CALL FOR PROPOSALS Project Title: Location: Purpose: Duration: Contract Type: Increased access to services for women from disadvantaged groups in Kosovo under the Programme Ending Violence against Women: Implementing Norms, Changing Minds Kosovo Selection of qualified Responsible Parties for the Programme September 2018 November 2019 (tentatively) Project Cooperation Agreement Deadline for submissions: August 20 2018 The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) is inviting civil society organizations (CSOs) or CSO networks working on gender equality and ending violence against women, as well as community-based organizations working with disadvantaged women, to submit proposals that aim to: promote the rights of women survivors of violence and improve access to justice by strengthening collaboration between CSOs and Ombudsperson.
Terms of Reference I. Background The programme Implementing Norms, Changing Minds (February 2017- January 2020) aims to end gender-based discrimination and violence against women in the Western Balkans, with a focus on the most disadvantaged groups of women. The programme is implemented in seven countries Albania, Bosnia and Herzegovina, FYR Macedonia, Montenegro, Kosovo 1, Serbia, and Turkey. Funded by the European Commission (EC) within the Instrument for Pre- Accession Assistance (IPA) II, the programme is aligned with European Union (EU) accession standards to achieve equality between women and men. Implementing Norms, Changing Minds is anchored in the normative frameworks of the Convention on the Elimination of all Forms of Discrimination against Women (CEDAW) and the Council of Europe Convention on preventing and combating violence against women and domestic violence (Istanbul Convention), A fundamental international treaty, CEDAW is central to the realization of women s human rights and gender equality. In Europe, the Istanbul Convention outlines obliges states to utilize integrated policies to prevent violent offences, protect survivors and prosecute perpetrators. In Kosovo, the programme will: (i) support the development of an enabling legislative and policy environment on eliminating violence against women and all forms of discrimination; (ii) promote favorable social norms and attitudes to prevent gender discrimination and violence against women; and (iii) empower women and girls (including those from disadvantaged groups) who have experienced discrimination or violence to advocate for and use available, accessible and quality services. Although Kosovo is not state party to the Istanbul Convention, Kosovo is included in the territory over which the Convention can and should be applicable. Kosovo has accepted international obligations by incorporating international standards of human rights as part of its applicable law. This includes granting the precedence of international provisions upon cases of inconsistency with local legislation. Thus, treaties including CEDAW and the European Convention of Human Rights (ECHR), as well as the International Convention on Civil and Political Rights and its protocols, are directly applicable in Kosovo. This Call for Proposals is related to the third component of the programme and aims at supporting Kosovo institutions to fulfill their obligations related to the provision of services for women survivors of violence, as outlined in the provisions and standards of CEDAW, the Istanbul Convention, and national legislation and policies. The issue of accessibility of services for survivors of DV has been the focus for UN Women, UN agencies, and other organizations working in Kosovo. Besides governmental institutions, NGOs in Kosovo play a vital role as key advocacy stakeholders in terms of moving governmental institutions from commitment to implementation in relation to international normative standards. Their participation in the legislative process may improve the quality of laws produced and address existing gaps in legislation. The Ombudsperson Institution of Kosovo (OI) is a state institution that represents legal mechanisms on the monitoring and promotion of human rights and fundamental freedoms, as well as the protection of human rights from unlawful and irregular behavior from individuals or institutions who exercise public authority in Kosovo. With the aim to identify problems and secure information on alleged violations, the Constitution and the Law on Ombudsperson implores each body, institution or individual that exercises legal power in Kosovo to respond to the Ombudsperson s requests and disclose all requested documents and information. The OI conducts investigations, issues recommendations, and publishes reports as part of its advocacy for human rights and freedoms. When investigations conducted by OI legal advisers find that violations of human rights have occurred, the institution may request additional information from public authorities and provide recommendations to respective responsible authorities. In cases when the OI considers that a practice or the general situation does not comply with national and international standards on human rights and impacts an individual or wider group, the OI compiles special reports which include recommendations addressed to the Assembly of Kosovo intended to improve the situation and promote its alignment with national and international standards on human rights. 1 All reference to Kosovo, whether to the territory, institutions or population, in this document shall be understood in full compliance with United Nations Security Council Resolution 1244 and without prejudice to the status of Kosovo. 2
Furthermore, the OI is an equality mechanism for the promotion, monitoring and support of equal treatment without discrimination on the bases of the Law on Gender Equality and the Law on Protection from Discrimination. These laws, jointly with the Law on Ombudsperson, comprise the legal package of human rights that entered into force in July 2015. In addition, their mission is to observe policies and laws adopted by national authorities to ensure their compliance with human rights standards and requests of good governance. While the OI conducts investigations regarding delays of judicial proceedings, the OI does not replace the Court and cannot investigate crimes directly, change judicial decisions, or issue binding decisions. The OI can appear in the capacity of a friend of the Court (amicus curiae) in judicial proceedings related to human rights, equality issues and protection from discrimination. The OI can initiate cases in the Constitutional Court in compliance with the Constitution and the Law on Constitutional Court. Complaints from legal and natural persons can be lodged with the OI in a simple and free of charge procedure. The complaints may relate to actions, inactions or decisions issued by the public authorities that the complainants may regard as unjust and/or unfavorable. In handling such complaints, actions of the legal advisers in charge include providing legal advice; requesting data and information from public authorities, the Courts and other important institutions; and monitoring court proceedings. In cases that require immediate action, the OI submits requests for interim measures. As per this issue, the mode of action changes based on the nature of individual cases. The OI can also offer legal services in response to complaints from Kosovo citizens that regard public authorities outside of Kosovo. The institution does so by forwarding these complaints to relevant institutions, in most cases to homologue institutions in other countries. The institution has a mandate and can investigate alleged human rights violations without individual complaint, based on the suspicion of a violation (ex officio investigation). II. Objective of UN Women s Support The specific project under this proposal contributes to the programme s Specific Objective 3: To empower women and girls, including those from disadvantaged groups, who have experienced violence and discrimination to advocate for, and use available, accessible and good quality services. The planned interventions will focus on promoting the rights of women survivors of violence, improving access to justice by strengthening collaboration between CSOs and Ombudsperson, and supporting CSOs in asking authorities to investigate and prosecute cases of violence against women (VAW) and identifying areas in need of special investigation and recommendations related to institutional shortcomings in addressing VAWVAWEVAW III. Scope of the Project The programme builds on the strong links of UN Women and the EU with CSOs in the region, placing the envisioned interventions in a strategic position to assist women in their drive for the realization of their human rights. Civil society organizations, in particular women's organizations, play a crucial role in the promotion of gender equality and women's rights. They are key advocacy stakeholders in terms of moving governments from commitment to implementation in relation to international normative standards. They are also key stakeholders in the provision of services that are essential in the establishment of multi-sectoral and coordinated mechanisms to adequately respond to the needs of survivors of violence. Furthermore, women's organizations are instrumental in informing women about their rights and empowering them to claim what they are entitled to. In Kosovo, women's organizations are active at both the local and national levels. Their expertise and organizational strengths vary regarding their capacities in networking, policy development, monitoring, advocacy, service provision, outreach, and community mobilization. 3
In this context, UN Women is issuing a Call for Proposals (CfP) to select a Responsible Party to improve services by: a) Support CSO advocacy initiatives on raising awareness among women survivors of VAW regarding the role and mandate of, and services provided by the OI; b) Work closely with OI supporting OI in identifying areas in need of special investigation and recommendations related to institutional shortcomings in addressing VAW; IV. Deliverables: Through the project the selected responsible party is expected inter alia to: - Raise awareness on the role of the Ombudsman Institution in relation to cases of violence, including referrals; - Involve at least 100 women survivors of VAW to increase knowledge and public awareness throughout Kosovo regarding the mandate and of the OI, when cases can be referred to the OI, and how to bring forth such cases; - Strengthen cooperation among CSOs and the OI for relevant cases, requesting the OI s support in asking authorities to investigate and prosecute VAW cases; - Design and implement innovative advocacy campaigns to inform women (particularly those from disadvantaged groups in select areas of Kosovo) of the rights and services to which they are entitled when faced with VAW; - Provide recommendations to the OI in regarding making VAW cases more of a priority and ensuring that relevant laws are being upheld; - - Collaborate with the OI to collect statistical data from institutions where it is not available, such as the judiciary, and to make recommendations to institutions towards improving gender-disaggregated data collection and reporting. V. Guiding Principles in Designing the Project The design and implementation of the project should be guided by the following principles: Human rights-based and gender-responsive approaches that place first priority on promoting, protecting and fulfilling the human rights of women, as well as strengthening institutional capacities of service providers to eliminate all forms of discrimination; Awareness raising activities/campaigns targeting women and service providers that include all types of general and specialist support services, including in the health, judicial and social services sectors; Awareness raising activities/campaigns targeting women directly in the communities where they live with information that is easily accessible for all groups; Activities that bring to the attention of service providers the barriers, including different forms of discrimination, that women from disadvantaged groups face in accessing these services, and the relevant measures that need to be taken to remove or mitigate these barriers; Focus on all forms of violence against women, as outlined in the Istanbul Convention (physical, psychological, economic, sexual violence, rape and sexual assault, sexual harassment, stalking, forced marriages, forced abortion and sterilization, female genital mutilation, crimes in the name of honour, and human trafficking); Evidence-based programming, building on lessons learned and recommended practices, to ensure optimal results and use of resources; Coordination and multi-sectorial partnerships, including among government organizations, nongovernmental organizations, women s and other civil society groups; Commitment to knowledge sharing, by documenting, evaluating and disseminating results, and working with UN Women staff in the process; Priority placed on sustainability of results; Communication and visibility in line with the programme communication strategy, which will be defined at the stage of project proposal finalization. 4
VI. Duration of project From September 2018 to November 2019 (15 months) VII. Budget Request All proposals for both components must fall between a minimum indicative amount of EUR 40.000 and a maximum amount of 45.000 EUR. Applicants are invited to submit the budget proposal in EUR. All currency exchanges will be calculated using the UN Operational Exchange Rate as per the date of submission of proposal. Only one grant will be awarded per organization. A single CSO cannot receive more than one grant during the lifetime of the programme Implementing Norms, Changing Minds. In all cases, proposals cannot exceed the maximum amount set for this call: EUR 45.000 VII. Institutional Arrangement The selected organization(s) will sign a Project Cooperation Agreement (PCA) with UN Women. A competitive selection process will take place to identify the potential Responsible Party. The NGO will be selected only if it has proven capacity to deliver the proposed activity. The NGO s capacity will be assessed by UN Women as per UN Women s manuals. VIII. Reporting The selected partner will be the principal Responsible Party but will work closely with UN Women during programme implementation. The partner will provide regular narrative and financial reports in line with UN Women guidelines and requirements. All knowledge products and communications materials that would be produced under this agreement must acknowledge the support and seek approval of UN Women. Furthermore, they should be in line with the EU Communication and Visibility tools and the EU-UN joint visibility guidelines. 2 Annex I. Guidelines for the Submission of Proposals I. Who can apply Women s CSOs/women s CSOs networks and platforms that have specialized knowledge, expertise, and track record of working in women s human rights and ending violence against women; Women s CSOs/women s networks and platforms with track record in working with women from disadvantaged communities as well as increasing capacities of providers of services for women survivors of violence; Civil society organizations working on gender equality and women s empowerment with track record of working on ending discrimination and violence against women. Gender equality focus: Applicants must demonstrate experience in implementing programmes on gender equality and ending violence against women and girls through an organizational resume or CV of past implementing experience and areas of expertise. (Documents required) 2 https://ec.europa.eu/europeaid/sites/devco/files/guidelines-joint-visibility-eu-un_en.pdf - https://ec.europa.eu/europeaid/node/17974 5
Women s network/platforms are encouraged to apply, but for the purpose of this application they should be represented by only one organization, which will take the lead during the implementation of the project and shall be responsible for the project s deliverables as defined in this CfP. Important notes: Each application can only be submitted by a single organization. The applicant must be legally registered in Kosovo as a non-profit organization. Proposals from more than one organization or entity must clearly indicate which organization will take lead responsibility for project management and contractual obligations. Transfer of funds by the Applicant Organization to UN Agencies, private sector entities, International NGOs and International Organizations will not be allowed. UN Women will sign contracts with and disburse funds to the applicant organization only. Eligible organizations currently partnering with UN Women may apply under this CfP. Non-eligible applicant organizations The following are NOT eligible to apply to this call for proposal: Government agencies or institutions UN agencies Bilateral or multilateral organizations, financial institutions, development agencies Private sector entities Private individuals CSOs not focused on gender equality and women s empowerment CSOs with lack of gender balance in their staff, board membership and leadership positions II. What to submit Eligible applicants are expected to submit the following in English: 1. General Information including contact person and contact details (use Application Cover Sheet in Annex II) 2. Project proposal consisting of: Context and problem analysis, providing a summary of existing gaps and barriers related to women s access to general and specialist support services; Explanation of how your organization is expected to address the lack of information among Roma women and women from other disadvantaged groups about services available for survivors of gender-based violence and the discrimination and barriers they face in accessing these services; Explanation of how your organization is expected to identify government and non-government service providers that need to become aware about their obligations to inform women that are survivors of genderbased violence about their rights to be informed about the services and their right to access these services; Explanation of how your organization is expected to follow-up on the issue after the project; Media and communication strategy; Explanation of what makes your organization the most qualified to implement this project, including relevant expertise and experience of your organization; Relevant work plan; Partnerships: a description of the partners needed to successfully implement the project and their roles, including information on how your organization will work with other non-state partners (including formal/informal networks and community-based organizations) to implement activities; information on your partner(s) such as their specialized areas and experience with the international and national standards of service provision and information on the relationship between your organization and your partner(s); An output-based budget, i.e. budget showing how much is required for each activity to achieve each output. 6
The administrative/indirect cost should not exceed 7% of the total budget. Maximum budget of any budget proposal should not exceed amount of EUR 45.000. Applicants are invited to submit the budget proposal in EUR. All currency exchanges will be calculated using the UN Operational Exchange Rate as per the date of submission of proposal. 3. A copy of the organization s legal registration document 4. Supporting documents such as your organizational brochures, previous annual reports and audit reports from the past three years. III. Evaluation Criteria Proposals passing the eligibility criteria (see above) will be scored against the following: 1. Relevance of the proposal (20 points): quality of the context analysis and pertinence of the proposed activities against expected results; 2. Implementation strategies (30 points): linking local implementation to national, regional and international commitments; using a rights-based approach; engaging in strategic partnerships; and engaging excluded/marginalized groups; 3. Added value elements (30 points): previous work on service provision for survivors of domestic violence or capacity building support for government and non-government service providers. 4. Budget Proposal (20 points) Minimum score to be eligible is 70 points. Only applicants passing the minimum score will be contacted to proceed with shortlisting and a capacity assessment review. During the capacity assessment review, the applicant will be requested to submit documents demonstrating the organization s technical capacity, governance and management structure, financial and administrative management. IV. Proposal Deadline The deadline for submission of proposals is August 20 th, 2018. Proposals received after the deadline will not be considered. V. To whom should the proposal be sent? Please send all required application documents in one email to: info.kosovo@unwomen.org indicating in the e-mail subject: Increased access to services for women from disadvantaged groups in Kosovo, EVAW UN Women will acknowledge receipt of the applications through a confirmation e mail. Only those short listed shall be considered and further contacted. VI. Information session UN Women will organize one informative session, time and venue (TBC) in which additional clarifications on the application process will be provided. Potential applicants are invited to express their interest to participate in the informative session by sending an email to info.kosovo@unwomen.org. This Call for Proposals does not entail any commitment on the part of UN-Women, financial or otherwise. UN- Women reserves the right to accept or reject any or all Call for Proposal without incurring any obligation to inform the affected applicant/s of the reasons. 7
8