EAST CALN TOWNSHIP CHESTER COUNTY, PENNSYLVANIA BOARD OF SUPERVISORS MEETING MINUTES SEPTEMBER 6, 2017 The regular meeting of the East Caln Township Board of Supervisors was called to order at 1:30 P.M. on Wednesday, September 6, 2017 Those present were: Donald P. Ash, Chairman Joel F. Swisher, Vice Chairman Chuck DeLone, Member Barbara M. Kelly, Mgr./Secretary Pledge of Allegiance and Moment of Silence Executive Session The Chairman announced that an executive session was held on August 16 th on administrative items. Executive Session The Chairman announced that an executive session was held on August 30 th on litigation and personnel matters. MINUTES OF THE PREVIOUS MEETING On a motion by Swisher, second by DeLone, the Board unanimously approved the minutes of the August 16, 2017 regular meeting. PUBLIC HEARING None PERSONS WISHING TO BE HEAR D None STANDING REPORTS A. TREASURER S REPORT No Report B. POLICE REPORT Chief Holland was present to discuss policing matters. He is in the process of hiring another officer and stated that 65 applications were received. C. CORRESPONDENCE The Downingtown Library sent a thank you for the contribution from the Township. The Downingtown Senior Center newsletter was distributed to the Board. It was noted that the Center has a new executive director, Muriel Kennedy. D. PLANNING COMMISSION Next meeting September 11th. E. CONSORTIUM No Report 1
F. DOWNINGTOWN AREA RECREATION CONSORTIUM No Report G. FIRE PROTECTION DeLone had distributed copies of the proposed Fire Agreement draft to the Board. H. CODES /FIRE MARSHAL Obenchain was not present but stated he would e mail the Board a report. I. ZONING OFFICER The zoning officer had several zoning opinion requests and had checked the Township for violations. J. ZONING HEARING BOARD. The application for a hearing received from Regal Cinema was continued due to the application not being clear. The hearing date has been continued to October 16. K. PARK & RECREATION BOARD The final preparations and contacts for Kid s Day has been completed. OLD BUSINESS A. LAND DEVELOPMENT 1. Anstine Land Development No Report 2. On the Go Kids The project is completed. The land owner has cut back the corner of Skelp Level and Boot Rd. to have clear traffic sight triangle. 3. 825 E. Lancaster Avenue Amy is reviewing the preliminary plans. 4. Loretta s Mobile Home Park Amy Montgomery, PE is reviewing the section of the plans that are located in East Caln. B. GENERAL GOVERNMENT 1. Capital Analysis Amy Montgomery, P.E. has stated the final document will be prepared. 2. Township Digital Sign The sign is in place and working. The programing of the sign will take some time to learn the process. The stone work will be completed in a week or so and then the final landscaping will be completed. 3. Silvi Concrete Dan Daley, PE is waiting for the new storm basin plans to be submitted by Silvi s engineer. 4. Sidewalk Ordinance The Planning Commission will continue their review at their next meeting September 11 th. 2
C. HIGHWAYS 1. Maintenance The asphalt curbing was repaired along the south side of McIlvain where it had been broken. 2. Park Maintenance The manager distributed copies of the proposal for the surveillance cameras for the park. The Board after review on a motion by Ash, second by DeLone, unanimously approved the proposal of Delaware Valley Network Solutions to install the cameras in the Bell Tavern Park. 3. Skelp Level Bridge Pennoni sent information to the Board on the Silka product for repair of the Bridge. The Board requested further clarification. 4. Chestnut Street Bridge PennDOT contacted Township about traffic loop replacement after the Bridge is completed. The manager stated that the request was made that they consider the traffic cameras rather than the loops. The engineer for PennDOT added it to the plan. 5. Rt. 30 By-Pass Improvements No Report 6. Tunnel lights The manager reported that Fran Hanney of PennDOT is in support of a traffic signal at the eastbound Boot Rd. Tunnel. Currently it is one way at a time and drivers have to take turns to let each other through. D. HEALTH & SANITATION 1. DARA No Report a. Sewer EDU fee study- The manager contacted B/J for a progress report they requested some additional information. 2. Sewer Flows The sewer flows for the 32nd week was 469,773 GPD, 33rd week was 465,384 GPD. 3. Individual Sewer Meters A new lock and key were placed on the Brandywine meter. 4. Parke Run Interceptor The manager discussed the estimated cost to slip line the pipe with the Board. More details as far size pipe size and cost are required to have a better estimate. NEW BUSINESS A. LAND DEVELOPMENT 1. 600 Boot Rd. - The applicant/developer will be submitting a sketch plan for review. 3
2. Dunkin Donuts at Quarry Crossing A pre-construction meeting was held with the developer and Township engineer. Plans were marked for construction. The pad site and coffee shop were part of the Quarry Crossing Development approvals. This will complete development of the center. B. GENERAL GOVERNMENT 1. Cell Tower The Board discussed the work that was completed on the cell tower. The revisions were not at all acceptable and changed the look of the flag pole and does not allow free movement of the flag. Further discussion by the Board will continue. 2. Clear Channel Billboard The manager reported that Clear Channel had met with Township to discuss the possibility of making the westbound side of the current billboard digital also. Jones stated that a conditional use would be required. The manager also questioned the condition of the bus shelters (which are also owned by Clear Channel) they need painted and the roof shingles are starting to fall off. The representatives from Clear Channel stated that they will look into that also. C. HIGHWAYS 1. Southwind Lane Fence The contractor stated that the work would be scheduled around the second or third week in October. 2. PennDOT PennDOT is placing traffic counters throughout the Township to gather information on the traffic volume in certain areas. 3. Township General Maintenance Contractor - Due to vacancy left by the current maintenance contractor the Board on a motion by DeLone, second by Swisher, unanimously accepted the emergency proposal of Eagle Contracting, Inc. for a term of one year. D. HEALTH AND SANITATION - No report E. EXPENDITURES - Bills for Approval On a motion by DeLone, second by Swisher, the following expenditures were unanimously approved for payment: EXPENDITURES BY FUND BILLS PAYROLL TOTALS 01- GENERAL FUND 41,762.54 13,190.79 54,953.33 4
08- SEWER REVENUE 4,040.76 4,040.76 41- ESCROW 16,155.59 16,155.59 TOTAL 61,958.89 13,190.79 75,149.68 On a motion by Ash, second by DeLone, the Board unanimously adjourned the meeting at 3:20 PM. Respectfully submitted, Barbara M. Kelly, Mgr/Sec 5