THE BENZIE COUNTY BOARD OF COMMISSIONERS The Benzie County Board of Commissioners met in a regular meeting on Tuesday, February 19, 2013, at the Benzie County Government Center, Beulah, Michigan. The meeting was called to order by Chairman Donald Tanner at 9:00 a.m. Present were: Commissioners Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Absent: None The invocation was given by Commissioner Kelley followed by the pledge of allegiance. Agenda: Motion by Griner, seconded by Tucker, to approve the agenda as amended, adding approval of minutes from the special meeting on February 15, 2013 along with two closed session minutes on the same date. Motion carried. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Minutes: Motion by Walterhouse, seconded by Griner, to approve the regular session minutes of February 5, 2013 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Walterhouse, seconded by Rineer, to approve the closed session minutes of February 5, 2013 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Walterhouse, seconded by Griner, to approve the regular session minutes of February 15, 2013 as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Bates, seconded by Rineer, to approve the closed session minutes of February 15, 2013 regarding Under Sheriff as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner and Walterhouse Nays: None Abstain: Tucker Motion carried. Motion by Bates, seconded by Tucker, to approve the closed session minutes of February 15, 2013 regarding retiree health insurance for sheriff employees as presented. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and 9:08 a.m. Public Input None ELECTED OFFICIALS & DEPT HEAD COMMENTS: Sara Mason, Prosecuting Attorney, states that all is going well in her office; we have a new Assistant Prosecuting Attorney Jennifer Tang-Anderson; she would like to switch the Title IV-D contract from MAXIMUS to MGT for Consulting Services for Title IV-D issues related to the CRP contract; they do Benzie FOC and Manistee County and could save us some money. Motion by Griner, seconded by Walterhouse to enter into contract with MGT.
Page 2 Motion by Walterhouse, seconded by Kelley, to table the motion to the March 5, 2013 meeting to allow commissioners to review the contract. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and 9:15 a.m. Ed Roy, Attorney Mr. Roy updates the board regarding contracts for Council on Aging and Benzie Home Health Care these contracts are not signed, COA is close to being completed; the BHHC contract he received Sunday night and the last requested revision asks for the county to have a public joint meeting if there is a breach of notice issues under the contract; Mr. Roy would not recommend that the county meet with BHHC if there is a breach stated by the county; will have that contract before the next meeting. ELECTED OFFICIALS & DEPT HEAD COMMENTS Continued: Kay Bond, COA Interim Executive Direct: Yesterday the COA accepted the latest proposed contract; she provided a written report; Rene Fuller Day Celebration she has a gold pass to ride the bus. Bert Gale, Building Official: Presents the Building Department 2012 annual report and the January 2013 report; about 50% of code enforcement issues do require a permit; regarding the two fire suppression matters: Crystal Mountain is all repaired and they have instituted the Glycol system; Best Western is being worked on. Tom Longanbach, Equalization Director: Provides the multiplier report that was printed in the Record Patriot last week; taxable value seems to have gone up $14 million county-wide he is questioning it; the Equalization office is reopened five days per week. Sheriff Schendel: Comments about doing the right thing, for the right reason at the right time. Under Sheriff Tucker: requests a budget adjustment for Jackie Randall s wages $2,200 from prisoner schooling to wages; update on facility door and lock project; hands out the 2012 Jail Statistics Report; they received notice of receipt of the Grand Traverse Band 2% grant of $13,000 to upgrade the in-car cameras; would ask that the $2,177.00 from last year that was reimbursed be put back in the jail budget. Motion by Walterhouse, seconded by Kelley, to authorize payment of $8,243.95 from jail reserves for locks and doors at the jail. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Motion by Bates, seconded by Walterhouse, to adjust payment from 911 contingency from $5,643.90 to $6,754.18 from the 911 budget for locks and doors at the jail. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Motion by Bates, seconded by Kelley, to authorize a transfer of $2,200 from prisoner schooling to wages for Jackie Randall, and to increase her hours to 40 hours per week. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Motion by Kelley, seconded by Griner, to authorize $2,077 be placed back in the Sheriff vehicle Budget from reimbursement funds.
Page 3 County Treasurer indicates that the auditors took care of that and she does not have the authority to do what is being asked. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tucker and Walterhouse Nays: Tanner Motion carried. Motion by Walterhouse, seconded by Bates, to accept the 2% grant from the Grand Traverse Band for in-car cameras for patrol cars. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Craig Johnson, EMS Director: they have had record months for January and February they are awful busy; EMS wage scale adjustments this discussion has been going on for a long time; there was never a designed wage scale he provides a three year wage scale and will red line two medics; discussions held regarding the secretary wage at EMS. Comm Bates states that the committee met and went through the wage scale, the proposed step increases; director s wage will be handled separately since it is salary and the others are hourly. Motion by Bates, seconded by Kelley, to accept the wage scale for EMS employees removing the director salary, as presented. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Motion by Bates, seconded by Kelley, to accept the step increase schedule for EMS as recommended by the EMS Advisory Committee without a director s salary increase, effective with the first pay period in March, 2013. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Motion by Bates, seconded by Kelley, to look at the clerical and director s wage at the EMS Advisory Committee Level. Ayes: Bates, Griner, Kelley, Rineer, Tanner and Tucker Nays: Walterhouse Motion carried. 10:25 a.m. Break 10:37 a.m. Reconvene Jaime Croel, Animal Control Officer: Weekend cleaner has moved on and asks for this position to become a part time Benzie County employee, not contract and the county would cover the insurance. Motion by Tucker, seconded by Walterhouse, to authorize a part time employee for animal control at $10.00 per hour for 10 15 hours per week based on the needs. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and COUNTY ADMINISTRATOR S REPORT Chris Olson, County Administrator, introduces Chuck Lerchen to address the Veterans Affairs needs; Grand Traverse County is under a calendar year rather than fiscal year as we are so any contracts would be calendar year; a service officer would be in Benzie County one day per week and veterans can continue to receive services in Grand Traverse County Monday through Friday 8 am 5 p.m.; this is very similar to the contract they have with Leelanau County.
Page 4 Motion by Walterhouse, seconded by Kelley, to enter into contract with Grand Traverse County for three years, March 1, 2013 through December 31, 2015, for Veterans Services, with the first year charge being $25,011 (which includes a $1,000 start up charge), authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Motion by Walterhouse, seconded by Bates, to authorize payment of $25,011 to Grand Traverse County to pay up-front charges for Veterans Services through the end of December 2013. Roll call. Ayes: Griner, Kelley, Rineer, Tucker and Walterhouse Nays: Bates and Tanner Motion carried. 11:00 a.m. Chip Johnston, Centra Wellness Mr. Johnston states that Post Traumatic Stress Syndrome and Mood disorders are the number one issues that are found in Benzie County the most; 1363 people were served last year at CMH; he talks about Medicaid benefits and federal heath care; I am glad to hear you are expanding the Veterans benefits that will help a lot; Michigan ranks 53 in the nation for Veterans services. COUNTY ADMINISTRATOR Continued: Mr. Olson discussed the letter from Mr. Figura regarding the Property Maintenance Code; this would be a civil infraction rather than a misdemeanor charge; condemnation and demolition would be the last resort. 11:15 a.m. Judge Batzer Introduces Benjamin Dost as the new referee for Family Division of the Circuit Court, Domestic Relations, Juvenile Delinquency, Neglect Abuse in Benzie and Manistee Counties; Magistrate in Benzie County with back up as Manistee County Magistrate this is all part of the salary already in place. Motion by Kelley, seconded by Walterhouse, to authorize Benjamin Dost as the appointed Magistrate for 85 th District Court in Benzie County, effective. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and 11:30 a.m. David Thompson and Mike Rice Court of Appeal transcript fee for a neglect abuse termination of parental rights case; $100.00 was put in the budget for transcripts for FY 2013; these bills total $1,886.80; we have spent $280.43 of the $100 budgeted for; we will need $2,030.60 to bring the account even. Motion by Walterhouse, seconded by Kelley, to authorize the transfer of $2,400.00 from contingency to transcripts for FY 2013. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Judge Batzer: Court report expense reimbursement a portion of their expense has been denied, the statute says they are entitled to mileage and necessary expenses (lunch); in 2007 Judge Batzer stopped that in error; he has looked further at the statute and it does allow for these expenses; a portion of this expense has been paid (mileage) and the County Administrator has not paid for their lunch; we have a state travel policy; there is $7,611.89 due through January 31, 2013 of which $1,544.25 is for meals and the balance is travel; I cannot operate the Circuit Court when I have a
Page 5 budget, submit bills and someone holds them up and doesn t pay them; it is up to the Circuit Judge to authorize and pay them. Motion by Walterhouse, seconded by Tucker, to authorize $7,611.89 from contingency to reimburse court reports for expenses not already paid. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tucker and Walterhouse Nays: Tanner Motion carried. 12:00 p.m. Break 12:13 p.m. Reconvene 12:13 p.m. Tim London, Region 7 HLS Presents purchasing requests and Comprehensive Emergency Management Motion by Tucker, seconded by Griner, to authorize the contract with Comprehensive Emergency Management Associates as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Motion by Bates, seconded by Rineer, to approve payment of purchasing request items 1-15 in the total amount of $291,831.50 for Homeland Security Region 7 as presented. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and COUNTY ADMINISTRATOR Continued: Robert Theobald and Richard Fast talk regarding the proposed Property Maintenance Code, particularly with the Village of Honor. Motion by Walterhouse, seconded by Tucker, to adopt Ordinance 2013-001 Property Maintenance Code as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tucker and Walterhouse Nays: Tanner Motion carried. Motion by Griner, seconded by Bates, to adopt the Notice of Adoption for Ordinance 2013-001 Property Maintenance Code as presented, authorizing the Clerk to publish in the Record Patriot. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Tribal Contract for Animal Control Services: Motion by Walterhouse, seconded by Tucker, to enter into contract with the Grand Traverse Band for Animal Control Services through September 30, 2013, as presented, authorizing the chairman to sign. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. FINANCE Motion by Kelley, seconded by Bates, to authorize payment of the bills from February 6, 2013 to in the total amount of $351,290.22 as presented. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Michelle Thompson, County Treasurer, presents a cash fund summary report with four funds in a deficit.
Page 6 PERSONNEL Benzie Bus: Motion by Bates, seconded by Walterhouse, to appoint Mark Roper to the Benzie Transportation Authority for a three year term, effective May 1, 2013. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Brownfield Authority: To be appointed by the chairman; Treasurer to review the file in her office for possible applicants. Planning Commission: Application of Jessica Carland to be placed on file. There is no opening at this time. Solid Waste: Motion by Griner, seconded by Walterhouse, to appoint Katherine Simcock with a term expiring December 31, 2013; Dennis Fischgrabe with a term expiring December 31, 2014 and Lindsay Withrow with a term expiring December 31, 2015, to the Solid Waste Advisory Committee. Motion carried. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and Walterhouse Nays: None Motion carried. Veterans: Motion by Kelley, seconded by Walterhouse, to appoint Kirt Giddis to the Veterans Affairs Committee with a term to expire December 31, 2014. Ayes: Kelley, Rineer, Tanner and Walterhouse Nays: Bates, Griner and Tucker Motion carried. ACTION ITEMS Motion by Griner, seconded by Bates, to authorize the County Clerk to purchase CherryLAN s Michigan Court Connect Software from Michigan Office Solutions as presented, with funds to come from the County Clerk Budget in the amount of $16,475.00. Roll call. Ayes: Bates, Griner, Kelley, Rineer, Tanner, Tucker and CORRESPONDENCE Memorandum received from NWCOG regarding a new Planning Source. Copy of a letter addressed to Jim Austin received from Thelma Rider-Novak. COMMISSIONER REPORTS Comm Walterhouse inquires regarding changing the March 19 Board of Commissioners meeting due to the MAC conference being held at that time. March 19, 2013 meeting rescheduled to March 26, 2013 at 9:00 a.m. 1:45 p.m. Public Input -- None Motion by Kelley, seconded by Rineer, to adjourn until or the call of the chair. Ayes: Bates, Kelley, Rineer, Tanner and Walterhouse Nays: None Exc: Griner and Tucker Motion carried. Donald R. Tanner -- Chairman Dawn Olney Benzie County Clerk
INDEX COMMISSIONERS Page 7 1. Approved the agenda as amended. 2. Approved the regular session minutes of February 5, 2013 as presented. 3. Approved the closed session minutes of February 5, 2013 as presented. 4. Approved the regular session minutes of February 15, 2013 as presented. 5. Approved the closed session minutes of February 15, 2013 regarding Under Sheriff as presented. 6. Approved the closed session minutes of February 15, 2013 regarding retiree health insurance for sheriff employees as presented. 7. Tabled motion to enter into contract with MGT to the March 5, 2013 meeting. 8. Authorized payment of $8,243.95 from jail reserves for locks and doors at the jail. 9. Authorized to adjust payment from 911 contingency from $5,643.90 to $6,754.18 from the 911 budget for locks and doors at the jail. 10. Authorized a transfer of $2,200 from prisoner schooling to wages for Jackie Randall, and to increase her hours to 40 hours per week. 11. Authorized $2,077 be placed back in the Sheriff vehicle Budget from reimbursement funds. 12. Accepted the 2% grant from the Grand Traverse Band for in-car cameras for patrol cars. 13. Accepted the wage scale for EMS employees removing the director salary, as presented. 14. Accepted the step increase schedule for EMS as recommended by the EMS Advisory Committee without a director s salary increase, effective with the first pay period in March, 2013. 15. Approved to look at the clerical and director s wage at the EMS Advisory Committee Level. 16. Authorized a part time employee for animal control at $10.00 per hour for 10 15 hours per week based on the needs. 17. Entered into contract with Grand Traverse County for three years, March 1, 2013 through December 31, 2015, for Veterans Services, with the first year charge being $25,011 (which includes a $1,000 start up charge), authorizing the chairman to sign. 18. Authorized payment of $25,011 to Grand Traverse County to pay up-front charges for Veterans Services through the end of December 2013. 19. Authorized Benjamin Dost as the appointed Magistrate for 85 th District Court in Benzie County, effective. 20. Authorized the transfer of $2,400.00 from contingency to transcripts for FY 2013. 21. Authorized $7,611.89 from contingency to reimburse court reports for expenses not already paid. 22. Authorized the contract with Comprehensive Emergency Management Associates as presented, authorizing the chairman to sign. 23. Approved payment of purchasing request items 1-15 in the total amount of $291,831.50 for Homeland Security Region 7 as presented. 24. Adopted Ordinance 2013-001 Property Maintenance Code as presented, authorizing the chairman to sign. 25. Adopted the Notice of Adoption for Ordinance 2013-001 Property Maintenance Code as presented, authorizing the Clerk to publish in the Record Patriot. 26. Entered into contract with the Grand Traverse Band for Animal Control Services through September 30, 2013, as presented, authorizing the chairman to sign.
Page 8 27. Authorized payment of the bills from February 6, 2013 to in the total amount of $351,290.22 as presented. 28. Appointed Mark Roper to the Benzie Transportation Authority for a three year term, effective May 1, 2013. 29. Appointed Katherine Simcock, Dennis Fischgarbe and Lindsay Withrow to the SWAC. 30. Appointed Kirt Giddis to the Veterans Affairs Committee for a term to expire December 31, 2014. 31. Authorized the County Clerk to purchase CherryLAN s Michigan Court Connect Software from Michigan Office Solutions as presented, with funds to come from the County Clerk Budget. 32. March 19, 2013 meeting rescheduled to March 26, 2013 at 9:00 a.m.