MUNICIPAL DISTRICT OF GREENVIEW NO. 16 2017 MUNICIPAL ELECTION CANDIDATE INFORMATION PACKAGE
Table of Contents General Information... 4 Frequently Asked Questions:... 5 What should I know about the role of a Councillor?... 5 Will I be required to use a computer?... 5 How much time will I have to commit?... 6 Am I eligible to run for Council?... 6 How do I become nominated for Municipal Council?... 6 Can I withdraw my nomination?... 7 What should I know about campaigning, campaign material and signs?... 8 What should a Candidate know about campaign financing?... 8 What should I know about Election Day?... 8 When will I know if I have been elected?... 9 Term of Office and Role... 10 General Term of Office... 10 Election or Appointment of Reeve and Deputy Reeve... 10 General duties of Councillors... 11 Council s role in the municipal organization... 12 Committees and Boards... 12 Qualifications of Candidates... 13 Ineligibility for Nomination... 13 Nominations... 16 Form of nominations... 16 Offence... 17 Withdrawal Requirements... 17 Withdrawal of Nomination... 17 Advertising and Sign Requirements... 17 Prohibitions... 18 Advertisement distribution... 18 Access for enumerators and campaigners... 18 Candidate s Scrutineer... 19 Candidate s scrutineer... 19 Offence... 20 page 2
Finance and Contribution Disclosure... 21 Municipal election finance and contribution disclosure definitions... 21 Candidate self-funded election campaign... 22 Limitations on contributions... 23 Duties of Candidate... 23 Campaign disclosure statements... 24 Campaign surplus... 25 Late filing penalties... 26 Effect of non-compliance in relation to disclosure statements... 26 Regulations... 27 Application... 27 Allowable election expenses... 27 Election Results... 28 Declaration of Election Result... 28 Voting Stations... 28 Electoral District Map of all Wards... 29 Ward 1 - Grande Cache Map... 30 Ward 2 - Little Smoky Map... 31 Ward 3 - Valleyview Map... 32 Ward 4 Sunset House Map... 33 Ward 5 New Fish Creek Map... 34 Ward 6 DeBolt Map... 35 Ward 7 Crooked Creek Map... 36 Ward 8 Grovedale... 37 Attachments:... 38 Greenview Policies and Bylaws page 3
General Information This is an information package only and has no legislative sanction. For certainty, the Local Authorities Election Act and other relevant statutes and regulations should be consulted. The material that follows is Greenview s understanding of the legislation. This summary is not intended to replace the candidate s responsibility for reading and understanding this legislation, nor to seek appropriate legal or accounting advice from professionals, as required. The candidate is responsible for ensuring their campaign complies with all provincial laws. Contact Information: Municipal District of Greenview 4806 36 Avenue PO Box 1079, Valleyview, Alberta, T0H 3N0 Tara Zeller Grande Cache Community Coordinator (Returning Officer) Telephone: 780-524-6092 Email: Tara.Zeller@mdgreenview.ab.ca Greenview Website: http://www.mdgreenview.ab.ca/ Frequently Cited Reference Materials: Municipal Affairs Website - http://www.municipalaffairs.alberta.ca/mc_elections Local Authorities Election Act - http://www.qp.alberta.ca/documents/acts/l21.pdf Municipal Government Act - http://www.qp.alberta.ca/documents/acts/m26.pdf Freedom of Information and Protection of Privacy Act: The personal information that is being collected under the authority of the Local Authorities Election Act will be used for the purposes under that Act. It is protected by the privacy provision of the Freedom of Information and Protection of Privacy Act. page 4
Frequently Asked Questions: What should I know about the role of a Councillor? Councillors and Reeve are: Elected for a four (4) year term, concluding October 2021. In accordance with Council and Board Remuneration Policy 1008, Councillors are paid a monthly flatrate of $1,100.00 (1/3 non-taxable*). In accordance with Council and Board Remuneration Policy 1008, the Reeve is paid a flat rate of $1,650.00 per month (1/3 non-taxable*). Eligible for life, dependants, accidental death and dismemberment insurance, extended health benefit, Municipal health and wellness fund. Claims for travel expenses that occur from conducting Greenview business may be made in accordance with the Travel and Subsistence Policy 1002. For more information, refer to Municipal Affairs Running for Municipal Office in Alberta - A Candidate s Guide Councillors are also paid per meeting (called a per diem ) $155.00 for 4 hours or under; $232.00 over 4 hours/up to and including 8 hours. $309.00 Over 8 hours. * In accordance with Canada Revenue Agency, provisions for Municipal Officials, one-third (1/3) of the total allowances and honoraria paid to municipal officials shall be deemed to be in lieu of expenses. The remaining twothirds (2/3) is income from elected or appointed office, and is therefore subject to income taxation and considered as earnings. The Local Authorities Election Act outlines the term of office and the Municipal Government Act outlines Council s responsibilities and other duties. (Section 10, Local Authorities Election Act and Sections 150, 151,152, 153, and 201 of Municipal Government Act) Greenview has a number of different Committees and Boards that Councillors serve on, as per the Appointments to Boards and Committees Policy CO 02. Will I be required to use a computer? Yes. Greenview utilizes an electronic agenda process, which eliminates paper copies for all meeting agendas. In accordance with Issuance of Digital Communications Tools: Council and Employees Policy 1019, Greenview will supply each Councillor with a laptop or tablet to use during their tenure. Administration will contact each member of Council to schedule attendance at meetings and/or events via e-mail. If a hard-copy of the agenda package is required then Councillors will need to request this through the Chief Administrative Officer (CAO). page 5
How much time will I have to commit? The time commitment required on Council business varies significantly depending on the number of training opportunities, committees and boards a Councillor is appointed to serve on or attend. Councillors are required to be available for frequent intermittent periods of time throughout each week during business and evening hours. Councillors will attend regular Council Meetings, which are held every second and fourth Tuesday of the month, and a monthly Council Committee of the Whole meeting. Councillors are also required to attend various Committee and Board meetings (see list on page 12). The role of the Councillor is equivalent to a part time position and the role of the Reeve is equivalent to a full time position. Greenview - Meeting Bylaw 13-692 Greenview - Meeting Bylaw Amendment 13-699 Municipalities are required to offer orientation training to be held within 90 days after each Councillor takes the Oath of Office. Greenview will be hosting training, internally, October 23 and 24, 2017. Regional training will also be offered November 2 and 6, 2017. Please ensure you are available for these dates. Am I eligible to run for Council? Generally, you are eligible to be nominated as a candidate, if on Nomination Day (September 18, 2017) you are: at least 18 years of age by Election Day, and a Canadian citizen, and a resident of the Ward since March 18, 2017, and not otherwise ineligible or disqualified. For example, Section 22 of the Local Authorities Election Act states a person is ineligible to be nominated as a Candidate if: you are an auditor of Greenview you are an employee of Greenview, unless they have been granted a leave of absence your property taxes are more than $50.00 in arrears or they are in default, of any other debt to Greenview in excess of $500.00 and for more than 90 days you have, within the previous 10 years, been convicted of an offence under the Local Authorities Election Act, the Election Act or the Canada Elections Act (Canada) (Sections 21, 22 and 23, Local Authorities Election Act) How do I become nominated for Municipal Council? To become nominated, you must: complete and submit the Nomination Paper attached to this package, and have your nomination paper signed by at least five (5) eligible voters who are electors and residents of the Ward; you may submit more than (5) electors by using the reverse side of the Nomination paper; include the printed name of each elector, the legal land description of their residence for page 6
each elector and the signature of each elector. Only an elector of the Ward for which a Candidate is being nominated may sign the nomination paper, and complete and swear (or affirm) the candidate s acceptance on the nomination paper in the presence of a Deputy Returning Officer or a Commissioner for Oaths, and submit the nomination paper (in person only) to the Returning Officer on Monday, September 18, 2017 Nomination Day between 10:00 am and 12:00 pm (noon) - at one of the locations below: Municipal District of Greeenview Valleyview Administration Building - 4806-36th Ave, Valleyview Municipal District of Greeenview Grande Cache Sub-Office - 10028 99 Street, Grande Cache Municipal District of Greeenview Grovedale Sub-Office - 70075 Range Road 64, Lot 3, Grovedale You may arrange for someone other than yourself to submit the nomination paper if you are unavailable, however, if you do so, you will have to sign your nomination paper in the presence of a Commissioner for Oaths ahead of time. (Please note that due to multiple drop off locations, the Returning Officer will NOT be available to sign forms on Nomination Day). DO NOT fax, mail or email nomination papers they will not be accepted A Candidate may appoint an official agent as part of the nomination process. Nominated Candidates are responsible for ensuring the nomination filed meets the legislated requirements of the Local Authorities Election Act. The Returning Officer will not accept incomplete nominations. Nomination forms will NOT be accepted after 12:00 pm (noon) on September 18, 2017. (Sections 27, 28, 68.1 and 151, Local Authorities Election Act) Can I withdraw my nomination? To withdraw your nomination, you: may do so only if more than the required number of Candidates are nominated must do so within 24 hours of the close of nominations, that is, before 12:00 pm (noon) on September 19, 2017 You must submit your notice of withdrawal in writing, to the Returning Officer and drop off at one of the locations below: Municipal District of Greeenview Valleyview Administration Building - 4806-36th Ave, Valleyview Municipal District of Greeenview Grande Cache Sub-Office - 10028 99 Street, Grande Cache Municipal District of Greeenview Grovedale Sub-Office - 70075 Range Road 64, Lot 3, Grovedale (Section 32, Local Authorities Election Act) page 7
What should I know about campaigning, campaign material and signs? When developing and designing campaign material and signs, you: cannot print material or signs that show a ballot marked for a candidate cannot use the Greenview crest, symbol or brand (Section 148, Local Authorities Election Act) When you distribute campaign material or signs, you: must get consent from the property owner before placing any signs cannot display or distribute campaign material or signs at a voting station on Election Day must not display or post-election signs earlier than six (6) weeks (September 18, 2017) prior to Election Day (Section 152, Local Authorities Election Act) If a Candidate, official agent or a campaign worker is obstructed from accessing a building containing two (2) or more residences or to each residence in a mobile home park, the Candidate, official agent or campaign worker may obtain identification from the Chief Returning Officer. (Section 52, Local Authorities Election Act) What should I know about campaign financing? A Candidate must file a disclosure statement regarding campaign contributions and expenses, unless the campaign is exclusively self-funded up to $10,000.00. Additional rules apply to dollar limits on contributions, who may contribute, campaign account at a financial institution, issuing receipts for contributions, obtaining receipts for expenses, campaign surpluses, and time frame to file a disclosure statement following an election. (Sections 147.1, 147.11, 147.2, 147.3, 147.4, 147.5, 147.7, 147.8 147.91, 147.92 and 118(1) Local Authorities Election Act) What should I know about Election Day? Each Ward requiring an election will have a voting station. A person is eligible to vote on Election Day, if the person: is at least 18 years old; and is a Canadian citizen; and has been a resident of Alberta for the previous six months has resided in Greenview for 6 months prior to Election Day; and live in the Ward their voting station serves; and has not previously voted in this election produces one (1) piece of identification at the voting station page 8
In order to have a Candidate s Scrutineer represent you at the Voting Station, you must: complete a written notice stating that the scrutineer, who must be at least 18 years old, is their representative at a specific voting station have no more than one (1) scrutineer representing them at any one (1) time at a specific voting station ensure your scrutineer does not interfere with the voting process ensure your scrutineer follows the instructions of the Presiding Deputy Returning Officer in charge of the voting station inform your scrutineer that they will be required to make an official oath and sign a Statement of Scrutineer a scrutineer must not have, within the previous 10 years, been convicted of an offence under the Local Authorities Election Act, the Election Act or the Canada Elections Act (Canada) (Sections 16, 69, Local Authorities Election Act); (Sections 150, Local Authorities Election Act) When will I know if I have been elected? Unofficial results may be made available during and following the counting. The official results are announced at noon on the fourth day after the election Friday, October 20 th, 2017. (Section 97, Local Authorities Election Act) page 9
Term of Office and Role (Local Authorities Election Act) General Term of Office Section 10(1) Commencing with the year 2013, a) the members of an elected authority elected at a general election hold office for a term of 4 years, and b) a general election shall be held every 4th year. (Sections 150, 151, 152, 153 and 201 - Municipal Government Act) Election or Appointment of Reeve and Deputy Reeve (Chief Elected Official and Deputy Chief Elected Official) Section 150 (1) The Chief Elected Official of a City or Town is to be elected by a vote of the electors of the Municipality unless the Council passes a bylaw Passing a related bylaw (a) requiring Council to appoint the Chief Elected Official from among the Councillors, (b) specifying when the appointment is to start, and (c) specifying the term of the appointment. (2) The Chief Elected Official of a Village, Summer Village or Municipal District is to be appointed by Council from among the Councillors unless the Council passes a bylaw providing that the official is to be elected by a vote of the electors of the Municipality. (3) The Chief Elected Official of a specialized Municipality is to be elected under Subsection (1) or appointed under Subsection (2) as specified in the order that forms the specialized Municipality. (4) If a Chief Elected Official is to be elected by a vote of the electors of the Municipality, the Local Authorities Election Act applies to the election. Section 151 (1) A bylaw under Section 150 must be passed at least 180 days before the general election at which it is to take effect. (2) If a bylaw is passed less than 180 days before the next general election, it takes effect at the 2nd general election after the date on which it is passed. Section 152(1) A Council must appoint one or more Councillors as Deputy Chief Elected Official so that: page 10
a) only one Councillor will hold that office at any one time, and b) the office will be filled at all times. Section 152(2) A Deputy Chief Elected Official must act as the Chief Elected Official a) when the Chief Elected Official is unable to perform the duties of the Chief Elected Official, or b) if the office of Chief Elected Official is vacant. Section 152(3) A Council may appoint a Councillor as an acting Chief Elected Official to act as the Chief Elected Official a) if both the Chief Elected Official and the Deputy chief elected official are unable to perform the duties of the Chief Elected Official, or b) if both the office of Chief Elected Official and the office of Deputy Chief Elected Official are vacant. General duties of Councillors Section 153 Councillors have the following duties: a) to consider the welfare and interests of the Municipality as a whole and to bring to Council s attention anything that would promote the welfare or interests of the Municipality; b) to participate generally in developing and evaluating the policies and programs of the Municipality; c) to participate in Council meetings and Council committee meetings and meetings of other bodies to which they are appointed by the Council; d) to obtain information about the operation or administration of the Municipality from the Chief Administrative Officer or a person designated by the Chief Administrative Officer; e) to keep in confidence matters discussed in private at a Council or Council committee meeting until discussed at a meeting held in public; f) to perform any other duty or function imposed on Councillors by this or any other enactment or by the Council. page 11
Council s role in the municipal organization Section 201(1) A Council is responsible for; a) developing and evaluating the policies and programs of the Municipality; b) making sure that the powers, duties and functions of the Municipality are appropriately carried out; c) carrying out the powers, duties and functions expressly given to it under this or any other enactment. Section 201(2) A Council must not exercise a power or function or perform a duty that is by this or another enactment or bylaw specifically assigned to the Chief Administrative Officer or a designated office Committees and Boards The following is a current list of Greenview Council Boards and Committees: AGRICULTURAL SERVICES BOARD ALBERTA CARE AUDIT COMMITTEE CANFOR F.M.A. ADVISORY COMMITTEE CEMETERY COMMITTEE/GROVEDALE CEMETERY COMMITTEE/LITTLE SMOKY CEMETERY COMMITTEE/NEW FISH CREEK CEMETERY COMMITTEE/SUNSET HOUSE CEMETERY COMMITTEE/VALLEYVIEW COMMUNITY EDUCATION COMMITTEE COMMUNITY FUTURES GRANDE PRAIRIE & REGION COMMUNITY PLANNING ASSOCIATION OF ALBERTA CROOKED CREEK RECREATION CLUB DEBOLT LIBRARY BOARD DISASTER SIERVICES COMMITTEE EAST SMOKY RECREATION BOARD ENBRIDGE NORTHERN GATEWAY PIPELINE EVERGREENS FOUNDATIONS FOX CREEK LIBRARY BOARD FOX CREEK RECREATIONAL COMMITTEE GOLDEN TRIANGLE CONSORTIUM GRANDE CACHE ELDERS COUNCIL GRANDE CACHE LIBRARY BOARD GRANDE PRAIRIE HOSPITAL FOUNDATION GRANDE PRAIRIE LIBRARY BOARD GRANDE PRAIRIE TOURISM BOARD GRANDE SPIRIT FOUNDATION GREEN VIEW FAMILY & COMMUNITY SERVICES (FCSS) GREENVIEW RECREATION MASTER PLAN ADVISORY COMM. GREENVIEW REGIONAL MULTIPLEX BOARD GREENVIEW REGIONAL PARTNERSHIP STEERING COMM. GREENVIEW REGIONAL WASTE MANAGEMENT COMMISSION GROVEDALE/SOUTH WAPITI RECREATION BOARD HEART RIVER FOUNDATION HIGH PRAIRIE RESOURCE ADVISORY COUNCIL INDUSTRIAL AREA PARTNERSHIP JOINT TOWN/MD COMMITTEE JOINT RECREATION MASTER PLAN STEERING COMM. MIGHTY PEACE WATERSHED ALLIANCE MILLAR WESTERN PUBLIC ADVISORY COMMITTEE MUNICIPAL PLANNING COMMISSION (MPC) NITEHAWK SKI RECREATION BOARD NORBOARD ENVIRONMENTAL COMMITTEE PACE BOARD OF DIRECTORS PEACE LIBRARY SYSTEM BOARD PEACE REGION ECONOMIC DEVELOPMENT ALLIANCE PHILIP J CURRIE DINOSAUR MUSEUM POLICY REVIEW COMMITTEE SMOKY APPLIED RESEARCH & DEMONSTRATION ASSOC. SOIL CONSERVATION APPEAL BOARD SOUTH PEACE REGIONAL ARCHIVES VALLEYVIEW & DISTRICT MEDICAL CLINIC VALLEYVIEW & DISTRICT RECREATION BOARD VALLEYVIEW CITIZENS ADVISORY COMMITTEE VALLEYVIEW & DISTRICT LIBRARY BOARD VALLEYVIEW SEED CLEANING PLANT VETERINARY SERVICES INCORPORATED WAPITI RIVER MANAGEMENT PLAN COMMITTEE WATER NORTH COALITION WEYERHAEUSER ADVISORY COMMITTEE page 12
Qualifications of Candidates (Local Authorities Election Act) Section 21(1) A person may be nominated as a Candidate in any election under this Act if on Nomination Day the person a) is eligible to vote in that election, b) has been a resident of the local jurisdiction and the Ward, if any, c) for the 6 consecutive months immediately preceding Nomination Day, and d) is not otherwise ineligible or disqualified. Ineligibility for Nomination Section 22(1) A person is not eligible to be nominated as a Candidate in any election under this Act if on Nomination Day a) the person is the auditor of the local jurisdiction for which the election is to be held; b) the person is an employee of the local jurisdiction for which the election is to be held unless the person takes a leave of absence under this Section; c) the person is indebted to the Municipality of which the person is an elector for taxes in default exceeding $50.00, excluding from that amount (i) any indebtedness for current taxes, and (ii) any indebtedness for arrears of taxes for which the person has entered into a consolidation agreement with the Municipality, unless the person is in default in the payment of any money due under the agreement d) the person is indebted to the local jurisdiction for which the election is to be held for any debt exceeding $500.00 and in default for more than 90 days; d.1) the person has, within the previous 10 years, been convicted of an offence under this Act, the Election Act or the Canada Elections Act (Canada). Section 22(4) Subsection (1) does not apply to a person by reason only a) that the person is a shareholder in a corporation having a contract or dealings with the local jurisdiction or elected authority for which the election is being held, (i) unless the person holds or there is held by the person and the person s spouse or adult interdependent partner, parents, children, brothers and sisters more than 25% of the issued capital stock of the corporation, or (ii) unless the contract or dealings are for the building or construction of a public work of the local jurisdiction; page 13
b) that the person has a contract with the local jurisdiction for the supplying to the person, the person s spouse or adult interdependent partner or child of a service, utility or commodity that the local jurisdiction has statutory authority to supply; c) that the person holds an interest in a publication (i) in which official advertisements of the local jurisdiction appear, or (ii) that is supplied to the local jurisdiction at the usual rates; d) that the person sells or leases to the local jurisdiction land or interest in land that the local jurisdiction has authority to expropriate; e) that the person supplies goods, merchandise or services to the local jurisdiction or to persons contracting with the local jurisdiction if they are supplied at competitive prices and in the ordinary course of the person s Business or profession; f) that the person renders (i) services to indigents who are residents of the local jurisdiction and for which the local jurisdiction is or may become liable to pay, or (ii) services for which the local jurisdiction has provided a subsidy; g) that the person is appointed to a position under the Emergency Management Act; h) that the person has rendered professional services as a lawyer to the local jurisdiction, if the fees for the services have been reviewed or assessed under the Alberta Rules of Court; i) that the person has received a gratuity or allowance for services on a committee or board appointed by or responsible to the local jurisdiction; j) that the person is a member of an association under the Rural Utilities Act or is a member of a cooperative under the Cooperatives Act; k) that the person is a vendor, purchaser, assignor or assignee of land bought or sold under the Agriculture Financial Services Act; l) that the person is a party to a contract for the purchase or lease of real or personal property from the local jurisdiction entered into before Nomination Day; m) that the person is a volunteer chief, officer or member of a fire, ambulance or emergency measures organization established by a local jurisdiction or that the person is a volunteer for another purpose who performs duties under the direction of the local jurisdiction. Section 22(5) An employee of a Municipality who wishes to be nominated as a Candidate in an election to be held for that Municipality may notify his or her employer on or after July 1 in the year of a general election or on or after the day the Council passes a page 14
resolution to hold a by-election but before the employee s last working day prior to Nomination Day that the employee is taking a leave of absence without pay under this Section. Section 23(1) Section 23(2) A person is not eligible to be nominated for more than one office of the same elected authority. A member who holds office on an elected authority is not eligible to be nominated for or elected to the same or any other office on the elected authority a) unless the member s term of office is expiring, or b) if the member s term of office is not expiring, unless the member has resigned that office effective 18 days or more before Nomination Day. page 15
Nominations Form of nominations Section 27(1) Every nomination of a Candidate shall be in the prescribed form and signed by at least 5 electors eligible to vote in that election and resident in the local jurisdiction on the date of signing the nomination, and shall be accompanied with a written acceptance signed in the prescribed form by the person nominated, stating a) that the person is eligible to be elected to the office, i. the name, address and telephone number of the person s official agent, and b) the person will accept the office if elected, and if required by bylaw, it must be accompanied with a deposit in the required amount. Section 27(4) Section 28(1) Section 28(1.1) Section 28(3) Section 28(3.01) Section 28(4) Section 68.1(1) Section 68.1(1.1) Section 68.1(2) Section 68.1(3) If a bylaw has been passed providing for a deposit, a nomination paper is not valid nor shall it be acted on by the returning officer unless it is accompanied with the deposit. The returning officer shall receive nominations at the local jurisdiction office between 10 a.m. and 12 noon on Nomination Day. The person who is nominated as a Candidate is responsible for ensuring that the nomination filed under Subsection (1) meets the requirements of Section 27. Any person may file a nomination described in Section 27 with the returning officer or Deputy. If a nomination is not signed by at least the minimum number of electors required to sign the nomination, the returning officer shall not accept it for filing. At any time after 12 noon on Nomination Day until the term of office to which the filed nomination papers relate has expired, a person may request to examine the filed nomination papers during regular business hours and in the presence of the returning officer, Deputy or secretary. Each person nominated as a Candidate may, on the nomination form, appoint an elector to be the Candidate s official agent. If it becomes necessary to appoint a new official agent, the Candidate shall immediately notify the returning officer in writing of the contact information of the new official agent. A person who has, within the previous 10 years, been convicted of an offence under this Act, the Election Act or the Canada Elections Act (Canada) is not eligible to be appointed as an official agent. No Candidate shall act as an official agent for any other Candidate. page 16
Section 68.1(4) The duties of an official agent are those assigned to the official agent by the Candidate. Offence Section 151 A Candidate for elective office who signs a Candidate's acceptance form that contains a false statement is guilty of an offence and liable to a fine of not more than $1000.00. Withdrawal Requirements Withdrawal of Nomination Section 32(1) Section 32(2) Subject to Subsection (2), if more than the required number of Candidates for any particular office are nominated, any person so nominated may, at any time within 24 hours after the close of the nomination period, withdraw as a Candidate for the office for which the Candidate was nominated by filing with the returning officer a withdrawal in writing. If, after one or more Candidates have withdrawn, the number of remaining Candidates does not exceed the number of vacancies to be filled, the returning officer shall refuse to accept further withdrawals page 17
Advertising and Sign Requirements Prohibitions Section 148(5) No person shall print or distribute or cause to be printed or distributed in any advertisement, handbill, placard, poster, circular, pamphlet, newspaper or other paper a form of ballot printed by the returning officer, indicating or showing it to be marked for any Candidate or Candidates. Advertisement distribution Section 152(1) Subject to Subsection (2), a person who, on Election Day, (a) (b) displays inside or on the outside of a building used for a voting station, or distributes within a building used for a voting station, an advertisement, handbill, placard, poster, circular, pamphlet, newspaper or other paper except those posted by the Deputy in accordance with this Act is guilty of an offence and liable to a fine of not more than $500.00. Section 152(2) Section 152(3) Section 152(4) When a voting station is located in a building containing a complex of interlocking offices, stores or other facilities, the prohibition in Subsection (1) applies only to the store, office or facility comprising the area used as a voting station. The distribution by or on behalf of a Candidate or the Candidate s official agent or scrutineer of newspapers, pamphlets or other literature containing articles or reports on matters of public interest is not a contravention of this Section. Where a person displays an advertisement, handbill, placard, poster, circular, pamphlet, newspaper or other paper contrary to Subsection (1), the Deputy may cause it to be removed, and neither the Deputy nor any person acting under the Deputy s instructions is liable for trespass or damages resulting from or caused by the removal. Access for enumerators and campaigners Section 52 A person to whom an enumerator, a Candidate, an official agent or a campaign worker on behalf of a Candidate has produced identification that meets the requirements of the regulations, indicating that the person is an enumerator, a Candidate, an official agent or a campaign worker shall not a) obstruct or interfere with, or b) cause or permit the obstruction or interference with, the free access of the enumerator, Candidate, official agent or campaign worker to each residence in a building containing 2 or more residences or to each residence in a mobile home park. page 18
Candidate s Scrutineer Oath, Statement Section 16(2) Every Deputy, enumerator, scrutineer and constable before performing the duties of that office must subscribe to a statement in the prescribed form. Candidate s scrutineer Section 69(1) If, at any time during voting hours, a person who is at least 18 years old presents to the presiding Deputy a written notice, in a form acceptable to the returning officer, a) signed by a Candidate, and b) stating that the person presenting the notice is to represent that Candidate as the Candidate s scrutineer at the voting station, the person presenting the notice shall be recognized by the presiding Deputy as the scrutineer of the Candidate. Section 69(1.1) Section 69(2) Section 69(3) Section 69(3.1) Section 69(4) A person who has, within the previous 10 years, been convicted of an offence under this Act, the Election Act or the Canada Elections Act (Canada) is not eligible to be recognized as a scrutineer. Before a person is recognized as a scrutineer, the person shall make and subscribe before the presiding Deputy at the voting station a statement in the prescribed form. The presiding Deputy shall not permit a Candidate to have an official agent or a scrutineer present while the Candidate is present in a voting station during voting hours. The presiding Deputy shall not permit a Candidate to have both an official agent and a scrutineer present at the same time in a voting station during voting hours. A Candidate or official agent personally may a) undertake the duties that the Candidate s scrutineer may undertake and b) attend any place that the Candidate s scrutineer is authorized by this Act to attend. Section 69 (5) The presiding Deputy may designate the place or places at a voting station where a Candidate, an official agent or a scrutineer of a Candidate may observe the election procedure, and in designating the place or places, the presiding Deputy shall ensure that the Candidate, official agent or scrutineer can observe any person making a statement under Section 53(1)(b) or (2), 77 or 78. page 19
Section 69(6) When, in the provisions of this Act that relate to the election of a member of an elected authority, expressions are used requiring or authorizing an act or thing to be done or implying that an act or thing is to be done in the presence of an official agent, a scrutineer or a Candidate, the expression is deemed to refer to the presence of those an official agents and scrutineers a) that are authorized to attend, and Offence Section 150(1) Section 150(2) Section 150(3) b) that have in fact attended at the time and place where that act or thing is being done, and if the act or thing is otherwise properly done, the non-attendance of an official agent or a scrutineer at that time and place does not invalidate it. Every returning officer, Deputy, Candidate, constable, official agent and scrutineer in attendance at a voting station shall maintain and aid in maintaining the secrecy of the voting at the voting station. No person shall interfere with or attempt to interfere with an elector when the elector is marking the elector s ballot, or shall otherwise attempt to obtain at the voting station information as to which Candidate or Candidates any elector at that voting station is about to vote or has voted for. No person shall a) during the hours when a voting station is open, canvass or solicit votes in a building where the voting station is located, or b) make any communication to an elector in a voting station respecting the election otherwise than through the Deputy. Section 150(4) Section 150(5) Section 150(6) Section 150(7) When a voting station is located in a building containing a complex of interlocking offices, stores or other facilities, the prohibition in Subsection (3) applies only to the store, office or facility comprising the area used as a voting station. No person shall display at the voting station or distribute or post in it a specimen ballot paper marked for a Candidate or any other material purporting to explain to the electors how to vote or leave or post a ballot or other material in a voting compartment other than the material that is required to be posted in accordance with this Act. No person shall communicate at any time to any person any information obtained at a voting station as to which Candidate any elector at that voting station is about to vote or has voted for. No returning officer, Deputy, official agent or scrutineer in attendance at the counting of the votes shall communicate or attempt to communicate any information obtained at that counting as to which Candidate or Candidates any vote is given for. page 20
Section 150(8) Section 150(9) No person shall directly or indirectly induce an elector to display the elector s ballot, after the elector has marked it, so as to make known to any person the name of any Candidate for whom the elector has or has not marked the elector s ballot. A person who contravenes this Section is guilty of a difference and liable to a fine of not more than $5000.00 or to imprisonment for a term not exceeding 2 years or to both fine and imprisonment. Finance and Contribution Disclosure Municipal election finance and contribution disclosure definitions Section 147.1(1) In this Part, a) campaign contribution means any money, personal property, real property or service that is provided to or for the benefit of a Candidate or the Candidate s election campaign without fair market value compensation from that Candidate but does not include services provided by a volunteer who voluntarily performs the services and receives no compensation, directly or indirectly, in relation to the services or time spent providing the services; b) campaign expense means any expense referred to in Section 118(1); c) campaign period means i) for a Candidate in a general election, the period of time from January 1 immediately following a general election to December 31 immediately following the next general election; ii) for a Candidate in a by-election, the period of time from January 1 immediately following a general election to 60 days immediately following the by-election; a) Candidate means an individual nominated as a Candidate for election as a Councillor of a Municipality under this Act or an individual who intends to be nominated as a Candidate for such an election and accepts campaign contributions or incurs campaign expenses; b) employee organization means any organization other than a trade union that bargains collectively for any employees in Alberta, and for the purposes of this Part all branches in Alberta of an employee organization are deemed to be one organization; c) person includes any individual other than a Candidate, and any organization other than a corporation, employee organization or trade union; page 21
Section 147.1(1) d) prohibited organization means i) a Municipality, ii) iii) a corporation that is controlled by a Municipality and meets the test set out in Section 1(2) of the Municipal Government Act, a non-profit organization that has received since the last general election any of the following from the Municipality in which the election will be held: A. grants, B. real property, or C. personal property, (i) (ii) (iii) (iv) (v) a Provincial corporation as defined in the Financial Administration Act, and includes a management body within the meaning of the Alberta Housing Act, a Metis settlement, a school board under the School Act, a public post-secondary institution under the Postsecondary Learning Act, any corporation that does not carry on business in Alberta, or any organization designated by the Lieutenant Governor in Council as a prohibited organization; e) trade union means a trade union as defined by the Labour Relations Code, the Public Service Employee Relations Act or the Canada Labour Code (Canada) and that holds bargaining rights for employees in Alberta, and for the purposes of this Part all locals in Alberta of a trade union are deemed to be one trade union. Section 147.1(2) Section 147.1(3) Corporations that are associated with one another under Section 256 of the Income Tax Act (Canada) shall be considered as a single corporation for the purposes of this Part but in determining whether and at what time corporations are associated for the purposes of this Part, Subsection 256(1) of the Income Tax Act (Canada) shall be read as though the words at any time in the year were struck out. Nothing done or omitted to be done by a corporation is a contravention of this Part solely because that corporation subsequently becomes associated with any other corporation. Candidate self-funded election campaign Section 147.11(1) Any money up to and including $10,000.00 paid by a Candidate out of the Candidate s own funds for the purposes of the Candidate s election campaign is not a campaign contribution for the purposes of this Part. page 22
Section 147.11(2) If a Candidate s entire election campaign is funded exclusively out of the Candidate s own funds, the Candidate is not required to (a) (b) (c) open and deposit the funds in a campaign account at a financial institution in the name of the Candidate s election campaign or of the Candidate, file a disclosure statement with the Municipality setting out the total amount contributed by the Candidate to the Candidate s own election campaign, or file a disclosure statement with the Municipality listing the campaign expenses incurred during the Candidate s election campaign. Section 147.11(3) This Section does not apply if the Candidate receives or accepts any campaign contribution from any other person, corporation, trade union or employee organization. Limitations on contributions Section 147.2(1) Section 147.2(1.1) Section 147.2(3) Section 147.2(4) Section 147.2(5) Campaign contributions by any person, corporation, trade union or employee organization to a Candidate shall not exceed $5000.00 in any year. Money paid by a Candidate out of the Candidate s own funds to the Candidate s election campaign shall not exceed $10,000.00 in any campaign period. No prohibited organization, person normally resident outside Alberta or trade union or employee organization other than a trade union or employee organization as defined in this Part shall make any campaign contributions to a Candidate. A corporation, trade union or employee organization that contravenes this Section is guilty of an offence and liable to a fine of not more than $10,000.00. A person or a Candidate who contravenes this Section is guilty of an offence and liable to a fine of up to $5000.00. Duties of Candidate Section 147.3(1) A Candidate shall ensure that a) a campaign account in the name of the Candidate s election campaign or of the Candidate is opened at a financial institution for the purposes of the election campaign as soon as possible after (i) the total amount of campaign contributions from any person, corporation, trade union or employee organization first exceeds $5000.00 in the aggregate, or page 23
(ii) the total amount of campaign contributions from any person, corporation, trade union or employee organization in combination with any money paid by the Candidate out of the Candidate s own funds first exceeds $5000.00 in the aggregate; b) if a campaign account has been opened in accordance with clause (a), all contributions of money are deposited into the campaign account; c) money in the campaign account shall only be used for the payment of campaign expenses; d) contributions of real property, personal property and services are valued; e) receipts are issued for every contribution and obtained for every expense; f) disclosure statements are filed in accordance with Section 147.4; g) records are kept of campaign contributions and campaign expenses and are retained by the Candidate for a period of 2 years following the date on which disclosure statements were required to be filed under Section 147.4; h) proper direction is given to the Candidate s official agent and any other person who is authorized to incur campaign expenses and accept or solicit campaign contributions on behalf of the Candidate; i) a campaign contribution received in contravention of this Act is returned to the contributor as soon as possible after the Candidate becomes aware of the contravention; j) an anonymous campaign contribution or a campaign contribution not returned to the contributor under clause (i) is paid to the secretary for the Municipality in which the election is held. Section 147.3(2) A Candidate who contravenes any of the provisions of this Section is guilty of an offence and liable to a fine of not more than $1000.00. Campaign disclosure statements Section 147.4(1) If a Candidate s election campaign is funded exclusively from campaign contributions from any person, corporation, trade union or employee organization or is funded from a combination of money paid by the Candidate out of the Candidate s own funds and campaign contributions from any person, corporation, trade union or employee organization, then, on or before March 1 immediately following a general election or, in the case of a by-election, within 120 days after the by-election, a Candidate shall file with the Municipality a disclosure statement in the prescribed form, which must include a) the total amount of all campaign contributions received during the campaign period that did not exceed $100.00 in the aggregate from any single contributor, page 24
b) the total amount contributed, together with the contributor s name and address, for each contributor whose contributions during the campaign period exceeded $100.00 in the aggregate, c) the total amount of money paid by the Candidate out of the Candidate s own funds, d) the total amount of any campaign surplus, including any surplus from previous campaigns, and ( e) a financial statement setting out the total amount of revenue and expenses. Section 147.4(1.1) If a Candidate does not file nomination papers before the next general election, the Candidate shall, within 6 months after the date of the next general election, (a) (b) if there is a surplus, donate the amount of money disclosed under Subsection (1)(d) to a registered charity within the meaning of Subsection 248(1) of the Income Tax Act (Canada) or to the Municipality where the Candidate was declared elected in a previous general election, Or if there is a deficit, eliminate the deficit. Section 147.4(1.2) A Candidate who has a deficit referred to in Subsection (1.1)(b) shall, within 30 days after the expiration of the 6-month period referred to in Subsection (1.1), file an amended disclosure statement showing any campaign contributions accepted and any other funds received to eliminate the deficit. Section 147.4(2) Section 147.4(3) If a Candidate becomes aware that any of the information reported in the disclosure statement required under Subsection (1) has changed or has not been completely or accurately disclosed, the Candidate shall, within 30 days, submit a supplementary statement in the prescribed form to the Municipality. The Municipality must ensure that all documents filed under this Section are available to the public during regular business hours. Campaign surplus Section 147.5(1) Section 147.5(2) Section 147.5(3) On or before March 1 immediately following a general election or, in the case of a by-election, within 120 days after the by-election, if a Candidate s disclosure statement shows a surplus, the Candidate shall pay the surplus to the Municipality. The Municipality shall hold any money received under Subsection (1) in trust for the Candidate at a financial institution. If the Candidate in respect of whom the money is held under Subsection (2) files nomination papers to be a Candidate in the next general election or in a byelection called before that time, the Municipality shall pay the money and page 25
interest calculated at the rate prescribed by the Lieutenant Governor in Council to the Candidate for use in that election. Section 147.5(4) If the Candidate in respect of whom money is held in trust under Subsection (2) does not file nomination papers before the next general election, the Candidate shall, within 6 months of the date of the election, direct the Municipality to donate the money and interest on that money calculated at the rate prescribed by the Lieutenant Governor in Council to a registered charity within the meaning of Subsection 248(1) of the Income Tax Act (Canada). Section 147.5(5) If the Municipality does not receive a direction under Subsection (4), the money and interest on that money calculated at the rate prescribed by the Lieutenant Governor in Council become the property of the Municipality. Late filing penalties Section 147.7(1) A Candidate who contravenes Section 147.4 or 147.5 and who fails to a) comply with that Section within 30 days after the time period provided for in that Section, and b) pay the Municipality a late filing fee of $500.00, is guilty of an offence and liable to a fine of not more than $5000.00. Section 147.7(2) Section 147.7(3) If a Candidate is found guilty of contravening Section 147.5, the Court may, in addition to the penalty provided for in Subsection (1), order the Candidate to pay any surplus to the Municipality as soon as possible. Section 147.5(2) to (5) apply to money paid to a Municipality pursuant to a court order under this Section. Effect of non-compliance in relation to disclosure statements Section 147.8(1) Section 147.8(2) Section 147.8(3) If a Candidate fails to file a disclosure statement as required by Section 147.4 before the end of the late filing period provided under Section 147.7, the secretary shall transmit a report to that effect to Council, which shall on its receipt make the report public. A Candidate under Subsection (1) may, within the 60-day period following the date on which the report under Subsection (1) is made public, apply to the Court for relief. On hearing the application, the Court may (a) dispense with compliance with Section 147.4, or any provision of it, if it considers that the non-compliance is due to circumstances beyond the control of the Candidate and that it is not reasonably possible to comply with the Section, page 26
(b) extend the time for compliance with Section 147.4, or any provision of it, if it finds mitigating reasons for non-compliance with the Section, (c) make any order that it considers appropriate to secure compliance with as much of Section 147.4 as it considers reasonable in the circumstances, or (d) refuse the application. Section 147.8(4) Section 147.8(5) A Candidate may apply to the Court under this Section and name the Municipality as the respondent. The decision of the Court is final and not subject to appeal. Regulations Section 147.91 The Lieutenant Governor in Council may make regulations (a) designating organizations to be prohibited organizations for the purposes of this Part; (b) prescribing the interest rate for the purposes of Section 147.5. Application Section 147.92(1) Sections 147.5, 147.7(2) and (3) and 147.91(b) apply to campaign funds on or after December 1, 2015. Section 147.92(1) Subsection (1) is deemed to have come into force on February 3, 2010. Allowable election expenses Section 118(1) In any election under this Act, the following expenses shall be held to be lawfully incurred and the payment of them is not a contravention of this Act: (a) (b) (c) (d) the actual personal expenses of the Candidate; the cost of acquiring premises, accommodation, goods or services used for proper election campaign purposes; bona fide payments for the fair cost of printing and advertising; reasonable and ordinary payment to any person for the hire of transportation used (i) by a Candidate or speakers in travelling to and from public meetings, or (ii) by any person in connection with and for the proper purposes of an election. page 27
Election Results Declaration of Election Result Section 97 (1) Section 97 (2) The returning officer may publish unofficial results of the counting of ballots after an election as the results are received from voting stations. The returning officer shall, at 12 noon on the 4th day after Election Day, at the office of each local jurisdiction for which an election was held, a) announce or cause to be announced, or b) post or cause to be posted a statement of the results of the voting for Candidates, including a declaration that the Candidate receiving the highest number of votes for each office to be filled is elected. Section 97 (3) The returning officer shall, if the result was announced, post in some conspicuous place a statement signed by the returning officer showing the number of votes for each Candidate. Voting Stations In accordance with Bylaw 17-776, Advanced and Election Day polling stations, if required, are as follows: GREENVIEW VOTING STATIONS WARD 1: GRANDE CACHE EAGLE S NEST HALL, GRANDE CACHE WARD 2: LITTLE SMOKY LITTLE SMOKY COMMUNITY HALL, LITTLE SMOKY WARD 3: VALLEYVIEW VALLEYVIEW MEMORIAL HALL, VALLEYVIEW WARD 4: SUNSET HOUSE SUNSET HOUSE COMMUNITY HALL, SUNSET HOUSE WARD 5: NEW FISH CREEK NEW FISH CREEK COMMUNITY HALL, NEW FISH CREEK WARD 6: DEBOLT DEBOLT COMMUNITY CENTER, DEBOLT WARD 7: CROOKED CREEK RIDGEVALLEY ARENA, RIDGEVALLEY 4WARD 8: GROVEDALE GROVEDALE COMMUNITY HALL, GROVEDALE page 28
Electoral District Map of all Wards page 29
Ward 1 - Grande Cache Map page 30
Ward 2 - Little Smoky Map page 31
Ward 3 - Valleyview Map page 32
Ward 4 Sunset House Map page 33
Ward 5 New Fish Creek Map page 34
Ward 6 DeBolt Map page 35
Ward 7 Crooked Creek Map page 36
Ward 8 Grovedale page 37
Attachments: Greenview Policies and Bylaws 1. Travel & Subsistence Policy 1002 & 1002-01 2. Northern Travel Premium Policy 1011 3. Issuance of Digital Communications Tools: Council and Employees Policy 1019 4. Council and Board Remuneration Policy 1008 5. Appointments to Board and /or Committees Policy Number CO 02 6. Meeting Procedures Bylaws 13-692 & 13-699 7. Election Bylaw 17-776 Additional Bylaws and Policies are available for review at http://www.mdgreenview.ab.ca Important Candidate Forms (available at http://mdgreenview.ab.ca/reeve-council/municipal-election-2017) 1. Nomination Paper and Candidate s Acceptance: Form 3 2. Application for Registration of Notice of Intent to Become a Candidate for Municipal Office: Form 3A page 38
Title: TRAVEL AND SUBSISTENCE Policy No: 1002 Approval: Council Effective Date: February 25, 2014 Supersedes Policy No: AD 28 Approved: 14.02.103 MUNICIPAL DISTRICT OF GREENVIEW NO. 16 A Great Place to Live, Work and Play Policy Statement: Greenview believes it is appropriate to reimburse Council and staff for outof-pocket expenses when travelling to carry-out Greenview business. All reasonable expenses will be covered by Greenview for Council and staff. Purpose: To provide an equitable process for reimbursing Council and staff members for travel abroad when conducting Greenview business. Principles: 1. Reasonable compensation will be provided to Council Members and staff when they are required to travel to conduct Greenview business. 2. Proper checks and balances need to be built into the procedures pertaining to this policy to ensure that reimbursement is equitable and public funds are protected while not bestowing financial hardship on claimants. page 39
MUNICIPAL DISTRICT OF GREENVIEW NO. 16 A Great Place to Live, Work and Play Procedure Title: TRAVEL AND SUBSISTENCE Procedure No: 1002-01 Approval: CAO Effective Date: February 25, 2014 Supersedes Procedure No: AD 28 1. Definitions 1.1. Travel Status refers to when a Council member, Board Member or Greenview employee is traveling to attend a work assignment, conference, meeting, or other related Greenview function, both within and outside of the municipal boundaries. 2. Responsibilities 2.1. Council Members, Board Members and Greenview Staff to: 2.1.1. Submit expense claims in accordance with the provisions of this procedure; 2.1.2. Submit expense claims within thirty (30) days from the end of the month in which the expense occurs. 2.2. Council and Senior Management: 2.2.1. May claim a business meal when hosting another person(s). An original receipt must be provided with the claim as well as the name(s) of the person(s) hosted. 2.3 Senior Management to: 2.3.1 Responsible for reviewing all expense claims submitted by employees within their division; 2.3.2 Refer their expense claims to the CAO for approval or, in the case of the CAO, to refer his or her expense claim to the Reeve for approval. 2.4 Supervisors to: 2.4.1 Provide authorization to staff prior to staff attending meetings, training or other Greenview business and incurring expenses pursuant to this procedure; however, an employee who incurs an unexpected meal expense will be reimbursed in accordance with the provisions of this policy upon the production of a receipt and with the approval of their immediate supervisor. page 40
2.5 Corporate Services Staff to: 2.5.1 Issue payment to claimants within thirty (30) days of approval. 3. Claim Parameters 3.1 Meals 3.1.1 Meals may be reimbursed without receipts at the following rates: Breakfast: $20.00; Lunch: $20.00; Dinner $30.00. 3.1.2 Alternatively, meals may be reimbursed upon the production of original receipts for the total amount of the receipt including taxes and a maximum gratuity of 15%. 3.2 Mileage 3.2.1 The kilometre rate will be paid in accordance with the Canada Revenue Agency (CRA) rate of $0.54 per kilometre travelled for the first 5000 km and $0.48 per Kilometre for mileage over 5000 km, in any given year. 3.2.2 When a claimant is required to travel outside of the municipality on Greenview business, when possible, a vehicle will be made available to that claimant for use. 3.2.3 Travel out of province will be undertaken by the method approved in advance. 3.2.4 While on conferences or training, a claimant may hire a rental vehicle or be reimbursed for taxi expenses. 3.3 Travel Expenses 3.3.1 The following rates will be paid to claimants for the travel expenses listed below: 4. General Provisions Incidental allowance $15.00 per 24 hour period; Private Accommodation $30.00 per night; Taxi/Transit/Car Rental actual cost per receipt; Parking actual cost per receipt; Hotel accommodation actual cost per receipt. 4.1 When an expense requires the provision of a receipt, the receipt submitted must be the original or the claim may be disallowed. In the instance of a contractor who is required to provide original receipts to their company, a reasonable copy of the receipt will suffice. 4.2 Small claims may be accumulated by a claimant before being submitted for approval once the total amount of the claims reaches $50.00 or more with the approval of their supervisor. page 41
4.3 Greenview will not pay for expense claims submitted more than sixty (60) days after the end of the month has elapsed for the expense incurred unless approval is given by the appropriate Committee/Board, or in the case of an employee, by the Chief Administrative Officer. End of Procedure Approved: 14.02.104 page 42
Title: NORTHERN TRAVEL PREMIUM Policy No: 1011 Approval: Council Effective Date: October 8, 2013 Supersedes Policy No: (None) MUNICIPAL DISTRICT OF GREENVIEW NO. 16 A Great Place to Live, Work and Play Policy Statement: The Municipal District of Greenview No. 16 (Greenview) believes that it is appropriate to provide additional compensation to Council members, staff and board and committee members for mileage travelled while on Greenview business, due to the special and challenging conditions that exist for owning and operating a vehicle in this area. The Northern Travel Premium will be provided as a taxable benefit to assist with covering the large costs of owning and operating vehicles in this area. Purpose: To provide sufficient mileage compensation to Council, staff and board and committee members while performing duties on behalf of Greenview. Principles: 1. The Northern Travel Premium will be provided as a taxable benefit to all, Council, staff and board and committee members. 2. The premium paid will be $0.15 per km for the first 5000 km travelled in that year by the claimant and $0.24 cents per km for expense claims where the claimant has exceeded 5000 km in mileage claimed for the year. 3. This additional compensation is paid in recognition of the high fuel prices and expense of operating vehicles suitable for the conditions in the area. Approved: 13.10.605 page 43
Title: Issuance of Digital Communications Tools: Council and Employees Policy No: 1019 Effective Date: July 28, 2015 Motion Number: 15.07.344 Supersedes Policy No: 1017 MUNICIPAL DISTRICT OF GREENVIEW NO. 16 A Great Place to Live, Work and Play Purpose: To establish policy and procedures pertaining to Greenview s Information Systems Department (IS) purchase and issuance of Digital Communication Tools (DCT) to/for Councillors and Employees to enable them to efficiently perform their job duties in the office and/or the field. DEFINITIONS Digital Communication Tools (DCT) include but not limited to: cellphones, tablets, laptops, cell phone boosters, cellular data, and residential internet plans, installation, servicing, repair and replacement costs, and other digital equipment as required or authorized by the supervisors or the Chief Administrative Officer. Employees include paid staff and contractors of Greenview. User Authorization Agreement an agreement between Greenview s Information System Functional Area and Councillors and/or Employees which requires Digital Communication Tools. All users must follow federal and provincial law as well as Greenview based terms, conditions, plan limitations, policy and procedures pertaining to Digital Communication Tools usage; violation shall be investigated and could result in disciplinary action, termination and/or criminal prosecution. POLICY 1. Information Systems Technician shall purchase and issue Digital Communication Tools to Councillors and Employees so they may efficiently perform their job duties. 2. Information Systems Technician shall propose Digital Communication Tools lifecycles and establish minimum specifications to be purchased and issued to Councillors and Employees. 3. Councillors shall be issued, at the commencement of their term and within recommended Digital Communication Tools lifecycles, a cellphone, and a choice of a laptop OR a tablet. page 44
4. Councillors and Employees shall be issued, at the commencement of their position and within the recommended Digital Communication Tools lifecycles, with any Digital Communication Tools required for their position to perform their job duties efficiently in the office or the field as approved by Council, their supervisor or the Chief Administrative Officer. 5. Employees requiring higher performance Digital Communication Tools shall request the discretionary consideration of their supervisor or the Chief Administrative Officer. 6. Councillors requiring higher performance Digital Communication Tools shall request the discretionary consideration of their fellow Councillors. 7. Digital Communication Tools issued to Councillors and or Employees are the property of Greenview and shall be returned to the Information Systems Technician upon termination of the individual's position, (except as noted in paragraph 2 of this Section) or at any time, when requested, for the purposes of upgrading, repair or replacement. That Councillors may purchase the Greenview digital communication tools they have been assigned at 75% of the purchase price within the first year of service, or 10% of the purchase price after the first year of service. The cell phone number that has been assigned to the Councillor s Greenview phone will be removed from Greenview s list of phone numbers, upon the retirement of the Councillor. All digital communication tools will be returned to Greenview s IT Department to be wiped of all Greenview information before transfer of ownership. 8. Greenview shall pay/reimburse Councillors and Employees for work-related expenses incurred and related to Digital Communication Tools when authorized by the Chief Administrative Officer. 9. Councillors and Employees are required to use Digital Communication Tools in accordance with User Authorization Agreements. 10. Employees may be held responsible at the discretion of the Chief Administrative Officer, for the cost of lost, stolen or damaged Digital Communication Tools while in their care. 11. Expired, surplus Digital Communication Tools shall be listed and presented to Council for approval to be donated, sold or otherwise disposed of. PROCEDURE 1. Councillors and Employees shall sign the User Authorization Agreement prior to being issued Digital Communication Tools. 2. Digital Communication Tools are to be used solely by the Councillor or Employee it is issued to. 3. Councillors and Employees shall consult the Information Systems Technician when planning to purchase enhanced accessories to ensure compatibility with Greenview's Digital Communication Tools. page 45
4. Information Systems Technician will not provide technical support for any software that is not work-related. 5. Councillors and Employees shall notify the Information Systems Technician, their supervisor and/or the Chief Administrative Officer of any work-related or any other international travel plans whereby they will be using Greenview's Digital Communication Tools. 6. The Information Systems Technician shall record all issuances of Digital Communication Tools and monitor usage in accordance with User Authorization Agreements. 7. The Information Systems Technician shall review monthly billings to identify any Digital Communication Tool usage concerns, relaying concerns to the appropriate supervisor and/or the Chief Administrative Officer. 8. Lost, stolen or damaged Digital Communication Tools shall be immediately reported to the Information Systems Technician and the Employee's supervisor. a) The Information Systems Technician shall respond to these situations in accordance with direction received from the Employee's supervisor. b) Greenview reserves the right to garnish an Employee's wages for the replacement cost of lost, stolen or damaged Digital Communication Tools. 9. Any personal identification or information associated with the Digital Communication Tools shall be removed and applicable passwords provided to the Information Systems Technician to ensure that the Digital Communication Tools may be properly reset. 10. Councillors and Employees may purchase items such as computers, tablets, printers through the Corporate Services Department, with the assistance of the Information Systems Technician upon entering into a repayment agreement with Greenview. 11. When required, Councillors shall be issued one (1) cell booster for their Greenview residence. page 46
Title: COUNCIL AND BOARD REMUNERATION Policy No: 1008 Approval: Council Effective Date: October 29, 2013 Supersedes Policy No: (CO 14) Regulations: MUNICIPAL DISTRICT OF GREENVIEW NO. 16 A Great Place to Live, Work and Play Policy Statement: The Municipal District of Greenview No. 16 (Greenview) will provide fair and equitable remuneration to Council members and Board and Committee members. Purpose: The purpose of this policy is to establish fair rates of compensation for Council Members and Board and Committee members. Principles: 1. The purpose of this policy is to establish fair rates of compensation for Council Members and Board and Committee members. 1. Starting with the first meeting of the new Council in 2013, Council members, other than the Reeve, will be paid a monthly flat-rate honorarium of $1,100 per month; the Reeve will be paid $1,650 per month; 2. Starting with the first meeting of the new Council in 2013, Council members and Greenview appointed at-large Board and Committee members will be paid for each meeting attended on behalf of Greenview, using the meeting per diem rates as follows: a) $155.00 for meetings (and travel) in a day of 0-4 hours; b) $232.00 for meetings (and travel) in a day of 4-8 hours; c) $309.00 for meeting (and travel) in a day of over 8 hours. 3. In addition to the per diem paid under provision 2, Council Members and appointed Board and Committee members will be paid $50 per hour, or portion thereof, for total meeting time (and travel) in excess of nine (9) hours in one day, to a maximum of $200 additional dollars; 4. Notwithstanding provisions 2 and 3, for conference attendance, conference attendees will be paid a per diem rate of $309.00; 5. Annually, established rates of honoraria will be adjusted for a cost of living allowance, at the same time, in the same manner and for the same amount (if any) as the salary grid of Greenview. All rates under this policy will be rounded to the closest dollar for ease of processing; 6. Council members and appointed Board and Committee members will be paid for attending a meeting through electronic means (teleconference, Skype and such similar methods); page 47
7. All honoraria paid under this policy is subject to the taxation requirements of the Canada Revenue Agency; 8. All per diem claims are to be submitted every two weeks and will correspond with the payroll cycle determined by the payroll and benefits department of Greenview; 9. Expense claims for Board and Committee members will be reviewed by the most senior Greenview employee directly involved in the Board and Committee in question; 10. All Council Member expense claims, other than the expense claim for the Reeve, will be submitted to the Reeve (or in his or her absence, the Deputy Reeve) for review and approval. The Reeve will submit his or her expense claim to the Deputy Reeve for review and approval. If the Reeve is absent then the Deputy Reeve will submit his or her expense claim to another member of Council for review and approval. Approved: 13.09.578 page 48
Section: M. D. OF GREENVIEW NO. 16 POLICY & PROCEDURES MANUAL COUNCIL POLICY NUMBER: CO 02 POLICY TITLE: APPOINTMENTS TO BOARDS AND/OR COMMITTEES Date Adopted by Council / Motion Number: 11.05.292 PURPOSE: To establish rules and regulations governing the appointments of Members-At-Large to Boards and/or Committees of Council. POLICY: Boards and Committees of Council will be governed by rules regarding appointments and attendance. 1. All appointments will be by resolution of Council unless legislation states it must be done otherwise. 2. All appointments will be for a period of one year unless legislation states otherwise. 3. No appointee will be allowed to miss more than three consecutive meetings of the Board or Committee without permission of that Board or Committee. 4. If a Member-At-Large misses more than three consecutive meetings, a notice shall be issued in writing by the C.A.O. that the Member has been disqualified from office. 5. When a Member-At-Large has become disqualified and official notice has been issued, the C.A.O. may proceed with steps to fill the vacated position. 6. All Members-At-Large appointed to an M.D. Board or Committee will be a resident of the Municipal District, and must be in good standing with the Municipality. 7. A telephone meeting or survey will only be held in the case of an emergent issue, or if time restrictions do not allow the Board/Committees time to meet as a body. A telephone meeting will be considered a special meeting and must be held in compliance with the legislative requirements for special meetings, with minutes recorded and approved at the next ensuing Board/Committee Meeting. 8. Any member of the Board/Committee wishing to attend a regular meeting by telephone must have prior approval of the Board/Committee. page 49
BYLAW NO. 13-692 of the Municipal District of Greenview No. 16 A Bylaw of the Municipal District of Greenview No. 16, in the Province of Alberta, to establish the procedures for the conduction of Regular, Organizational and Special Council meetings. Meeting Procedure Bylaw 1. This Bylaw is called the Meeting Procedure Bylaw. 2. The definition of any word or term used in this bylaw which is defined in the Municipal Government Act shall have the same definition as the word or term as specified in the Municipal Government Act. Application 3. This Bylaw shall govern Regular Council Meetings, Organizational Meetings and Special Council Meetings. 4. When a matter arises related to the proceedings in a meeting which is not covered by a provision of this Bylaw or the Municipal Government Act, the matter shall be decided by reference to Robert s Rules of Order. 5. In the event of a conflict between the provisions of this Bylaw and Robert s Rules of Order, the provisions of this Bylaw shall apply. Meetings of Council 6. At the Organizational meeting each year, Council shall establish the dates and times in which to hold regular Council meetings. 7. When the meeting day falls on a statutory holiday, the meeting shall be held the following day which is not a statutory holiday, unless otherwise set by resolution of Council. 8. As soon as there is a quorum present after the hour fixed for the meeting, the Chair shall take the Chair and call the meeting to order. If a quorum is not present within thirty (30) minutes after the time fixed for regular or special meetings, the Chief Administrative Officer shall record the names of the members present, and the Council shall stand adjourned until the next Regular or Special Council meeting.
9. The Chief Administrative Officer shall record the time of arrival and departure of Council members at meetings should a member of Council arrive late at a meeting or depart prior to the completion of the meeting. 10. In the case that the Reeve and the Deputy Reeve are not in attendance within thirty (30) minutes after the hour appointed for a meeting and a quorum is present, the Chief Administrative Officer shall call the meeting to order and a Chair shall be chosen by the Councillors present who shall preside during the meeting until the arrival of the Reeve or Deputy Reeve. Agendas and Order of Business 11. Prior to each Regular meeting, the Chief Administrative Officer shall prepare a statement of business to be known as the Agenda of all business to be brought before the Council at such meeting, and to enable the Chief Administrative Officer to do so, all documents and notices of delegation intended to be submitted to the Council shall be received by the Chief Administrative Officer not later than 12:00 noon, Tuesday of the week prior to the Regular Council meeting. 12. The Chief Administrative Officer shall place at the disposal of each member of Council, a copy of the Agenda and all supporting materials not later than 4:30 p.m., the Thursday before the Regular meeting. 13. Where the deadlines in Sections 11 and 12 are not met, the Agenda and supporting materials shall be deemed to be acceptable by Council when the Agenda is adopted at the Regular meeting. 14. The business of the Council intended to be dealt with shall be stated in the agenda in the following order: a. Call to Order. b. Adoption of Agenda. c. Adoption of the previous minutes. d. Business arising out of the minutes. e. Public Hearings. f. Delegations. g. Bylaws. h. Old Business. i. New Business. j. Councillor Reports. k. Correspondence. l. Confidential items. m. Adjournment. 15. The order of business established in the foregoing paragraph shall apply unless altered by the Reeve or presiding officer without objection by a member of Council, or otherwise determined by a majority vote of the members present, and the vote upon a matter of priority of business shall be decided without debate.
16. Once the agenda has been adopted by Council, matters may only be added to the agenda by resolution with the support of two-thirds (2/3) of the Council Members present. 17. The Chief Administrative Officer is authorized to publish the order of business of any Council or Committee meetings in advance of the meeting and prior to the adoption of the Order of Business, and at the discretion of the Chief Administrative Officer, to release to the public or the media all, or any portions of the prepared Agenda materials. 18. Draft bylaws and policies are to be placed initially on the Committee of the Whole or Policy Review Committee agendas, as appropriate, prior to being presented at a Regular or Special Council meeting, unless otherwise directed by Council by resolution or unless the matter is emergent and there is no opportunity to place the item on the agenda of a Committee of the Whole or Policy Review Committee meeting agenda prior to being placed on a Regular or Special Council meeting agenda. Conduct of Meetings 19. Every Council member, delegation and staff member shall address the Chair, but shall not speak until recognized by the Chair. 20. The Chair may, upon request of a member of Council, authorize a person in the public gallery to address Council, only on the topic being debated at that time in the meeting and within time limits specified by the Chair. 21. Procedures for the conduction of Public Hearings shall be established by Bylaw approved by Council. Motions 22. A Council Member wishing to make a motion shall indicate same to the Chair by utilizing the method specified by the Chair. This may include using an electronic device such as a button on a microphone or other such similar electronic device or, in the absence of such a device or at the discretion of the Chair, the Council Member may indicate their intention to place a motion on the floor by lifting his or her hand and waiting for the Chair to recognize them prior to proceeding with making the motion. 23. Motions do not require a seconder. 24. A motion may be withdrawn by the mover at any time before voting, subject to there being no objection from any other member of Council. 25. Any Councillor may require the motion under discussion to be read at any time during the debate, except when a Councillor is speaking. 26. The mover of a motion shall be present when the vote on the motion is taken.
27. The following motions are not debatable by Council: a. Adjournment. b. Take a recess. c. Question of privilege. d. Point of order. e. Limit debate on the matter before Council. f. Division of a question. g. Table the matter. 28. Where a question under consideration contains distinct propositions, the vote upon each proposition shall be taken separately when any member so requests or when the Chair so determines in his or her opinion it is appropriate to do so. 29. Whenever the Chair is of the opinion that a motion is contrary to the rules and privileges of the Council, the chair shall appraise the member thereof immediately, before putting the question, and shall cite the rule or authority applicable to the case without argument or comment, unless otherwise decided by a two-thirds majority vote of the members present. 30. A motion to adjourn the meeting shall be in order except: Delegations a. When a Councillor is in possession of the floor; or b. When it has been decided that the vote now be taken; or c. During the taking of a vote. 31. Council will allow delegations to attend Council meetings in accordance with the provisions of this Bylaw. Delegations are normally to present to the Committee of the Whole, but where time restrictions or other issues require, the Reeve may permit a delegation to be placed on the Regular or Special Council agenda. 32. Anyone wishing to be heard before Council at a Council meeting will be allowed to do so upon providing a written request for same to the Chief Administrative Officer prior to the agenda deadline. The request must identify the issue or topic to be addressed and any supporting documentation to be provided to Council. 33. Notwithstanding the forgoing, Council will not receive delegations from parties which have, or may reasonably be expected to have, current or pending litigation or other legal proceedings involving the Municipal District of Greenview No. 16. 34. Delegations shall be limited to a five (5) minute presentation period unless a longer period of time is approved by the Reeve prior to the meeting, or at the time that the meeting agenda is reviewed;
35. For each meeting, all delegations will be advised to attend the meeting at the same scheduled time, and delegations will be heard by Council sequentially in the order in which they appear on the agenda; 36. At the meeting, the Chief Administrative Officer shall indicate to the Chair when five (5) minutes have elapsed in the allocated presentation time. The Chair, upon being notified of the allocated time having expired, may request that the delegate wrap up their presentation or provide additional time; 37. In preparing audio/visual materials to be presented at the meeting, delegates are required to limit the number of PowerPoint slides, or such similar visual aids, or pictures and at all times such presentation is limited to the five (5) minute time restriction. Any such electronic presentation is to be provided by the Delegation via email or removable USB memory device, in a compatible file format, to the Executive Assistant prior to the date of the meeting; 38. Council will allocate no more than two (2) hours per meeting for receiving delegations; 39. All delegates must address the Chair during their presentation. Delegates conduct is subject to the rules of conduct provided within this Bylaw and any other Bylaw enacted by Council; 40. Delegates may only address the issue or topic identified in their delegation request; 41. Following the presentation, Council may ask questions of the delegate, and may discuss the subject of the presentation or defer discussion to a later date; 42. Any party wishing to attend a Council meeting as a delegation is restricted to one presentation on the same topic every six (6) months. Under exceptional circumstances, the Chair may vary this restriction in the event that new or compelling information is brought to light which would warrant allowing the party to be present as a delegation again within the six (6) month period. As well, this restriction shall not apply when Council, by resolution, invites a party to attend a Council meeting as a delegation. Organizational Meeting 43. An organizational meeting of Council shall be held annually as required by the Municipal Government Act. 44. At the Organizational meeting, Council shall establish, by resolution, for the forthcoming year: a. The selection of Reeve and Deputy Reeve. b. The dates and times for the Regular Council meetings. c. The dates and times for Standing Committees of Council including the Committee of the Whole. d. Membership on Committees, Boards, Commissions, etc. e. Any such other related business as required by the Municipal Government Act.
45. If the Organizational meeting follows the general municipal election, each Councillor shall take the prescribed Oath of Office as the first order of business. 46. Until the Reeve has been selected and has taken the Oath of Office, the Chief Administrative Officer shall Chair the meeting. Electronic Meetings 47. Council may conduct Regular Council or Special Council meetings by means of electronic or other communication facilities. 48. A Councillor may participate in a Regular Council or Special Council meeting by means of electronic or other communication facilities. 49. Councillor who participate in meetings by means of electronic or other communications will verbally provide their vote to the Chief Administrative Officer. General 50. The Chief Administrative Officer may publish the unadopted minutes. 51. Notice of a Council meeting or Council Committee meeting to the public is sufficient if the notice is posted in the lobby at the main Administrative Office of the Municipal District of Greenview. 52. Policies No. CO 05, CO-06 and CO-07 are hereby deleted. 53. This Bylaw shall come into effect at the first Regular Council or Special Council meeting that occurs after the meeting in which this Bylaw is given final reading. Read a first time this 12 day of February, AD, 2013. Read a second time this 26 day of February_, AD, 2013. Read a third time and finally passed this 26 day of February AD, 2013. (Signed original on file) REEVE (Signed original on file) CHIEF ADMINISTRATIVE OFFICER
MUNICIPAL DISTRICT OF GREENVIEW NO. 16 BYLAW NO. 13-699 A BYLAW TO AMEND BYLAW 13-692 2013 MEETING PROCEDURE BYLAW FOR THE MUNICIPAL DISTRICT OF GREENVIEW NO. 16 1. Bylaw No. 13-692, being the Meeting Procedure Bylaw for the Municipal District of Greenview No.16, is hereby amended by replacing in Section 12 the words not later than 4:30 p.m., the Thursday before the Regular meeting with the words not later than 4:30 p.m., the Wednesday before a Regular meeting. 2. The remainder of Bylaw 13-692 remains in effect and in force. 3. This bylaw shall come into effect on final passing. Read a first time on this 14 day of May, 2013. Read a second time on this 14 day of May, 2013. Read a third time and passed on this 14 day of May, 2013. Municipal District of Greenview No. 16 (Signed Original on File) Reeve (Signed Original on File) Chief Administrative Officer
BYLAW NO. 17-776 Of the Municipal District of Greenview No. 16 A Bylaw of the Municipal District of Greenview, in the Province of Alberta, to establish rules for the conduct of municipal elections in accordance with the requirements of the Local Authorities Election Act. Whereas, under the authority and pursuant to the provisions of Section 2(1) of the Local Authorities Election Act, an authority may hold an election separately or in conjunction with another elected authority in the same area. Therefore, under the authority and pursuant to the provisions of the Local Authorities Election Act, and by virtue of all other enabling powers, the council of the Municipal District of Greenview, duly assembled, enacts as follows: 1.0 INTERPRETATION This bylaw shall be referred to as the Election Bylaw and applies to all of Greenview s elections and by-elections. Matters and processes not covered in this bylaw shall be handled in accordance with the Local Authorities Election Act for resolution. 1.1 By-election dates and procedures will be announced and held in accordance with the Local Authorities Election Act when required. 2.0 DEFINITIONS Words and phrases in this bylaw have the same meanings as defined in the Local Authorities Election Act. 3.0 NOMINATIONS 3.1 In accordance with the provisions of the Local Authorities Election Act, the returning officer shall: 3.1.1 give notice of nomination day in the prescribed form(s) by publishing a notice at least once a week in each of the 2 weeks before nomination day in a newspaper or other publication circulating in the area, or by mailing or delivering a notice to every residence in the local jurisdiction at least one week before nomination day; and, 3.1.2 receive nominations at Greenview s Valleyview, Grovedale and Grande Cache offices between 10 a.m. and 12 noon on nomination day, 4 weeks before election day. 3.2 Nominated candidates are responsible for ensuring the nomination filed meets the legislated requirements as incomplete nominations will not be accepted nor will completed nominations be accepted after 12 noon on nomination day. 3.3 If the number of persons nominated for any office is less than the number required to be elected, the time for receipt of nominations shall stand adjourned to the next day at the same place at the hour of 10 a.m. and shall remain open until 12 noon for the purpose of receiving further nominations for the office, and shall continue to remain open and be adjourned in the same manner from day to day until 12 noon of the day that the required number of nominations has been received or a period of 6 days, including nomination day but not including Saturday, Sunday and holidays, as defined in the Interpretation Act, has elapsed. Greenview, Alberta 1
3.4 If sufficient nominations to fill all vacancies are not received, the secretary shall immediately notify the relevant Minister, who may recommend a change in the status of the local jurisdiction or any other action the relevant Minister considers necessary. 3.5 Twenty-four hours after the close of nominations on nomination day, the returning officer shall, as soon as practicable, forward a signed statement showing the name of each nominated candidate and any information about the candidate that the candidate has consented to being disclosed to the relevant Minister s Deputy Minister. 3.6 When at the close of nominations the number of persons nominated for any office is the same as the number required to be elected, the returning officer shall declare the persons nominated to be elected (acclaimed) to the offices for which they were nominated. 3.7 After having declared a person elected (acclaimed), the returning officer shall give to the secretary and the relevant Minister s Deputy Minister written notification signed by the returning officer of the names of the persons so elected (acclaimed) and of the offices to which they were elected and the returning officer shall deliver the nomination papers and other material relating to the receipt of nominations to the secretary. 3.8 If more than the required number of persons for any office remain nominated 24 hours after the close of nominations, the returning officer shall declare that an election shall be held for filling that office. 3.9 If an election is required, the returning officer shall give notice of it in the prescribed form by publishing a notice at least once a week in each of the 2 weeks before election day in a newspaper or other publication circulating in the area, or by mailing or delivering a notice to every residence in the local jurisdiction at least one week before election day. 4.0 VOTING STATIONS LOCATIONS 4.1 WARD 1: GRANDE CACHE - EAGLE S NEST HALL, GRANDE CACHE 4.2 WARD 2: LITTLE SMOKY - LITTLE SMOKY COMMUNITY HALL, LITTLE SMOKY 4.3 WARD 3: VALLEYVIEW - VALLEYVIEW MEMORIAL HALL, VALLEYVIEW 4.4 WARD 4: SUNSET HOUSE - SUNSET HOUSE COMMUNITY HALL, SUNSET HOUSE 4.5 WARD 5: NEW FISH CREEK - NEW FISH CREEK COMMUNITY HALL, NEW FISH CREEK 4.6 WARD 6: DEBOLT - DEBOLT COMMUNITY CENTER, DEBOLT 4.7 WARD 7: CROOKED CREEK - RIDGEVALLEY ARENA, RIDGEVALLEY 4.8 WARD 8: GROVEDALE - GROVEDALE COMMUNITY HALL, GROVEDALE Greenview, Alberta 2
5.0 VOTING STATION HOURS ADVANCE VOTE 5.1 An advance vote will be offered for an evening between the hours of 5 p.m. and 8 p.m., the week before election day, at each of the aforementioned voting stations. 5.2 Immediately after closing the advance voting station, the presiding deputy shall, in the presence of at least one other deputy, the candidates, official agents and/or scrutineers, if any, ensure that each ballot box is sealed and stored accordingly until the close of election day when it will then be opened and have its ballots counted. 6.0 VOTING STATION HOURS ELECTION DAY 6.1 Each of the aforementioned voting stations will be open from 10 a.m. to 8 p.m. on election day. 7.0 ELIGIBILITY & IDENTIFICATION 7.1 In accordance with the provisions of the Local Authorities Election Act, electors wishing to vote must: 7.1.1 be at least 18 years old; and 7.1.2 be a Canadian citizen; and 7.1.3 have resided in Greenview for 6 months prior to election day; and 7.1.4 live in the ward their voting station serves; and 7.1.5 have not previously voted in this election; and, 7.2 produce any of the following forms of identification as proof of voter eligibility: 7.2.1 Alberta driver s licence; or 7.2.2 Alberta identification card; or 7.2.3 Attestation of identity and residence issued by the authorized representative of a correctional institution; or 7.2.4 Attestation of identity and residence issued by the authorized representative of a shelter or soup kitchen; or 7.2.5 Attestation of identity and residence issued by the responsible authority of a supportive living facility or treatment centre; or 7.2.6 Attestation of identity and residence issued by the authorized representative (landlord) of a commercial property management company; or Greenview, Alberta 3
7.2.7 Attestation of identity and residence issued by the authorized representative of a postsecondary institution; or 7.2.8 Attestation of identity and residence issued by the responsible authority of a First Nations band or reserve; or 7.2.9 Bank/credit card statement or personal cheque; or 7.2.10 Correspondence issued by a school, college or university; or 7.2.11 Government cheque or cheque stub; or 7.2.12 Income/property tax assessment notice; or 7.2.13 Insurance policy or coverage card; or 7.2.14 Letter from a public curator, public guardian or public trustee; or 7.2.15 Pension plan statement of benefits, contributions or participation; or 7.2.16 Residential lease or mortgage statement; or 7.2.17 Statement of government benefits (employment insurance, old-age security, social assistance, disability support or child tax benefit); or 7.2.18 Utility bill (telephone, public utilities commission, television, hydro, gas or water); or 7.2.19 Vehicle ownership, registration or insurance certificate. 8.0 BALLOTS, ISSUANCE & VOTING PROCEDURE 8.1 In accordance with the provisions of the Local Authorities Election Act, ballots will be in the general form as outlined in Appendix 1. 8.2 Prior to issuing a Ballot, a deputy must ensure the ballot is initialled by a deputy. 8.3 Upon receipt of a ballot, the elector must enter the voting compartment to mark the ballot. As permitted by the Local Authorities Election Act, the elector may choose to enter the voting compartment alone, with a minor or an assistant while marking their vote. 8.4 If the elector makes an inadvertent error in marking a ballot, the elector will return the original ballot to a deputy, and may request a replacement ballot. 8.5 When an elector returns a ballot with an inadvertent error on it, a deputy will mark the returned ballot as SPOILED and if the elector requests a replacement ballot, a deputy will provide a replacement ballot to the elector. Greenview, Alberta 4
8.6 After the elector has marked their ballot indicating one choice for each election with an X, or other legible mark that clearly indicates the elector s choice, the elector will proceed to the ballot box. 8.7 The deputy supervising at the ballot box shall, without unfolding a ballot or in any way disclosing the marks made by the elector on the ballot, verify the initials on the ballot and deposit the ballot at once in the ballot box. 9.0 POST VOTE COUNTING PROCEDURES 9.1 Immediately after closing the voting station, the presiding deputy shall in the presence of at least one other deputy, the candidates, official agents and/or scrutineers, if any, ensure that each ballot box is opened and that the votes are counted. 9.2 A deputy shall not permit more than the candidate or the candidate s official agent or scrutineer to be present at the same time in a voting station during the counting of the votes. 9.3 A deputy shall examine the ballots and reject any ballot that: 9.3.1 does not bear the initials of a deputy 9.3.2 casts more votes than an elector is entitled to cast 9.3.3 has anything written or marked by which an elector can be identified 9.3.4 has been torn, defaced or otherwise dealt with by an elector so that the elector can be identified 9.3.5 is not marked by an X, or on which no vote has been cast by an elector. 9.4 Notwithstanding subsection 9.3.5 of this bylaw, if a vote, though incorrectly marked on a ballot, clearly indicates for whom or what the elector intended to vote, the deputy may count that ballot. 9.5 A deputy shall count the acceptable ballots marked for each candidate and the presiding deputy shall tabulate each category of ballots and prepare a ballot account in the prescribed form. 9.6 Objections and recounts shall be completed in accordance with the Local Authorities Election Act. 10.0 REPORTING 10.1 The returning officer shall declare the result of the vote immediately after they have completed the counting of the ballots. 10.2 The returning officer may publish unofficial results of the counting of ballots after an election as the results are received from voting stations. Greenview, Alberta 5
10.3 The returning officer shall, at 12 noon on the 4th day after election day, at the office of each local jurisdiction for which an election was held, post a statement of the results of the voting for candidates, including a declaration that the candidate receiving the highest number of votes for each office to be filled is elected. 11.0 RESCINDMENT 11.1 Upon third and final reading of this bylaw, bylaw 10-626 is hereby rescinded. Read a first time this day of A.D.,. Read a second time this day of A.D.,. Read a third time and passed this day of A.D.,. REEVE CHIEF ADMINISTRATIVE OFFICER Greenview, Alberta 6
Appendix 1: Ballot Template Municipal District of Greenview Last Name, First Name 2017 Municipal Election Last Name, First Name Election of a Councillor for Ward # THE MAXIMUM NUMBER OF CANDIDATES THAN CAN BE VOTED FOR IS ONE (1). ***** Greenview, Alberta 7