Appointment to fill the Vacancy of the Local and Regional Councillor Office Information Session June 15 th, 2017
Office of Local and Regional Councillor Overview Timelines Service Area of Responsibility City of Vaughan Region of York Consent of Nominee and Declaration of Qualification Presentations Voting Process First Round, Majority of Votes, Subsequent Rounds, Ties 2 Questions
Office of Local and Regional Councillor Timelines Public Appointment Process - Timelines: June 5 th, 2017 - City Council decision to fill vacancy by appointment June 8 th, 2017 - Notice of Vacancy Local Newspapers and Website June 15 th, 2017 - Information Session for Prospective Applicants June 22nd, 2017 at 4:30 p.m. - Deadline for applications June 28th, 2017 at 9:30 a.m. - Special Council Meeting to hear deputations from candidates, appoint and swear in Local and Regional Councillor 3
Service Area of Responsibility City of Vaughan Local planning and zoning Local storm sewers Local roads, streets and sidewalks Local transit services Libraries Local museums Fire protection Local parks and recreation services Collection of taxes 4
Service Area of Responsibility Region of York Region planning Water and waste water Solid waste Regional roads and storm sewers Police services and emergency planning Social and public health services Debt financing Regional museum 5 Tourism promotion
Consent of Nominee and Declaration of Qualification Application Form Nominees are required to make an appointment to submit their application. Applicants are permitted to include whatever supporting materials they wish. If you are providing letters of support, we suggest that you ensure that the individuals providing the letters are aware that the letter will be published on the website as part of the Council agenda, and also publicly available in hard copy. 6
Special Council Meeting Presentations Special Council meeting will be held on June 28 th, 2017 at 9:30 a.m. the Council Chambers The Special Council meeting is an open public meeting. All applicants will have the opportunity to be in the Council Chamber for the duration of the meeting. Speaking order will be determined by a draw held by the City Clerk at the start of the Council meeting. Nominees will be limited to 5 minutes. A timer will be displayed on the large screens. 7
Special Council Meeting Presentations Council will receive copies of all written applications, including any supporting materials provided by applicants, in the Council agenda package. The agenda package will be posted on the City s website and distributed to Council members on Monday, June 26 th, 2017. After the nominee speaks Members of Council will have an opportunity to ask questions. 8 If applicants wish to use an audiovisual presentation, that is permitted. Applicants should bring their presentation on a portable usb device that can be loaded on the laptop for display in the Council chamber.
Special Council Meeting Voting Process First Round If the Slate of Nominees includes more than one (1) Nominee, rounds of voting will be conducted as follows: a. The City Clerk will provide Members of Council a ballot on which to indicate their choice of their Nominee. b. The City Clerk will read out the names of all the Nominees alphabetically by surname. c. Each Member of Council is entitled to vote for one (1) Nominee in each round of voting. 9 d. The City Clerk will read the ballots individually, indicating the vote of each Member of Council.
Special Council Meeting Voting Process Majority of Votes If at the end of any round of voting, a Nominee receives the votes of more than one half of the Members of Council present, the City Clerk will declare the Nominee to be elected and a resolution will be prepared and submitted to Council for enactment. 10
Special Council Meeting Voting Process Subsequent Rounds lf the Nominee receiving the greatest number of votes cast does not receive more than onehalf the votes of all voting members of Council, the Nominee or Nominees who received the fewest number of votes will be excluded from further consideration, subject to the following procedures: i. Where a Nominee receives zero votes they will be automatically excluded from any further rounds of voting. ii. Where there is a tie for the fewest number of votes received, the City Clerk will draw, from those Nominees that are tied for the lowest number of votes, all but one (1) Nominee s name to continue in the subsequent round of voting. The name of the Nominee not drawn by the City Clerk will be excluded from the next round of voting. 11
Special Council Meeting Voting Process Subsequent Rounds The vote will be taken again by the City Clerk and, if necessary, more than once, excluding in each successive vote the candidate or candidates who receive the fewest number of votes. This process will be repeated until the candidate receiving the greatest number of votes has also received more than one-half of the votes of the voting Members of Council, or until a tie is broken in accordance with the tie-breaking procedures. 12
Special Council Meeting Voting Process Ties In the event that there is a round of voting where all the Nominees receive an equal number of votes the following procedures will be followed: i. Where there are three (3) or more Nominees remaining, the City Clerk will draw all but one (1) Nominee s name to continue in the subsequent round of voting. The name of the Nominee not drawn by the City Clerk will be excluded from the next round of voting. ii. Where there are only two (2) Nominees remaining, and they are tied, the City Clerk will break the tie by drawing the name of the successful Nominee. The City Clerk will declare the Nominee, whose name has been drawn by the City Clerk, to be elected and a resolution will be prepared and submitted to Council for enactment. 13
14 Office of Local and Regional Councillor Questions