS MOTION by Commissioner Mills, seconded by Commissioner Royster, to amend the Zoning Regulations by adding a new Section 4.16 Variances and Conditional Use Permits by Plalll1ing Commission-Limited. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Corrunissioner Royster--------------- Aye: Commissioner Mills------------------ Aye: Commissioner Jolmston -------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk s/s Steve Austin Steve Austin, Mayor January 27, 2015 ORDINANCE NO. 02-15: SECOND READING ORDINANCE ACCEPTING PUBLIC IMPROVEMENTS FOR PROPERTY LOCATED AT U.S. HWY 41N AND RACETRACK ROAD MOTION by Commissioner Mills, seconded by Commissioner Hite, to accept public improvements for Racetrack Road. The vote was called. On roll call, the vote stood: Commissioner Hite ~-~--------------- Commissioner Royster --------------- Commissioner Mills ------------------ Commissioner Johnston-------------- Mayor Austin ------------------------- Aye: Aye: Aye: Aye: Aye: WHEREUPON Mayor Austin declared the Ordinance adopted, affixed his signature and the date thereto and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk sis Steve Austin Steve Austin, Mayor January 27,2015 RESOLUTION NO. 19-15 RESOLUTION AUTHORIZING ACCEPTANCE OF GRANT FROM THE U.S. DEPARTMENT OF TRANSPORTATION, PIPELINES AND HAZARDOUS MATERIALS SAFETY ADMINISTRATION UNDER THE TECHNICAL ASSISTANCE GRANT (TAG) E.H Roederer E1215458LD
CITY OF HENDERSON- RECORD BOOK 539 Record of Minutes of ---~A"-"R"e.,.gu,..la..,r Meeting J'-'a,nu,arv=-.<o27._,,_.,2'CO._,l5'----- 2014, IN THE AMOUNT OF $49,875.00 TO PAY FOR THE CONVERSION OF THEDA TA SYSTEM OF HENDERSON MUNICIPAL GAS (HMG) MOTION by Commissioner Hite, seconded by Commissioner Royster, authorizing the acceptance of$49,875 in grant funds from the U.S. Department of Transportation, Pipeline and Hazardous Materials Safety Administration under the Technical Assistance Grant (TAG) 2014, for conversion of Henderson Municipal Gas data system information and improved mapping accuracy. MS. LINDLEY HARMON, GAS SYSTEM ANALYST, explained that right now our data is stored two different formats; one is an AutoCad format and the other is GIS. The Gas Department would have the company come in and convert everything into GIS. A GPS unit will also be purchased in conjunction with the grant. The vote was called. On roll call, the vote stood: Commissioner Hite ------------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. RESOLUTION NO. 20-15 RESOLUTION DECLARING PROPERTY LOCATED AT 1730, 1732, AND 1734 ROOSEVELT STREET AS SURPLUS PROPERTY WHICH SHALL BE SOLD BY SEALED BIDS MOTION by Commissioner Hite, seconded by Commissioner Mills, to adopt the resolution to declare property located at 1730, 1732, and 1734 Roosevelt Street as surplus property to be sold by sealed bids. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster --------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. RESOLUTION NO. 21-15 RESOLUTION DECLARING THE OFFICIAL INTENT OF RESOLUTION OF THE CITY OF HENDERSON, KENTUCKY, WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS MOTION by Commissioner Mills, seconded by Commissioner Royster, to adopt the resolution relating to the financing of capital expenditures to be made from subsequent borrowings. F H RnP~PrPr F1?1-'\~~RI 0
540 CITY OF HENDERSON- RECORD BOOK Record of Minutes of ealr"-e"'g>''uji a'"''---- Meeting.J.Taru'll,lUJm""ryi-2L7L,,~2"-0ule>5-- MRS. DAWN KELSEY, CITY ATTORNEY, stated that the City will have a bond issue later this year so if we would like to spend any money on either of the projects that the bonds will cover, then any money we would spend prior to the bonds being issued would be reimbursed from the bond proceeds The vote was called. On roll call, the vote stood: Corrunissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston -------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. RESOLUTION NO. 22-15 RESOLUTION A WARDING BIDS FOR PURCHASE OF LIMESTONE ROCK, SAND AND RECYCLED CONCRETE, GROUP A TO MULZER CRUSHED STONE, INC., TELL CITY, INDIANA, GROUP B TO HUNTER SAND AND GRAVEL, LLC., AND GROUP C TO HAZEX CONSTRUCTION COMPANY, HENDERSON, KY MOTION by Commissioner Hite, seconded by Commissioner Mills, to adopt the resolution authorizing the award of a contract for limestone rock (Group A) to Mulzer Cmshed Stone, Inc., Tell City, Indiana; award of contract sand (Group B) to Hunter Sand & Gravel, Henderson; and award of recycled concrete (Group C) to Hazex Construction, Henderson. The estimated value of the contracts is $1 I 2, I I 0.00- yard price and $143,715.00 - delivered for Group A; $18,750.000- yard price and $26,7000.00- delivered for Group B; and $2,200.00- yard price and $2,880.00- delivered for Group C. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster- - Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. RESOLUTION NO. 23-15 RESOLUTION AWARDING BID FOR PURCHASE OF ASPHALT PAVING AND RELATED STREET MAINTENANCE SERVICES TO J. H. RUDOLPH & CO., INC, OF EVANSVILLE, INDIANA MOTION by Commissioner Hite, seconded by Commissioner Mills, to adopt the resolution authorizing the award of a contract to J. H. Rudolph & Company, Inc., Evansville, Indiana, for the purchase of asphalt and related street maintenance services in accordance with their low bid price. E H_ Roederer E12\5456LD
CITY OF HENDERSON- RECORD BOOK 541 Record of Minutes of,a"-"r"'eg"'u"'ia"r Meeting,Ja,n"'ua"'r.Ly"27,_,,-"2"'0"-'15'--- The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Jolmston -------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. RESOLUTION NO. 24-15 RESOLUTION A WARDING BID FOR PURCHASE OF CONCRETE LABOR TO RIVER TOWN CONSTRUCTION, LLC, OR NEWBURGH, INDIANA MOTION by Commissioner Hite, seconded by Commissioner Royster, to adopt the resolution awarding bid for purchase of concrete labor to Rivertown Construction, LLC, Newburgh, Indiana, for furnishing oflabor services for various repairs to concrete streets and sidewalks. The estimated value ofthe contract is $209,000.00 COMMISSIONER MILLS recalled that the City had some issues regarding service with this vendor before. MR. RUSSELL R. SIGHTS, CITY MANAGER, explained, "to be fair to Rivertown, we probably didn't do the best job that we should have done on planning for the work in advance. We ran some of the work that they were scheduled to do for us right down to the end of the season and they had some other contracts that were in the same situations. We think we can do a better job by scheduling earlier in the season. That being said, this is only a recommendation, so if the Board wants to award this to someone else based on what I've told you, that's fine with us." Commissioner Mills added that he did not want to micromanage this and if they are aware of our service requirements, then stay with the low bid. Mr. William L. Newman, Jr. said "One thing they will have is a performance bond and if they do not respond, then we will call their performance bond." The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Commissioner Royster --------------- Commissioner Mills------------------ Commissioner Johnston-------------- Mayor Austin ------------------------- Aye: Aye: Aye: Aye: Aye: WHEREUPON Mayor Austin declared the resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. CITY MANAGER'S REPORT: MR. RUSSELL R. SIGHTS, CITY MANAGER, said that the Public Works Director Selection Committee has met and made a decision to proceed with advertising for filling the position of Public Works Director. They are asking that the Selection Committee be expanded to add two voting members, one being the Acting Public Works Director now, provided that he does not apply for the position. The second would be a "rank and file person" in the department to be chosen jointly by the Human Resources Director and the Assistant City Manager. The three remaining Supervisors in the department would have the opportunity to interview and discuss the position with the top three applicants, if there are three chosen by the Committee. Feedback then would go through the Acting Public Works Director than back to the Committee to get as much feedback information and "buy in" as we can prior to the Committee making a E.H. AoedererE1215458LO
542 CITY OF HENDERSON- RECORD BOOK Record of Minutes of tla~rue"'g,uulrualr ----Meeting.tlaaiUl1\llllaff}YC..2'-17c,_L'20lLILJ5c recommendation to the City Manager and he in turn would give it to the Board of Commissioners. MOTION by Commissioner Royster, seconded by Commissioner Mills, to authorize the addition of the Acting Public Works Director and the "rank and file" person chosen by the Hwnan Resources Director and the Assistant City Manager, to be added to the Public Works Director Selection Committee. COMMISSIONER JOHNSTON asked why the idea of letting managers oversee each of their departments and not appoint a Public Works Director was discussed earlier and now we are going back to the old way? MR. SIGHTS replied "there was a long discussion regarding the pros and cons of one director or several managers to oversee the Public Works operation. We went through the history and the best we could remember was that cities had a Public Works Director, at least since 1964. There were a couple of times, just of a vacancy that the City Engineer took over and ran the Public Works Department until a new director was appointed. The more we thought about it, we were a little concerned that maybe we were making the wrong move. It started out that we were trying to be frugal and then we started looking at it and with no more money that it would save, would it be best for the organization? It was strongly the consensus of the committee that we should have a Public Works Director. Commissioner Robert M. Mills agreed with Mr. Sights' assessment of the decision. MOTION by Conunissioner Mills, seconded by Commissioner Hite to approve the committee's recommendation of hiring one person to manage the Public Works Department. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Conunissioner Jolmston-------------- Aye: Mayor Austin ------------------------- Aye: MR. SIGHTS reminded the Board that the next meeting would be on February 17'" to review the city's 6 month financial report as well as reconunendations on a revision to the JFK Center's rent schedule and possibly two minor changes to our Golf course fees. COMMISSIONER HITE stated that she attended the Visioning debut last night and was really impressed by the amount of input from the public and approximately 130 people attended the gathering. COMMISSIONER MILLS said to be watching for an invitation that will include city government, education, and community joining for a exciting partnership. MAYOR AUSTIN announced that Habitat is having a house opening tomorrow afternoon at Lambert Street. E.H. RoedererE1215458LO
CITY OF HENDERSON- RECORD BOOK 543 Record of Minutes of,a"-"r 9 eg..,u"'lar"---- Meeting,J"'an.,.u,.a...,ry,_,2,_,7~,,.,20,_.1"'5 MEETING ADJOURN: MOTION by Commissioner Hite, seconded by Commissioner Mills, to adjourn the Board of Commissioner's meeting. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Jolmston -------------- Aye: Mayor Austin ------------------------- Aye: WITHOUT OBJECTION Mayor Austin declared the meeting adjourned at approximately 6:21p.m. Steve Austin, Mayor February 24,2015 ATTEST: Carolyn Williams, City Clerk E H Aoe<Jerer E1215458LO
CITY OF HENDERSON- RECORD BOOK 52 9 Record of Minutes of -,-:oc ";!J~d~- ~------Meetiny Februar;LJ,L.-2Q.!2_ A Called Meeting of the Board ofconnnissioners of the City of Henderson, Kentucky, was held on Tuesday, February 17, 2015, at 4:30p.m., in the third floor Assembly Room, Municipal Center, 222 First Street, Henderson, Kentucky. There were present the Honorable Steve Austin, Mayor, presiding. PRESENT: Commissioner Jan Hite Commissioner X R. Royster, III Robert M. (Robby) Mills Commissioner Jesse Jolmston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. William L. (Buzzy) Newman, Jr. Mrs. Dawn Kelsey, City Attorney Ms. Carolyn Williams, City Clerk Mr. Trace Stevens, Parks & Recreation Director Mr. Robert Gunter, Finance Director Mrs. Connie Galloway, Human Resources Director Mr. Owen Reeves, Gas System Director Mr. Charles H. (Chip) Stauffer, Police Chief Mr. Curt Freese, City~County Planning Director Mr. Robert Pruitt Mr. Kevin Phelps, Division Manager, Dozit, Inc. Mr. Mike Richardson, Police Reserve Officer Mr. Frank Boyett, The Gleaner THE FOLLOWING AGENDA ITEM WAS DISCUSSED: RESOLUTION NO. 25-15: RESOLUTION AUTHORIZING THE RELEASE TO COMMUNITY ONE OF $175,000 HELD BY THE CITY OF HENDERSON IN ESCROW FROM THERA YMOND B. PRESTON FAMILY FOUNDATION FOR THE AUDUBON KIDS' ZONE PROJECT PURCHASE OF REAL PROPERTY LOCATED AT 1325 POWELL STREET MOTION by Commissioner Hite, seconded by Commissioner Mills, to release funds held in escrow by the City from the Raymond B. Preston Family Foundation to Connnunity One for the Audubon Kids Zone Project. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk lsi Steve Austin Steve Austin, Mayor February 17,2015
530 CITY OF HENDERSON - RECORD BOOK Record of Minutes of c_a_l_le_d_m_ee_t_in-=g Mee/ing February 17,2015 RESOLUTION NO. 26-15: RESOLUTION TO RETAIN JACK BENDER, DINSMORE & SHOHL, LAW FIRM TO CONDUCT ANY NECESSARY INVESTIGATION, ASSESSMENT AND/OR REPRESENTATION FOR THE CITY OF HENDERSON IN ENVIRONMENTAL MA TIERS MOTION by Commissioner Mills seconded by Commissioner Royster, to approve the resolution to retain Jack Bender, Dinsmore & Shohl Law Firm to conduct any necessary investigation, assessment and/or representation for the City in envirorunental matters. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster --------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston -------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature aud the date thereto, and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk /s/ Steve Austin Steve Austin, Mayor February 17,2015 RESOLUTION NO. 27-15: RESOLUTION APPROVING NON-RENEWAL OF CONTRACT WITH DOZIT, INC. FOR THE TRANSFER AND DISPOSAL OF SOLID WASTE MOTION by Commissioner Hite seconded by Commissioner Mills, to approve the resolution approving the non-renewal of the contract with Dozit, Inc. for the transfer and disposal of solid waste. MR. KEVIN PHELPS, DIVISION MANAGER, DO ZIT, INC., thanked the City for doing business with Dozit over the years and was willing to help in any way that he could. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Nay: Commissioner Mills------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk Is! Steve Austin Steve Austin, Mayor February 17,2015
531 CITY OF HENDERSON- RECORD BOOK Called Meeting February 17, 2015 Record of Minutes of Meeting RESOLUTION NO. 28-15: RESOLUTION APPOINTING MAYOR STEVE AUSTIN AS DIRECTOR TO BOARD OF PUBLIC ENERGY AUTHORITY OF KENTUCKY (PEAK) MOTION by Commissioner Mills seconded by Commissioner Royster, to approve the resolution designating Mayor Steve Austin to serve as Director to the Board of Public Energy Authority of Kentucky (PEAK) The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Commissioner Royster --------------- Commissioner Mills ------------------ Commissioner Johnston-------------- Mayor Austin ------------------------- Aye: Aye: Aye: Aye: Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk /s/ Steve Austin Steve Austin, Mayor February 17,2015 REPORTS: Discussion and Possible Action Relating to Planning Commission Rezoning Recommendations: #1043 w/development Plan, Merritt Drive #1144 Lincoln Avenue #1145 w/development Plan, 1700 South Main Street MR. CURT FREESE, CITY-COUNTY PLANNING DIRECTOR, explained that these items would move forward unless an aggrieved party or the Board of Commissioners filed a written notice of disagreement on or before February 24, 2015. EXECUTIVE SESSION: REAL PROPERTY MOTION by Conunissioner Mills, seconded by Commissioner Royster, to go into Executive Session for deliberations on the future acquisition or sale of real property located in the area bounded by U.S. 60, Ohio Drive, Drury Lane, and the Ohio River since discussion would likely affect the value of the property pursuant to provisions ofkrs 61.810(1)(b). The vote was called. On roll call, the vote stood: Commissioner Hite ------------------- Aye: Commissioner Royster --------------- Aye: Commissioner Mills------------------ Aye: Commissioner Johnston -------------- Aye: Mayor Austin ------------------------- Aye:
532 CITY OF HENDERSON- RECORD BOOK Called Meeting February 17,2015 Record of Minutes of Meeting MEETfNG RECONVENE: MOTION by Commissioner Hite, seconded by Commissioner Hite, the Board of Commissioners to reconvene in regular session. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: MEETING ADJOURN: MOTION by Commissioner Royster, seconded by Commissioner Mills, to adjourn the called meeting. WHEREUPON: Mayor Austin declared the called meeting adjourned at approximately 5:17p.m. ATTEST: Steve Austin, Mayor February 24, 2015 Carolyn Williams, City Clerk E H_ Roederer E1215458LO
CITY OF HENDERSON - RECORD BOOK Record of Minutes of-.====..----------.= Work SessiOn February r?, 2015 -'">ft1e<------ A Work Session of the Board of Commissioners of the City of Henderson, Kentucky, was held on Tuesday, February 17,2015, at 5:30p.m. in the third floor Assembly Room, Municipal Center, 222 First Street, Henderson, Kentucky. There were present the Honorable Steve Austin, Mayor, presiding. PRESENT: Commissioner Jan Hite Commissioner X R. Royster, III Commissioner Robert M. (Robby) Mills Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. Buzzy Newman, Assistant City Manager Mrs. Dawn Kelsey, City Attorney Ms. Carolyn Williams, City Clerk Mr. Owen Reeves, Gas System Director Mr. Trace Stevens, Parks & Recreation Director Mr. Robert Gunter, Finance Director Mr. Paul Titzer, Assistant Finance Director Mr. Jolm Steir, Accounting Manager Mr. Curt Freese, Assistant Planning Director Mr. Charles H. (Chip) Stauffer, Police Chief Mr. Danny Froehlich, Fire Chief Mr. Robert Pruitt Reverend Charles Johnson Mr. Mike Richardson, Police Reserve Officer Frank Boyett The Gleaner THE FOLLOWING AGENDA ITEMS WERE DISCUSSED: 1. Review and Discussion of Adjusted JFK Rental Fees and Proposed Municipal Golf Course Fees 2. Fiscal Year 2015 Mid-Year Budget Review MEETING ADJOURN: Motion by Commissioner Royster, seconded by Commissioner Mills, that the meeting adjourn. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster--------------- Aye: Commissioner Mills ------------------ Aye: Commissioner Johnston -------------- Aye: Mayor Austin Aye: MAYOR AUSTIN declared the Work Session adjourned. ATTEST: Steve Austin, Mayor February 24,2015 Carolyn Williams, City Clerk
534 CITY OF HENDERSON - RECORD BOOK Record of Minutes of~~~-c~al_le_d_m~ee_t_in_g~~~~~~- Meetin[ebruary 20,2015 A Called Meeting of the Board of Commissioners of the City of Henderson, Kentucky, was held on Friday, February20, 2015, at 10:00 a.m., in the third floor Assembly Room, Municipal Center, 222 First Street, Henderson, Kentucky. There were present the Honorable Steve Austin, Mayor, presiding. PRESENT: Commissioner Jan Hite Commissioner X R. Royster, III Robert M. (Robby) Mills Commissioner Jesse Johnston, IV ALSO PRESENT: Mr. Russell R. Sights, City Manager Mr. William L. (Buzzy) Newman, Jr., Assistant City Manager Mrs. Dawn Kelsey, City Attorney Ms. Carolyn Williams, City Clerk Mr. Jordan Jelep Ms. Jessica Gabin, WFIE Mr. Frank Boyett, The Gleaner THE FOLLOWING AGENDA ITEM WAS DISCUSSED: RESOLUTION NO. 29-15: RESOLUTION APPROVING PURCHASE BY CITY OF REAL ESTATE FROM DANNLIN, LLC, LOCATED NEAR THE INTERSECTION OF BORAX DRJVE AND U.S. HIGHWAY 60 IN HENDERSON COUNTY AND CONTAINING APPROXIMATELY 124 ACRES, MORE OR LESS, FOR THE SUM OF $1,525,000 (WITH $1,200,000 IN CASH AND THE REMAINING $325,000 AS A DONATION); WHICH PURCHASE WILL BE INCLUDED AS PART OF THE HENDERSON RJVERFRONT DEVELOPMENT PROJECT; AND AUTHORIZING EXECUTION OF THE SALES AND PURCHASE CONTRACT AND OTHER DOCUMENTS MOTION by Commissioner Hite, seconded by Commissioner Mills, to adopt the resolution authorizing the purchase of real property located near the intersection of Borax Drive and U.S. Highway 60 containing approximately 124 acres, more or less, for the sum of $1,525,000 (with $1,200,000 in cash and the remaining $325,000 as a donation), and authorizing execution of the Sales and Purchase Contract and other necessary documents, including the deed transferring the property to the City. This purchase will be included as part of the Henderson Riverfront Development Projects. The vote was called. On roll call, the vote stood: Commissioner Hite ----------------- Aye: Commissioner Royster --------------- Aye: Commissioner Mills------------------ Aye: Commissioner Johnston-------------- Aye: Mayor Austin ------------------------- Aye: WHEREUPON Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto, and ordered that the same be recorded. ATTEST: Carolyn Williams, City Clerk lsi Steve Austin Steve Austin, Mayor February 20,2015
CITY OF HENDERSON- RECORD BOOK Record of Minutes of Called Meeting February 20, 2015 Meeting 535 MEETING ADJOURN: Motion by Commissioner Mills, seconded by Commissioner Royster, to adjourn the meeting. WITHOUT OBJECTION: The meeting adjonrned at approximately 10:09 a.m. ATTEST: Steve Austin, Mayor February 24,2015 Carolyn Williams, City Clerk
City Commission Memorandum 15-34 February 19, 2015 TO: FROM: SUBJECT: Mayor Steve Austin and the Board of Commissioners Russell R. Sights, City Manager.flJ Highway Safety Grant The accompanying resolution authorizes the submission of grant funding, and acceptance if awarded, in the amount of $29,070.00 under the Federal Highway Safety Program for the 2016 federal grant year. The purpose of this grant program is to enhance highway safety in Kentucky and may be used for a variety of needs, including equipment and overtime costs. The program requires each organization to provide information about highway safety problems in their area and propose a plan to reduce crashes, fatalities, and injuries using the Kentucky Office of Highway Safety's statewide goals and objectives. The grant funds would be used to purchase three hand-held radar units; attendance to the Kentucky Lifesavers Conference and to pay overtime for additional traffic enforcement activities in high traffic accident areas. This is a reimbursement-based grant with no match required. The application deadline is February 27, 2015. Your approval of the attached resolution is requested. c: Charles Stauffer Robert Gunter
POLICE DEPARTMENT MEMORANDUM 15-04 January 27, 2015 TO: FROM: SUBJECT: Russell Sights City Manager Chip Stauffer Chief of Police Highway Safety 2016 Fiscal Year Grant Application I am requesting commission approval for application of a Federal Highway Safety Grant for the 2016 fiscal year in the amount of $29,070. Application deadline is close of business on February 27, 2015. Law enforcement agencies may use grant funds for a variety of highway safety needs, including equipment and overtime costs. If awarded, funds would be used to purchase three (3) handheld radar units at a total cost of $3,570. A fee of $500 will be utilized to attend the mandatory training. The remaining $25,000 would be utilized to pay overtime costs for additional traffic enforcement activities in high traffic accident areas. There is no required match for this grant. Please advise if I may provide any additional information. CHS/wds Chip Stauffer Chief of Police
HENDERSON POLICE DEPARTMENT INTERDEPARTMENTAL CORRESPONDENCE TO: Chief Stauffer FROM: Major Piller f/ DATE: 1-26-2015 REF: Name: Grant Request 2016 Fiscal Year Highway Safety Grant Due: Grant must be received by Close of Business on Friday, February 27,2015 Grant Period: October 1, 2015- September 30, 2016 Match: No match required. Grant Amount: $29,070.00 Information: We are requesting equipment and overtime expense in this year's grant application. The equipment being requested includes 3 Hand-Held Radar Units at a cost of $3,570.00. The total requested for the mandatory training conference is $500. The total requested for overtime is $25,000. The total requested in this grant application is $29,070.00.
Steven L. Beshear Governor Commonwealth of Kentucky TRANSPORTATION CABINET Frankfort, KY 40601 www.kentucky.gov RECD JAN 2 6 2015 Mike W. Hancock, P.E. Secretary January 8, 2015 Dear Highway Safety Leader: RE: REQUEST FOR PROPOSALS TO PARTICIPATE IN THE 2016 FISCAL YEAR IDGHW AY SAFETY GRANT PROCESS This letter serves as the official notice of Request for Proposals to participate in Kentucky's Highway Safety Grants Process for the 2016 federal grant year (October 1, 2015- September 30, 2016). All proposals are to be received in the Kentucky Office of Highway Safety by close of business, Friday, February 27, 2016. Proposals will not be accepted after this date. If applying, you will need to provide an original application pins three (3) copies. Please do not bind your original or copies. The application is available electronically at: http://highwaysafety.icy.gov. Click on Grants then click on FY 2016 Grant Application. Your organization will be required to provide information about the highway safety problems iu your area or statewide if applicable. Instructions regarding how to obtain collision information specific to your city/county can also be found by clicking on Grants, then Traffic Records. The Kentucky Office of Highway Safety reimburses for direct costs only. Indirect cost reimbursement is not allowable. The match requirement has been eliminated to reduce any burden or hardship to local agencies. Please return the completed application to: Kentucky Transportation Cabinet Office of Highway Safety Attn: Grants Management Branch 200 Mero Street, 4 1 h floor East Frankfort, KY 40622 If additional assistance is needed, please contact the Kentucky Office of Highway Safety, Grants Management Branch at (502) 564-1438. Sinc~'J1 4,...,., /Z/7 _ Billj~on D~f:{' Kentucky Office of Highway Safety tu~ 1\.~/Dl..I!D Z?. SPIRIT'q An Equal Opportunity Employer M/Fill
RESOLUTION NO. RESOLUTION AUTHORIZING THE SUBMISSION OF GRANT APPLICATION TO TRANSPORTATION CABINET, KENTUCKY OFFICE OF HIGHWAY SAFETY, IN THE AMOUNT OF $29,070.00 FOR THE POLICE DEPARTMENT, AND ACCEPTANCE OF GRANT IF AWARDED WHEREAS, the Transportation Cabinet, Kentucky Office ofhighway Safety, offers grants to local law enforcement agencies for a variety ofhighway safety needs, including equipment and overtime costs; and WHEREAS, the City desires to apply for grant funds for use by the police department for such purposes, and the City Manager recommends that a grant application be made. NOW, THEREFORE, BE IT RESOLVED by the City of Henderson, Kentucky, that the recommendation of the City Manager is accepted, and that submittal of a grant application through the Transportation Cabinet, Kentucky Office of Highway Safety, in the amount of $29,070.00, is hereby approved; and BE IT FURTHER RESOLVED, that the City accepts the grant should it be awarded, and authorizes the Mayor to execute all documents necessary to effectuate the application and acceptance of the grant. On motion of Commissioner, seconded by Commissioner -----,---,-------,----' that the foregoing Resolution be adopted, the vote was called. On roll call the vote stood: Commissioner Hite Commissioner Royster Commissioner Mills Commissioner Johnston Mayor Austin WHEREUPON, Mayor Austin declared the Resolution adopted, affixed his signature and the date thereto and ordered that the same be recorded. ATTEST: Steve Austin, Mayor Date: Carolyn Williams, City Clerk