Hancock County Board of Commissioner s Minutes July 5, 2016 Commissioners met in regular session. Those present were Board of Commissioners President Brad Armstrong, Vice President Commissioner Marc Huber, and Commissioner Tom Stevens. Auditor Robin D. Lowder was present. Hancock County Board of Commissioner s meeting began at 8:02 a.m. Attorney Ray Richardson arrived at 8:17 a.m. Highway Department County Engineer Gary Pool appeared before the Hancock County Board of Commissioners to discuss: Community Crossroads Grant: It is completed just making a modification adding paving. This is a 50% match. The date has been pushed back to July 28 th. Highway will be requesting an additional from the Council for this. Indiana Traffic Services LLC: The Engineer requests a renewal of the contract for pavement traffic markings with Indiana Traffic Services LLC for $64,385.76. Commissioner Stevens made a motion for renewal of the contract for pavement traffic markings with Indiana Traffic Services LLC with a not to exceed of $64,385.76. Commissioner Huber seconded the motion. The motion carried 3/0. Culverts: Brandywine-7 Culvert has been completed. The next one will be Fortville Pike just South of 500 N. Distributor Truck: Engineer is working on the specs for a new one in case a used one isn t found. Highway Paving Update: $773,000 will be spent on paving. 12.9 miles of paving are completed. Total miles to be paved are 22 miles. They are a little over budget and a little behind but nothing to be concerned about. The goal is to be finished by October 31. Memorandum: Gary will do a Memorandum appointing Vic Doloso as the ADA Coordinator. He will also appoint him to be the person to step in if for some reason Gary cannot fulfill his duties as the Grant Coordinator. Title VI Coordinator: Soon we will need to appoint a new Title VI Coordinator. New Palestine Event: Closing U.S. 52 for the New Palestine Event went very well. There were no accidents or complaints. Bridge 91: Will need to go to the Council and request an additional $30,000 for Bridge 91.
Pennsy Trail Mary Ann Wietbrock from the Trails Group and a representative from First Group Engineering, Inc. discussed the trail from 500 W to 400 W with the Commissioners. Ms. Wietbrock requested the Commissioners sign a contract with First Group Engineering, Inc. for R/W Engineering and Services from CR 500 W to CR 400 W. Her group has raised through grants and donations $295,701.26 of a total cost of $340,835. They have an approximate shortfall of $45,000. They are requesting the Commissioners sign the contract for $76,000 with a pledge of $31,000 from the Trails Group toward the cost. The Commissioners continued to voice concern about the connectivity of the trail and would like to have the issue addressed. Commissioner Stevens made a motion to enter into a contract with First Group Engineering, Inc. for R/W Engineering and Services from CR 500 W to CR 400 W with a not to exceed of $76,000 subject to funding. Commissioner Huber seconded the motion. The motion carried 3/0. Ms. Wietbrock presented the County Attorney with documents to prepare Easements between HC & DNR, Washington Village Apartments & HUD, and a Transfer from Washington Village Apartments. Rezone for Steve Craney Ordinance 2016-7A Attorney Steve Elsbury appeared before the Commissioners for approval of Ordinance 2016-7A, An Ordinance Amending the Hancock County Zoning Ordinance for property located at 98 S. 200 W. owned by Steve Craney. Planning Commission gave a favorable recommendation to amend the zoning from Commercial Neighborhood (CN) to Commercial Regional (CR). Commissioner Huber introduced Ordinance 2016-7A An Ordinance Amending the Hancock County Zoning Ordinance and the attached commitments. Commissioner Huber moved to adopt Ordinance 2016-7A an Ordinance Amending the Hancock County Zoning Ordinance with attached commitments. Commissioner Stevens seconded the motion. The motion carried 3/0. Rezone Robert Willits Ordinance 2016-7B Attorney Steve Elsbury and Robert Willits appeared before the Commissioners for approval of Ordinance 2016-7B, An Ordinance Amending the Hancock County Zoning Ordinance for property located at 1429 E. Main St. owned by Robert and Julia Willits. Planning Commission gave a favorable recommendation to amend the zoning from Residential (R2.5) to Commercial Neighborhood (CN). The neighbors to the west Mike and Michelle Webb 1421 E. Main St. stated they were not in favor of the rezoning. They were concerned about what could happen in the future if the property was rezoned Commercial Neighborhood (CN). Commissioner Stevens introduced Ordinance 2016-7B An Ordinance Amending the Hancock County Zoning Ordinance. Commissioner Stevens moved to adopt Ordinance 2016-7B an Ordinance Amending the Hancock County Zoning Ordinance. After much discussion with those present the following commitments were agreed upon: Minimum of 10-8ft. Blue Spruce trees spaced evenly between existing trees, 85ft. of Buffer yard type 3 only for the fence, consisting of 6ft. tall opaque fence wall of wood, brick or stone and Buffer yard type 2 standards. No Equipment, Vehicle or Mechanical Repair Services. No Veterinary and no kennels. No Residence anywhere in the Storage Building. Between the hours of 9p.m. and 6a.m. the business is limited to administrative and clerical work only. Commissioner Huber moved to second the adoption of Ordinance 2016-7B An Ordinance Amending the Hancock County Zoning Ordinance with the stipulation the commitments agreed upon would be signed and recorded at a later date. The motion carried 3/0.
Heartland Campground/RV Dealership Scott Schroeder appeared before the Commissioners and stated he would like to buy Heartland Campground and make it a campground/dealership resort. The Commissioners said it was already zoned for the campground and if he needed any new zoning for the dealership to sell RV s he would need to go to Mike Dale the Plan Commission Director and possibly the BZA. Vote Centers/George Langston After attending the public meeting for the Election information Mr. Langston feels that Hancock County does not have a Vote Center Plan and has not implemented one that meets the State requirements. Mr. Langston made the following statements. Electronic voting is not as secure as the public thinks and the process is not transparent. There was unauthorized software access at this election. Poll workers were not properly trained. Vote Centers create long lines and wait times. ES&S- Concerned because of a lack of quality control, poll books didn t have expandable memory and he felt they were testing during an election and that should never be done. Concerns are will the equipment be updated correctly. Some feel a lot of the equipment and software failed. Some voters question because their names are written on their ballots for early voting are they really secretly voting. Some Vote Centers are unsafe. He feels Hancock County should rethink Vote Centers. Sheriff Department/Out of State Travel The sheriff s department has two officers traveling out of state. Christine Rapp traveling to Atlanta from July 19 thru July 21, 2016. Ted York traveling to Dallas from August 28 thru 31, 2016. Sheriff request to declare car surplus- 2004 BMW VIN# WBANA53584B174221 mileage of 193,714. Commissioner Stevens moved to declare the 2004 BMW with a VIN# WBANA53584B174221 surplus. Commissioner Huber seconded the motion. The motion carried 3/0.
Hancock County Justice Facilities Feasibility Study Update RQAW presented the Hancock County Justice Facilities Feasibility Study Update to the County Commissioners. The new plan would be adding 100 Community Corrections beds and 212 Jail beds. Total 200 Community Correction and 212 Jail beds to meet 5-10 year needs. They can operate the new jail with the present staff. Remodel existing jail (when additional beds are needed). Total 200 Community Correction and 369 Jail beds to meet 2036 needs. Add 185 parking spaces (with 125 future). Total 482 downtown parking spaces. Add/Remodel space for Probation and Prosecutor s Office. The tower structure would connect the present Community Corrections the present Jail and the new Tower. RQAW s recommendation is for Scope 1 the cost is approximately 25 million dollars. Jail Population Update- Major Burkhart stated we presently have 180 in the Jail with 20 housed in Wayne County for our Jail repairs and 20 separated in Community Corrections because there wasn t room in the jail. The Jail actually has over 220 population at this time. Action Items Claims and Payroll- Commissioner Huber moved to approve claims and payroll as presented. Commissioner Stevens seconded the motion. The motion carried 3/0. Commissioners Meeting Minutes- Commissioner Huber moved to approve the June 21, 2016 Commissioner Meeting minutes. Commissioner Stevens seconded the motion. The motion carried 3/0. Judges Security Court Order-The Commissioners reviewed the Judges Security Court Order. Memorial Building Chair Lift and Hand Railings- Jameson Medical, Inc. submitted a quote to install 3 Pinnacle Stair Lifts with a Lifetime Warranty and also secure Permits, take pictures and take measurements. The cost is $11,317. Commissioner Huber moved to accept the quote for a total of $11,317 from Jameson Medical, Inc to install 3 Pinnacle Stair Lifts with a Lifetime Warranty and secure Permits, take pictures and measurements for the Memorial Building. The cost is not to exceed $11,317. Commissioner Stevens seconded the motion. The motion carried 3/0. Advanced Welding and Engineering submitted a quote for double hand rails for the west door for $3,710 and the South/Front door for $3,544. The total quote is for $7,254. Commissioner Huber moved to accept the quote for a total of $7,254 for double hand rails for the west and south/front doors of the Memorial Building. Commissioner Stevens seconded the motion. The motion carried 3/0.
Commissioner s 2017 Budget Review Commissioners reviewed the Commissioner s Budget Commissioners reviewed the Commissioner s 144 s Commissioners reviewed the Cumulative Capital Development Fund. Commissioners will give a recommendation of these at a later date. The Commissioners will review the 2017 Departments 144 s at the next Commissioner s Meeting. Agenda Addition Commissioner Huber moved to add the County Fairgrounds to the July 5, 2016 Agenda. Commissioner Stevens seconded the motion. The motion carried 3/0. At 11:43 a.m. the Commissioners recessed the July 5, 2016 meeting to be reconvened July 12, 2016 for the County Fairgrounds Public Hearing at the H.J. Ricks Centre 122 W Main St. Greenfield, Indiana at 7:00p.m. Hancock County Commissioners Commissioner Brad Armstrong, President Commissioner Marc Huber, Vice President Commissioner Tom Stevens Attest: Robin D. Lowder Hancock County Auditor