Total on Roster: 17 Votes needed for simple majority vote: 50% + 1 = 9 Votes needed for 2/3 majority: 11 Location: Aptos Campus 6500 Soquel Dr, Aptos, CA Sac East Date and Time: Thursday, August 11 th 2011 3:00 pm 8:00 pm Item Motion Yeas Nays Abstains V. B V. F V. G V. H V. I V. J Senator Collins moves to approve $6,500.00 from the Programs Account to go towards a pilot monthly Bus Pass Program where we would purchase 150 Santa Cruz Metro 31-day Passes at $40.00 a piece, 20% off the normal rate ($50). Money acquired selling purchased passes may be used to purchase new passes, ongoing through the semester. Senator O'Connor seconds. 8 0 0 Representative Avila motions to approve $3,000 from Programs Account for food during the 2011-2012 Senate meetings, with a limit of $100.00 per meeting. Senator Steele seconds. 8 0 0 Senator Barlow Motions to approve $2,000.00 from the Cultural Events Account for both the Halloween and Dìa De Los Muertos events. Senator Petrillo seconds 8 0 0 Senator Petrillo motions to approve up to $300.00 from Programs Account for snacks during the first few days of classes. Representative Avila seconds. 8 0 0 Senator Barlow moves to approve up to $8,000.00 from the Student Center Account to pay for the relocating of Advisor Chacòn's door. Treasurer Gomez seconds. 8 0 0 Senator Petrillo moves to approve $500.00 from Supplies Account (preferred) or Programs Account for Student Senate T-Shirts. Senator Barlow seconds. 8 0 0 I. Call to Order 4:36pm A. Roll Call Executive Officers President: Charlotte Achen ------------------------------ Present Treasurer: Jospeh Gomez -------------------------------- Present Legislative Representative: Gaby Avila -------------- Present Senators-at-Large Stephanie Petrillo -------------------- Present Sharon O Connor -------------------- Present Arthur O Reilly ------------------------ Present Kathybelle Barlow ------------------- Present Chris Steele ---------------------------- Present Jesse Collins -------------------------- Present Vice President: Olekseii Chuiko ------------------------ Absent Trustee: Joseph Watkins ---------------------------------- Absent ICC Chair: Ivan Sumano-Vargas ----------------------- Absent Watsonville Representative: Joshua Riparetti ----- Absent Scotts Valley Representative: Stephan Venegas - Absent Jerry Peters --------------------------- Absent Darwin Constantino ----------------- Absent Jennifer Venegas -------------------- Absent Advisors Sesario Escoto ------------------------ Present Flor Chacòn ----------------------------- Present II. Adoption of the Agenda 3 minutes Senator Steele motions to approve the agenda Treasurer Gomez seconds 1
III. Approval of the Minutes 3 minutes each A. July 21 st, 2011 Treasurer Gomez motions to approve the minutes Senator Petrillo seconds IV. Committee Reports 3 minutes per committee T-shirt committee Can t order them until we raise the amount requested. SAC Committee Talking about an iphone ap that prompts the carrier about a discount when they are nearby a participating business. Will be a free ap. So far have 20 businesses signed on. Welcome Week Waiting for replies for food from Watsonville. Next meeting Thursday, August 18 th at 1:00pm. Retreat Committee next meeting August 18 th at 2:00pm Our lodging facility changed and is much closer to the food area; will save a lot of time. Meeting facility changed as well, and will save large amounts of time. Meeting area is smaller, but will be worth it for the time saved. We can change to a larger location if needed. Food Service Committee In VAPA and Watsonville Campus new vending machines will hold sandwiches, hot pockets and hot beverages. A microwave will be nearby. Watsonville campus has traditionally had no food service. Pepsi is providing them for us. Taher contract may end; could have an open bidding process that allows different vendors to come on campus. Food service and beverage service are merging; traditionally both contracts were very restrictive. Strategic Enrollment Committee Next meeting Monday August 15th 2:30 to 3:30pm College Planning Council Next CPC meeting Wednesday August 17 th 2-4pm State Student Senate Online workshop: good idea for all of us to do it. It takes about 2 hours. Will help if problems or disagreements should arise. Information will be forwarded. Senate website was updated. Governing board Around $5 million in budget cuts for 12-13. Will devastate programs and people 3 bookstore positions eliminated 8 bookstore positions reduced Reduced positions agreed to take reduction Governing board initiating program that will involve K-12 schools with community colleges. Young students will visit the campus. Chinese language program will be back in the fall; private donations funded it. Next meeting is September 12th at 6:00pm in Sesnon house. Bookstore committee There won t be a coffee shop or print on demand in the bookstore until next year. V. New Business A. Appointment of New Senators 3 min. for Speech, 3 min. for Questions. 1. 3 Senator-at-Large Positions 2
B. Pilot Santa Cruz Metro 31-day Pass Program Discussion / Possible Actio S. Escoto 10 Minutes This item is up for discussion and possible action regarding the approval of $6500.00 from the Programs Account to go towards a pilot monthly Bus Pass Program where we would purchase 150 Santa Cruz Metro 31-day Passes at $40.00 a piece, 20% off the normal rate ($50). As we will be taking in the same amount of money, there should be no loss or gain. Senator Collins motions to approve $6500.00 from the Programs Account to go towards a pilot monthly Bus Pass Program where we would purchase 150 Santa Cruz Metro 31-day Passes at $40.00 a piece, 20% off the normal rate ($50) Senator O Connor seconds Senator Barlow amends to add that the money acquired selling may be used to purchase new passes, ongoing through the semester. Senator O Reilly seconds Amendment passes Main motion carries C. Bylaws Amendments Discussion / Possible Action O. Chuiko 30 Minutes Tabled for next meeting D. Thanksgiving Community Dinner Discussion / Possible Action S. O Connor 5 Minutes This item is up for discussion and possible action regarding the approval of $10,000.00 from the Programs Account for the Thanksgiving Community Dinner held on Nov. 21 st in Watsonville and Nov. 22 nd in Aptos. Want to change account, so tabled until next meeting. E. Food Pantry in SAC East Discussion / Possible Action S. Escoto 5 Minutes This item is up for discussion and possible action regarding the co-sponsorship (ASCC & Student Affairs) of the Food Bank that will be located in SAC East and will help assist students who are in need of food. Need it to be staffed. Want to run it Monday, Wednesday, Friday 9am -12pm. Senate will need to help with staffing. Will get food from Second Harvest; we will simply be a distribution point. Senator Petrillo moves to establish student senate as official partner of Second Harvest. Senator O Reilly seconds F. Food for the 11-12 Senate Meetings Discussion / Possible Action S. O Connor 5 Minutes This item is up for discussion and possible action regarding the approval of $3,000.00 from the Programs Account so that food can be made available at the senate meetings for both senators and Students. Representative Avila motions to approve $3,000 from programs account for food during the 2011-2012 Senate meetings. Senator Steele seconds Representative Avila amends to limit it to $100 per meeting Senator Steele seconds Amendment passes Main motion carries 3
G. Halloween Event Discussion / Possible Action K.Barlow 5 Minutes This item is up for discussion and possible action regarding the approval of $2,000.00 from the Cultural Events Account for both the Senate Halloween and Dìa De Los Muertos (Day of the Dead), which is traditonally held every yeasr. $1,000 will be for the Halloween Party, $1,000 for Dìa De Los Muertos. Senator Barlow motions to approve $2,000.00 from the Cultural Events Account for both the Senate Halloween and Dìa De Los Muertos events. Senator Petrillo seconds Each event should have something happen at both campusses. Traditionally the event only occurs on the Aptos campus. President Achen will talk with the relevant clubs. Senate is doing the Halloween event; a club will probably handle Dìa De Los Muertos. 8 yeas unanimous H. New Semester Hospitality (first Two days of School) Discussion/Possible Action S. Escoto 5 Minutes This item is up for discussion and possible action regarding the approval of up to $300.00 from the Programs Account for snacks to hand out during the first few chaotic days of school (August 29th and 30th). We would be in the quad, SAC East, and in Watsonville Center. Senator Petrillo motions to approve up to $300 from Programs Account for snacks during the first few days of classes. Representative Avila seconds Would like to have senators volunteer to table and hand out snacks 8 yeas unanimous I. Relocating Flor s Door Discussion / Possible Action F. Chacon 5 Minutes This item is up for discussion and posible action regarding the approval of up to $8000.00 from the Student Center Account to pay for the relocating of Flor s door, which includes the rerouting of several electrical panel. Senator Barlow moves to approve up to $8000.00 from the Student Center Account to pay for the relocating of Flor s door. Treasurer Gomez seconds Have been issues getting to flor s office. Want to make a new door through the wall; because of electrical wires running through the wall, will cost a lot to do. J. T-Shirts! Discussion / Possible Action 10 Minutes This item is up for discussion and possible action regarding the approval of $500.00 from the Account for Senate T-Shirts Senator Petrillo moves to approve $500 from Supplies or Programs Account for T-Shirts Senator Barlow seconds 8 yeas unanimous K. Reviewing Sustainability Resolution Information / Discussion 10 Minutes This item is up for discussion on the review of the Sustainable Purchasing resolution, specifically that as we already agreed on said resolution, we can no longer purchase bottles of water. 4
Noted that this was passed under the impression there would be loose interpretation. Some senators were not aware as to the full implications of passing the resolution. There was concern rescinding the proposal could make us look flip-floppy. It is possible to strike through certain portions we don t like without rescinding the entire proposal. The item will be brought back for consideration if solid reasons for its necessity are presented to president Achen. L. Overview of all Committees Information / Discussion 20 Minutes M. Meeting Norms / Goals Signing Information / Discussion 10 Minutes This item is up for discussion and possible action regarding the signing of our Meeting Norms and goals for the year Sign the sheet to agree to follow the meeting norms and work towards the established senate goals. VI. Reports (Every other name is Bold for Easy Reading) 3 minutes ea. Executive Officers, Senators, Advisers and Committees report on Senate Activities. A. Executive Officers B. President: Charlotte Achen Senate Retreat is next week. If going alone contact President Achen for directions and instructions. Please attend All College Day. Senators will be asked to go up on stage, but not to speak. President Achen will speak. September 1 st is first meeting of semester, and will be happening on the quad. There will be town hall meetings regarding the Cabrillo budget in the Sesnon House. Charlotte has been volunteering for ACE. There are students in the program who are homeless, or with rough pasts, and they are undergoing transformations. It is good that we are meeting many times during summer and ironing out bumps before semester meetings begin. Treasurer: Jospeh Gomez Fall meetings for budget committee will be Thursday 2:00-2:45pm weekly starting September 8 th. Legislative Representative: Gaby Avila There is a General Assembly meeting in September. There is a Region IV meeting next Saturday. They are good ways to network. Meetings are long. Send her edits for the web page if needed. C. Senators-at-Large Stephanie Petrillo Thanks people for their patience in regard to T-shirts Sharon O Connor Wants help with welcome week activites (tabling, setup, etc.) Chris Steele SAC committee going well. Getting better at it. Jesse Collins Has a more detailed version of July 21st minutes if desired. D. Advisors 5 minutes ea. Sesario Escoto Senate Retreat will be much easier to manage with new accommodations (lodging and meeting room location changes) Flor Chacòn Is part of state executive leadership for SEESAW conference. Thinks sustainability issue is a good lesson for the senate. Doesn t think it should be brought back without a solid reason, with acknowledgment of what the issue was that led to it requiring reconsideration. 5
VII. Agenda Building 3 minutes Will wait to put sustainability issue back on the agenda until someone asks for its return with valid and solid reasons why it should be reconsidered. Region IV presentation SSCCC presentation My edu presentation bylaws VIII. Adjournment Meeting adjourned at 6:12pm Student Senate Executive Meeting Agenda (To be held after the Student Senate Meeting) IX. Call to Order No quorum - unofficial meeting X. Regular Business A. Discussion of Meeting 30 minutes Still having trouble getting called on before speaking. Quorum issue and whether or not to include president should be dealt with once and for all in bylaws or by constitutional amendment. It is good to have these discussion now; during semester it would look very unprofessional. B. Review of Sustainability Resolution 10 minutes C. Funding Gaby s travel expenses as a State Senator 10 Minutes Confusion about Representative Avila's voting ability at state meetings. She is a Cabrillo representative, but also a legislative representative. If she only gets 1 vote, and uses it as a legislative representative, Cabrillo loses its vote. XI. Advisors Reports 5 Minutes ea. Flor Chacòn The senate benefits from Gabby being in the General Assembly. XII. Executive Agenda Requests 6