1. Call to order. `LOWER CAPE MAY REGIONAL SCHOOL DISTRICT Cape May, New Jersey Board of Education Meeting October 27, 2016 2. Roll call - *indicates roll call vote required. 3. Pledge of allegiance. 4. Correspondence(s). A G E N D A 5. Committee reports: Finance/Negotiations Curriculum/Personnel/Affirmative Action Policy/Public Relations/Articulation Building & Grounds/Transportation/Athletics & Extra Curricular NJSBA/Legislative/County School Board 6. Accept questions and comments from the public on agenda items. 7. Presentation(s): Superintendent s Annual Report: Professional Development Activities (N.J.A.C. 6:8-4.10). Condition of school facilities (N.J.A.C. 6:8-4.10). Status of mandated program reviews (N.J.A.C. 6:8-4.10). Community support data contained in Indicator 1.2. 8. Staff Reports. 9. Approve work session and regular meeting minutes from the Board of Education meeting of September 22, 2016. 10. CONSENT AGENDA: The following items are believed to be items of a routine nature requiring no discussion and which are to be voted upon by a single roll call vote of the Board of Education. Any single member of the Board of Education may have any of the items on the consent agenda removed for discussion merely by so indicating prior to the vote to be taken on the consent agenda: FINANCE a. Approve the Preliminary Monthly Budget Summary report for the 2016/17 school year through August 31, 2016 pending audit. Pursuant to N.J.A.C. 6A:23-2.11(c)3 the Board Secretary certifies that as of August 31, 2016 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the District Board of Education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8.1. 1
b. Approve the August 2016 Board Secretary s Report for the 2016/17 school year, pending audit. Pursuant to N.J.A.C. 6A:23-2.11(c)4 the Board of Education certifies by a roll call that as of August 31, 2016 after review of the Board Secretary s monthly financial report (appropriations section) and upon consultation with the appropriate District officials, to the best of our knowledge no major account or fund has been overexpended in violation of N.J.A.C. 6A:23-2.11(b) and that sufficient funds are available to meet the District s financial obligation for the remainder of the fiscal year. c. Approve the August 2016 Preliminary Report of the Treasurer of School Funds for the 2016/17 school year. It is in agreement with the August 31, 2016 Report of the Board Secretary, pending audit. d. Approve transfers made by the Superintendent pursuant to Title 18A:22-8.1. e. Approve payment of bills. f. Approve the out of district staff development workshops and professional development activities. g. Approve the field trips. h. Approve the fundraising activities. i. Approve the submission of the Annual Maintenance Budget (M1 Form) to the county office by November 15, 2016. j. Approve tuition contract for NS032601 to receive special educational services Strang School effective September 15, 2016 (174 days) at the cost of $310.69 per diem for the 2016/17 school year. k. Approve tuition contract for GS110100 to receive educational services at Ranch Hope School effective September 7, 2016 (180 days) at the cost of $125.00 per diem for the 2016/17 school year. l. Approve the resolution for awarding a one-year contract for a Broker of Record for the Southern Coastal Regional Employees Benefit Fund effective January 1, 2017 (name of Broker and commission % to be brought to the meeting). m. Approve tuition contract agreement for JR120803 to attend Northfield Middle School at a cost to the district of $33.33 per diem for the transition period of September 20, 2016 through May 26, 2017. n. Approve the resolution for participation in coordinated transportation for Hunterdon County Educational Services Commission to provide transportation for our student attending school in that county. 2
PERSONNEL o. Approve tuition contract for OH-Z040300 to attend Gloucester County Vocational Technical School District at the cost of $8,190.00 for the 2016/17 school year. p. Approve for the Business Administrator/Board Secretary to go out to bid for Field House, High School Locker Rooms and RMT electric. q. Approve the resolution for Change Order No. 1 for High School and RMT Roof Project and Change Order Nos. 1, 2 and 3 for RMT Window Replacement. r. Approve Janice Utsch to attend the New Jersey Association of School Librarians Fall Conference from November 18 & 19 2016 in Long Branch, NJ at the cost not to exceed $500.00 as per statute. s. Approve to cancel from the High School Activity Account the following list of outstanding checks w/amounts, as per Auditor: Date Check# Amount 2/28/98 3061 $70.00 6/18/10 9513 $25.00 t. Approve tuition contract agreement for CK050802 and KK010999 to attend Wildwood School effective September 12, 2016 at a cost to the district of $20,204.00 per student. u. Approve a 60 month copier lease contract for six copiers with Ricoh, New Jersey State Contract #A40467, at the cost of $2,399.02 per month. a. Approve Danielle Zimmer s maternity leave of absence from April 10, 2017 through June 15, 2017 using accumulated sick leave and the Family Leave Act and Family Medical Leave Act as per contract. b. Accept Donna Hansen s letter of resignation as Teacher of Special Education effective January 1, 2017. c. Approve to revise Adrienne Rennie s maternity leave of absence to December 9, 2016 through April 5, 2017 using accumulated sick leave and the Family Leave Act and Family Medical Leave Act as per contract. d. Approve to hire Full Time High School Nurse (name and salary to be brought to the meeting). POLICY a. Approve the revised job description for School Nurse (Instructional). 3
CURRICULUM AND INSTRUCTION a. Approve the following homebound cases: Case # Date JL052603 9/30/16 GM090202 9/28/16 KG050800 10/5/16 KH030700 10/4/16 AR061901 10/14/16 b. Approve the Statement of Assurance certifying the accuracy of the School Year 2016/17 NJQSAC SOA Responses. c. Approve members of the Lower Cape May Regional District Evaluation Advisory Committee (DEAC) for the 2016/17 school year as follows: Christopher Kobik Superintendent Helen Wallace Board Member Chris Vassar Board Member Joy Ford HS Asst. Principal Erik Simonsen RMT Asst. Principal Zach Palombo Supervisor of Academic Achievement Cynthia Kline RMT Teacher Tammi McGarrigle HS Teacher Kathy Parker LCMREA Heather Sekela Parent Joseph Castellucci Chair d. Approve the following Building Level School Improvement Panels for the 2016/17 school year as follows: High School Larry Ziemba Principal Peter Daly Assistant Principal Ray Obst Teacher Ryan Slaney Teacher Dave Pacevich Teacher RMT Greg Lasher Principal Tara Saminego Guidance Counselor Anthony D Aleo Teacher Elaine Marro Teacher Lori Schulte Teacher ATHLETICS AND EXTRA CURRICULAR a. Approve a new Weightlifting Club for the 2016/17 school year. b. Approve Michael Wilson as Weightlifting Advisor at no cost (this is part of the weight room coach job description) for the 2016/17 school year. 4
c. Approve Joseph McKenna as High School Mock Trial Volunteer Co-Advisor for the 2016/17 school year. d. Approve the revised Winter Coach list for the 2016/17 school year (see attached). BUILDINGS AND GROUNDS a. Approve the Lower Cape May Regional Education Foundation s use of the High School football field to hold their Alumni Tailgate and Tour October 22, 2016 from 11 a.m. to 1 p.m. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. b. Approve TEDx Cape May to use the Paul W. Schmitdchen Theatre, pending availability, to hold educational presentation on October 15, 2017 at the cost of $2,900. All arrangements will be coordinated with John Drechen and High School Principal Larry Ziemba. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. c. Approve the American Cancer Society to use the high school football field, bleachers, concession stand and field stage to hold Relay for Life of Cape May County on June 2, 2017 from 4 to 8 p.m. and June 3-4, 2017 from 10 a.m. to 12 p.m. (pending availability). All further arrangements will be coordinated with Roy Olsen & Mark Schiffbauer. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. d. Approve Lower Township Parks and Recreation to use the RMT new gym to hold Travel Basketball Program from December 1, 2016 through March 31, 2017 on Tuesdays and Thursdays from 5:30 to 8:30 p.m., pending upon availability. All further arrangements will be coordinated with Mark Schiffbauer and Roy Olsen. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. e. Approve Lower Township Parks and Recreation to use the RMT old gym to hold Youth Wrestling Program from November 2016 through March 2017 on Tuesday, Wednesday, Thursday and Friday from 5 to 9 p.m., pending upon availability. All further arrangements will be coordinated with Mark Schiffbauer and Roy Olsen. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. f. Approve Lower Township Parks and Recreation to use the district s gymnasiums to hold Youth Basketball Tournament on December 27, 28 and 29, 2016 from 8 a.m. to 6 p.m., pending upon availability. All further arrangements will be coordinated with Mark Schiffbauer and Roy Olsen. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. 5
g. Approve Lower Township Parks and Recreation to use the RMT s gymnasiums to hold Youth Wrestling Tournament on February 25, 2017 from 5 to 8 p.m. and February 26, 2017 from 8 a.m. to 8 p.m., pending upon availability. All further arrangements will be coordinated with Mark Schiffbauer and Roy Olsen. This is contingent upon no conflicts with our own school district activities. A certificate of insurance is also required. 11. Consideration of additional items that may be properly presented to the Board of Education at this time. 12. Receive comments from the public in accordance with the Board of Education s policy on participation at Board meetings. Each statement made by a participant shall be limited to five minutes duration. 13. BE IT RESOLVED: that the Board go into closed session to discuss personnel matters, labor relations, litigation, and matters within the attorney client privilege, the general nature of which is as follows and that these matters will be disclosed when the particular items under discussion have been concluded: a. Matters of Litigation. b. Matters of Personnel. 6