West Virginia May 2015 Kiwanis Mountaineer DCON Bulletin May 28, 2015 Table of Contents: Page 1: Call to Convention Page 2: Registration explanation Page 3: Registration form Page 4: Delegate Certification Form Page 5: Single Service Project Page 6-7: Proposed Order of Events Page 8: Program Ad Form Editorial: It is time for District Convention how the time has flown! In the Formula, Live it, Love it and Share it! are you doing this for the WV district? Are you telling your story about Kiwanis? Please help me finish the year strong. I hope to see members from every division at the convention. Please bring a basket of goodies to the auction. These can be from a division, a club, or and individual, but should represent the area from which it comes. Gov. Sherry Charles CALL TO THE 2015 DISTRICT CONVENTION Dear Kiwanian! You are hereby invited to attend the 2015 West Virginia District Kiwanis Convention, hosted by Divisions 5/6, August 7-9, 2015, at the Cacapon Resort in Berkeley Springs, WV. For those Kiwanians attending with their spouse or a guest, the full Convention registration fee is $40 for both. If you are attending as an individual the full Convention registration fee is $30. If you are only attending the Saturday sessions and the House of Delegates the registration fee is $20. (See pg. 2 for full details.) Events of Importance The thrust of the Convention is to further develop the future of the WV District through continued growth. Last year s convention fleshed out the The Formula for growth. Since last year our Formula Chair, Kevin Dean, has been forced to resign due to job and Trustee pressures. Blake Williams has stepped forward to be the new chair. We welcome Blake to this new position and we need to support him as we supported Kevin. Last year, we lost over a 150 members in the October deletions. This put us in jeopardy of losing our District status as our membership total dropped to 875. We have added 62 new members net since October 1 of last year, so we now stand at 937. We must get back over 1,000 members and hold that number after October 1, 2015 or we will drop to what is called a District in Formation. Ladies and gentlemen, we do not want to be in that situation. Collectively, we must go out and recruit new members and build at least two new clubs three would be better. We can do this! The money is in the budget to help with costs. All it takes is the time and willingness to do the job. As in past years, there will be training sessions, board meetings, and a House of Delegates session. This year we will be voting on a revised set of Bylaws which incorporate the changes mandated by recent actions of the Kiwanis International House session from Chiba, Japan. These changes are in the attached Bylaws PDF. 1
DCON 2015 fee schedule The final arrangements for DCON at Cacapon Resort have been made. Anyone over 60 gets a 10% discount on their room rate. They must let the front desk know at the time of reservation We have 40 rooms reserved at $93.50 including tax. Senior rates would be $84.15 including tax. ALL room reservations must be made by July 7, 2015. (304-258-1022) Please, let them know you are a Kiwanian. Meals for the convention per person: 5-meal package $90 Fri. evening; Sat. breakfast, lunch, dinner; Sun. brunch 3-meal package $60 Sat. lunch, dinner; Sun. brunch 2-meal package $40 Sat. lunch, dinner 1-meal $17 Sat. lunch Registration for Kiwanian and spouse/guest is $40 for Friday-Sunday. Registration for Kiwanian and spouse/guest is $35 for Saturday and Sunday. Registration for a Kiwanian for all three days is $30. Registration for Saturday only is $20 @. **Meals and registration fees are to be sent to David Lynch.** **All lodging must be made with the Resort by July 7, 2015, (304-258-1022)** Cost for lodging for 2 nights would be $187. This includes the tax. Cost for lodging (senior) for 2-nights would be $168.30. This includes the tax. Awards to be presented at the Cacapon Resort Conference August 7-9, 2015 A.S. Buddy Ammar Kiwanian Of the Year Award (Determined by the board) Club Bulletin bring to Convention Club Scrapbook bring to Convention Kiwanis Family Relations as determined from submitted monthly reports Donations to the Eliminate Project as reported by Kiwanis International Single Service as submitted by clubs on form provided 2
Kiwanian Spouse/guest WEST VIRGINIA DISTRICT OF KIWANIS INTERNATIONAL 2015 District Convention August 7-9, 2015 Cacapon Resort, Berkeley Springs, WV REGISTRATION FORM Last name, First name, (Nickname) Address: Telephone Number: Email: Club name: Div.: Registration fees: Registration and meals must be received by July 21, 2015 Kiwanian + spouse or guest full Convention Kiwanis and spouse/guest Sat. and Sun only Kiwanian individual full Convention Kiwanian Saturday only Meal packages: 1 x $40 = 1 x $35= 1 x $30= 1 x $20= Subtotal $ 5-meal package per person (Fri. Sat., Sun.) # x $90= 3-meal package per person (Sat., Sun.) # x $60= 2-meal package per person (Sat.) # x $40= Saturday Interclub Luncheon only # x $17= Subtotal for meals $ TOTAL Enclosed for registration and meals Total PLEASE MAKE CHECKS PAYABLE TO: WV District of Kiwanis Convention Mail Registration form with payment to: David Lynch, 1316 Hornbeck Rd, Morgantown, WV 26508 Registration and meal forms MUST be received by July 21, 2015 ALL ROOM RESERVATIONS made by calling the Cacapon Resort - use code KIWANIS $93.50 per day / Senior (60+) $84.15 per day. Convention room rate will be held until July 7, 2015. ******No cancellations for registrations or meals will be accepted after August 1, 2015********* Direct questions to Bernie at 304-258-9135. 3
District Certification Form for Club Representation August 7-9, 2015 Cacapon Resort Article VIII Section 6, conventions Each charted club in good standing in the District shall be entitlesd, at an convention, to three (3) delegates, two of whom shall be the president and president-elect. Each chartered club at the time of the selection of delegates for the convention may choose one (1) alternate for each delegate, including the president and president-elect. A chartered club in good standing may, in the event of having no member to serve as their delegate to a District convention, select and certify one currently active Past Lieutenant Governor from another club within their division to serve as their delegate to said convention. The following members were duly selected by the: Kiwanis Club of 1st Delegate 2nd Delegate 3rd Delegate Signatures Club President Club Secretary Please list up to three alternatives as provided for in Article VIII, Section 6 of the Bylaws shown above: 1st Alternate 2nd Alternate 3rd Alternate Please Hand-Carry This List To The Convention And Turn It In At Registration Candidates for District Office will be allowed a five-minute nomination speech and a threeminute seconding speech. Please observe these time constraints. Divisions should be prepared to confirm and appoint Lieutenant Governors-Designate for the 2015-2016 (if no one has been selected to date) and elect candidates for the office of Lieutenant Governor-elect for the 2016-2017 year. Lieutenant Governors need to be elected at least one year in advance so that proper training can be provided. Candidates need to be reported to the District Secretary by June 1 of the year of their election. 4
Single Service Award Narrative Kiwanis Club of Name of Service Project: Date of Service Project: Number of Kiwanians involved: Description (and, if possible photos) of project: (Please be as detailed as possible.) Use additional sheets as necessary. Send completed forms to District Secretary Bernie Knott at 2412 Detour Rd, Great Cacapon, WV 25422 or by email to wvkisecy@frontier.com by July 20, 2015. 5
ORDER OF EVENTS AND ACTIVITIES (All events occur at the Cacapon Resort. Times are approximate and are subject to adjustment.) Friday, August 7, 2015 noon 3:00 pm Training for 2015-2016 Class of Lt. Governors (lunch provided) Governor-elect John Kyle and Kiwanis International Area Director Lanton Lee will lead this mandatory training session for all incoming Lt. Governors. 3:00 pm 7:00 pm Conference registration available for early arrivals 3:00 pm 5 pm Board of Trustees Meeting Gov. Sherry Charles, presiding (Morgan Room) 6 pm to 8 pm: Evening meal: Lakeside Picnic (all meals will be held in the George Washington / Lord Fairfax Room). Saturday, August 8, 2015 7 am to 8: 30 am: Breakfast (Morning Break) 8:00 am 12:00 pm Registration, Lobby 9:00 am 9:30 am Opening Session - Morgan Pledge Welcome Introduction of Guests Business Updates Overview of Conference Governor Sherry Charles 9:30 am 10:30 am The Formula Session Where are we? Blake Williams (Morgan Room) 10:45 am 11:45 am TBD Key Club Circle K updates (Club Room) 12:15 pm 1:30 pm Interclub Luncheon Soup, Salad, Sandwich Welcome and Pledge America / Invocation Introductions Governor Sherry Charles LUNCHEON Remarks: Key Club Governor Eva MacFarland Circle K Governor TBD KI Trustee 1:30 pm 1:50 pm Division Caucuses - Lt. Governors presiding Ensure that your division has a Lt. Governor-Designate for 2015-2016 and a Lt. Governor-Elect for 2016-2017. 6
2:00 pm 2:45 pm House of Delegates (Morgan Room) The formal election of the 2015-2016 Governor and Governor-elect will take place. Each club is allowed three registered delegates. Please make sure that your club has a voice in this critical process. We will also be formally adopting the Bylaws changes from the 2014 Kiwanis International Convention. 3:00 pm 4:30 pm Session TBD (Maybe as general session.) 4:45 pm 5:30 pm WV Kiwanis Foundation Board Meeting (Morgan Room) 4:45 pm 5:30 pm Past Governors and Lt. Governors Meeting (Club Room) 6:00 pm 8:30 pm Governor s Banquet and Awards Ceremony (Dinner Stuffed chicken breast, roast beef, parsley potatoes, vegetable medley, assorted fruit pies) Sunday, August 9, 2015 Welcome and Pledge America / Invocation Introductions Governor Sherry Charles DINNER Eliminate Project Update Dr. Ray Richardson Club Excellence Awards Secretary Bernie Knott Scrapbook and Club Bulletin Kiwanis-Family Relations and Single Service The Eliminate Project Kiwanian of the Year Award Governor Sherry Charles Adjournment 8:00 am 8:30 am Devotional Service Morgan Room 8:30 am 9:00 am Kiwanis Memorial Service Morgan Room 9:00:00 am 11:00 am Brunch (Shawnee Buffett) Retirement and Installation of officers Welcome and Pledge America: / Invocation Retirement of 2014-2015 District Board KI Trustee Installation of 2015-2016 District Board Ki Trustee Governor s Farewell Remarks Governor Sherry Charles Governor-Designate s Remarks Governor-Designate John Kyle Governor s & Governor-Elect s Banner Exchange Announcements & Adjournment 11:15 pm 12 noon 2015-2016 West Virginia District Board of Trustees Meeting (Morgan Room) Governor-Designate John Kyle, presiding 7
WEST VIRGINIA KIWANIS DISTRICT 2015 District CONVENTION PROGRAM AD FORM Program ads are a great way to support the West Virginia Kiwanis District and the district's gatherings. A lot of costs go into making a successful convention. In addition, ads are a great way for a local business or nonprofit, Kiwanis club, or K family member to promote their work or recognize an individual. Please consider purchasing an ad in the program this year by completing and returning this form. Name of Organization Contact Person Mailing Address Phone Number Email Address Ad Size: Full Page: Actual Size, 4.5 x 7.5 tall ($100) (1 per page) Half Page: Actual Size, 4.5 x 3.5 tall ($60) (2 per page) Business Card: Actual Size, 3.5 x 1.75 tall ($25) (3 per page) NOTE: All ads must be camera-ready in black & white only and received not later than JU- LY 15, 2015. Ads can be mailed or emailed to the information below. Check must accompany ad if by mail, or must be received within 7 days after emailing ad (but no later than July 25, 2015). Checks should be made payable to West Virginia Kiwanis District and mailed to Sean Jackson (address below): Send ads to: By Email: (preferred) smjack2@brdband.com Or by Mail: Sean Jackson 318 Leon Street Wellsburg, WV 26070 Phone: 304.670.8920 8