4. s A. g Los Angeles Community College District Noticed; August 7, 2013 Corn. No. BT2 Division Board of Trustees Date: August 21, 2013 Subject: AMEND BOARD RULE CHAPTER II ARTICLE VI" COMMITTEES OF THE BOARD OF TRUSTEES Amend Board Rule Chapter!1 Articie VI as follows: 2604. COMMITTEE OF THE WHOLE. The Committee of the Whole shall consist of all members of the Board of Trustees. 2604,10 Chair of the Committee of the Whole. The Vice President of the Board sha!! be the chairperson of the Committee of the Whoie. 2604'11 ^eetlnqs;.j,he^com.mittee p^the Whole shall meet at such times as cailed by the President of the Board or as determined by the Board of Trustees, 2604.12 Charge. The charge for the Committee of the Whole shall be to review Districtwide standards and performance for efficiency and aualijy; 2605, COMMITTEES OF THE BOARD A. MembershiD or Committees The President of the Board may appoint Board Members to S(!IS?an.dJnQ-.c?mrnitt^s' and to.ad hoc committees as'may be necessary," as determined by him or her and appoint a chairperson and two committee members To each ^?^lei lh!^^s!de.?t-olt-h,?bl(?ard.m.ay-a!so.% Jnlan. alternate member to each standing andadhoc(:ommitteewho sha" on'yexercise the ri9hts and Privite9es of the regular member m the absence of a regular member. B, Expanded Ad Hoc Committees, The formation of an ad hoc committee that wl![ indude members who are not Board Members requires a majority vote of the Board of Trustees. 2605.10 Genera! Rules for Committees. The primary function of each standina committee is articulated in Board Ru!e 2605,11. Matters may be referredand takenupin ^ rpmitt^sj)yass!9nment from the President of the Board or in accordance with Robert's Rules of Order. al ^.T»e?J!n3 ^[? st?^i-f! -cc?mm.ine^may_?ccur if an a9,enda is.not posted 72 hours in advance_ of _the committee's meeting date, in accordance with Government Code Section 54954.2. b, Eachc^irPe^on,of^standfn9committeeisr^Pons^ to the Chancellor's Office an agenda for any meeting of a standing committee. The agendas shall be presented to" the Chancejtor's Office seven caiendar days before Uiejcheduted committee meeting in order to allow for printing, posting "and distribution of the agenda. Chancellor and Eng Santiago Secretary of the Board of Trustees Field Svonkin Moreno Pearlman Griggs By Date Student Trustee Advisory Vote Page of 6 Pages Corn. No. BT2 Div. Board of Trustees Date 8/21/13 Veres
Corn.No.BT2 Division Board of Trustees Date: August21,2013 c. Standing committees may recess or adjourn to dosed session in accordance with law and these Board Rules. d> ^!^IS.?L^J^^i?^aY..?.dd.ress..n1.atters?n the a?endaof any meeting of a string commktee for a maximum of five minutes prior to or during fhe'committee's consideration of the item, e- Th-eBoardls.rutescontained in chapter". Artictes lv and V shall apply to meetings of standing committees, 2605.11 Standing Committees. a- ln additlon to the committee of ^e Whole. Tthe four standing committees made up solely of Trustees of the Board shall be Institutional Effectiveness and StudeFJ? and Capital Construction Facifit[es Master Planning and Oversight b. The.[nstJtutlon^Effe^venessandstud.entsuccess_Commite^?^ni!orir?-g.,andco?,rdinatli1,9 rofe-rc9ardjng accreditation, planning, student "success and curriculum matters. The committee's-responsibilities include the coordin'ataof a cre(titafen.,artivities. overei9ht of Di^te^'de Planning processes arxl-ah-.sues affect student success, academic policies and programmatic ranges -Its' speafc charge is to: t. t- * * 1.f Review and approve a coordinated timeline for institutional effectiveness and accreditation planning processes throughout the District; Review and provide feedback on indicators of institutlona! effectiveness so that common elements, themes, and terms can be identified, reviewed^and agreed upon; Monitor college compliance with the Standards of Accreditation of the Association of Community Colleges and Junior Colleges; iv'!^nlt?r-existin9 Plannin9 and evaiuatlon practices relative to student completion initiatives; v. Facilitate the review, update and revision of the long-range strategic plan and goals every five years; vi. Discuss potential new or revised cumcuiar programs and services within the District^ encourage the development of new programs and services as may be appropriate; and vii. Consider and discuss other related matters as may be deemed appropriate bv the Committee Chair in consultation with the Chancellor ancfpresident'of'the Board, Page 2 of 6 Pages Corn.No. BT2 Div. Board of Trustees Date 8/21/13
Corn.No.BT2 Division Board of Trustees Date: August 21, 2013 c. The -RflaRGe-aftd-Au^rt Budget and Finance Committee wiif review and make w^comrondations,.tolhe,board Enor.tothe.Boa"J'sad^" budget and financial reports as required by law, review general financial'considerations and potential consequences to the District, and review the work of the internal Audit Unit ts specific charge is to; f ^vi^arndr?commend ad Ption ot the Tentative Budget to the fuh Board by July 1st of each year ii. Review and recommend adoption of the Final Budget to the fu!i Board bv September 15th of each year. t Review and recommend the acceptance of the annuai financial audits for both the, general financial, operation of the District and the bond program's financial audit to the full Board; iv. Review Quarterly Financiai Reports; v. Review interna! Audit Reports semi-annua! and/or quarterly; vi. Receive information on bond financing issues; vii. Review_jevenue-generating plans and/or the development of public/private partnerships; and viil con^dera.nddiscuss other reiated matters as may be deemed appropriate by the Committee Chair in consultation with the Chancellor and Pre's'ident'oMhe Board. d' TheLe^isiatiyeandPub!ic Affairs Committee will consider potential: legislative.initjatives andmonitor, Potentiarand-pending legislation that may'affect the District interests. Its specific charge is to: t- rmalse.r,ecof1rlr?1ei1??ati ns ar?d consider proposals regarding legislative initiatives for the benefit of the District; i:i. Makerecommendations and review proposed state and federal statutory and regulatory legislation; Hi. Review the effectiveness of authorized iobbying efforts on behalf of the District; and s iv. Review and make recommendations regarding public relations efforts for the District; and WTY: on,si,cier?nd dis^s,s othe^ r?lat^ matt?rs as.i^ay be deemed appropriate by the Chair in consultation with the Chancellor and President of the Board' Page 3 of 6 Pages Corn, No. BT2 Div. Board of Trustees Date 8/21/13 Noticed; 8/7/13
Corn. No. BT2 Division Board of Trustees Date: August 21, 2013 e TtlF capi,tal construction Facilities Master Planninc] and Oversight Committee wj"pm.id.e,po^y-gutenceand Program oversight for the mamtenance'and review of physical infrastructure tied to educational master plans.'asjreh.as.the LACCD, Sustainable Building Program including, but not limited to, review and approval crfcohege master ^plans: District energy jnd sustainabitity'goals,; bond roamjnanagement including, compliance with'pfeposftie^s the California Constitute a^d Distet cost^pnnciple^, and ^projert design concepts-t^^s Construction Committee will be a Committoc of thc~wholc'on<w-beb ^^.^S^^WSEK, n the Board. The committee's specific charge is to; * 4 I. * ^.La^.the..P,ubi!c.f(?rum for.present^ions on the coiiege master pians and environmental impact reports jn preparation for forma! approval of master plans, certification of environmental impact reports, and related; necessary actions; Facilitate discussion on compliance with Board-estabtished sustainability and energy goals to^further advance sustainability and energy goals for the i^rastructure and curricuium as new concepts and technologies are brought forward;???g!ive..rep9rts on a.ccompi!shments and general poiicy compliance, hear policy issues receive briefings on technical bonds matters such as insurance,'labor compiiance, Proposition 39 tax faw and project list compliance and any other matter reiated to the District's sustainable building program'; iv'?eceiy^fomna!.c?nc?ptuai. d?s!gn Prcsentatos on each new building and remodeling project with budgets i-n excess of $5 million prior to approval of the design concept; and vl on^id?.?.nd.disc^s.s othe^ r?eat^ matt?rs as may be deemed appropriate by the Chair in consuitatjon with the Chancellor and President of the Board. 2605.20 Ad hoc commlttees r,r;ay^eryeforon!y such specific purposes as they are convened by the President of the Board_of Trustees, Ad hoc committees shall meet during the'period of time designated by the President of the Board of Trustees for the accomplilhmenfofa specific task, after which they will be dissolved. Ad hoc committees'of-the Board 'of Irustees.which^ less than a quorum and c m^ed solely of Board members-may be closed to the public. 2606-?JI!^-AJ?Y!SO?-N(-(X).MM!TTEES-,The Boar(iof Trustees may establish citeen advisory committees as they determine necessary to assist in Board-related matters, Page 4 of 6 Pages Corn, No. BT2 Div. Board of Trustees Date 8/21/13
Corn. No. BT2 Division Board of Trustees Date: August 21, 2013 2607. STUDENT AFFAIRS COMMITTEE 2607.10 Composition of Committee and Voting Rights 1. The Student Affairs Committee shall consist of: a, The Student Board Member of the Board of Trustees. b. A regular Board Member appointed J)y the President of the Board, who shat serve as a non-voting member of the Student Affairs Committee, c. A second regular Board Member assigned as an alternate, in case the other regular Board member is unable to attend a meeting ohhe Student'Affaire Committee,?-ere9"lar Board Members.and the altemate. sha" not have voting "9hts on the Commfttee. d. The Presidents of the Associated Student Organizations, 1) One designee shal! be appointed by the ASO President to serve on this committee in the absence of the President during his/her term of office. 2) Each ASO President or their designee shal! have voting rights. e) J'jie Associate Vjce Chance!ior of Instructiona! and Student Support Services, a Vice President of Student Services, and an ASO Advisor. ^ These Yndividualsshaii serve as advisors and shall not have voting rights on the committee. 2. The Student j3oard Member of the Board of Trustees shall be the committee chairperson Jhe chairperson shall vote only to break ties/duringthe'absencesof u1e-studenlboard^ember.. a^hairpers n ^all be.selected'^m^ng'the Associated Student Organization Presidents or their student designeeson-anad hoc basis. 2607,11 Meetings. The Student Affairs Committee shall meet at teast once each caiendar month a^,.timei,date^nd Place declded "P " by committee. Meetings may be held at the administrative offices or one of the colleges. 2607.12 Agenda Thecha!rperson shall notify committee members of the meeting time, date and Place_at_teast_oneweek in advance. A tentative agenda and other" aimmunicaiions: recommendations, and reports may be included. 2607.13 Reports The committee chairperson shaii prepare a monthly written report to be distributed to ASO officers, all college newspapers, the Chancellor, Board of Trustees; and other interested individuals. 2607.14 Functions. This committee shall have the right to consider all matters which impact upon st"denulfe;,;il^maymude.but.wi".n?tejw toareas suchastheteaching'and learning environment, cocurricular and extracurricular activities; syudentservicei:ietei: Page 5 of 6 Pages Corn. No, BT2 Div. Board of Trustees Date 8/21/13
Corn.No.BT2 Division Board of Trustees Date: August 21, 2013 2607.15 M.Hoc._Cpmmittees a. Appointment 1) ActHO^CO,nnmittees c?,n be appointed by the Student Board Member each year, subject to the approval by majority vote of the Student Affairs Committee. 2) The Student Board Member shall charge the ad hoc committee with a specific task to be accomplished and shall establish a time line for completion of'said task. b, Eligibility Any student in good standing jn the Associated Student Organization can be approved as a member to an ~a6 hoc^committee, However. 0^ members of the Executive Board of the Associated Student Organization can'chair an^ ad'hoc committee. c. Nominations 1) An.y,.ASSOC:iated student O'-ganization member in good standing may submit nominations for membership in any ad hoc committee to the Student Board Member. 2) The Student Board Member, after considering a!! the nominations, shall appoint the.chaitersonj".d..th^membe.rs,ofeach~adhoc.committeesubje(:t'tothe approval by majority vote of the Student Affairs Committee. 3^ lni.trie.^vaer?t.th^ a stu,dent appointment is not approved by majority vote by the Student Affairs Committee, nominations shail be reopened, 4) The Student Board Member shali make the fina! determination as the tota number of members in each ad hoc committee, Page 6 of 6 Pages Corn.No. BT2 Div. Board of Trustees Date 8/21/13