DATE 9/9/2015 PINTO ISLAND TERMINAL DEPARTMENT ORIGINATING DEPT NO. UPON REQUEST PINTO ISLAND TERMINAL RECEIVING WHSE 910 PINTO DR. NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE The Alabama State Port Authority Pinto Island will be accepting bids on the following OR APPROVED EQUAL: DIRECT ALL TECHNICAL INQUIRIES TO LARRY BUTTS 251-441-1911 ITEM QTY DESCRIPTION DELIVERY EXTENDED PRICE 1. 2. Twelve (12) Reels, 2460 feet (750m) each Eight ( 8 ) Reels @ 1640.0 feet or ( 500 ) Wire Rope: 6xWarrington Seale (36) + IWRC-XIP (or EIP), 1-1/4 inch, nominal diameter: 32mm, minimum breaking load = 711KN (kilonewtons). Wire Rope : 6xWarrington Seale (36) + IWRC-XIP (or EIP), 1-1/8 inch, nominal diameter : 29mm,minimum Braking Load + 503kn (kilonewtons). IMPORT: STATE COUNTY OF ORIGIN Delivery time may be a factor in awarding of bid. Certification papers are due at the time of delivery The ASPA reserves the right to split bids and to increase, decrease or omit items. TOTAL FOB ALABAMA STATE DOCKS, PINTO ISLAND TERMINAL Bid Opening is 9/9/15 at 10am. CDT Bids must be labeled: Wire Rope Recommended: WIRE ROPE FOR SLAB CRANES $ Import $ Domestic $ Import $ Domestic $ Import $ Domestic Louis Knowles, Operational Supervisor Approved: Brad Ojard, Senior Vice President Operations Larry Butts, Maintenance Supervisor H. S. Smitty Thorne, Deputy Director & COO David Bray, Superintendent James K. Lyons, Director & CEO Page 1 of 10
DATE: 9/9/2015 PINTO ISLAND TERMINAL DEPARTMENT ORIGINATING DEPT NO. PINTO ISLAND TERMINAL RECEIVING WHSE 910 DUNLOP DR. Bid opening will be SEPTEMBER 9, 2015 @ 10:00 am. in the Pinto Terminal Conference Room. NO BIDS WILL BE ACCEPTED AFTER THIS TIME. PLEASE SEE ATTACHED INDEMNIFICATION SHEET & DISCLOSURE STATEMENT Company Address Representative Phone Number Email ALL BIDS MUST BE NOTARIZED STATE OF ) COUNTY OF ) On this day of, 20, before me appeared, to me personally known, who, being by me duly sworn, did say that such person executed the foregoing instrument as the free act and deed of such person, having been duly authorized to execute such instrument in such capacity. IN WITNESS WHEREOF, I have hereunto set my hand and official seal. Notary Public, State of Print Name My commission expires: Page 2 of 10
DATE: 9/9/2015 PINTO ISLAND TERMINAL DEPARTMENT ORIGINATING DEPT NO. PINTO ISLAND TERMINAL RECEIVING WHSE 910 DUNLOP DR. NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE Alabama State Docks/Port Authority Bid Description: Purchase and Delivery of Wire Rope for Slab Cranes Bids to be Open: 9/9/15 The following paragraph shall be considered a part of the above referenced bid: Indemnification Clause The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama and the Alabama State Docks/Port Authority and its officers and employees from all damages and liability for injury to any person or persons, and injury to or destruction of property, including the loss of use thereof, by reason of an accident or occurrence arising from operations under the contract, whether such operations are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either of them occurring on or about the premises, or the ways and means adjacent during the term of the contract, or any extension thereof, and shall also assume the liability for injury and/or damages to adjacent or neighboring property by reason of work done under the contract. Page 3 of 10
PINTO ISLAND TERMINAL DEPARTMENT DATE:07/21/2015 ORIGINATING DEPT NO. PINTO ISLAND TERMINAL RECEIVING WHSE 910 DUNLOP DR. Please use this as a guide only for proper delivery. Sender Name & Address Alabama State Port Authority Pinto Island Terminal Postal Address for US Mail Physical Address for Courier Service Sealed Bid: (Description) Bid Opening Date:09/09/2015 Page 4 of 10
PINTO ISLAND TERMINAL DEPARTMENT DATE:07/21/2015 ORIGINATING DEPT NO. Pinto island TERMINAL RECEIVING WHSE 910 DUNLOP DR. NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE Please return one copy of this proposal, duly signed, by 10:00 am., September 9, 2015. When all bids are publicly opened, UNIT PRICES AND EXTENSIONS shall be entered opposite each item below on which you are prepared to bid for delivery FREE OF CHARGE TO - Pinto Island Terminal (FOB) ALABAMA STATE DOCKS No consideration will be given bids unless on this form or a written attachment. If not prepared to submit a bid, please state over the firm signature and return so that it may be known it was brought to your attention; otherwise your name may be dropped form the list of prospective bidders. The right is reserved to reject any an all bids deemed for the interest of the Alabama State Port Authority, to strike out any item or items in the proposals, and to waive any defect or irregularly not a violation of law or to make any modification in the several conditions herein stipulated that are deemed to be in the best interest of the Alabama State Port Authority, including the separation of items of a class in making awards. In general, awards will be made to the lowest satisfactory bidder. No Allowance will be made for errors, either of omission or commission, on the part of the bidders. It must be assumed that bidders have fully informed themselves as to all conditions, requirements, and specifications before submitting proposals and they can not expect to be excused or relieved from the responsibility assumed by their proposals on the plea of error. In case of error in extension of prices the unit price will govern. The Port Authority reserves the right to refuse to issue a proposal form or a contract to a prospective bidder for any of the following reasons: a) Failure to pay, or satisfactorily settle, all bills due for labor and materials on a former contract in force with the Port Authority. b) Contractor default under a previous Contract with the Port Authority. c) Proposal withdrawal or Bid Bond forfeiture on a previous project with the Port Authority. d) Unsatisfactory work on a previous contract with the Port Authority. Port Authority may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish all such information and data for this purpose as the Port Authority may request. The Port Authority reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Port Authority that such bidder is properly qualified to carry out the obligations of the Contract. Page 5 of 10
PINTO ISLAND TERMINAL DEPARTMENT DATE:07/21/2015 ORIGINATING DEPT NO. PINTO ISLAND TERMINAL 910 DUNLOP DR. NAMES OF ARTICLES, SPECIFICATIONS AND PURPOSE ACCESS POLICY IMPORTANT NOTICE TO BIDDERS REGARDING ACCESS TO ASPA RESTRICTED FACILITIES: Successful bidders requiring access to the Alabama State Port Authority's Restricted Facilities to fulfill any obligations set forth in this bid must comply fully with the Authority's Access Policy found in its entirety at http://www.asdd.com/portaccess_policy.html The Port Authority's Access Policy requires all persons permanently employed at the port, including ASPA staff, tenants and their employees, surveyors, agents, stevedores, longshoremen, chaplains, contract labor and persons requesting temporary access to the port, including delivery persons, vendors, contractors, and temporary workers must obtain and display an ASPA issued photo ID badge or visitor badge at all times when accessing or working on port property. In order to obtain an ASPA credential, applicants must also obtain a Transportation Worker Identification Credential (TWIC) and undergo mandatory Security Awareness Training. Information on the TWIC can be found at http://www.asdd.com/portaccess_twicregs.html Information on Security Awareness Training classes and scheduling can be found at http://www.asdd.com/portaccess_securitytraining.html ALL PROSPECTIVE BIDDERS ARE ENCOURAGED TO REVIEW THESE POLICIES AND CONSIDER THESE REQUIREMENTS IN PREPARING BID SUBMISSIONS. Page 6 of 10
FORM FOR SECTIONS 9(a) and (b) BEASON-HAMMON ALABAMA TAXPAYER AND CITIZEN PROTECTION ACT; CODE OF ALABAMA, SECTIONS 31-13-9 (a) and (b) AFFIDAVIT FOR BUSINESS ENTITY/EMPLOYER/CONTRACTOR (To be completed as a condition for the award of any contract, grant, or incentive by the State of Alabama, and political subdivision thereof, or any state-funded entity to a business entity or employer that employs one or more employees) State of County of Before me, a notary public, personally appeared (print name) who, being duly sworn, says as follows: As a condition for the award of any contract, grant, or incentive by the State of Alabama, any political subdivision thereof, or any state-funded entity to a business entity or employer that employs one or more employees, I hereby attest that in my capacity as (state position) for (state business entity/employer/contractor name) That said business entity/employer/contractor shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien. I further attest that said business entity/employer/contractor is enrolled in the E-Verify program. (ATTACH DOCUMENTATION ESTABLISHING THAT BUSINESS ENTITY/EMPLOYER/CONTRACTOR IS ENROLLED IN THE E-VERIFY PROGRAM) Signature of Affiant Sworn to and subscribed before me this day of, 20. I certify that the affiant is known (or made known) to me to be the identical party he or she claims to be. Signature and Seal of Notary Public Author: Jean Brown Statutory Authority: Code of Alabama, sections 31-13-9 (a) and (b); Section 31-13-9 (h). Page 7 of 10
INSTRUCTIONS FOR BIDDERS This instruction sheet is provided as a guide to facilitate the bid process and highlight important points for consideration by bidders. Each bidder is responsible for fully reading and complying with the instructions on the Alabama State Port Authority bid form. This instruction sheet is to be used as a guide only. 1. No consideration will be given to bids unless presented on the Alabama State Port Authority "Requisition & Proposal" Form with suitable attachments as deemed necessary by the bidder. Alternate bid proposals may be rendered, with proper support. 2. If your company is not prepared to submit a bid, so state and sign to avoid being deleted from the prospective bidder's list. 3. The Alabama State Port Authority reserves the right to reject any and all bids if deemed in the Alabama State Port Authorities' interest. 4. No allowance will be made for error, either omission or commission. 5. Unit price governs in errors relating to extension of prices. 6. Bids will not be accepted via FAX. All bids must be sealed and sent via mail or hand delivered to the Pinto Island Terminal Office before the specified date and time. 7. The Alabama State Port Authority accepts no responsibility for facilitating the receipt of bids. 8. All bids must be notarized. 9. Bids received after specified opening time will be returned to the bidder unopened. Bidders are requested to show a return address on the bid envelope. 10. Bid proposals must be filled out completely, including the name, address, telephone number, fax number (if possible) and signature of responsible person. 11. Questions may be directed to the Alabama State Port Authority Pinto Island Terminal, Larry Butts 251-441-1911 12. All hand delivered bids must be tendered to Alabama State Port Authority, Pinto Island Terminal Office 910 Dunlop Drive., Mobile AL 36602, at or before specified time. 13. All regular U.S. Postal Mail must be tendered to: Alabama State Port Authority ATTN: Louis Knowles 910 Dunlop Dr. Mobile, AL 36602 PLEASE IDENTIFY YOUR BID PACKAGE!! 14. Note: all overnight bids must be FIRST PRIORTY OVERNIGHT. (8:30 A.M. NEXT MORNING) 15. Notarization not required on "SALE" bids. 16. Please specify the purchase order number (when available) on envelope. Page 8 of 10
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Page 10 of 10 THIS PAGE MUST BE NOTARIZED