TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES OCTOBER 24, 2011 Minutes of the 19 th meeting of the Town of Nipawin in the Council Chambers of the Town Office on at 7:30 p.m. PRESENT: COUNCIL: Mayor Lawrence Rospad, Councillors Michael Botterill, Terry Farden, Kathy Palidwar, Lewis Robin, Dave Trann & Tim Verklan STAFF: PRESS: GUESTS: Peter Cannon, Lesley Richer, Brian Starkell, & Blaine Crowley Nipawin Journal Rebecca Friesen Parkland Review - Dennis Botterill, Jon Klammer, Tressa Moroz, Curtis Andrus ABSENT: COUNCIL: STAFF: Dan Poulin & Dennis Squires 1. AGENDA: VERKLAN: THAT the Agenda for the meeting be adopted as presented and attached to form a part of the said minutes. 2. MINUTES: FARDEN: THAT the Minutes of the Regular Meeting of Council held on October 11, 2011 be adopted as presented. 3(a) DISCRETIONARY USE - GLENN MOONEY: FARDEN: THAT the application from Glenn Mooney for a Discretionary Use to erect a dwelling on 701 Nipawin Road West (Block C, Plan BV 3592) as an accessory use to his indoor storage rental facility be approved subject to the following: (1) The dwelling unit is integrated as part of the principal building; (2) The applicant agrees that the intended use and Discretionary Use will be viable in the absence of conventional central water and sanitary sewer services; Page 1
(3) The applicant demonstrates that proposed foundations for intended structures are appropriate to the weak, compressible soil conditions believed to exist in the area; and (4) That the applicant provides certification by a qualified engineer regarding potential groundwater impacts and foundation suitability. 3(b) DISCRETIONARY USE - JONATHAN KLAMMER: ROBIN: THAT the application from Jon Klammer for a Discretionary Use of Automobile Sale/Service on 338 1 st Avenue East (Lot 7, Block 29, Plan CG1082) be denied as the property does not meet the minimum size requirement nor the minimum front yard setback requirement. 4 NIPAWIN HAWKS: Mr. Dennis Botterill, President of Nipawin Hawks met with Council to discuss a proposal from the SJHL League to install digital advertising boards in the League arenas along with two lobby monitors at no cost to the communities. The equipment would be installed by Fraser Strategy Inc. who will be contracted by the League. Fraser Strategy Inc. would be responsible for production and management of content on ads. Individual SJHL Clubs will provide local content to Fraser Strategy Inc. Costs to the local Arenas would amount to additional electrical costs estimated at $2.00 - $3.00 per month. Council thanked Mr. Botterill for his presentation and referred the matter to New Business. 5(a) PAYROLL LISTS: ROBIN: THAT the Payroll List dated October 17, 2011 totalling $53,468.29 be approved and paid. 5(b) ACCOUNTS: TRANN: THAT the Lists of Accounts dated October 12, 2011 totalling $35,000.00 and October 20, 2011 totalling $199,896.59 be approved and paid. 7. REPORTS OF SENIOR ADMINISTRATIVE OFFICIALS: TRANN: THAT the Reports of Senior Administrative Officials recorded as items a) & b) be received and filed. Page 2
7(a) PAR-A-MART REZONING REQUEST: PALIDWAR: THAT the request dated October 17, 2011 from Curtis Andrus, Andrus Holdings Inc. and Par-A-Mart Confectionery Ltd. to rezone the property located at Lot 1, Block 1, Plan BC512 in order to build in the side yard of his property be denied. TABLED 7(b) CHEQUE CANCELLATION: PALIDWAR: THAT the cheque cancellations contained in the report dated October 18, 2011 from Director of Finance & Administration Lesley Richer be approved. 8. STANDING AND SPECIAL COMMITTEES: PALIDWAR: THAT the Reports of Standing and Special Committees recorded as item a) be received and filed. 8(a)(i) CONVENTIONS & SPECIAL EVENTS SPONSORSHIP: BOTTERILL: THAT Council contribute $500.00 from the Conventions and Special Events Sponsorship Fund for the 25 th Annual Fiddling Contest as recommended by the Nipawin Region Economic Development Committee in their Minutes dated October 12, 2011. 8(a)(ii) FINE OPTION PROGRAM: BOTTERILL: THAT the Town investigate sources of funding for administration of the Fine Option Program in Nipawin. 9. REPORTS OF COMMITTEES AND BOARDS: TRANN: THAT the reports of Committees and Boards recorded as items a) to c) be received and filed. 10. COMMUNICATIONS: TRANN: THAT the Communications recorded as items a) to e) be received and filed. 10(a) LOT PURCHASE REFUND REQUEST: PALIDWAR: WHEREAS Lamont and Diane Schmidt of Kamloops, B.C. have an agreement with the Town of Nipawin to purchase property located at 111 6 th Street East described as Lot 21, Block 42, Plan 78PA08369; Page 3
AND WHEREAS the expiry date for payment of the balance owing is October 31, 2011; NOW THEREFORE be it resolved that the request from Lamont and Diane Schmidt to terminate the agreement be approved and that their deposit of $1,049.85 be refunded. 10(b) CUMBERLAND COLLEGE - TEMPORARY EMERGENCY STUDENT MUSTER POINT: PALIDWAR: THAT we authorize Fire Chief Brian Starkell and Parks & Recreation Foreman Rick Helgason to meet with Barry MacLeod, Facilities Maintenance at Cumberland Regional College to discuss the use of the Nipawin Arena as a Temporary Emergency Student Muster Point. 12(a) WOUNDED WARRIORS WEEKEND: BOTTERILL: THAT Council declare August 24-26, 2012 as Wounded Warriors Weekend in accordance with the request from the Emmons Group dated October 14, 2011; AND FURTHER THAT advertising for the declaration be the responsibility of the proponent in accordance with current policy. 12(b) DIGITAL ADVERTISING - CENTENNIAL ARENA: TRANN: THAT the request from the Hawks and the SJHL to install digital advertising in the Arena at no cost to the Town be approved in principle. 14(a)(i) BYLAW 924/11 - AMENDMENT: BOTTERILL: THAT Bylaw No. 924/11, being a Bylaw to Authorize an Amendment to Bylaw No. 763/2000, the Zoning Bylaw be amended by adding the following words in Section 4.22 Architectural Controls in the first line following Zoning Districts: and for all new construction 14(a)(ii) BYLAW 924/11 - SECOND READING: FARDEN: THAT Bylaw No. 924/11 being a Bylaw to Authorize an Amendment to Bylaw No. 763/2000, the Zoning Bylaw be read a second time as amended. Page 4
14(c) BYLAW 924/11 - ADOPTION: FARDEN: THAT Bylaw No. 924/11, being a Bylaw to Authorize an Amendment to Bylaw No. 763/2000, the Zoning Bylaw be read a third time and finally adopted as amended. 15(1) COMMITTEE OF THE WHOLE: VERKLAN: THAT the meeting recess to an in-camera Committee-of-the-Whole, with Councillor Botterill in the Chair. (8:34 p.m.) 15(2) RISE AND REPORT: VERKLAN: THAT we rise and report (8:55 p.m.) Councillor Botterill reported that discussions were held on a property sale offer from Re/Max and on personnel issues. 15(a) RE/MAX NIPAWIN - PROPERTY PROPOSAL: ROBIN: THAT the offer from Re/Max on property for Town development be declined. 15(b) TEMPORARY ADMINISTRATOR EMPLOYMENT CONTRACT: ROBIN: THAT the employment contract with Peter Cannon for temporary Administrator duties be approved as submitted. 16. ADJOURNMENT: ROBIN: THAT we do now adjourn. (8:58 p.m.) MINUTES ADOPTED THIS DAY OF, 2011 Lawrence Rospad - MAYOR Peter Cannon - Acting ADMINISTRATOR Page 5