City Hall Commission Chambers 3650 NE 12 Avenue Oakland Park, Florida 33334 MINUTES CITY COMMISSION MEETING MARCH 18, 2015, 6:30 P.M. The regular meeting of the City Commission of the City of Oakland Park, Florida was called to order at 6:30 p.m. by Mayor Shank. Special Note: There will be a CRA Meeting prior to Public Comments. Roll Call Present: Mayor Jed Shank Vice Mayor Tim Lonergan Commissioner John Adornato Commissioner Sara Guevrekian Commissioner Shari McCartney Also Present: City Manager David Hebert City Attorney D J Doody City Clerk Renee M. Shrout Pledge to the Flag A moment of silence was followed by the Pledge to the Flag. Additions/Changes/Deletions At this time, any member of the City Commission or the City Manager may request to add, change, or delete items from the agenda. City Manager Hebert introduced the supplemental agenda and two additional items: 12A- Bid Award for Oakland Park Live Semi-Annual Publication and 15A-Storm Water Utility Rate Analysis Report. Mayor Shank pulled Item 5- Strategic Plan Extension from the Consent Agenda to be discussed under Resolutions and Miscellaneous. Mayor Shank requested Item 11- City Manager 6-Month Approval Review be moved to the April 1 agenda.
Page 2 No motion was made to accept the presented changes. Commissioner McCartney moved to approve the agenda, including City Manager Hebert s supplemental information and additional items 12A and 15A. The motion did not include the Mayor s request to pull item 5 from the consent agenda and moving item 11 to the April 1 agenda. A friendly amendment was made by Commissioner McCartney to move item 5 - Strategic Plan Extension to Resolutions and Miscellaneous. Vice Mayor Lonergan seconded the motion, which prevailed by the following vote: Presentations STUDENT OF THE QUARTER - 2ND QUARTER Heidi Burnett, Library Manager, School Advisory Board Vice Chair JoAnne Ackerman and Board Member Nathan Cherson presented certificates to the following students: Annalese Abrue - Northeast High School Sandra P. Reyes - Lloyd Estates Elementary School Jhoselyn Vasquez - North Andrews Garden Elementary School Tre Wilson - Oakland Park Elementary School Alec Mercado - Floranada Elementary School Brianna Seepersad - William Dandy Middle School Public Hearings 1. CASE #CD13-17DMUD, "EASTSIDE VILLAGE" A SITE PLAN APPLICATION FOR 133, 3 BEDROOM/2.5 BATH, 2-STORY TOWNHOMES ON 12.59 ACRES AT 4200 N. DIXIE HIGHWAY. FOLIO NUMBERS 49422370010 AND 49422370012. THIS PUBLIC HEARING WAS ADVERTISED IN THE SUN- SENTINEL MARCH 8, 2015. Kristin Nowicki, Senior Planner provided staff presentation. The public hearing was held as advertised. Public Hearing: Mitchell Stollberg-Appleyard, 60 NW 47 Street - He stated he supported the development and urged the commission to approve the project to avoid the risk of losing the loans. Tom Metzger, 4201 NE 12 Terrace - He stated he was in favor of the project but thought the proposed 8-foot high wall may not be high enough. He believed neighbors would complain about trucks accessing the site at night and noise from the work being done on the property.
Page 3 Jane DePadro, 2031 NE 59 Street Fort Lauderdale - She stated she owned two warehouses located at 1066 and 1090 NE 43 Street. She was concerned about water runoff and possible flooding. Note: The city commission meeting recessed at 7:28 p.m. for the CRA meeting and reconvened at 7:53 p.m. 2. Public Comments: At this time any person will be allowed to speak on any matter that pertains to City business for a length of time not to exceed four minutes per person. Allegra Murphy, 2900 NW 24 Avenue - She thanked the Sherriff's Department for recent assistance when her home was burglarized and remarked her street was getting dangerous. She requested an 8-foot concrete wall at NW 24 Avenue to prevent trespassing. John Giles, 1871 NW 27 Street - He stated he lived in the city for many years and thanked the commission for treating the city as a whole. He requested an 8-foot wall at NW 24 Avenue to prevent foot traffic through the neighborhood. Mitchell Stollberg-Appleyard, 60 NW 47 Street - He spoke about a townhome association in Fort Lauderdale on whose board he had served for 13 years. He discussed the HOA board members requirements. Mr. Stollberg-Appleyard reported a transgender bill being considered at the state level would hurt people and requested the commission condemn the bill. Consent Agenda Those matters included under the Consent Agenda are self-explanatory, and are not expected to require review or discussion. Items will be enacted by one Motion; however, if discussion of an item is requested by the City Commission, that item may be removed from the Consent Agenda and considered separately. Commissioner McCartney moved to approve the Consent Agenda consisting of Items 3 and 4. (Item 5 has been pulled from the Consent Agenda to be discussed during Resolutions and Miscellaneous.) Vice Mayor Lonergan seconded the motion, which prevailed by the following vote: 3. APPROVAL OF CITY COMMISSION MINUTES - FEBRUARY 4, 2015 AND FEBRUARY 18, 2015 Approved on consent. 4. FY15 CITY COMMISSION MEETING SCHEDULE. Adopted on consent.
Page 4 RESOLUTION R-2015-028 APPROVING THE PROPOSED FISCAL YEAR 2015 CITY COMMISSION MEETING SCHEDULE; A COPY OF THE PROPOSED SCHEDULED IS ATTACHED AS EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. (Item 5 was pulled from the Consent Agenda to be discussed during Resolutions and Miscellaneous.) 5. STRATEGIC PLAN EXTENSION A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OAKLAND PARK, FLORIDA, APPROVING A ONE-YEAR EXTENSION TO THE CITY'S CURRENT STRATEGIC PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. Resolutions and Miscellaneous (Item 5 was pulled from the Consent Agenda.) 5. STRATEGIC PLAN EXTENSION. Mayor Shank referred to page 58 of the agenda material and requested striking the following language from the Key Intended Results Categories: ensure that construction of additional track, unrelated to potential commuter service, occurs with minimum damage to the city s Main Street landscape investment. After discussion, consensus was reached to not make any changes to the language. Commissioner Adornato moved to adopt the resolution. Commissioner McCartney seconded the Commissioner McCartney NO: Mayor Shank RESOLUTION R-2015-029 APPROVING A ONE-YEAR EXTENSION TO THE CITY S CURRENT STRATEGIC PLAN; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
Page 5 6. CASE #CD13-17DMUD, "EASTSIDE VILLAGE", AN APPLICATION TO AMEND THE PLAT NOTE ON THE DIXIE LANDMARK PLAT AT 4200 N. DIXIE HIGHWAY. FOLIO NUMBERS 49422370010 AND 49422370012. (THIS ITEM WAS TABLED AT THE MARCH 4, 2015, CITY COMMISSION MEETING.) Kristin Nowicki, Senior Planner provided staff presentation. Vice Mayor Lonergan moved to adopt the resolution. Commissioner Adornato seconded the YES: NO: Vice Mayor Lonergan, Commissioner Adornato, Commissioner McCartney Commissioner Guevrekian, Mayor Shank RESOLUTION R-2015-030 APPROVING THE PLAT NOTE AMENDMENT TO THE DIXIE LANDMARK PLAT TO SUPPORT THE CURRENT AND PROPOSED USES FOR BOTH THE PRIVATE AND PUBLIC PARCELS AND APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE APPLICATION TO BROWARD COUNTY FOR THE PLAT NOTE AMENDMENT ON THE CITY- OWNED PARCEL; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 7. PLANNING AND ZONING BOARD APPOINTMENTS - SIX MEMBERS. The commission made the following appointments: Mayor Shank: Toby Lawrence Vice Mayor Lonergan: Jack Doren Commissioner McCartney: Mark Zaden Commissioner Guevrekian: Diane Wendt Commissioner Adornato: Caryl Stevens Consensus: Robin Bodiford - Alternate Commissioner Adornato moved to approve the aforementioned appointments. Commissioner McCartney seconded the Commissioner Adornato moved to adopt the resolution. Vice Mayor Lonergan seconded the
Page 6 RESOLUTION R-2015-031 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OAKLAND PARK, FLORIDA APPOINTING FIVE (5) MEMBERS AND ONE (1) ALTERNATE MEMBER TO SERVE ON THE PLANNING AND ZONING BOARD; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 8. BROWARD LEAGUE OF CITIES BOARD OF DIRECTORS 2015/2016 APPOINTMENTS. Commissioner Guevrekian moved to appoint Mayor Shank as the primary representative and Vice Mayor Lonergan and Commissioner McCartney as alternates to the Broward League of Cities Board of Directors. Commissioner Adornato seconded the motion, which prevailed by the following vote: Commissioner Adornato moved to adopt the resolution. Commissioner Guevrekian seconded the RESOLUTION R-2015-032 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OAKLAND PARK, FLORIDA APPOINTING MAYOR SHANK, VICE MAYOR LONERGAN, COMMISSIONER MCCARTNEY AS IT S PRIMARY REPRESENTATIVE AND ALTERNATES TO THE BROWARD LEAGUE OF CITIES FOR THE TERM OF 2015-2016; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 9. RESOLUTION AUTHORIZING AWARD OF BID TO RESURFACE THE BASKETBALL AND TENNIS COURTS IN ROYAL PALM AND GREEN LEAF PARKS. Commissioner Guevrekian moved to accept staff s recommendation and award the contract to Pro Courts in an amount not to exceed $51,344. Vice Mayor Lonergan seconded the motion, which prevailed by the following vote:
Page 7 Commissioner Guevrekian moved to adopt the resolution. Commissioner Adornato seconded the RESOLUTION R-2015-033 DETERMINING THAT PRO COURTS IS THE MOST RESPONSIVE AND MOST RESPONSIBLE BIDDER TO RESURFACE THE TENNIS AND BASKETBALL COURTS AT TWO (2) PARKS (ROYAL PALM AND GREEN LEAF PARK); PROVIDING THAT THE PROPER CITY OFFICIALS ARE AUTHORIZED TO EXECUTE A CONTRACT FOR THE PROJECT IN WHICH IS ATTACHED AS EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. 10. BSO CONTRACT EXTENSION FOR LAW ENFORCEMENT SERVICES. Commissioner McCartney moved to adopt the resolution. Vice Mayor Lonergan seconded the RESOLUTION R-2015-034 APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE SIXTH AMENDMENT TO THE BROWARD SHERIFF S OFFICE AGREEMENT; A COPY OF THE AMENDMENT IS ATTACHED HERETO AS EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. 11. CITY MANAGER 6-MONTH APPROVAL REVIEW There was consensus among commission members that City Manager Hebert was doing well in his first six months on the job. Mayor Shank stated he would provide his written review for the record separately but overall was pleased with City Manager Hebert s performance. 12. MOTION TO RECONSIDER ITEM 8 FROM THE FEBRUARY 18, 2015, MEETING No motion was made to reconsider the item. Mayor Shank passed the gavel to Vice Mayor Lonergan and made the motion to reconsider. The motion died for lack of a second.
Page 8 12A. Award of Bid for Oakland Park Live Semi-Annual Publication City Clerk Shrout informed the commission the company originally awarded the bid was in breach of contract and confirmed that Printing Corporation of the Americas, the second most responsive and responsible bidder, would honor their submitted bid. Commissioner Adornato moved to approve staff s recommendation and award the contract to Printing Corporation of the Americas. Commissioner Guevrekian seconded the motion, which prevailed by the following vote: Commissioner Adornato moved to adopt the resolution. Vice Mayor Lonergan seconded the RESOLUTION R-2015-035 DETERMINING THAT PRINTING CORPORATION OF THE AMERICAS IS THE MOST RESPONSIVE AND MOST RESPONSIBLE BIDDER FOR THE PRINTING AND MAILING OF THE OAKLAND PARK LIVE PUBLICATION. PROVIDING THAT THE PROPER CITY OFFICIALS ARE AUTHORIZED TO EXECUTE A CONTRACT FOR THE PROJECT, WHICH IS ATTACHED AS EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. City Commission Discussion Items 13. Mayor Shank-Position Changes; Event Permit Process Mayor Shank included items in commission members back-up documents, including excerpts from the city s charter. 14. Reports From the City Commission Commissioner Adornato commented as follows: 1) He was reappointed to Broward Climate Change Task Force and they were revising 2010 proposals to ensure changes to the rising sea level and its impacts were addressed. He stated a revised report would be issued by the task force at the end of the year. 2) He spoke with city lobbyist Russ Klenet and reported he would visit Washington D.C. and Tallahassee in the near future to pursue State funding from the Water Management District and possibly Federal funding for the LERIX project.
Page 9 Commissioner Guevrekian commented as follows: 1) She requested an item on a future meeting agenda regarding code ambiguity. 2) She stated she really enjoyed the recent Tunes and Tracks concert. 3) She welcomed the new Fire Department employees. Commissioner McCartney commented as follows: 1) She reported there was limited activity in the legislature regarding pension reform. She stated every municipality and every state, as well as the federal government, was under crushing debt due to pension costs. She agreed to report back to the commission on how the city would be affected by actions taken in Tallahassee. 2) She stated the MPO had been very helpful in trying to secure funds for the LERIX project. Vice Mayor Lonergan provided no comments. Mayor Shank commented as follows: 1) He reported he spoke with city lobbyist Russ Klenet regarding the All Aboard Florida project. Mr. Klenet agreed that although All Aboard Florida was not the commuter rail line owner, it would be very important to talk about how the entity could facilitate with a passenger rail stop in the city. 2) He discussed the items he added to recent agendas and stated he felt the commission could have done a better job of addressing these issues in public. He was specifically concerned that there were now two assistant city managers, despite the fact the city budget allowed for just one and the fact that he felt the new hire did not meet the minimum requirements for the position. 15. Reports From the City Manager A. STORMWATER UTILITY RATE ANALYSIS REPORT City Manager Hebert stated the report was provided for the commission s review. He stated the situation with the LERIX project was very fluid. B. RESULTS OF ROYAL PALM LAKE STUDY - BEST MANAGEMENT PRACTICES City Manager Hebert reported a meeting was scheduled with the residents for March 23, 2015, at 6:00 p.m. at Royal Palm Park. He stated the report would be posted on the city s website. C. LAKESIDE NEIGHBORHOOD MASTER PLAN UPDATE City Manager Hebert thanked the public for attending tonight and remarked he hoped to bring some options to residents regarding the security wall they requested.
Page 10 D. BSO STATUS REPORT - FEBRUARY 2015 16. Reports From the City Attorney A. CITY ATTORNEY'S REPORT 17. Advisory Board Minutes A. ADVISORY BOARD MINUTES ADJOURN: The meeting adjourned at 9:54 p.m. CITY OF OAKLAND PARK, FLORIDA ATTEST: JED SHANK, MAYOR RENEE M. SHROUT, CMC, CITY CLERK