Meeting Minutes Standards Committee Meeting September 14, 2016 8:00 a.m. to 2:00 p.m. Pacific Brian Murphy, chair, called to order a duly noticed meeting of the Standards Committee (SC or the Committee) on September 14, 2016, at 8:00 a.m. Pacific, and a quorum was declared present. The SC member attendance and proxy sheet is attached hereto as Attachment 1. NERC Antitrust Compliance Guidelines and Public Announcement Committee Secretary Jordan Mallory called attention to the NERC Antitrust Compliance Guidelines and the public meeting notice. Any questions will be directed to NERC s General Counsel, Charles Berardesco. Introduction and Chair s Remarks B. Murphy welcomed the Committee and thanked PG&E for hosting the SC meeting at their facilities. B. Murphy welcomed the committee s newest member Alexander Vedvik of Public Service Commission of Wisconsin and also welcomed NERC Board of Trustees (Board) member David Goulding. Steve Noess announced that Ryan Stewart and Stephen Crutchfield have transferred to another department and named the following staff changes to the Standards department, which is effective Friday, September 16, 2016: Soo Jin Kim, Manager of Standards Development Mat Bunch, Standards Developer D. Goulding congratulated the SC on how far the committee has come. D. Goulding spoke about the importance on understanding culture and that standards are a vehicle for moving people into a culture that promotes reliability. D. Goulding also expressed how training the next generation is important, and having the right culture prepares one to deal with anything on the system. Review Agenda The Committee approved the agenda by unanimous consent. Consent Agenda The Committee approved the July 20, 2016, Standards Committee Meeting Minutes by unanimous consent. Upcoming Standards Projects or Issues Three-Month Outlook S. Noess reviewed the Three-Month Outlook.
Projects Under Development Project Tracking Spreadsheet B. Hampton reviewed the Project Tracking Spreadsheet and informed the Committee that the NERC standards developers will be working with the respective Project Management and Oversight Subcommittee (PMOS) representative to update the annual project schedules accordingly. B. Hampton noted that COM-001 will be removed from the spreadsheet due to passing final ballot. Guy Zito thanked PMOS for taking the time to update the project tracking spreadsheet to make reviewing the spreadsheet easier for the Committee. Projected Posting Schedule S. Noess reviewed the Projected Posting Schedule. Project 2016-03 Cyber Security Supply Chain Management B. Hampton made the motion to accept the action item as written; Frank McElvain seconded. The motion was as follows: Appoint a drafting team for Project 2016-03 Cyber Security Supply Chain Management (Supply Chain standard drafting team (SDT)) to draft the standard authorization request and new or revised standard(s), as follows: 1. Appoint Candidates 1 through 11 on the attached recommendation to form the SDT 2. Appoint Candidate 10 and Candidate 8 on the attached recommendation to serve as chair and vice chair, respectively B. Hampton spoke briefly in support of the motion, noting the recommended SDT covers the Regions and appropriate functional entities needed for this project. Chris Gowder made a friendly amendment to add Candidate 8 and expressed that there are many large entities represented and the addition of this small entity would provide value to the team. B. Hampton accepted the friendly amendment; however, F. McElvain rejected the friendly amendment. Barry Lawson, then moved to amend the motion; C. Gowder seconded. The amended was as follows: Add Candidate 8 to the Supply Chain SDT. Discussion was held around the lack of biography information Candidate 8 provided. B. Murphy brought the amended motion to a vote. The Committee rejected the amendment with Robert Blohm abstaining and the following members voting no: S. Bodkin, L. Lee, B. Li, S. Miller, C. Norrish, W. Sipperly, B. Hampton, F. McElvain, D. Kiguel, R. Blohm, M. Harris, S. Rueckert, G. Zito, and Alexander Vedvik. Minutes - Standards Committee Meeting September 14, 2016 2
C. Yeung noted that Candidate 4 should have Southwest Power Pool (SPP) as a part of his/her Region. B. Murphy brought the original motion to a vote. The Committee approved the motion to appoint the following SDT members with no objections or abstentions: Christina Alston, Georgia Transmission Corp. James W. Chuber, Duke Energy Norm Dang, IESO of Ontario Chris Evans, Southwest Power Pool Brian Gatus, Southern California Edison Company David Bryan Gayle, Dominion Resources Services, Inc. Thruston J. Griffin, CPS Energy JoAnn Murphy, PJM Interconnection, L.L.C. Skip Peeples, Salt River Project Corey Sellers, Southern Company Jason Witt, East Kentucky Power Cooperative Project 2015-10 Single Points of Failure S. Rueckert made the motion to accept the action item as written; G. Zito seconded. The motion was as follows: Appoint a standard drafting team (SDT) for Project 2015-10 Single Points of Failure as follows: 1. Appoint Candidates 1 through 10 on the attached recommendation to form the SDT; and 2. Appoint Candidate 9 and Candidate 2 on the attached recommendation to serve as chair and vice chair, respectively. S. Rueckert spoke briefly in support of the motion, noting the recommended SDT are all qualified for this project. The Committee approved the motion with no objections or abstentions. Jonathan Hayes, SPP Minutes - Standards Committee Meeting September 14, 2016 3
Delyn Kilpack, Louisville Gas Electric & Kentucky Utilities Chris Colson, Western Area Power Administration Bill Harm, PJM Baj Agrawal, Arizona Public Service Company Liqin Jiang, Duke Energy Rich Kowalski, ISO New England Prabhu Gnanam, ERCOT Manuela Dobrescu Dobritoiu, Hydro-Quebec Ruth Kloecher, ITC Holdings Project 2016-04 Modifications to PRC-025 B. Li made the motion to accept the action item as written; B. Hampton seconded. The motion was as follows: Authorize posting the standard authorization request (SAR) for a 30-day formal comment period and authorize solicitation of nominations to form a 2016-04 Modifications to Reliability Standard PRC-025-1 SAR drafting team, which will be no less than 20 days. B. Li spoke briefly in support of the motion. However, questioned the purpose of the North American Generator Forum endorsement. Scott Barfield-McGinnis explained that the endorsement is regarding the content of the SAR. G. Zito mentioned that the SAR supports addressing an issue that has been identified in instances of generators with long lead lines. B. Lawson inquired whether the potential changes could impact obligations under PRC-025 for other entities not affected by the issue G. Zito noted. S. Noess indicated the SAR is addressing a specific issue and does not foresee it impacting beyond those affected by the issue. The Committee approved the motion with no objections or abstentions. 2017-2019 Reliability Standards Development Plan and Grading Minutes - Standards Committee Meeting September 14, 2016 4
G. Zito provided an overview of the grading process and explained which standards are currently eligible. S. Noess explained that the standards grading information will be used as a starting point for the Enhanced Periodic Review (EPR) teams. The first standards to move forward in 2016 for the EPR are VAR and PER. A question was asked regarding the attachment located in the Reliability Standards Development Plan (RSDP). It was explained that the RSDP is more of a summary format instead of detailed information, and the attachment contains a link to the more detailed information on the grading project. B. Murphy noted that the group is working on bringing the grading enhancements and recommended changes before the SC for approval. B. Murphy also thanked Mat Bunch for all his work on the project and appreciated that he turned the documents into something the group could easily work with. Additional input was provided that the survey created a lot of work for some entities and to be mindful with the types of survey questions posed in the future. The motion was as follows: Endorse the 2017-2019 RSDP with an additional statement added to the RSDP that the grades provided by the standing review team and industry stakeholders will be a consideration when determining the prioritization of the Enhanced Periodic Reviews. G. Zito accepted the motion and B. Li seconded. G. Zito briefly spoke in support of the motion. The Committee approved the motion with no objections or abstentions. Standards Committee Charter Revision D. Kiguel made the motion; F. McElvain seconded. The motion was as follows: Approve the Standards Committee (SC) Charter edits to Section 4. The intent with these updates is to begin to more fully include Mexico in standards activities. The revised charter will be presented to the NERC Board at the same time as a series of corresponding changes to the Rules of Procedure (ROP). D. Kiguel briefly spoke to the motion, noting that it will be good to have Mexican presence at the SC meetings. Minutes - Standards Committee Meeting September 14, 2016 5
Concern was raised of possible conflict of the changes with the current ROP, and it was explained that this should not become an issue because of the coordination to present both changes to the NERC Board at the same time, with recommendation that the charter changes will not become effective until the corresponding ROP changes are effective. Additionally, there was discussion questioning why the Canadian and Mexican terms were limited to one year each. It was explained that this term is specified in Appendix 3B of the ROP, Procedures for the Election of Members of the Standards Committee. It was explained that a one-year term was chosen so as to not interfere with the regular annual election of SC members. B. Murphy brought the amended motion to a vote: The Committee approved the motion with no objections or abstentions. Standards Committee Annual Accomplishments B. Li made the motion to accept the action item as written; G. Zito seconded. The motion was as follows: Endorse the following: 1. The Standards Committee Executive Committee (SCEC) using the following metrics and self-evaluation process to assess the SC s 2016 accomplishments: Was a project schedule presented? (task 1) yes/no Did the PMOS and NERC staff work together to present for SC endorsement a prioritization and timing of 2016 EPRs? (task 2) yes/no With the assistance of NERC staff, the leadership of the Operating Committee, Planning Committee, and the Critical Infrastructure Protection Committee, did the SC develop a Standard metric approach for the NERC Board endorsement? (task 3) yes/no Did the NERC staff and the Standards Committee Process Subcommittee consider revisions to the NERC Standard Processes Manual section 11 consistent with the Compliance Guidance Policy Paper? (task 4) yes/no Did the SC conduct a review of its 2016-2018 Strategic Work Plan? (task 5) yes/no Did the SCEC evaluate the need for additional reforms or enhancements to the SC Charter? (task 5) yes/no; and 2. The SCEC plans on presenting the results of answers to the above questions to the SC in its December 2016 meeting for the SC s endorsement. Minutes - Standards Committee Meeting September 14, 2016 6
B. Li spoke briefly in support of the motion, noting that the action page does not list those bullets as being in the 2016 strategic plan and suggested that be added. The Committee approved the motion with no objections or abstentions. 2017 Standards Committee Meeting Dates and Locations Discussion was held weighing the pros and cons for Option 1 (hold PMOS meeting the morning of and prior to the SC meeting) and Option 2 (same as 2016 schedule). B. Li made the motion to adopt Option 1; L. Lee seconded. B. Li briefly spoke in support of his motion, noting that this will allow more time for the two subcommittees to meet separately and possibly attend the other. B. Li also requested that once the meeting dates are set to provide the Committee members with the information as soon as possible. L. Lee mentioned that she liked Option 1 so SC members have the option to attend the PMOS meetings. Clarity was provided that the March 15, 2017 and September 7, 2017, SC meeting will be held during local time zone based on the meeting location. The Committee approved the motion with F. McElvain voting no and there were no abstentions. Request for Interpretation of CIP-006 for Cleco Corporation S. Noess provided an overview and explained that this Request for Interpretation (RFI) focuses on compliance approaches and that there are different mechanisms to address this concern like pursuing the compliance guidance process endorsed by the NERC Board. F. McElvain moved the motion as written; G. Zito seconded. The action item was as follows: Reject the RFI of CIP-006-6 Requirement R1 submitted by Cleco Corporation (Cleco). Discussion was held on whether the RFI was regarding compliance or applicability. The Committee approved the motion with no objections and B. Lawson, A. Vedvik and S. Miller abstained. Minutes - Standards Committee Meeting September 14, 2016 7
Request for Interpretation of BAL-001-2 for Orlando Utilities Commission (OUC) C. Gowder made the motion to accept the RFI of BAL-001-2; S. Bodkin seconded. The action item was as follows: Accept the RFI of BAL-001-2 submitted by OUC. C. Gowder spoke in support of the motion, noting that the standard needs to be reopened for calculation corrections. S. Noess explained that if the standard needs to be reopened for corrections then an RFI is not the correct avenue, as an RFI cannot change a requirement. Discussion was held regarding the process from when an RFI is submitted to be rejected/accepted and the timeliness of RFI turn around once it is submitted. B. Murphy brought the motion to a vote: The Committee rejected the motion with the following abstaining: B. Lawson, A. Vedvik, and S. Miller. S. Rueckert accepted the motion as written; G. Zito seconded. The action item was as follows: Reject the Request for Interpretation (RFI) of BAL-001-2 submitted by Orlando Utilities Commission (OUC). S. Bodkin made a friendly amendment to reject the Request for Interpretation (RFI) of BAL-001-2 submitted by OUC including a statement that a SAR may be the appropriate method in addressing the issues proposed in the RFI. S. Rueckert and G. Zito accepted the friendly amendment. Conversation was held concerning the rejection reasoning of the standard being plain on its face and the issue already being addressed in the record, and if this was the correct rationale for rejection. B. Lawson made a friendly amendment to reject the RFI of BAL-001-2 submitted by OUC, on the basis that the issue presented in the RFI has been addressed in the record, and to include a statement in the rejection that a SAR may be the appropriate method in addressing the issues proposed in the RFI. S. Rueckert and G. Zito accepted the friendly amendment. B. Li calls the question. S. Bodkin withdraws his friendly amendment. Minutes - Standards Committee Meeting September 14, 2016 8
A. Vedvik states S. Bodkin s friendly amendment. S. Rueckert and G. Zito accepted the friendly amendment. B. Murphy brought the motion to a vote: The Committee approved the motion with F. McElvain, S. Miller, and A. Gallo voting no and there were no abstentions. Revisions to the NERC Standard Processes Manual Section 6 B. Li made the motion to adopt the action item as written; G. Zito seconded. The motion was as follows: Endorse the Standards Committee Process Subcommittee s (SCPS) proposed revisions to Section 6: Process for Conducting Field Tests of the Standard Processes Manual (SPM). B. Li briefly spoke to the motion. It was noted that additional redlines appeared in the definition of Reliability Standard in Section 2.0, and that these changes were proposed by NERC Legal staff to reflect the currently-in-effect ROP definition of Reliability Standard. It was clarified that Section 6 is the only section being voted on for the purpose of this motion. It was noted that there was extensive outreach completed with the technical committees and those committees are assisting from the technical aspect whereas the SC can focus on the process. The Committee approved the motion with A. Gallo and S. Miller voting no, and F. McElvain, A. Vedvik, and M. Harris abstaining. Project 2015-04 Alignment of Terms B. Hampton made the motion to accept the action item as written; F. McElvain seconded. The motion was as follows: Endorse (1) the SCEC reviewing the Phase II Recommendations of the Alignment of Terms drafting team and the comments of the PMOS liaisons on those recommendations, and (2) after the review, presenting a proposal by the SCEC to the SC on how to proceed with the recommendations by the December 2016 SC meeting. The Committee approved the motion with no objections or abstentions. Minutes - Standards Committee Meeting September 14, 2016 9
Subcommittee Reports and Updates Project Management and Oversight Subcommittee B. Hampton provided the PMOS update and explained that there will no longer be an annual calendar moving forward. B. Hampton let the Committee know that each PMOS liaison will be working with the respective NERC Standards Developers to ensure timelines for each project are accurate and up to date. Process Subcommittee P. Heidrich provided the update for SCPS by reviewing the work plan. A couple of highlights are that the group is diligently working on Sections 7 and 11 of the SPM and the SAR submittal form is moving along nicely. The goal is to have these documents submitted for endorsement fourth quarter 2016. Additionally, there were four sets of comments received for the drafting team reference manual, which will require some substantial edits to the document. Functional Model Advisory Group P. Heidrich provided the update for the Functional Model Advisory Group. A 45-day comment period concluded on September 7, 2016 for the Reliability Functional Model and Reliability Functional Model Technical Document and there will be a three-day meeting (when and where) scheduled to review and respond to comments. There was discussion around if the SC needs to be more involved with reviewing the comments. It was mentioned that G. Zito and B. Li are involved and happy to cover as SC representatives. In addition, B. Murphy and M. D Antuono will work closely with G. Zito and B. Li to propose a process for SC review of the Functional Model Advisory Group workproduct. Legal Update L. Perotti provided an overview on past and upcoming legal filings. No discussion was held. Informational Items No discussion was had on the informational items. Adjourn B. Murphy thanked the Committee members and adjourned the meeting at 12:12 p.m. Pacific. Minutes - Standards Committee Meeting September 14, 2016 10
Attachment I Segment and Term Representative Organization Proxy Present (Member or Proxy) Chair Brian Murphy NextEra Energy, Inc. 2016 17 Senior Attorney Vice Chair 2016 17 Michelle D Antuono Manager, Energy Occidental Energy Ventures, LLC Segment 1 2015 16 Lou Oberski Managing Director, NERC Compliance Policy Dominion Resources Services, Inc. Sean Bodkin Segment 1 2016 17 Laura Lee Duke Energy Manager of ERO Support and Event Analysis, System Operations Segment 2 2015 16 Charles Yeung Southwest Power Pool Executive Director Interregional Affairs Segment 2 2016 17 Ben Li Consultant Independent Electric System Operator Segment 3 2015 16 John Bussman Manager, Reliability Compliance Associated Electric Cooperative, Inc. Segment 3 2016 17 Scott Miller Manager Regulatory Policy MEAG Power Segment 4 2015 16 Barry Lawson Associate Director, National Rural Electric Cooperative Association Power Delivery and Reliability Segment 4 2016 17 Chris Gowder Regulatory Compliance Specialist Florida Municipal Power Agency Segment 5 2015 16 Colt Norrish Compliance Director PacifiCorp Segment 5 2016 17 Randy Crissman Vice President Technical Compliance New York Power Authority Wayne Sipperly Standards Committee Attendance September 14, 2016
Segment and Term Representative Organization Proxy Present (Member or Proxy) Segment 6 2015 16 Brenda Hampton Director, NERC& TREAffairs Energy Future Holdings Luminant Energy Company LLC Segment 6 2016 17 Andrew Gallo Director, Reliability Compliance City of Austin dba Austin Energy Segment 7 2015 16 Marion Lucas APGI Chief Compliance Officer, Alcoa Power Marketing LLC President & Director Segment 7 2016 17 Frank McElvain Senior Manager, Consulting Siemens Power Technologies International Segment 8 2015 16 David Kiguel Independent Segment 8 2016 17 Robert Blohm, Managing Director Keen Resources Ltd. Segment 9 2015 16 Mark Harris Electrical Engineer Public Utilities Commission of Nevada Segment 9 2016 17 Alexander Vedvik Public Service Commission of Wisconsin Segment 10 2015 16 Steven Rueckert Director of Standards Western Electricity Coordinating Council Segment 10 2016 17 Guy Zito Assistant Vice President of Standards Northeast Power Coordinating Council Standards Committee Attendance September 14, 2016