New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: May 23, 2006 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS Thomas A. Comanzo (518) 474-2042 NEW, EXTENDED tom.comanzo@ogs.state.ny.us CONTRACT PERIOD: PC57681 Hoshizaki April 1, 2001 - September 30, 2006 PC57682 Mile High April 1, 2001 - March 31, 2007 CONTRACTORS/ CONTRACT NOS.: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us SUBJECT: EXTENSION OF AWARD TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: 1. Please be advised that the above contract with Hoshizaki Northeastern DC, PC57681, is extended through September 30, 2006 and the contract with Mile High Equipment Co., PC57682, is extended through March 31, 2007 or until a new contract is issued, whichever occurs first. 2. All other terms and conditions remain the same. 3. Please mark your records accordingly. 00298p12.doc/T04laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: March 21, 2006 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS Thomas A. Comanzo (518) 474-2042 NEW, EXTENDED tom.comanzo@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to April 30, 2006 CONTRACTORS/ CONTRACT NOS.: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us SUBJECT: SHORT TERM CONTRACT EXTENSION TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above referenced contract is hereby extended for a thirty day period, through April 30, 2006 as per the "Short Term Extension" clause contained in the above referenced Contract Award Notification. All other terms and conditions remain the same. Please mark your records accordingly. 00298p13.doc/T04laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: January 20, 2006 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS Tom Comanzo (518) 474-2042 tom.comanzo@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2006 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us CONTRACTOR/ CONTRACT NO.: PC57681 - Hoshizaki Northeastern D.C., Inc. SUBJECT: CHANGES IN CONTACT INFORMATION TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The new contact information for Hoshizaki Northeastern D.C., Inc. reads as follows: HOSHIZAKI NORTHEASTERN D.C., Inc. 1700 Arctic Avenue, Suite 1 Bohemia, NY 11716 800-281-5249 (Fax) : 631-563-1450 Artie Rode - V.P. Hoshizaki Northeastern D.C., Inc. 1. All other terms and conditions remain the same. 2. Please mark your records accordingly. 00298p11.doc/T04laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: May 16, 2005 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS Thomas A. Comanzo (518) 474-2042 NEW, EXTENDED tom.comanzo@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2006 CONTRACTORS/ CONTRACT NOS.: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us SUBJECT: EXTENSION OF AWARD TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: 1. Please be advised the above referenced contracts have been extended through March 31, 2006. 2. All other terms and conditions remain the same. 3. Please mark your records accordingly. 00298p10-IceMakingMachines.doc/T04laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: April 11, 2005 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS Thomas A. Comanzo (518) 474-2042 NEW, EXTENDED tom.comanzo@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to April 30, 2005 CONTRACTORS/ CONTRACT NOS.: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us SUBJECT: SHORT TERM CONTRACT EXTENSION TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The above referenced contract is hereby extended for a thirty day period, through April 30, 2005 as per the "Short Term Extension" clause contained in the above referenced Contract Award Notification. All other terms and conditions remain the same. Please mark your records accordingly. 00298p9-IceMakingMachines.doc/T04laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: January 30, 2004 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS James R. Essman (518) 402-5069 NEW, EXTENDED james.essman@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2005 CONTRACTOR/ CONTRACT NO.: PC57681 - Hoshizaki Northeastern D.C., Inc. OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us SUBJECT: CHANGES IN MODEL NUMBERS / CONTACT INFORMATION TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: 1. Changes in model numbers: CONTRACT ITEM NUMBER MODEL TYPE / CAPACITY (ARI) OLD MODEL NUMBER NEW MODEL NUMBER 5a 212 lbs. Ice Maker KM280MWF KM280MWH 5b 260 lbs. Storage Bin B300PD B300PF 7a 400 lbs. Ice Maker KML450MWF KML450MWH 7b 360 lbs. Storage Bin B500PD B500PF 2. The new contact information for Hoshizaki Northeastern D.C., Inc. reads as follows: HOSHIZAKI NORTHEASTERN D.C., Inc. 2180 Fifth Avenue, Suite 2 Ronkonkoma, NY 11779 800-281-5249 (Fax) 631-285-7797 Artie Rode - V.P. Hoshizaki Northeastern D.C., Inc. 3. All other terms and conditions remain the same. 4. Please mark your records accordingly. 00298tp7-IceMakingMachines.doc/T04mgr
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: January 6, 2004 GROUP: 24201 - ICE MAKING MACHINES (Statewide) STATE AGENCIES & CONTRACTORS James R. Essman (518) 402-5069 NEW, EXTENDED james.essman@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2005 CONTRACTORS/ CONTRACT NOS.: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us SUBJECT: EXTENSION OF AWARD TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: 1. Please be advised the above referenced contracts have been extended through March 31, 2005. 2. All other terms and conditions remain the same. 3. Please mark your records accordingly. 00298tp6-IceMakingMachines.doc/T04mgr
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: March 18, 2003 GROUP: 24201 - ICE MAKING MACHINES STATE AGENCIES & CONTRACTORS (Statewide) James R. Essman (518) 402-5069 james.essman@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2004 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 CONTRACTOR(S)/ customer.services@ogs.state.ny.us CONTRACT NO(S).: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. SUBJECT: Hoshizaki Northeastern DC. Inc. - New Contact Person. TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The contact person for Hoshizaki Northeastern DC, Inc. is: Mr. Artie Rodes Hoshizaki Northeastern DC, Inc. 2180 Fifth Ave., Suite 2 Ronkonkoma, NY 11779 Phone: 800-281-5249 x222 Fax: 631-285-7797 arode@hoshizaki.com www.hoshizaki.com All other terms and conditions of the award will remain the same. 00298tp5-IceMakingMachines.doc/4laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: November 14, 2002 GROUP: 24201 - ICE MAKING MACHINES STATE AGENCIES & CONTRACTORS (Statewide) James R. Essman (518) 402-5069 james.essman@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2004 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 CONTRACTOR(S)/ customer.services@ogs.state.ny.us CONTRACT NO(S).: PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. SUBJECT: Hoshizaki Northeastern DC. Inc. - Change of Address. TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: The address and fax number for Hoshizaki Northeastern DC Inc. has changed. The new information is as follows: Hoshizaki Northeastern DC, Inc. 2180 Fifth Ave., Suite 2 Ronkonkoma, NY 11779 Phone: 800-281-5249 Fax: 631-285-7797 All other terms and conditions of the award will remain the same. 00298tp4-IceMakingMachines.doc/4laa
New York State Office Of General Services Corning Tower Building CONTRACT AWARD NOTIFICATION UPDATE AWARD NUMBER: 00298 DATE: October 30, 2002 GROUP: 24201 - Ice Making Machines (Statewide) STATE AGENCIES & CONTRACTORS James R. Essman (518) 402-5069 james.essman@ogs.state.ny.us CONTRACT PERIOD: April 1, 2001 to March 31, 2004 OTHER AUTHORIZED USERS Customer Services (518) 474-6717 customer.services@ogs.state.ny.us CONTRACTOR(S)/ CONTRACT NO(S).:PC57681 - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. SUBJECT: RENEWAL OF AWARD TO ALL STATE AGENCIES AND OTHERS AUTHORIZED TO USE STATE CONTRACTS: All terms and conditions of this contract have been renewed through March 31, 2004. 00298tp3-IceMakingMachines.doc/4laa
New York State Office Of General Services Corning Tower Building NUMBER: Award 00298 DATE: December 14, 2001 SUBJECT: Group 24201 - Ice Making Machines (Statewide) STATE AGENCIES & CONTRACTORS James R. Essman 518/402-5069 Fax: 518/473-7974 james.essman@ogs.state.ny.us BID OPENING: February 13, 2001 NON-STATE AGENCIES Judy Gibbons CONTRACT PERIOD: April 1, 2001 to 518/474-6717 March 31, 2003 customer.services@ogs.state.ny.us CONTRACT NO./ CONTRACTOR: PC57681 SB - Hoshizaki Northeastern DC. Inc. PC57682 - Mile High Equipment Co. RENEWAL OF AWARD All terms and conditions of this contract have been renewed through March 31, 2003. 00298tp2.doc/4laa
NEW YORK STATE OFFICE OF GENERAL SERVICES PROCUREMENT SERVICES GROUP NUMBER: Award 00298 DATE: October 9, 2001 SUBJECT: Group 24201 - ICE MAKING MACHINES James R. Essman BID OPENING: February 13, 2001, 11:00 AM Phone: 518/402-5069 Fax: 518/473-7974 E-mail james.essman@ogs.state.ny.us CHANGE IN CUSTOMER REPRESENTATIVE Contractor: Mile High Equipment Co. 11100 E. 45th Avenue Denver, CO 80239 Contract No.: PC57682 The customer service representative for Mile High Equipment Co. is Dolores Kovinchick. Phone: 1-800-423-3367 ext. 3022 E-mail: dolores.kovinchick@mile-high.com Mayor Erastus Corning 2nd Tower The Governor Nelson A. Rockefeller Albany, NY 12242 00298tp1.doc/4laa
State of New York Executive Department Office Of General Services Corning Tower Building - 38th Floor CONTRACT AWARD NOTIFICATION Title : Group 24201 ICE MAKING MACHINES (Statewide) Award Number : 00298 (Replaces 4268-G) Contract Period : April 1, 2001 to March 31, 2002 Bid Opening Date : February 13, 2001 Date of Issue : April 16, 2001 Specification Reference : As incorporated herein Address Inquiries To: Name : Title : Phone : Fax : E-mail : All State Agencies James R. Essman 518-402-5069 518-473-7974 james.essman@ogs.state.ny.us Non-State Agencies Name : Judy Gibbons Title : Purchase Coordinator Phone : 518-474-6717 Fax : 518-474-2437 E-mail : customer.services@ogs.state.ny.us Description Award is for ice making machines and storage bins for purchase by State and Non-State Agencies. PR # 00298-T
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 2 CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC57681 HOSHIZAKI 800-281-5249 113407044 SB NORTHEASTERN DC, INC. Roseann Michalowski 20 Drexel Dr. Fax No. 516-582-1211 Bayshore, NY 11706 NOT: Hoshizaki will accept the NYS Purchasing Card PC57682 MILE HIGH EQUIPMENT CO. 800-423-3367 840892359 11100 E. 45 th Ave. Ext. 3001 Denver, CO 80239 303-371-3737 Lori Budziak Fax No. 800-423-6284 E-mail lori.budziak@milehigh.com http: //www.iceomatic.com Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT. PRODUCT WHICH DOES NOT COMPLY WITH THE SPECIFICATIONS OR IS OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. NOTE TO AGENCY: The letters SB listed under the Contract Number indicate the contractor is a small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Womanowned Business Enterprise, respectively. NOTE TO ALL CONTRACT USERS: The terms and conditions of the solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price is delivered, FOB destination, to any point in New York State as designated by the ordering agency and includes: Additional delivery locations outside New York State if contract is expanded by mutual agreement per the "Extension of Use" clause All custom duties and charges Billing and payment in U.S. Dollars Price does not include installation; ordering agency to arrange for setting-up/installation of equipment.
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 3 Item Price Stock ARI Bin No Item Description Each Number Capacity 1. 220 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Air ARI Production: 220 lbs./24 hrs. $ 1,069.66 ICE250FA B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 381.36 B40PS 270 lbs. OPTIONAL BIN $ 325.54 B25PP 190 lbs. MANUFACTURER: Ice-O-Matic WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs. 2. 366 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Air Production: 366 lbs./24 hrs. $ 1,167.94 ICE0400FA B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 485.20 B55PS 400 lbs. OPTIONAL BIN $ 381.36 B40PS 270 lbs. MANUFACTURER: Ice-O-Matic WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs.
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 4 Item Price Stock ARI Bin No Item Description Each Number Capacity 3. 461 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Air Production: 461 lbs./24 hrs. $ 1,267.67 ICE0500FA B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 621.37 B60PS 450 lbs. OPTIONAL BIN $ 485.20 B55PS 400 lbs. MANUFACTURER: Ice-O-Matic WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs. 4. 525 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Air Production: 525 lbs./24 hrs. $ 1,536.16 ICE0606FA B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 565.75 B80PS 600 lbs. OPTIONAL BIN $ 485.20 B55PS 400 lbs. MANUFACTURER: Ice-O-Matic WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs.
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 5 Item Price Stock ARI Bin No Item Description Each Number Capacity 5. 212 Pound Ice Maker & Storage Bin CONTRACTOR: HOSHIZAKI NORTHEASTERN A. ICE MAKER Compressor: Water Production: 212 lbs./24 hrs. $ 1,249.00 KM280MWF B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 420.00 B300PD 260 lbs. MANUFACTURER: Hoshizaki America WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 5 yrs. STORAGE BINS - 3 yrs. 3 yrs 6. 260 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Water Production: 260 lbs./24 hrs. $ 1,102.74 ICE0250FW B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 381.36 B40PS 270 lbs. OPTIONAL BIN $ 325.54 B25PP 190 lbs. MANUFACTURER: Ice-O-Matic WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 6 Item Price Stock ARI Bin No Item Description Each Number Capacity 7. 400 Pound Ice Maker & Storage Bin CONTRACTOR: HOSHIZAKI NORTHEASTERN A. ICE MAKER Compressor: Water Production: 400 lbs./24 hrs. $ 1,380.00 KML450MWF B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 485.00 B500PD 360 lbs. MANUFACTURER: HOSHIZAKI AMERICA WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 5 yrs. STORAGE BINS - 3 yrs. 3 yrs 8. 449 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Water Production: 449 lbs./24 hrs. $ 1,167.94 ICE0400FW B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 485.20 B55PS 400 lbs. MANUFACTURER: MILE HIGH EQUIPMENT CO. WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 7 Item Price Stock ARI Bin No Item Description Each Number Capacity 9. 590 Pound Ice Maker & Storage Bin CONTRACTOR: MILE HIGH EQUIPMENT CO. A. ICE MAKER Compressor: Water Production: 590 lbs./24 hrs. $ 1,536.16 ICE0606FW B. STORAGE BIN Price to include top, all accessories, adapters, devices, etc., as called for by the manufacturer so ice maker fits securely and properly on bin. $ 565.75 B80PS 590 lbs. w/kbt5 top OPTIONAL BIN $ 485.20 B55PS 400 lbs. MANUFACTURER: Ice-O-Matic WARRANTY - PARTS LABOR ICE MAKER - Evaporator: 5 yrs. 5 yrs. Condenser: 5 yrs. 3 yrs. STORAGE BINS - 3 yrs. 3 yrs REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services,, prior to effectuation. CONTRACT PAYMENTS: Payments cannot be processed by State facilities until the contract products have been delivered in satisfactory condition. Payment will be based on any invoice used in the supplier's normal course of business. However, such invoice must contain sufficient data including but not limited to Contract No., description of product, quantity, unit and price per unit as well as Federal Identification Number. State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts. If the contract terms indicate political subdivisions and others authorized by law are allowed to participate, they are required to make payments directly to the contractor. Prior to processing such payment the contractor may be required to complete the ordering non-state agency's own voucher form. NOTE TO AGENCY: When placing purchase orders against the contract(s) please forward the " Copy" of the purchase order to: Food Team, OGS, 38th Floor Tower Bldg., - Albany, NY 12242.
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 8 EXTENSION OF USE: Any contract resulting from this bid solicitation may be extended to additional States or governmental jurisdictions upon mutual written agreement between New York State (the lead contracting State) and the contractor. Political subdivisions and other authorized entities within each participating State or governmental jurisdiction may also participate in any resultant contract if such State normally allows participation by such entities. New York State reserves the right to negotiate additional discounts based on any increased volume generated by such extensions. MINIMUM ORDER: Minimum order is one unit (one ice maker or one storage bin). DELIVERY: Delivery is expressed in number of calendar days required to make delivery after receipt of a purchase order. Delivery shall be made in accordance with instructions on Purchase Order from each agency. If there is a discrepancy between the purchase order and what is listed on the contract, it is the contractor s obligation to seek clarification from the ordering agency and, if applicable, from the Office of General Services, Procurement Services Group. CONTRACT PERIOD AND RENEWAL: It is the intention of the State to enter into a contract for the term as indicated. Prices quoted are to be firm for the entire period of the contract. Price escalation will not be allowed and is specifically excluded. If mutually agreed between the and the contractor, the contract may be renewed under the same terms and conditions for an additional period(s) not to exceed thirty-six months in total. SHORT TERM EXTENSION: In the event the replacement contract has not been issued, any contract let and awarded hereunder by the State, may be extended unilaterally by the State for an additional period of up to one month upon notice to the contractor with the same terms and conditions as the original contract including, but not limited to, quantities (prorated for such one month extension), prices, and delivery requirements. With the concurrence of the contractor, the extension may be for a period of up to three months in lieu of one month. However, this extension terminates should the replacement contract be issued in the interim. CONTRACT MIGRATION: State Agencies or any other authorized user holding individual contracts with contractors under this centralized contract shall be able to migrate to this contract award, effective on the contract begin date (retroactively, if applicable). Migration by an agency or any other authorized user to the centralized contract shall not operate to diminish, alter or extinguish any right that the agency or other authorized user otherwise had under the terms and conditions of their original contract.
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 9 WARRANTIES: See "Warranties" and "Year 2000 Warranty" in Appendix B, OGS General Specifications. In addition, the warranty shall be as specified below except if the manufacturer's standard warranty is longer: ICE MAKERS (Cubers) 5 years on parts and labor for evaporator. 5 years on parts and 3 year on labor for condenser. No charge for "travel," mileage, etc. STORAGE BINS 3 years on parts and labor No charge for "travel," mileage, etc. Where accessories are to be supplied, they must be compatible with the rest of the product. RESERVATION: The State reserves the right to negotiate lower pricing, or to advertise for bids, any unanticipated excessive purchase. An "unanticipated excessive purchase" is defined as an unexpected order for a contract product(s) totaling more than $30,000.00. INSTRUCTION MANUALS: Simultaneous with delivery of the first component of the product specified, the contractor(s) shall furnish to the authorized user a complete instruction manual for the product and for each component supplied. The manual shall include complete instructions for unpacking, inspecting, installing, adjusting, aligning, and operating the product, together with layout and interconnection diagrams, schematic and wiring diagrams, preventive and corrective maintenance procedures, and complete parts lists, manufacturer's catalog numbers, and ordering information. REPORT OF CONTRACT PURCHASES: Contractor shall furnish report of purchases made from contract the fifteenth of the month following the end of each six month period. The reports shall be in the following format: Item/ SubItem Number Product Description (Size, Stock No., etc.) Total Quantity Shipped (To be in Units listed in the Invitation for Bids) Total $ Value The report is to be submitted to the Office of General Services,, Tower Bldg.,, Albany, NY 12242, to the attention of the individual shown on the front page of the Contract Award Notification and shall reference the commodity group number, the Invitation for Bids number, contract number, sales period, and contractor's name. Failure to submit the required report may be cause for disqualification of contractor for future contracts. EMERGENCY PURCHASING: In the event that a disaster emergency is declared by Executive Order under Section 28 of Article 2-B of the Executive Law, or that the Commissioner determines pursuant to his/her authority under Section 163(10)(b) of the State Finance Law that an emergency exists requiring the prompt and immediate delivery of commodities or services, the Commissioner reserves the right to obtain such commodities or services from any source, including but not limited to this contract, as the Commissioner in his/her sole discretion determines will meet the needs of such emergency. Contractor shall not be entitled to any claim or lost profits for commodities or services procured from other sources pursuant to this paragraph. OVERLAPPING CONTRACT ITEMS:
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 10 Products available in the resulting contract may also be available from other State contracts. Agencies will be advised to select the most cost effective procurement alternative that meets their program requirements and to maintain a procurement record documenting the basis for this selection. NEW YORK STATE PROCUREMENT CARD: See "Procurement Card" in Appendix B, OGS General Specifications. All bidders shall indicate whether or not they will accept the NYS Purchasing Card for orders up to $2,500 (see Questions at end of bid document). Vendors wishing to set up a corporate account with AMEX should call AMEX at 1-800-686-5493. "OGS OR LESS" GUIDELINES APPLY TO THIS CONTRACT: Purchases of the product(s) included in the Invitation For Bids and related Contract Award Notification are subject to the "OGS or Less" provisions of Section 163.3.a.v., Article XI, of the New York State Finance Law. This means that State agencies can purchase product(s) from sources other than the contractor provided that such product(s) are substantially similar in function, form or utility to the product(s) herein and are: 1. lower in price -and/or- 2. available under terms which are more economically efficient to the State agency (e.g. delivery terms, warranty terms, etc.). Agencies are reminded that they must provide the State contractor an opportunity to match the noncontract savings at least two business days prior to purchase. In addition, purchases made under "OGS or Less" flexibility must meet all requirements of law including, but not limited to, advertising in the New York State Contract Reporter, prior approval of the Comptroller's Office and competitive bidding of requirements exceeding the discretionary bid limit. State agencies should refer to Procurement Council Bulletin "OGS or Less Purchases" for complete procedural and reporting requirements. DETAILED SPECIFICATIONS As stated in solicitation.
GROUP 24201 ICE MAKING MACHINES (Statewide) AWARD PAGE 11 State of New York Office of General Services PROCUREMENT SERVICES GROUP Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product s end user. Contract No.: Contractor. Describe Product* Provided (Include Item No., if available): *Note: Product is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term Product includes Licensed Software. Product meets your needs Product meets contract specifications Pricing Excellent Good Acceptable Unacceptable CONTRACTOR Timeliness of delivery Completeness of order (fill rate) Responsiveness to inquiries Employee courtesy Problem resolution Excellent Good Acceptable Unacceptable Comments: (over) Agency: Address: Prepared by: Title: Date: Phone: E-mail: Please detach or photocopy this form & return by FAX to 518/474-2437 or mail to: OGS PROCUREMENT SERVICES GROUP Customer Services, Room 3711 Corning 2 nd Tower - * * * * *