Los Gatos Union School District Minutes Regular Board Meeting April 13, 2015, 6:30 PM Thomas P. O'Donnell District Office 17010 Roberts Road Los Gatos, CA 95032-4510 Attendees: Trustee Scott Broomfield Trustee Emi Eto Trustee Leigh-Anne Marcellin Trustee Peter Noymer Dr. Diana Abbati Superintendent non-voting Martin Fregoso Assistant Superintendent-Business Services/CBO non-voting Marla Rodriguez Assistant Superintendent-Educational Services/HR non-voting Howard Greenfield Director of Curriculum & Instruction non-voting Maggi Reser Director of Technology, Assessment & Accountability non-voting Staff and Guests: Dianna Hill, Deborah Weinstein, Katrina Johnson, Jennifer Krach, Jude George, John Green, Dan Snyder, Regina Barhydt, Bianca Gruetter, Becky Hanson, Lisa Renner, Neil Maguire, Marco Ballestrasse, Rick Tinsely, Susan Tjoflat, Tassia Babalis, Charles Erickson and Stephanie Young. A. CALL TO ORDER (6:30 p.m.) President Marcellin called the meeting to order at 6:31 p.m. 1. Roll Call Present: Trustee Peter Noymer, Emi Eto, Scott Broomfield, and Leigh-Anne Marcellin Absent: Trustee Alex Potts B. REGULAR SESSION 1. Flag Salute Trustee Marcellin led the flag salute at 6:31 p.m. 2. Approval/Amendment of Agenda Motion made by: Trustee Peter Noymer Trustee Scott Broomfield...Yes 3. Recognition - R.J. Fisher Middle School Music Students Board President Leigh-Anne Marcellin and Superintendent Dr. Abbati thanked the Fisher Music Students for their performances and will be by honoring them with a certificate of appreciation. 4. Public Comment This is the opportunity for members of the public to address the Governing Board on any item described in this notice or any other issue. In accordance with the Brown Act, unless an item has been placed on the published agenda, there shall be no action taken. The Board may: 1) acknowledge receipt of the information, 2) refer to staff for further study, or 3) refer the matter to the next Board meeting agenda. 1
5. Superintendent's Report Superintendent Dr. Abbati welcomed community members and commented on the following: Territory Transfer Petition The Public Hearing is scheduled for Tuesday, April 21 st at LG High School at 5:00 pm. She invited community members to join staff and speak in opposition of the petition. Green Bike Lanes Ribbon Cutting Please join the Town of Los Gatos and the Los Gatos Union School District to celebrate the opening of green bike lanes on Wednesday, April 15, 2015 at 12:30 p.m. The ribbon cutting event will be held at the intersections of Los Gatos Boulevard and Nino Avenue and will begin promptly at 12:30 p.m. Come watch local students test out the new bike safe lanes. Free snacks and bike bell giveaways will be available. A thank you to Mayor Marcia Jensen, and council members: Barbara Spector, Marico Sayoc and Rob Rennie for their leadership and voting to make it happen! Safe Routes to School Summit May 7, 2015 LGUSD is pleased to host the first LG-Monte Sereno Safe Routes to School Summit scheduled for Thursday, May 7 th a the Los Gatos lodge. You are cordially invited to join County Supervisor Mike Wasserman, Mayor Jensen and other stakeholders to discuss ways we can help children in our community start out the day with safe and healthy access to school. Walking and biking are an important part of leading an active lifestyle, and the Safe Routes to School (SRTS) program provides the opportunity to make walking and biking to school safer and more accessible to all. For more information, please contact my assistant, Denise Ramon Herrera. Details can also be found on the back side of the Green Lane Ribbon Cutting Event flyer. Upcoming Board Meetings Regular Board Meeting scheduled for May 12 th at 6:30 p.m. Regular Board Meeting scheduled for June 9 th at 6:30 p.m. Special Board Meeting scheduled for June 11 th at 6:30 p.m. C. CONSENT AGENDA Information concerning the consent items listed below has been forwarded to each Board member prior to The meeting for study. All items on the consent agenda will be approved with one motion which is not debatable and which requires unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, an item shall be removed from the section and placed on the regular order of business following the approval of the consent agenda. Motion made by: Trustee Scott Broomfield The following items were approved on the consent agenda by a roll call vote: Trustee Emi Eto...Yes 1. Minutes The minutes for the Regular Board meetings, February 27, (revised) and March 27, 2015 and Special Board meetings, March 3 and March 10, 2015, and are presented to the Governing Board for approval and action. It is the recommendation of the Superintendent that the Governing Board approve the minutes as presented. 2. Warrant Register The warrant register for the month of March, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the warrant register for the payment of invoices for goods and services as presented. 2
3. Service Contracts The service contracts as of April 13, 2015 are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the service contracts for the payment of services as presented. 4. Personnel Report The personnel report as of April 13, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the personnel report as presented. 5. Bequests and Grants The bequests and grants are presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board approve the reference grants as presented. 6. Quarterly Investment Report The Quarterly Investment Report as of December 31, 2014 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Business Services/CBO and the Superintendent that the Governing Board accept the Quarterly Investment Report as presented. 7. Williams Quarterly Report The Williams Uniform Complaints Quarterly Report as of March 31, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve the report as presented. 8. Resolution #09-14-15, Employee Appreciation Week, May 4-8, 2015 Resolution #09-14-15, Employee Appreciation Week, May 4-8, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent-Educational Services/HR and the Superintendent that the Governing Board approve Resolution #09-14-15 as presented. 9. Resolution #10-14-15, Adequate and Equitable State Funding Assistant Superintendent-Business Services/CBO, Martin Fregoso will provide information on the adoption of Resolution #10-14-15, Adequate and Equitable State Funding will be presented to the Governing Board for approval. This is an action item. 10. Disposal of Surplus Textbooks and Materials The disposal of surplus textbooks and materials as of April 13, 2015 is presented to the Governing Board for approval and action. It is the recommendation of the Assistant Superintendent Educational Services/HR and the Superintendent that the Governing Board approve the disposal of surplus textbooks and materials as presented. D. STRATEGIC INITIATIVE #2: Developing the Whole Child with a Well-Rounded Curriculum 1. Visual and Performing Arts Update Art and Music Teachers presented to the Governing Board an overview of the districts Art and Music Programs. This was for informational purposes only. No action was taken. Board deliberation commenced at 6:52 p.m. and concluded at 7:09 p.m. Superintendent Dr. Abbati thanked Art Teacher Kelly Martin Music Teachers: Jenny Anderson, Lauren Schluter, and Kate Frances. Trustee Peter Noymer thanked the music teachers for their efforts and success. Trustee Emi Eto thanked LGEF for providing funding for music and art programs. 3
E. STRATEGIC INITIATIVE #5: Improving District Operations 1. Voluntary Contribution Agreement between the Los Gatos Union School District, SummerHill Homes and Grosvenor USA, Ltd. The Voluntary Agreement between the Los Gatos Union School District and North 40 Developers (Grosvernor, Ltd, and SummerHill Homes) was presented to the Governing Board for discussion and action. Board asked clarifying questions which commenced at 7:12 p.m. and concluded at 7:19 p.m. Trustee Peter Noymer asked for clarifying question to staff how the two acres were determined. Assistant Superintendent Martin Fregoso and Superintendent Dr. Abbati clarified that is was based on a fair market rate assessment in relation to number of homes proposed in the North 40 Specific Plan. Public comment commenced at 7:20 p.m. and concluded at 7:43 p.m. The public speakers were: Becky Hansen, Brooke Hansen, Kelly Duvall, Jennifer Krach, Deborah Weinstein, Tom Thimot, Dan Snyder, Don Capobres, Rick Tinsley, and Charles Ericksen. Board deliberation commenced at 7:44 p.m. and concluded at 7:53 p.m. Trustee Leigh-Anne Marcellin commented that she was pleased with the collaboration between the developers and the school district. Trustee Scott Broomfield stated that discussions were tough but in the end it resulted in a mutual agreement. Trustee Peter Noymer thanked community members for their active engagement, which was very helpful. Motion made by: Trustee Scott Broomfield 2. Resolution #11-14-15, Notice of Findings for Overcrowding for the Los Gatos Union School District Assistant Superintendent-Business Services/CBO, Martin Fregoso, presented to the Governing Board Resolution #11-14-15, Notice of Findings for Overcrowding for the Los Gatos Union School District for adoption. This was an action item. Board asked clarifying questions which commenced at 7:53 p.m. and concluded at 8:03 p.m. Public commenced at 8:03 p.m. and concluded at 8:12 p.m. The public speakers were: Laura Murphy-Wilkes, Dan Snyder, and Tom Thimot Board deliberation commenced at 7:53 p.m. and concluded at 8:25 p.m. Trustee Emi Eto asked staff to edit Table 3 and create two different tables before forwarding to the Town of Los Gatos. Motion made by: Trustee Peter Noymer 4
3. Resolution #12-14-15, Territory Transfer Request Assistant Superintendent-Business Services/CBO, Martin Fregoso, presented to the Governing Board Resolution #12-14-15, Territory Transfer Request for adoption. This was an action item. Board deliberation commenced at 8:25 p.m. and concluded at 8:33 p.m. There were no public comments. Motion made by: Trustee Scott Broomfield 4. Financial Advisory Committee (FAC) Facilities Recommendation Assistant Superintendent-Business Services/CBO, Martin Fregoso, along with members of the Financial Advisory Committee (FAC): Daniel Snyder and Marco Ballestrase, presented the FAC Facility Recommendations to the Governing Board for discussion and further direction. Board asked clarifying questions which commenced at 8:34 p.m. and concluded at 9:00 p.m. Public commenced at 9:00 p.m. and concluded at 9:02 p.m. The public speaker was Laura Murphy-Wilkes. Board deliberation commenced at 9:02 p.m. and concluded at 9:34 p.m. Trustees provided the following direction for staff: Develop a model and long-term plan for what the district would like to achieve that is aligned with the Strategic Plan, including but not limited to programming and facilities, along with a timeline for financing programs (e.g., through a parcel tax and/or bond measure). In collaboration with members of the Financial Advisory Committee (FAC), develop draft FAC goals that incorporate programs and facilities to be presented to the Governing Board in June 2015 for discussion and approval. 5. Louise Van Meter Elementary School Summer Maintenance Project - Covered Lunch Area Assistant Superintendent-Business Services/CBO, Martin Fregoso presented to the Governing Board the cost proposal for the Louise Van Meter Elementary School summer maintenance project to construct a covered lunch area. Public comment commenced at 9:57 p.m. and concluded at 9:58 p.m. The public speaker was Dianna Hill and Stephanie Young. Board deliberation commenced at 9:58 p.m. and concluded at 10:05 p.m. Superintendent Dr. Abbati recommended that no action be taken until the stakeholders, including teachers and Home and School Club members had an opportunity to comment on the project next fall 2015. 6. Los Gatos Union School District's Water Conservation Plan Assistant Superintendent-Business Services Martin Fregoso, along with Director of Facilities Neal Lansing, presented the District's plan to conserve water as directed by Governor Brown. 5
Board deliberation commenced at 10:07 p.m. and concluded at 10:16 p.m. There were no public comments. 7. Resolution #13-14-15, Education Protection Account Expenditure Plan Assistant Superintendent-Business Services/CBO, Martin Fregoso presented to the Governing Board Resolution #13-14-15, the Education Protection Account Expenditure Plan for adoption. This was an action item. Board deliberation commenced at 10:16 p.m. and concluded at 10:18 p.m. There were no public comments. Motion made by: Trustee Emi Eto Seconded by: Trustee Peter Noymer F. Strategic Focus #1 - Improving Student Achievement 1. Assessment and Accountability Update for 2014-2015 Director of Curriculum and Instruction and Director of Technology/Assessment and Accountability presented an update on state and local assessments for the 2014-2015 school year. This was for informational purposes only. No action was taken. Board discussion, along with clarifying questions, commenced at 10:36 p.m. and concluded at 11:07 p.m. Public comment commenced at 10:46 p.m. and concluded at 10:57 p.m. The public speakers were Dianna Hill, Wendy Ottinger, and Neil Maguire. At 11:08 p.m. the following motion was made to Adjourn the Meeting and move the below items to the May 12, 2015 Board meeting. Motion made by: Trustee Emi Eto Seconded by: Trustee Peter Noymer 2. Physical Fitness Testing Results for 2013-2014 Director of Curriculum and Instruction, Howard Greenfield will present a summary of the results of the 2013-14 Physical Fitness Performance tests. This is for informational purposes only. No action will be taken. G. BOARD ITEMS 1. Subcommittee Reports of the Board of Trustees 2. Board Comments 3. LGUSD Governance and Planning Calendar 6
This information is provided to the Governing Board for discussion and planning purposes. Agenda items are subject to changes and modifications throughout the year. 4. Future Board Meetings Employee Celebration May 5, 2015 at 3:30 p.m., Los Gatos Lodge Regular Board Meeting May 12, 2015 at 6:30 p.m. Regular Board Meeting June 9, 2015 at 6:30 p.m. Special Board Meeting June 11, 2015 at 6:30 p.m. H. ADJOURNMENT (11:08 p.m.) Respectfully Submitted, Diana G. Abbati, Secretary Board of Trustees Approved and ordered into proceedings of the LGUSD on May 12, 2015 Scott Broomfield, Clerk Board of Trustees Date 7