nd Constitutional Convention Delaware Public Employees Council 81 AFSCME AFL-CIO CONVENTION PACKET We Make Delaware Happen
LEADING THE WAY! NOTICE AND WELCOME LETTER TO: ALL AFSCME LOCALS OF DELAWARE PUBLIC EMPLOYEES COUNCIL 81 The enclosed material is of EXCEPTIONAL IMPORTANCE. The material contained in this packet constitutes the official CONVENTION CALL to the Thirty-Second Constitutional Convention of Delaware Public Employees Council 81 AFSCME. Please bring the enclosed materials to the attention of the members at your next union meeting. The has been selected as the site for Convention Headquarters. Room rates and pertinent information are enclosed. Reservations are to be made through the Atlantic Sands. May we recommend that you make your reservations as soon as possible to ensure the availability of your accommodations. The Convention will be held at the at 101 N. Boardwalk Plaza, Rehoboth, Beach, Delaware beginning at 6:00 p.m., Thursday, October 7, 2010. It will continue through Saturday, October 9, 2010, unless the business of the Convention is completed earlier. Registration will begin at 3:00 p.m., Thursday, October 7, 2010 and the Convention will convene at 10:00 a.m. on Friday, October 8, 2010 at the, Rehoboth Beach, Delaware. A Welcome Reception will be held from 6:00 p.m. to 8:00 p.m. on Thursday evening, October 7, 2010 at the Atlantic Sands Hotel. The Reception is free to registered Delegates and Alternates. You may invite guests to this reception. The fee for guests for this reception is on the Registration, Welcome Reception Guest Fee and Banquet Menu Selection Form in this packet. No tickets will be sold at the Convention. You must pay for your Guests before the September 3, 2010 deadline. A Banquet including a Cocktail Hour and Dancing will be held on Friday evening, October 8, 2010 from 6:30 p.m. to 11:00 p.m. at the Atlantic Sands Hotel. You may invite guests to this reception. The fee for guests for this banquet is on the Registration, Welcome Reception Guests and Banquet Menu Selection Form in this packet. No tickets will be sold at the Convention. You must pay for your Guests before the September 3, 2010 deadline. Guests, may attend the Welcome Reception and Banquet, however, they are not permitted to attend the other activities of the Convention. Every effort is being made by your Convention committee to make this Convention a memorable one. If there is any other information that you need or require, please call the Council 81 office. CHECKLIST: Please review the Checklist in the Convention Packet to ensure you have received all the enclosed material needed for completion for your local to register and participate in the Convention. Faith D. Morris President Michael A. Begatto Executive Director
LEADING THE WAY! CHECKLIST IN THE PACKET Official Convention Call For Your Action Information - In Envelope, but not in stapled packet Delegate Credentials To be returned for inclusion on committees - Deadline September 3, 2010 In Envelope, but not in stapled packet Return Envelope In Envelope, but not in stapled packet Notice and Welcome Letter Information Checklist Information Registration Fee, Welcome Reception Guest Fee and Banquet Menu Selection Form To Be Returned - Deadline September 3, 2010 Housing Information For Your Action Deadline September 6, 2010 Requirements for Election of Delegates Participating in the Council 81 Convention Information Local Union Chairperson and Delegate Certification Form To Be Returned - Deadline September 3, 2010 Chairperson Voter Authorization Form To Be Returned with Delegate Credentials Sample Release Request Language Information For Your Action Deadline As soon as possible Vance Ellis Sulsky Distinguished Service Award Nomination Form Optional Return - Deadline September 3, 2010 Program Booklet Order Form Participation Level and Rate Information Optional Return - Deadline September 3, 2010
DEADLINE: SEPTEMBER 3, 2010 REGISTRATION FEE, WELCOME RECEPTION GUEST FEE AND BANQUET MENU SELECTION FORM REGISTRATION FEE Number of Delegates x $60.00 = Number of Alternates x $60.00 = Total Amount for Registration Fees $ WELCOME RECEPTION GUEST FEES ONLY Number of Guests x $30.00 = Total Amount for Welcome Reception Guest Fees $ BANQUET MENU SELECTION DELEGATES, ALTERNATES, GUESTS Number x $60.00 = Prime Rib of Beef Number x $60.00 = Lemon and Rosemary Roasted Chicken Number x $60.00 = Grilled Teriyaki Salmon * If anyone has need for a special diet, please contact Council 81 Total Amount for Meals $ TOTAL DUE Total Amount for Meals and Registration Fees $ BANQUET AND WELCOME RECEPTION TICKETS WILL BE INCLUDED IN YOUR DELEGATE PACKET AT REGISTRATION RETURN completed form no later than September 3, 2010 with payment to: Delaware Public Employees Council 81 AFSCME, 296 Churchmans Rd., New Castle, DE 19720-3110 e-mail: afscme@council81.org Fax: (302) 323-2119
DEADLINE: SEPTEMBER 6, 2010 HOUSING INFORMATION TOLL FREE RESERVATION NUMBER (800) 422-0600 DEPOSIT REQUIRED One Night s Room and Tax deposit All deposits must be in cash, check or major credit card REFUNDS AND CANCELLATIONS No refunds for early checkouts Cancellations - $25.00 administrative fee if 72 hours before arrival date 72 hours or less before arrival date - forfeiture of full deposit amount SPECIAL CONVENTION ROOM RATES $125.00 Single/Double Occupancy plus applicable taxes $140.00 Triple Occupancy plus applicable taxes $155.00 Quad Occupancy plus applicable taxes ROOM AVAILABILITY Rooms are available Thursday, October 7, 2010 through Saturday, October 9, 2010 Deadline for reservations is September 6, 2010 SPECIAL INSTRUCTIONS Please make your reservations early. Tell the hotel you are attending the Delaware Public Employees Council 81 AFSCME Convention and include your Local number. Atlantic Sands will handle overflow booking with other Rehoboth Beach Facilities. Non-Smoking Facility Check in time: 4:00 p.m. Check out time: 11:00 a.m. One Parking Space per room is complimentary FOR RESERVATIONS CONTACT ATLANTIC SANDS HOTEL DEADLINE SEPTEMBER 6, 2010 (800) 422-0600
DEADLINE: SEPTEMBER 3, 2010 REQUIREMENTS FOR ELECTION OF DELEGATES PARTICIPATING IN THE COUNCIL 81 CONVENTION 32 nd CONSTITUTIONAL CONVENTION In order to be seated as a delegate, compliance with Appendix D, Section 3 of the International Constitution and Federal Law is mandatory. A summary is provided below: REQUIREMENTS Rules regarding notice, qualification, nomination, etc., must be complied with. The following requirements are mandated by the Election Code of the International Constitution and appropriate federal law. 1. Notice of the nomination and election of convention delegates must be given to all members in good standing at least 15 days before the date on which the election is to be held. The notice requirements may be fulfilled by mailing such notices of nomination or election to last known address of the member OR a notice requirement may be satisfied by publication either in a local union paper or newsletter sent to each member rather than by a separate mailing. However, such publication must be made 15 days prior to the nomination and election and notice must be prominently placed in the paper or newsletter. 2. Nominations may be made at a regular or special meeting by a local union member. Nominations may also be made by a nominating committee, unless prohibited by the constitution of the subordinate body. Those nominated shall be afforded the opportunity to decline, and the name of any nominee who declines shall not appear on the ballot. Write-in votes shall not be valid for any purpose. 3. All members in good standing must be allowed to vote. There may be no proxy ballots. No member may give his power to vote to another member. 4. The voting itself must be done by secret ballot, either through the use of a machine, a closed-in ballot box, a mail referendum, or other proper and accepted procedure. Every candidate for election may have an observer present at the polls while the polls are open and when the votes are counted. The observer must be a member of the Federation. 5. All election records, including ballots, shall be retained for at least one year after the election. The U.S. Department of Labor has ruled that if a local constitution provides that an officer of a local who was elected by a secret ballot is also to be a delegate to the International Convention, by virtue of their office, such an officer is properly elected. The same procedure holds true for a Council Convention. If an officer is a delegate by virtue of office as provided in your Local Constitution, elections still must be held for the remaining delegates. Please be prepared to show the notice of election with cancelled postmark and a copy of the minutes of the election. Should you have any questions or concerns, please contact this office.
DEADLINE: SEPTEMBER 3, 2010 LOCAL UNION CHAIRPERSON AND DELEGATE CERTIFICATION FORM Local Union Number Chairperson Name This is to certify that the following persons are duly elected delegates to the Delaware Public Employees Council 81 AFSCME 32 ND Constitutional Convention, If the delegate who is certified as Chairperson does not appear at the Convention, the regular delegates from this Local who are present will designate the Chairperson of the delegation. Please Print Legibly in Ink or Type Delegates and Alternates Names DELEGATES 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 ALTERNATES Print Secretary s Name Print President s Name Secretary s Signature President s Signature RETURN completed form no later than September 3, 2010 to: Delaware Public Employees Council 81 AFSCME, 296 Churchmans Rd., New Castle, DE 19720-3110 e-mail: afscme@council81.org Fax: (302) 323-2119
DEADLINE: SEPTEMBER 3, 2010 CHAIRPERSON VOTER AUTHORIZATION FORM WE hereby authorize Please print legibly in ink or type the name of the Chairperson To cast all votes for LOCAL NOTE: ALL registered delegates of the local must sign the voter authorization form to enable one delegate to cast the local's votes. DELEGATES Print Name Signature 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 Print Secretary s Name Print President s Name Secretary s Signature President s Signature RETURN completed form no later than September 3, 2010 to: Delaware Public Employees Council 81 AFSCME, 296 Churchmans Rd., New Castle, DE 19720-3110 e-mail: afscme@council81.org Fax: (302) 323-2119
LEADING THE WAY! SAMPLE RELEASE REQUEST LANGUAGE INFORMATION SAMPLE RELEASE REQUEST LANGUAGE Following is sample language for release of employees attending the 2010 32 ND Constitutional Convention of Delaware Public Employees Council 81 AFSCME that may be useful to you. If you have used other language in the past and been released, you may continue to use that language Sample Language for Request for Release for Conventions State Employees: Local hereby requests the release of the following employees to attend the 2010 32 ND Constitutional Convention of Delaware Public Employees Council 81 AFSCME on Thursday, October 7, 2010 through Saturday, October 9, 2010. This request is made in accordance with Merit Rule 5.5.3.1 which allows employees to serve as delegates to union conventions without loss of pay. Sample Language for Request for Release for Conventions School District, Higher Education, County and Municipal Employees: Local hereby requests the release of the following employees to attend the 2010 32 ND Constitutional Convention of Delaware Public Employees Council 81 AFSCME on Thursday, October 7, 2010 through Saturday, October 9, 2010. This request is made in accordance with (cite provision in particular Collective Bargaining Agreement) which allows employees to serve as delegates to union conventions without loss of pay. PLEASE REQUEST RELEASES FROM YOUR EMPLOYER FOR YOUR DELEGATES AND ALTERNATES AS SOON AS POSSIBLE TO ENSURE THEIR RELEASE
DELAWARE PUBLIC EMPLOYEES COUNCIL 81, AFSCME AFL-CIO 32 nd CONSTITUTIONAL CONVENTION REHOBOTH BEACH, DELAWARE OCTOBER 7 th 9 TH, 2010 LEADING THE WAY! We Make Delaware Happen VANCE ELLIS SULSKY DISTINGUISHED SERVICE AWARD NOMINATION FORM The Vance Ellis Sulsky Distinguished Service Award is awarded at Delaware Public Employees Council 81 AFSCME s Constitutional Convention biennially. If you would like to nominate someone who has shown outstanding and dedicated service to Council 81 and its purposes and emulates Vance s qualities of professionalism, compassion and determined energy in his efforts for members and union during the last two years or more, please fax this form to (302) 323-2119 or email the form to afscme@council81.org. Please feel free to supplement this form with any attachments you would like to submit. I /We nominate for the 2010 Vance Ellis Sulsky Distinguished Service Award. Background of Nominee Examples and narrative of how this person has shown outstanding and dedicated service to Council 81 during the past two years: Name and Contact Information Signature: (Phone and email) Deadline for Submission Friday, September 3, 2010
DEADLINE: SEPTEMBER 3, 2010 PROGRAM BOOKLET ORDER FORM PARTICIPATION LEVEL AND RATE INFORMATION Delaware Public Employees will be conducting its 32 nd Constitutional Convention Leading the Way! from at the. As a part of the Council 81 family, we would like to provide an opportunity for you to participate with us in this event. We will be publishing a program booklet for the occasion that will be shared with all our Delegates and Alternates at the Convention. Would you please join with us for this important endeavor and complete the form below before the deadline of September 3, 2010. BOOKLET LOCATION NUMBER OF PAGES REQUESTED RATES Back Cover* $500.00 Inside Front Cover* $400.00 Inside Back Cover* $375.00 Full Page 5 1/2 x 8 ½ $300.00 Half Page 5 1/2 x 4 ¼ $200.00 Quarter Page 5 1/2 x 2 1/8 $150.00 Business Card $150.00 Platinum Sponsor $125.00 Gold Sponsor $100.00 Silver Sponsor $75.00 EXTENDED PRICE * First Come First Selected Basis Camera-ready art must be submitted with a check for the appropriate amount payable to Council 81 by September 3, 2010. Name of Organization or Individual Mailing Address (No., Street, P.O. Box) City, State and Zip Code Business Telephone and Email Address Contact Person RETURN completed form no later than September 3, 2010 to: Delaware Public Employees Council 81 AFSCME, 296 Churchmans Rd., New Castle, DE 19720-3110 e-mail: afscme@council81.org Fax: (302) 323-2119 Voice (302) 323-2121