ovon L Lr1ACC' 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5: 19 p. m. A roll call was taken and Council members present were Megan Burch, Amy Phillips, Jake Wolf, Scott Prince and Sarah Smith Hymes. Matt Gennett arrived at 5: 20 p. m. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Police Officer Tyler Churches, Planning Director Matt Pielsticker, Deputy Town Manager Prestcn Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Mayor Pro Tem Smith Hymes asked for item 6. 6. 3 discussed during an Executive Session. to be removed from the Consent Agenda and Mayor Pro Tem Smith Hymes moved to approve the agenda as amended. Councilor Wolf seconded the motion and it passed unanimously by Council members present. 3. MEETING PROCEDURES FOR THE MEETING OF JUNE 12, 2018 4. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Michael Cacioppo commented on the plastic bag ban and paper bag fee. 5. MAYORS PRESENTATION OF GFOA AWARD TO THE AVON FINANCE DEPARTMENT Start time: 26: 15 Part One Mayor Fancher presented the 26th consecutive GFOA Award to the Finance Department and shared the Council' s appreciation for all their hard work. 6. ACTION ITEMS Start time: 28: 45 Part One 6. 1. PRESENTATION OF THE 2017 TOWN AUDIT AND MOTION TO ACCEPT ACTING TOWN MANAGER SCOTT WRIGHT, MCMAHAN & Assoc., CPAs) Paul Backes with McMahon & Associates, the Town' s independent auditing firm, presented their audit. Councilor Phillips moved to accept the 2017 Comprehensive Annual Financial Report. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Michael Cacioppo commented on the Town' s debt. 6. 2. PUBLIC HEARING SECOND READING OF ORDINANCE 18-06 ADOPTING SMALL CELL REGULATIONS TOWN ATTORNEY ERIC HEIL) Start time: 6o: 16 Part One Page I
ovon OOL 0 9 A1) 0 Councilor Gennett moved to approve second and final reading of Ordinance 18- o6 Adopting a New Chapter 12. 20 of Title 12 of the Avon Municipal Code Establishing Small Cell Regulations. Councilor Burch seconded the motion and it passed unanimously by Council members present. 6. 3. PUBLIC HEARING ON MAJOR DEVELOPMENT PLAN APPLICATION FOR LOT 4, 5, AND 6, RIVERFRONT SUBDIVISION PLANNING DIRECTION MATT PIELSTICKER) Start time: 67: 13 Part One Mayor Fancher and Councilor Prince recused themselves from the discussion. Mayor Pro Tem Smith Hymes opened the public hearing what the size and price range would be for the units. for comments. Derek George asked Councilor Wolf moved to approve the Major Development Plan Application for Lot 4, 5, and 6, Riverfront Subdivision, with the findings and conditions listed in staff' s memo dated June 12, 2o18. Councilor Gennett seconded the motion and it passed with a vote of 5 to 0. Mayor Fancher and Councilor Prince abstained from the vote. 6. 4. PUBLIC HEARING LETTUCE PATCH PRODUCTIONS PERMIT APPLICATION FOR OUTDOORS USE OF SOUND AMPLIFICATION SYSTEM FOR LAKE STREET MARKET ON JUNE 20, 27, AUGUST 8, 15, 22, 29 AND SEPTEMBER 5 AND 12, 2018 Start time: 101: 58 Part One Mayor Pro Tem Smith Hymes moved to approve the Amplified Sound Permit for the Lake Street Market on Lake Street on Wednesday, June 20, 27, 2018 August 8, 15, 22, 29, September 5 and 12, 2018. Councilor Wolf seconded the motion and it passed unanimously by Council members present. 6. 5. PUBLIC HEARING PEAK PRODUCTIONS PERMIT APPLICATION FOR OUTDOORS USE OF SOUND AMPLIFICATION SYSTEM FOR AVON LIVE! ON JULY 11, 18 AND 25, 2018 AND AUGUST 1, 2018 Start time: 104: 05 Part One Councilor Gennett moved to approve the Amplified Sound Permit for the Avon LIVE! Concert series in Harry A. Nottingham Park on Wednesday July 11, 18, 25, seconded the motion and it passed unanimously by Council members present. and August 1, 2o18. Councilor Wolf Page 2
AVON REGULAR MEETING MINUTES FOR TUESDAYS JUNE 12, 2018 6. 6. CONSENTAGENDA Start time: 10554 Part One 6. 6. 1. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE EAGLE COUNTY SCHOOL DISTRICT RE -50J AND THE TOWN OF AVON MOBILITY DIRECTOR EVA WILSON) 6. 6. 2. APPROVAL FOR RENEWABLE ENERGY CREDIT SALE AND ASSIGNMENT CONTRACT AND GENERATOR INTERCONNECTION AGREEMENT WITH HOLY CROSS ENERGY FOR PHOTOVOLTAIC PANELS LOCATED ON NEW TOWN HALL ( TOWN ENGINEER JUSTIN HILDRETH) 6. 6. 3. APPROVAL OF PAY ADJUSTMENT FOR ACTING TOWN MANAGER SCOTT WRIGHT HUMAN RESOURCES DIRECTOR LANCE RICHARDS) 6. 6. 4. APPROVAL OF MINUTES FROM MAY 22, 2018 COUNCIL MEETING DEPUTY TOWN CLERK BRENDATORRES) 6. 6. 5. APPROVAL OF MINUTES FROM MAY 8, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE) 6. 6. 6. APPROVAL OF MINUTES FROM MAY 31, 2018 SPECIAL MEETING TOWN CLERK DEBBIE HOPPE) Councilor Burch moved to approve the consent agenda, minus item 6. 6. 3. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. WORK SESSION Start time: 110: 23 Part One 7. 1. JOINT WORK SESSION WITH THE AD HOC SPECIAL EVENTS COMMITTEE Council met with the Ad Hoc Special Events Committee and discussed the following items: Role of Town Council in reviewing and acting on the Ad Hoc Special Events Committee' s recommendations for funding 2018 Special Events Update Town of Avon Cultural Plan Draft 2019 Event Solicitation & Funding Formation of a Special Events Standing Committee 7. 2. REVIEW OF THE TOWN OF AVON FISCAL TAX STUDY ACTING TOWN MANAGER SCOTT WRIGHT) Start time: 00: 03 Part Two Brian Duffany with the consulting firm Economic and Planning Systems, Inc. presented a fiscal analysis comparing the Town of Avon' s revenue structure, budget, and services to other peer communities, and assessing the Town' s real estate transfer tax impacts. 7. 3. REVIEW AND DIRECTION REGARDING SHORT TERM RENTAL TAX STUDY ACTING TOWN MANAGER SCOTT WRIGHT) Start time: 00: 03 Part Two There was support from the majority of Council to terminate the existing contract with Host Compliance and to transition to the services of LODGINGRevs on a one-year contract. 8. WRITTEN REPORTS 8. 1. ABSTRACT FROM MAY 15, 2018 PLANNING AND ZONING COMMISSION MEETING Page 3
PLANNING DIRECTOR MATT PIELSTICKER) 8. 2. CONFLICTS OF INTEREST ( TOWN ATTORNEY ERIC HEIL) 9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 89: 04 Part Two Mayor Fancher mentioned 1) the Playhouse Project kickoff event on Thursday, June 14th, 2) the recent meeting with new director of CDOT about pedestrian safety, and 3) the upcoming Coffee with Council session on Saturday, June 16th Council discussed Town Attorney Eric Heil' s " Conflicts of Interest" written report. Consensus among Council members was that Derek George, member of the Ad Hoc Special Events Committee, should resign his post due to a conflict of interest. Councilor Wolf encouraged residents to prepare for the threat of wildfires by fire mitigating their homes. He also mentioned the upcoming Cover Rock Music Festival on June 22nd and 23rd. Mayor Fancher moved to convene into Executive Session for discussion of a personnel matter under C. R. S. 24-6- 402( 2) ( f). Councilor Prince seconded the motion and it passed unanimously by Council members present. The time was 1o: o9 p.m. Council convened into Executive Session at 10: 21 P. M. Executive Session ended at 10: 55 P. M. Council reconvened into the Regular meeting at 10: 55 p. m. 10. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 10: 55 p. m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at www.highfivemedia. org. Page 4
C' LC IAD0 TOWN OF AVON COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS JUNE 12, 2o18 RESPECTFULLY SUBMITTED: Debbie Hoppe, Town CleVk'- ' APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips Page 5