85th Annual Texas State Conference

85th Annual Texas State Conference OMNI AUSTIN HOTEL AT SOUTHPARK 4140 Governor s Row Phone 512.448.2222 Austin, Texas 78744 Fax 512.442.8028 May 01, 2015 to May 03, 2015 1

TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary December 2014 Texas Clavers, We would like to extend to you the information for the 2015 Texas State Conference to be held in Austin, Texas, from May 01 May 03, 2015. We are truly excited to hold this year s Conference in Austin, Texas. Austin is not only the capital of Texas, but is the Live Music Capital of the World. We hope that you will take the time to visit the many wonderful attractions that this beautiful city has to offer. This year s conference focuses on resolutions. By definition, resolutions extend the opportunity to express formally our opinions or intentions. This is your opportunity to submit your thoughts on what direction the Texas State Conference should go. Our Patron Saint St. Peter Claver modeled for us on how to accomplish our mission through his ministry. Prayerfully, as Texas Clavers, let us bring the Texas State Conference forward through our guiding principles of Faith, Hope, and Love of self and others. As Knights and Ladies in the State of Texas, it is our responsibility to be leaders and bring individuals closer to the Holy Church. Let us pray carefully that through our Annual Texas State Conference, the choices and decisions we make, not only better the Texas State Conference, but will lead us in the right direction of changing world. We pray that God will guide our minds and hearts to a successful Conference. On behalf of both the Knights and Ladies Texas State Conference Boards, we thank you for your support of the Texas State Conference. May God continue to bless you and keep your hearts filled with Faith, Hope, Love and Charity. May God watch over all of us during the conference and keep us safe as we conduct Claver business. We look forward to a wonderful Conference! Yours in Claverism, Gene A Phillips, Jr. TSC President, Knights Division Rose Ellis TSC President, Ladies Division 2

Knights of Peter Claver-Ladies Auxiliary Office of the Texas State Conference President Ladies Division Rose Sonnier-Ellis 7702 Chase Creek Drive Missouri City, Texas 77489 Cell: 713-540-8850 Email: Roseellis2@icloud.com December 2014 To: Texas Grand Ladies, Counselors, Delegates, and Members The 2015 Texas State Conference will be in Austin, Texas, the weekend of May 01, 2015 to May 03, 2015. The 2015 Scholarship Banquet will be on Friday, May 01, 2015.Scheduled below is information with regards to DEADLINE DATES that must be adhered to in order to assist us in making this 85th Texas State Conference a huge success. Please read all of the following pages carefully. DEADLINE DATES 2015 Texas State Conference Registration March 30, 2015 Omni Houston Westside Registration via website April 09, 2015 Texas State Conference Credentials and Registration March 30, 2015 Conference Scholarship Banquet March 30, 2015 Education Fund Contribution March 30, 2015 Conference Resolutions March 30, 2015 Conference Souvenir Booklet Advertisements March 30, 2015 Inez Y. Bowman Award March 30, 2015 Conference Outstanding Lady of the Year Award March 30, 2015 Counselor of the Year Award March 30, 2015 Charitable Service Assistance March 30, 2015 George Mickey Leland Food Drive Held March 28, 2015 George Mickey Leland Food Drive Form Returned April 25, 2015 Conference Mass for our Deceased Members April 25, 2015 All registration and monies received must be POSTMARKED by the deadline date of March 30, 2015. IF ANY REGISTRATION IS RECEIVED LATE, CONFERENCE REGISTRATION WILL BE RETURNED. Yours in Claverism, Rose Ellis., TSC President - Ladies Division 3

85th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Houston, Texas DEADLINES Omni Austin Hotel at Southpark Austin, Texas Please register at the following link: Omni Austin Hotel at Southpark 4140 Governor s Row Austin, Texas 78744 Phone 512.383.2618 Fax 512.383.2729 Link to book a hotel room: http://www.omnihotels.com/hotels/austin-southpark/meetings/knights-of-peter-claver-2015-seniorconference-4 Conference Registration and Credential Pages 07-08 The Conference Credential form that is enclosed, along with the Conference Registration Fees from each Court, is due by March 30, 2015. The Conference Registration Fee is $100.00 per person. Please send a copy of the Conference Registration forms and Credential Form to the Texas State Conference President and a copy to the Conference Financial Secretary. For all Grand Ladies, please be mindful to retain a copy of the Conference Credential Form to ensure that the Credentials Committee has your Court s proper Conference Credentials. PLEASE REMEMBER, Court checks are preferred; however, a cashier s check or a money order will be accepted. Please make all checks or money orders payable to 2015 Texas State Conference. NO PERSONAL CHECKS ACCEPTED PLEASE SEND ALL PAYMENTS TO: Lady Valerie Hall-Christian 3617 Avenue O Galveston, Texas 77550 Please advise all registrants that there will be NO ON-SITE REGISTRATION NO REGISTRATION REFUNDS AFTER APRIL 10, 2015. Conference Scholarship Banquet Pages 11-12 The Texas State Conference Scholarship Banquet will be held on Friday, May 01, 2015, tentatively at 7:00 PM. The cost of the Scholarship Banquet is $40.00 per person which is due by March 30, 2015. PLEASE REMEMBER, Court checks are preferred, however, a cashier s check or a money order will be acceptable. Please make all checks or money orders payable to KPC TSC SCHOLARSHIP. NO PERSONAL CHECKS 4

Tax Assessment Form Page 13 PER CAPITA ASSESSMENT: Please DO NOT FORGET to also remit the PER CAPITA ASSESSMENT in the amount of.50 per member based on the membership of each court as of December 31, 2014. REPRESENTATION FEE: Please DO NOT FORGET to also remit the REPRESENTATION FEE in the amount of $15.00 per court. EDUCATION FUND: Please DO NOT FORGET to also remit the EDUCATION ASSESSMENT in the sum of $15.00 per court. Proceeds from this assessment are distributed / allocated by the Education Committee during the Conference. Education Form Page 14 Please submit the Education Form by March 30, 2015. Conference Resolution Form Page 15 Any Resolutions that are for consideration at the Texas State Conference are to be mailed to the Conference President by March 30, 2015. All Resolutions must bear the Court s Seal along with the signatures for the Grand Lady and Financial Secretary. Conference Souvenir Booklet Advertisement Payment Form Page 16 Each Court is encouraged to purchase an advertisement in the Texas State Conference Souvenir Booklet. It symbolizes the foundation and growth that we represent each year within the State of Texas. We ask that you adhere to the deadline of March 30, 2015 as the printing company must have adequate preparation time. All ads should be emailed to: youngysw@aol.com or valeriehall30@yahoo.com Texas State Conference Honors Pages 17-20 The Inez Y. Bowman Award is presented to an exemplary lady in the State of Texas who has made outstanding contributions to the Church, Community, and Claverism. Each Court is allowed to submit no more than two applications for this award. The deadline for submitting the Inez Y. Bowman Award form is March 30, 2015. Each Court is to submit an individual that is to be presented the 2015 Outstanding Lady of the Year Award for their Court. The form should be submitted by March 30, 2015. The Court may also submit a nominee for Counselor of the Year Award. The names of the Outstanding Counselor of the Year should be submitted by March 30, 2015. Conference Charitable Assistance/George Mickey Leland Food Drive Pages 20-24 We respectfully request that each Council, Court & Junior Divisions, JOINTLY, submit the amount of monetary donations along with the amount of non-perishable items that were contributed to the 23 rd Annual George Mickey Leland Food Drive held on Saturday, March 30, 2015. Councils and Courts are also requested to submit, JOINTLY, the amount of monetary donations and amount of non-perishable items collected, along with the number of hours contributed in the past year by April 25, 2015. (See Mickey Leland Food Drive Insert). Conference Mass for our Deceased Members Page 25 The Texas State Conference Mass will be held on Saturday afternoon of the Conference. This Celebration is for our Deceased Members who have gone home to their rest. If your Court has members that have gone home since the last Conference, please submit the information, by April 25, 2015. 5

Texas KPC 100 Club The Texas KPC 100 Club is always seeking new members. The KPC 100 Club is a project used to establish a perpetual fund of $100,000. The interest accrued from these funds will be used for religious vocations, religious education, sickle cell research and the United Negro College Fund. In order to become a member, you must make a one-time donation of $100. For more information. Emerging Leaders The Emerging Leaders of our Noble Order are seeking new members as this committee continues the struggle of Bridging the Gap of our membership. This committee will continue its 8 th Annual Book Drive for literacy. Each division of our Order is asked to donate four new children s books, short novels, for our youth between the ages of 2 to 14. You can turn in these books at the Emerging Leaders Registration Table. The Emerging Leaders will be leading us in the Rosary on Saturday and Sunday mornings of Conference. If your Court has members between the ages of 18 35 and they are attending the conference, please encourage them to join us as we start our day in prayer. The room assignment where the Rosary is to be recited will be posted within the agenda booklet. Vendor Contract Form--26 Additional Conference Information I ask that you make your best effort to adhere to each deadline that has been provided to you. If you have any questions, concerns, comments, special needs etc., please do not hesitate to contact me at 713.540.8850 or email me at Roseellis2@icloud.com. I look forward to seeing each of you in Houston, Texas. 6

Knights of Peter Claver & Ladies Auxiliary 85 th Annual Texas State Conference Houston, Texas 2015 Registration Form Hotel information: http://www.omnihotels.com/hotels/austin-southpark/meetings/knights-of-peter-claver-2015-senior-conference-4 Each Registrant must fill out this form Full Name: (First name for badge) Court Name and Number: Preferred Mailing Address: City: State/Province: Zip/Postal Code: Telephone: ( ) Fax: ( ) Email: CONFERENCE FEES 1. Registration Fees Includes conference entrance, Saturday banquet, Sunday Breakfast, and proceedings. PLEASE CHECK APPROPRIATE REGISTRATION FEE: BEFORE/ON MARCH 30, 2015 Grand Lady $100.00 Counselor $100.00 Delegate $100.00 Member $100.00 National Officer $100.00 Current State Officer $00.00 Is this your first Texas State Conference? Are you a Past Texas State Conference Officer or National Officer? If you checked the above Box what was your Past Position? Cancellations/Changes and Refunds: Fees for missed meals, late arrivals, and early departures will not be refunded. Please advise all registrants that there will be NO ON-SITE REGISTRATION and NO REGISTRATION REFUNDS AFTER APRIL 10, 2015. After that date, fees are non-refundable. All refunds will be processed after the Conference. Substitutions are allowed at no charge. Please mail or email completed registration form to: Texas State President Cell: 713-540-8850 Rose Sonnier-Ellis Email: Roseellis2@icloud.com 7702 Chase Creek Drive Missouri City, Texas 77489 AND Please mail payment and the form on the next page to: Texas State Financial Secretary Phone: 409.370.8655 Lady Valerie Hall-Christian Email: valeriehall30@yahoo.com 3617 Avenue O Galveston, Texas 77550 This is to certify that as of its, 20 monthly meeting Court # of, Texas has on its membership roll members and its entitled to a delegation (City) of representatives of the Texas State Conference which will be held in Austin, Texas within the dates of May 01, - May 03, 2015. 7

Knights of Peter Claver Ladies Auxiliary 2015 Texas State Conference Credential Form Please Type / Print Clearly Grand Lady Address/City/Zip Code Officer Delegates should agree with your submitted Court Roster to the National Office Vice Grand Lady Address/City/Zip Code Email Address/Phone Number Committee Preference Email Address/Phone Number Committee Preference Counselor Address/City/Zip Code Email Address/Phone Number Committee Preference Assistant Counselor Address/City/Zip Code Email Address/Phone Number Committee Preference List courts elected Delegate(s): Article III Section 2: Each Court shall be entitled to representation: Grand Lady, Junior Daughter Counselor, and no more than three Delegates. The delegates are apportioned as: 100 members, or less, 1 delegate; over 100 members, 2 delegates; over 200 delegates, 3 delegates. Delegate Name Address/city/Zip Email/Phone Committee Preference List Court elected Alternate Delegates(s) Only the Grand Lady may certify the alternate replacement by signature or provide notice in writing in advance of Conference. Alternate Delegate Name Address/city/Zip Email/Phone Committee Preference Name of State Officer Grand Lady Signature Financial Secretary Signature (SEAL) Please return this form to the Texas state President and Texas State Financial Secretary 8

LADIES COMMITTEES Audit Committee The committee provides financial audit of books and review expenditures of conference officers. Conference Team - This is a team of members selected by the conference president to assist with the conference. Education Committee This committee evaluates applications and awards qualified recipients to help support the education institution Guards Committee This committee takes the passwords of those entering the chamber, and denies entrance to unauthorized persons. Hospitality Committee - This team works to ensure every member is comfortable and receive all materials for the conference. The committee also selects the gift that will be given on behalf of the presidents. Inez Y. Bowman Committee This committee selects the member in the State of Texas for her outstanding contributions to the church, community, and Claverism from biographies Junior Daughter Counselor I Committee This committee gives updates on the Junior Conference and events. Discuss junior concerns and make recommendations as needed. This committee includes all Jr. Daughter Counselors. Medical Care Team This committee consists of members that are medical doctors or nurses that can insure each member medical assistance if needed. Nomination/Election Committee - The nomination/election committee accepts names of candidates for each officer, prepares the ballot, conducts the election, counts the votes, and reports the results. It is the Committee s responsibility to ensure that the nomination/election policies and procedures are strictly enforced. Registration/Credential Committee Registration - This committee is responsibility for preparing the materials needed for the conference and assist with the credentials committee. Credentials This committee is responsibility for the validation of each court representations to determine conference voting strengths. Resolutions A Committee This committee examines and reports on all resolutions duly and properly submitted to the Texas State Conference. Resolutions B Committee This committee extends greetings, appreciations and provides views on public issues. Resolutions C Committee This committee gives a report on the good of the order. Steering Committee This committee presents rules of order to govern conference. 9

Joint Committees Commanders/Counselors Committee This committee gives updates on the Junior Conference and events. Discuss juniors concern and make recommendations as needed. This committee includes all Jr. Knight Commanders and Jr. Daughter Counselors. Church Relations Committee This committee enhances the spirituality of the Knights of Peter Claver and Ladies Auxiliary as it relates to their various parishes and the services provided by the Church. Emerging Leaders - This committee is comprised of members of ages 19-25. Provide community service and mentor Juniors that are prepared to transfer to the senior division. Evaluation Committee This committee assists membership with the electronic evaluation, accumulate the results and provide input on strengths and weaknesses George Mickey Leland Food Drive Committee A project established by the Texas State Conference to continue the works started by the late Congressman, George Mickey Leland in providing food to the less fortunate. This committee is composed of all grand knights and grand ladies. This committee complies information provided by their councils and courts of Texas enumerating the total amount and pounds of money and food collected. Joint Audit Committee This committee provides financial audit of joint books. Liturgy Team - This committee is selected by the chaplain and the Vice-President to work on the masses and the prayer room. Publicity Committee - This committee works with the city's media to get information concerning the conference on the news and in the area newspapers and the papers where each court and council is located. Security Committee (Jr. Division) This committee functions during the Jr. State Conference to secure the Jr. State Conference sites. Provide a summary of a security issues at the Texas State Conference. State Scholarship Committee This committee monitors the progress of state scholarship recipients Souvenir Book Team This committee helps to solicit ads and finding reasonable bids for printing the book. Works with the vice-president to be sure all members receive the book and all ads are secured for printing. Special Projects Committee This committee serves as an AD HOC committee to the Texas State Conference. The Texas State Presidents will define the committee s charge, purpose, and length of service. The Special Projects Committee seeks to address timely societal, educational, health, and economic events with a particular consideration on issues affecting African-American Catholics. The Texas State Conference Presidents may also convene the Special Projects committee in response to directives issued by the National Board of the Knights of Peter Claver. Technology Committee This committee is to assist membership with completing the electronic evaluation, accumulate results, and report on the responses, including strengths and weaknesses. Texas Claver Fighting Cancer Committee - This committee collects gifts and money donated from councils and courts for a silent auction that is placed in a dedicated room. A person must be in the room at all times. Texas KPC 100 Club Committee - This committee a joint standing committee that shall recommend the disbursement of funds from the Texas State conference 100 Club account. The committee shall follow the guidelines that have been established and approved by the Texas State conference. The Texas KPC 100 Club standing committee shall review tall request for annual funding form organizations within or outside the Catholic Church and the Knights of Peter Claver. Vendor Committee This committee works with area businesses to secure at least 10 vendors from the area and surrounding cities. 10

TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary December 2014 Texas Clavers, The Texas State Conference Scholarship Banquet will be on Friday, May 01, 2015, tentatively at 7:00 PM at the Omni Austin Hotel at Southpark, Austin, Texas. The cost of the Scholarship Banquet is $40.00 per person and due by March 30, 2015. PLEASE REMEMBER, Council or Court checks are preferred, however, a cashier s check or a money order will be acceptable. Please make all checks or money orders payable to KPC TSC SCHOLARSHIP. NO PERSONAL CHECKS. Please return the form below, along with your payment to your respective Financial Secretary. We are asking each Council and Court to support this very worthy event that can open up educational and vocational opportunities for our future leaders of tomorrow. In addition, we are asking all Council and Courts that have a Junior State Officer in their Junior Division, to please consider sponsoring a ticket for that Jr. State Officer to attend the scholarship banquet. This is a wonderful family event, and we would love for at least the Jr. State Officers to attend. We thank all of you in advance for your support. Gene A Phillips, Jr. TSC President, Knights Division Rose Ellis TSC President, Ladies Division 11

Texas State Conference Knights of Peter Claver Ladies Auxiliary Office of Texas State Conference Scholarship and Awards Banquet Tickets NAME OF INDIVIDUAL MEMBER PURCHASING TICKETS NUMBER OF TICKETS PURCHASED AMOUNT OF PAYMENT Name of Jr. State Officer TOTAL SCHOLARSHIP & AWARDS BANQUET TICKETS SOLD TOTAL PAYMENT PAYABLE TO: KPC TSC SCHOLARSHIP Check No. $ 12

Office of Texas State Conference Financial Secretary Texas State Conference Ladies Auxiliary Tax Assessment Form POSITION DELEGATE ( ) Y or N AMOUNT OF PAYMENT NAME TOTAL NUMBER REGISTERED x ($100.00 per person) PER CAPITA TAX ($0.50 per member x total number of Court members as of 12/31/2014) REPRESENTATION FEE TAX ($15.00 per Court) EDUCATION ASSESSMENT ($15.00 per Court) $ $ $ _ 15.00_ $ 15.00_ TOTAL PAYMENT TEXAS STATE CONFERENCE Check No. $ Please mail payment and this form to: 13 Texas State Financial Secretary Lady Valerie Hall-Christian 3617 Avenue O Galveston, Texas 77550 Phone: 409.370.8655 Email: valeriehall30@yahoo.com

TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary EDUCATION FORM Please complete the following information for consideration by the Education Committee. Court Name and Number: Address: City: State: Zip Code: Amount requested: In fifty words or less, state the purpose for the amount requested. Please, also, state the procedures the court will follow to monitor these funds. Grand Lady Financial Secretary Mail To: Rose Sonnier-Ellis Texas State Conference President 7702 Chase Creek Missouri City, Texas 77489 Deadline: March 30, 2015 14

TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary RESOLUTION FORM Resolution submitted to the Texas State Conference are to be typed or printed and bear the Council s/court s Seal. Please state the Article(s), Section(s) and the Page Number(s) of each resolution. WHEREAS: BE IT RESOLVED Grand Knight/Grand Lady Financial Secretary Court Name & Number Please return by March 30, 2015 Rose Sonnier-Ellis Texas State Conference President 7702 Chase Creek Drive Missouri City, Texas 77489 15

85 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Souvenir Booklet Payment Form Types of Advertisement Cost of each ad Number of Ads To Be Purchased Amount of Payment Outside Back Cover $250.00 Inside Back Cover $200.00 Inside Cover Back Cover $200.00 Full Page $100.00 Half Page $75.00 Quarter Page $45.00 Business Cards $30.00 Gold Patron Line $10.00 Silver Patron Line $5.00 Charge for Color Photos $10.00 Per Photo Make Checks payable to: Texas State Conference ** This payment is 100% Tax Deductable** Total Payment $ Check No. Mail this form to: Texas State Financial Secretary (Knights) Texas State Financial Secretary (Ladies) Knight Jay Young Sr. Lady Valerie Hall-Christian 9114 Mesa 3617 Avenue O Houston, Texas 77028 Galveston, Texas 77550 Ads can be email to: youngysw@aol.com or valeriehall30@yahoo.com 16

TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary 2015 Inez Y. Bowman Nomination Form Nominee s Name: Court No. Address: City & Zip: Phone The Inez Y. Bowman Award is presented to an Outstanding Lady in the State of Texas who has made outstanding contributions to the Church, Community, and Claverism. Please submit no more than two applicants per court. Please describe your nominee s contribution in the area below in 150 words or less. Name and signature of committee who prepared the Nominee s resume. At least three (3) names are required, who can verify the accuracy of the nominee s information. Financial Secretary Signature Grand Lady Signature Awards Committee Chairperson Signature Deadline: March 30, 2013 Mail to: 17 Rose Sonnier-Ellis Texas State Conference President 7702 Chase Creek Drive Missouri City, Texas 77489

85 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Houston, Texas 2015 OUTSTANDING LADY OF THE YEAR Name of Outstanding Lady Court Name: Court No. Grand Lady Financial Secretary Please return by March 30, 2015 Rose Sonnier-Ellis Texas State Conference President 7702 Chase Creek Drive Missouri City, Texas 77489 SEAL 18

85 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Houston, Texas COUNSELOR OF THE YEAR Nomination Form (PLEASE PRINT OR WRITE CLEARLY) Nominee s Name Court No. Address City & Zip Code Phone The Counselor of the Year Award is presented to an Outstanding Junior Daughter Counselor in the State of Texas who has made outstanding contributions to Claverism, the Church and the Community. Only one (1) application can be submitted per Court. Please describe your nominee s contributions typed on a separate sheet of paper: 1. NATONAL, LOCAL AND/OR STATE CONTRIBUTIONS TO KPC 2. CONTRIBUTIONS AND SERVICES TO THE CHURCH 3. CONTRIBUTIONS TO THE COMMUNITY 4. COURT STATEMENT WHICH SUPPORTS THE NOMINEE S CONTRIBUTIONS Signature of Grand Lady Please return by March 30, 2015 MAIL TO: Rose Sonnier-Ellis Texas State Conference President 7702 Chase Creek Drive Missouri City, Texas 77489 713.540.8850 Roseellis2@icloud.com (Court Seal) NOTE: 1. Please read nomination rules on the next page. 2. Application dated or received after March 30, 2015 will not be considered. 19

85 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Houston, Texas RULES FOR COMPLETION OF THE NOMINATION FORM 1. Nomination Form must arrive on or before the due date of March 30 th of the Conference Year. Late applications arriving after the due date or deadline will not be considered NO EXCEPTIONS. 2. Nomination Form must bear the signature of the Grand Lady and Court Seal NO EXCEPTIONS. 3. Nomination Form must include the nominee s NATIONAL, LOCAL, and/or STATE CONTRIBUTIONS TO KPC, CONTRIBUTIONS AND SERVICE TO CHURCH, and CONTRIBUTIONS TO THE COMMUNITY. 4. Nomination Form shall include a brief statement from the Court that supports the nominee s qualifications. 5. Nomination Form is based on a point system. Points are awarded in four (4) categories. Categories are defined as follows: a. Service to Claverism b. Service to Church c. Service to Community d. Statement from Court 6. Nomination Form must bear the Nominee s Name, Court Number, Address, City, Zip Code, and Telephone Number. Failure of the Court to comply with the above stated Rules may result in disqualification or a lesser amount of award points. The Counselor of the Year Nomination Form may be submitted in one of the following and must be legible. 1. Direct mail to the Texas State President on or before the due date. 2. Direct email to the Texas State President on or before the due date. 3. Deliver in person to the Texas State President on or before the due date. 20

85 th Annual TEXAS STATE CONFERENCE Houston, Texas CHARITABLE SERVICE ASSISTANCE PERIOD: May 2014 through April 2015 Charitable hours of service during this reporting period are: Hours Charitable financial contributions made during this reporting period are: $ Council Name: Council Number: Court Name: Court Number: Grand Knight Financial Secretary Grand Lady Financial Secretary Please return by March 30, 2015 Rose Sonnier Ellis Texas State Conference President 7702 Chase Creek Drive Missouri City, Texas 77489 SEAL 21

TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary December 2014 Dear Brothers and Sisters in Claverism: Since 1990, we have sponsored a food drive in memory of the late Honorable George Mickey Leland, Representative from Texas Congressional 18 th District. The first drive was held in April of 1990, during the Palm Sunday weekend. Once again, we are asking for your participation in the 24 th Annual George Mickey Leland Memorial Food Drive, to be Saturday, March 28, 2015. We are asking every Council and Court to secure your means of collecting foods. This can be done through your local parish, neighborhood store or shopping mall. Please make sure to report this information to the Texas State Conference at the conclusion of the drive. Together we can make this a successful food drive. We encourage you to solicit assistance from your Junior Divisions. Remember, George Mickey Leland died doing humanitarian works during a mission to our Motherland of Africa. St. Peter Claver worked with our ancestors who would have been the first real Knights and Ladies of Peter Claver. This is an opportunity for us to continue his work and the works of our patron saint, St. Peter Claver. Yours Claverism, Gene A. Phillips, Jr. TSC President, Knights Division Rose Ellis TSC President, Ladies Division 22

85th ANNUAL TEXAS STATE CONFERENCE GEORGE MICKEY LELAND 24 th Annual Memorial FOOD DRIVE Saturday, March 28, 2015 Texas Clavers, you are to select the means of collecting your food donations. Please remember, the reporting forms are included in the conference registration packet, which are to be completed and returned to your respective Texas State President. Then the righteous will answer him and say, 'Lord, when did we see you hungry and feed you, or thirsty and give you drink? When did we see you a stranger and welcome you, or naked and clothe you? When did we see you ill or in prison, and visit you?' And the king will say to them in reply, 'Amen, I say to you, whatever you did for one of these least brothers of mine, you did for me.' Matthew 25:37-40 23

85 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Junior Knights & Junior Daughters 24 th Annual George Mickey Leland Memorial Food Drive SATURDAY, MARCH 28, 2015 Amount of Food Collected Donation in: Lbs. Monetary Donation: $ Donation Given To: Name of Council and/court and Number: GRAND KNIGHT FINANCIAL SECRETARY GRAND LADY FINANCIAL SECRETARY Please return by April 25, 2015 Rose Sonnier-Ellis Texas State Conference President 7702 Chase Creek Drive Missouri City, Texas 77489 SEAL Please submit to either President by: April 25, 2015 24

85 th Annual TEXAS STATE CONFERENCE Knights of Peter Claver, Ladies Auxiliary Conference Mass for Our Deceased Members May 2014 through April 2015 Please type or print the names of all deceased members of your Court. Court Name: Court No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Please submit to Lady Volter-Jones - Vice President, KPC LA Deadline: April 25, 2015 Lady Kema Volter-Jones KPC Ladies Auxiliary Vice President TSC 2923 Ashbrook Pearland, Texas 77584 25

KNIGHTS OF PETER CLAVER, INC. KNIGHTS OF PETER CLAVER, LADIES AUXILIARY 85 th ANNUAL TEXAS STATE CONFERENCE May 1-3, 2014 OMNI AUSTIN HOTEL AT SOUTHPARK 4140 Governor s Row, AUSTIN, TEXAS 78744 VENDOR CONTRACT COMPANY NAME: CONTACT PERSON: MAILING ADDRESS: E-MAIL: PHONE: FAX: DESCRIPTION OF MERCHANDISE/SERVICE TO BE SOLD: DESCRIPTION OF SERVICES PROVIDED: IS YOUR COMPANY BONDED OR HAVE A LIABILITY INSURANCE POLICY? YES NO IF SO, NAME OF INSURANCE POLICY HOLDER: Vendor/Exhibitor Agrees to the following:, Texas State Conference reserves the right to assign space. Assignments will be made on a First-Come, First-Serve basis. Vendor/Exhibit space includes one 6ft. table and two chairs. To secure vendor/exhibit space, full payment and signed contract must be returned as soon as possible. To be responsible for all their cash transactions, sales taxes, and personal cash needs. Only products listed on Vendor contract can be sold. Deadline date: April 10, 2015, or as long as space is available. Cost of Vendor/Exhibit space: $250.00, Texas State Conference is not responsible for any loss, etc. Please contact Lady Norma J. Woodson @ (832) 646-5842/e-mail: njwoodson@sbcglobal@yahoo.com or Knight Gurvis Chevis @ (409) 781-2971/email: mgj3chevis@yahoo.com for reservations, questions, etc. Payment Information: Make Checks or Money Orders Payable to: KPC -Texas State Conference Total Payment: /Check /Money Order No. Please mail payments to: Lady Valerie Hall-Christian Knight Jay Young KPCLA-TSC Financial Secretary OR KPC-TSC Financial Secretary 3617 Avenue O 9114 Mesa Drive Galveston, TX 77550 Houston, TX 77028 I agree to all of the above and understand that all payments are final, with no refunds are given. Vendor: TSC Representative: Signature Signature & Title Printed Name Printed Name Date: Date: 26