MARICOPA UNIFIED SCHOOL DISTRICT NO. 20 Meeting of the Governing Board April 26, 2017 OPENING Call to Order President Coutré called a meeting of the Maricopa Unified School District No. 20 Governing Board to order at 6:32 p.m. in the Board Room at the District Office Administration Building. Roll call reflected the following members: Ms. Patti Coutré, President Mrs. AnnaMarie Knorr, Vice President (Absent) Mrs. Torri Anderson Dr. Gary Miller Mr. Joshua Judd Pledge of Allegiance Mrs. Anderson led the Pledge of Allegiance. Adoption of Agenda Mrs. Anderson requested to remove item 6J from Consent Agenda and move it to Action Items. Dr. Miller motioned to approve the agenda with moving 6J from Consent Agenda to Action Items. Mrs. Anderson seconded. Motion passed 4/0. Call to the Public No one addressed the Board. Superintendent s Report Rotary Students of the Month Mrs. Alma Farrell and Mr. Jim Irving from the Rotary Club presented awards to the following selected Students of the Month who were nominated from the staff at their respective schools: Diamond Sims, - 11th grade student at Maricopa High School Joy Newey 8 th grade student at Maricopa Wells Middle School Morgan Cutrara 8 th grade student at Desert Wind Middle School 4-26-17 To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.*musd Mission Statement: Ensure all students achieve their potential in school, career and life by unifying students, staff, curriculum and community in a safe, supportive, challenging, empowering and innovative learning environment.
Additional Information Dr. Chestnut announced that on March 23 rd the District received the news that the $100,000 Master Teacher Grant from the Arizona K12 Center has been renewed for 2017-18. Mrs. Angela Ebner as a representative from the Arizona K12 Center described the grant. Dr. Chestnut said the last Certified Staff Advisory Committee Meeting took place on April 18 th and the action plan as a result of the meetings will be available soon for the Board to review. Dr. Chestnut announced that 43 out of the 50 override positions have been filled as of April 26 th. Dr. Chestnut explained that due to attrition there are a total of 24 certified openings (including the 7 from the override that still need to be filled) in the District. Dr. Chestnut said that the progress on Ram Academy progress is that three positions in the administration, English and math areas have been filled and three more still need to be filled. Dr. Chestnut said currently there are 101 students going through the process of being registered. Dr. Chestnut said later in the meeting the Board will be voting on the purchase of 595 computer and 17 carts which are part of the technology portion of the passed override. Dr. Chestnut reminded everyone of the Annual MUSD Art Walk which will be taking place on May 4 th at the District Office from 4:30-6:30 p.m. Governing Board Member Activity Reports Mr. Judd will be attending the Arizona School Board Association Summer Leadership Institute conference in June along with attending many of the schools end of year celebrations during the month of May. Dr. Miller visited Saddleback Elementary School and will be visiting Butterfield Elementary School in the near future along with attending many of the schools end of year celebrations during the month of May. Mrs. Anderson complemented the MHS Theater group for their production of Beauty of the Beast. Mrs. Anderson will be attending the Arizona School Board Association Summer Leadership Institute conference in June along with attending many of the schools end of year celebrations during the month of May. Mrs. Anderson wanted to make the staff aware that MUSD staff receives a 10% discount at Anytime Fitness. President Coutré will be a chaperone for the 20+1 trip to Disneyland on April 28 th. Information Items/Work Study Maricopa Wells Middle School Presentation Principal Rick Abel along with several staff and students presented highlights of the successful programs at Maricopa Wells Middle School (MWMS). The programs highlighted included music, mock trial, drama, dance, athletics, volunteers, and mentoring. Mrs. Treva Jenkins explained how MWMS uses Helping Kids Succeed Panther Style to help impact their students. Mr. Joseph Szoltysik presented MWMS whole child approach data which included an average of 165 students earned Honor Roll and Principals List, a total of 60 National Junior Honor Society members, 108 students received the Good on You Award during the 1 st 2
semester, an average of 63 students participated in sports, a total of 247 students attended 8 th period classes and over 300 hours were logged in by parent volunteers. Mrs. Jenkins and Mr. Johansson presented MWMS ongoing improvement efforts in the areas of leadership opportunities, expansion and campus consistency. Review Draft Budget Recommendations Dr. Chestnut explained that during the recent special board meeting study session, the Board requested that the Draft M&O Budget Revenue for 2017-18 be put in a pie diagram so it is more visual. The pie diagram showed the major building blocks of the budget broken down into percentages (which also includes District Additional Assistance) as follows: General Education 64% Special Education 11% Operations 9% Student Support 7% Transportation 6% Additional Revenue 3% Dr. Chestnut explained that after the discussions at the last board meeting and during the special board meeting study session, the draft budget has been updated as follows: Additional Revenue 17-18 1. Inflation Funds $300,000 2. Enrollment Growth $240,000 3. Civic Center Fund* $71,000 4. Indirect Cost Fund** $48,000 5. CCF/M&O Increase $129,000 6. M&O Base Increase $100,000 TOTAL $1,088,000 New Expenditures 17-18 1. Two MS Custodians $56,000 2. HR Benefits Specialist $43,000 3. ESS Clerk from 29 to 40 hours $10,000 4. Half-time Grounds Person* $15,000 5. Benchmark Assessment Increase** $13,000 6. Secondary Activity Buses $194,000 7. Progress on Employee Pay $600,000 8. Curriculum Support for K-12 $0 9. Interactive White Boards $12,000 10. Twelve Month Cal Elem Sec $0 11. Communication Specialist $80,000 12. Mentoring $0 13. MHS Library/DWMS Lib Asst. $10,000 14. Curric Map Sec B Teachers $0 3
15. Elem Subs/Sub Contract $35,000 16. TOSAs to AP s (MS only) $20,000 17. Part Time to Full Time Parapros $0 18. Buyback of Unused Sick Leave $0 TOTAL $1,088,000 Note: items in italics are items that the budget committee recommended. The Board recommended having another special board meeting study session to discuss this draft budget proposal in more detail. Review Monthly Financial Report for March 2017 Mr. Rausch presented the Monthly Financial Report for March 2017. For the month of March M & O fund has a budget of $36,689,542 and current expenditures of $2,520,225. Actual M & O expenditures for the year are $22,577,221 and current encumbrances are $11,230,277. Projected fund balance of $882,043 before all of our transfers to other Funds and Final Grant Transfers, 85% of our budgets are salary related. Additional Assistance Fund 610 (formerly Unrestricted Capital Fund and 625 Soft Capital Funds), our budget is $3,963,596 with $46,102 spent and $537,385 encumbered for the year with a Projected Fund Balance of $2,603,466. The class site funds have a budget of $3,021,646. The Student Activities Report shows a beginning monthly balance of $140,948.84, receipts of $31,062.94, disbursements of $16,862.11, and an ending monthly balance of $155,330.91. Mrs. Anderson motioned to approve the consent agenda. Mr. Judd seconded. Motion passed 4/0. A. Approve Expense Vouchers. Voucher #1773 Ratify Voucher #1774 Ratify Voucher #1775 Ratify Voucher #1776 Ratify CONSENT AGENDA B. Approve the April 12, 2017 Regular Governing Board Meeting Minutes and April 19, 2017 Special Governing Board Meeting Minutes. C. Approve travel for Maricopa High School Girls Basketball Team to travel San Diego CA from June 17-18, 2017 to attend the San Diego State University Team Camp. D. Approve contract award to TwoTrees Technologies purchase of 595 computers, 17 computer carts and 50 document cameras, through Mohave Educational Contract #12N-2TREES-0119. E. Approve Annual General Statement of Assurance. F. Approve the 2nd and final reading of Policy GDJ - Support Staff Assignments and Transfers. G. Approve the 2nd and final reading of Policy JR - Student Records. 4
H. Approval the 2nd and final reading of Policy JRR - Student Surveys. I. Approve the 2nd and final reading of Policy LBD - Relations with Charter Schools Award of contract for (38) Uninterruptable CLOSING Power CONSENT Supply (UPS) AGENDA units and (50) access points to Sentinel) Teachers to attend Link Crew Training on June 20-22, 2016 in Temecula, CA J. Approve Authorization for District s Attorney to sign Stipulation For Possession. Dr. Miller motioned to approve the Authorization for District s Attorney to sign Stipulation For Possession. Mr. Judd seconded. Motion passed 4/0. The attached schedule lists Resignations, Reclassifications, Terminations, Non-Renewals, Stipends, New Position Requests, Employment/Ratifications, Stipends, Leave of Absence/FMLA Requests, and Other Administrative Actions. Board may approve to Adjourn to Executive Session Pursuant to: A.R.S. 38-431.03(A)(1), for discussion or consideration of employment, assignment, or dismissal of personnel. Mrs. Anderson motioned to approve the Resignations, Reclassifications, Terminations, Non-Renewals, Stipends, New Position Requests, Employment/Ratifications, Stipends, Leave of Absence/FMLA Requests, and Other Administrative Actions. Dr. Miller seconded. Motion passed 4/0. Arizona School Board Association (ASBA) Resolution Opposing Expansion of Education Savings Accounts (SB1431). Mr. Judd motioned to approve the Arizona School Board Association (ASBA) Resolution Opposing Expansion of Education Savings. Mrs. Anderson seconded. Motion passed 4/0. Discussion and possible approval of ASBA 2018 Political Agenda. President Coutré motioned to approve State Education Policy #4 as a priority in the ASBA 2018 Political Agenda with the rationale being anyone receiving tax payer money should follow the same rules and regulations. Mrs. Anderson seconded. Motion passed 3/1 (Judd). Discussion and possible approval of 1st reading of Policy JFABD - Admission of Homeless Students. Mrs. Anderson motioned to approve the 1st reading of Policy JFABD - Admission of Homeless Students. Mr. Judd seconded. Motion passed 3/1 (Miller). Approve to Adjourn to Executive Session: Pursuant to A.R.S. 38-431.03(A)(3) and (4), the Board may convene to hold an executive session for discussion or consultation for legal advice with its attorney and in order to consider its position and instruct its attorney regarding its position on the Superintendent s contract and related issues. Dr. Miller motioned to approve to Adjourn to Executive Session. Mr. Judd seconded. Motion passed 4/0. Approve to Adjourn to Executive Session: Pursuant to A.R.S. 38-431.03(A)(1), the Board may convene to hold an executive session for discussion or consideration of contract matters relating to the Superintendent. Dr. Miller motioned to approve to Adjourn to Executive Session. Mr. Judd seconded. Motion passed 4/0. 5
Adjourn to Executive Session: 8:14 PM Returned to Regular Session: 9:10 PM Adjourn: Mrs. Anderson motioned and M. Judd seconded to adjourn. Motion passed 4/0. Time: 9:10 PM Patti Coutré, President AnnaMarie Knorr, Vice President Torri Anderson Gary Miller Joshua Judd 6