CITY OF JACKSONVILLE BEACH FLORIDA MEMORANDUM TO: The Honorable Mayor and Members of the City Council City of Jacksonville Beach, Florida Council Members: The following Agenda of Business has been prepared for consideration and action at the Regular Meeting of the City Council on Monday, May 21, 2012, at 7:00 P.M. in the Council Chambers, 11 North Third Street, Jacksonville Beach, Florida. Opening Ceremonies: Invocation Salute to the Flag Roll Call 1. APPROVAL OF MINUTES: Regular City Council Meeting held May 7, 2012 2. ANNOUNCEMENTS: 3. COURTESY OF THE FLOOR TO VISITORS: 4. MAYOR AND CITY COUNCIL: (a) Presentation of the Transportation Improvement Program (TIP) for Fiscal Years 2012/2013 through 2016/2017 by the North Florida Transportation Planning Organization. 5. CITY CLERK (a) Appointment of One Member to the Community Redevelopment Agency. (b) Appointment of Two Members to the Board of Adjustment. 6. CITY MANAGER: (a) Monthly Financial Reports Month of April 2012. RC120521agn Page 1 of 2
Memorandum, Mayor and City Council City Council Agenda for May 21, 2012 (b) Authorize Final Design Services for Phase III-A, B, C, and D of the Downtown Vision Master Plan with GAI Consultants, Inc., a Firm Under Contract with the City to Provide Engineering Services for the Downtown Redevelopment District Improvements Program. (c) Authorize Final Design Services for the Utility & Storage Building at Water Treatment Plant No. 2 with Jones Edmunds, a Firm Under Continuing Contract with the City to Provide Engineering Services. (d) Award Bid No. 1112-09 Maintenance Services for Sampson Substation Autotransformer TR2. (e) Award Bid No. 1112-11 for 100-watt Colonial and Granville Luminaires and Fiberglass Poles, 12 to 36 Months Requirement. (f) Award Bid No. 1112-08 Lake Spraying to the Low Bidder Meeting Specifications, Aquagenix. 7. RESOLUTIONS: 8. ORDINANCES: Respectfully submitted, /s/george D. Forbes CITY MANAGER GDF: lmw 05/17/2012 If a person decides to appeal any decision made by the City Council with respect to any matter considered at any meeting, such person may need a record of the proceedings and, for such purpose, such person may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The public is encouraged to speak on issues on this Agenda that concern them. Anyone who wishes to speak should submit the request to the City Clerk prior to the beginning of the meeting. These forms are available at the entrance of the City Council Chambers for your convenience. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk s Office at (904) 247-6299, ext 10, no later than 2:00 PM, Friday, May 18, 2012. RC 120521agn Page 2 of 2
Minutes of Regular City Council Meeting held Monday, May 7, 2012, at 7:00 P.M. In the Council Chambers, 11 North 3 rd Street, Jacksonville Beach, Florida. CALL TO ORDER: Mayor Fland Sharp called the meeting to order. OPENING CEREMONIES: Invocation was by Council Member Buck, followed by the Salute to the Flag. ROLL CALL: Mayor: Fland Sharp Council Members: Lee Buck Penny Christian Steve Hartkemeyer Rick Knight Tom Taylor Jeanell Wilson Also present was City Manager George Forbes, Acting City Clerk Judy Bullock and Senior Secretary Catherine Martinich. APPROVAL OF MINUTES It was moved by Ms. Christian, seconded by Mr. Buck, and passed, to approve the following minutes, as presented: Regular City Council Meeting held April 16, 2012 Council Member Wilson requested that an amendment be made to the April 16, 2012 minutes, by adding Scott Chesnuts last name, on page 1, under Announcements. It was moved by Ms. Christian, seconded by Mr. Buck, and passed, to approve the April 16, 2012 minutes, as amended. ANNOUNCEMENTS Mayor Sharp announced that the Fletcher Baseball Team won District Championship, the first time in 17 years. Council Member Taylor said the Fishing Rodeo held this past weekend was a success. He complemented the Police and Fire Departments, and thanked all those who volunteered their time to make the day fun. MAYOR AND CITY COUNCIL (a) Red Cross Presentation to the City Council to Thank the Council for Their Support Mr. Jack Morgan, CEO of the North East Florida Red Cross, Mr. Carl Fox, President of the North East Florida Red Cross, and Mr. Reese Rudolf, President of the Volunteer Lifesaving Corps of Jacksonville Beach, presented the Council with a framed picture of the Red Cross Lifeguard Station in appreciation of the 100 years of partnership with the City. RC 120507min Page 1 of 5
Minutes of Regular City Council Meeting held Monday, May 7, 2012 (b) Presentation of Proclamation to Infinity Allstars Cheerleading Team Mayor Sharp presented the Infinity Allstars Cheerleading team with a proclamation for May 7, 2012, as Infinity Allstars Day. He congratulated the team and the coaches for their outstanding achievements. COURTESY OF THE FLOOR TO VISITORS Speakers: Peter Crolius, 320 North 1 st Street, Jacksonville Beach Mr. Crolius expressed his annoyance about the extreme noise, profanity, bass music, and disturbances by Snappers restaurant, on the weekends. He said he was speaking for a number of residents and that he would be forming a coalition to remedy the situation. Mayor Sharp asked that the Police Department measure the sound levels next weekend. Roger West, 120 South 1 st Avenue, Jacksonville Beach Mr. West said there have been 60 parking spaces lost near the Pier because of the new street design and parking has become a problem. There are tractor trailers parking on the streets making it difficult for residents to park. He suggested that the City paint spaces on an angle to provide more spaces. Mr. West also said between 1 st and 2 nd Street, on the weekends, people park and sit on the cars and party, blocking traffic, stopping traffic and taking up residential parking spaces. He asked for a sign that reads Residential Area. Mr. West stated that Joe s Crab Shack s management does not allow their employees to park in their parking lot. Employees consistently use four and five residential parking spaces; not just on weekends, but every day. He also spoke about the Ordinance that prohibits swimming, surfing or wading within 100 yards of the Pier. He said there is constant conflict between fishermen and surfers. Henry Colonna, 1600 Shetter Avenue, Apartment 309, Jacksonville Beach (Pablo Hamlet) Mr. Colonna said that there is a parking problem causing visual obstruction to residents leaving the Pablo Hamlet apartments. The Police Department has been called numerous times, but the problem still exists. A petition of 75 signatures was submitted to the Council. Mayor Sharp asked that Chief Thomason look into the parking problem. Council Member Wilson explained that the condominium complex assigns only two parking spaces per unit. Owners are fined and their cars are towed, if they violate the parking policy. Commercial vehicles owned by condominium residents are not allowed to park on the property, forcing them to find alternative parking solutions. RC 120507min Page 2 of 5
Minutes of Regular City Council Meeting held Monday, May 7, 2012 Mr. John Wadman, PO Box 51241, Jacksonville Beach, currently living in Atlantic Beach Mr. Wadman stated that he owns rental property, located at 1 st Avenue South, between 2 nd Street and 1 st Street near Pablo Towers and McDonalds. His tenants have complained about the dangerous environment with gangs, thugs and homeless congregating in the area. He said local residents refer to the street as the homeless highway. He asked for more police presence, and suggested increasing the parking fees in Municipal parking lots to help pay for extra police officers. He said it has become worse in the last 5 to 6 weeks. Mr. Wadman stated he spoke to Sergeant Lavender about hiring off-duty police officers, and paying for them out of his own pocket. Mayor Sharp said a recent study was done regarding parking at the street-ends and requested that the Police Department reassess the area, and report back to him, after they speak with Mr. Wadman. Council Member Christian asked Ms. Cindy Funkhouser, President and CEO of the Sulzbacher Center, to address the Council and concerns of the citizens. Ms. Funkhouser stated that many people in that area at night are not necessarily homeless. She explained The Sulzbacher Center has placed 50 people into shelters, 17 into detox, who are now off the streets and into other shelters. She said there has been a decrease of 30% in the number of homeless in the City, this past year. CITY CLERK CITY MANAGER (a) Approve the Appointment of Judy Bullock to the Position of City Clerk, Effective May 7, 2012 Motion: Discussion: It was moved by Ms. Christian, seconded by Mr. Buck, to approve the appointment of Judy Bullock as City Clerk, effective May 7, 2012; motion carried unanimously. Council Member Taylor said this is a decision well made, and that she and her staff work hard, and do a great job. Council Member Buck complemented Ms. Bullock, her staff, and the excellent customer service they provide. (b) Approve the Expenditure of $9,671 to the Sulzbacher Center to Support a 20% Matching Grant for Additional Dental Services at Beaches Community Healthcare Motion: Discussion: It was moved by Ms. Christian, seconded by Mr. Buck, to approve the expenditure of $9,671 for a matching grant for the Sulzbacher Center. This money must be used for additional dental services at Beaches Community Healthcare as described in a memo from the City Manger dated April 19, 2012. Cindy Funkhouser, President and CEO of the Sulzbacher Center, explained the demographics of the homeless in the beaches area. She said that this grant is a LIP fund; a fund that is matched by federal, state and local funds. Ms. Funkhouser stated that next year she would ask Atlantic Beach for financial assistance. RC 120507min Page 3 of 5
Minutes of Regular City Council Meeting held Monday, May 7, 2012 Mr. Forbes explained that funds are actually less than the $9,671 asked for because there is $2,500.00 in this year s budget to assist the Center. The actual amount the City would pay is $7,171.00. Roll call vote: Ayes Christian, Hartkemeyer, Knight, Taylor, Wilson, Buck, and Mayor Sharp; motion carried unanimously. (c) Approve the Agreement with Actuarial Concepts to Provide Strategic Advice and Actuarial Analysis of the City s Pension Plans Motion: It was moved by Ms. Christian, seconded by Mr. Buck, to approve the agreement with the actuarial firm of Actuarial Concepts for services described in a letter from the Finance Officer dated April 20, 2012. Roll call vote: Ayes Hartkemeyer, Knight, Taylor, Wilson, Buck, Christian, and Mayor Sharp; motion carried unanimously. (d) Authorize Final Design Services for the Lift Station No. 1 Rehabilitation Project (Located at 363 South 2 nd Avenue between 3 rd and 4 th Streets) Motion: Discussion: It was moved by Ms. Christian, seconded by Mr. Buck, to authorize the final design services for Lift Station Number 1 Rehabilitation Project with England-Thims and Miller, Incorporated, as explained in the memorandum from the Public Works Director dated April 19, 2012. Mr. Forbes explained that there are 38 sewer lift stations in the City, to move sewage from homes and businesses, with numerous motors that pump uphill to the waste treatment plant. Because this lift station is in need of repair, and services a large portion of the City, the intention is to go to bid and bring this item back to Council for approval. Discussion ensued regarding the stations and funding. Roll call vote: Ayes Knight, Taylor, Wilson, Buck, Christian, Hartkemeyer, and Mayor Sharp; motion carried unanimously. RESOLUTIONS ORDINANCES (a) ORDINANCE NO. 2012-8018 Mayor Sharp requested that the Acting City Clerk read Ordinance No. 2012-8018, by title; whereupon Ms. Bullock read the following: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF JACKSONVILLE BEACH; AMENDING CHAPTER 10, FIRE AND LIFE SAFETY; ARTICLE III, FIRE PREVENTION AND LIFE SAFETY; SEC. 10-3.03, CODES ADOPTED; PROVIDE REFERENCE TO THE STATE ADOPTED FLORIDA FIRE PREVENTION CODE; SEC 10-3.19, HAZARDOUS MATERIALS IDENTIFICATION AND INFORMATION; TO PROVIDE AN UPDATED REFERENCE TO THE NATIONAL RC 120507min Page 4 of 5
Minutes of Regular City Council Meeting held Monday, May 7, 2012 FIRE PROTECTION ASSOCIATION EDITION; ARTICLE IV SEC. 10.4.01, OPEN BURNING REGULATIONS; TO UPDATE AND ADD LOCAL REGULATIONS CONFORMING TO STATE LAW WITH REGARD TO EXTERIOR BURNING REGULATIONS; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR CODIFICATION AND PROVIDING AN EFFECTIVE DATE. Motion: It was moved by Ms. Christian, seconded by Mr. Buck, to adopt Ordinance No. 2012-8018: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF JACKSONVILLE BEACH AMENDING CHAPTER 10, FIRE AND LIFE SAFETY, as read by title. Discussion: Chief Frasier explained that this is an update to the current State standards. Discussion ensued regarding the State regulations. Roll call vote: Ayes Taylor, Wilson, Buck, Christian, Hartkemeyer, Knight, and Mayor Sharp; motion carried unanimously. ADJOURNMENT There being no further business coming before the Council, Mayor Sharp adjourned the meeting at 7:50 p.m. Submitted by: Catherine Martinich City Clerk s Office Approval: Fland O. Sharp, Mayor Date: May 21, 2012 RC 120507min Page 5 of 5
May 10, 2012 The Honorable Fland Sharp Jacksonville Beach City Council 11 North 3 rd Street Jacksonville Beach, FL 32250 Dear Mayor Sharp: The North Florida TPO is developing the Transportation Improvement Program (TIP) for Fiscal Years 2012/2013 through 2016/2017. The TIP identifies all publicly funded highway, transit and aviation projects within the North Florida TPO area which includes Clay, Duval, St. Johns and Nassau Counties. Thank you for the opportunity to present the TIP projects planned and programmed in your area at the May 21Jacksonville Beach City Council meeting. The presentation should take no more than 10 minutes and I will gladly answer any questions. I look forward to meeting with you. Sincerely, Wanda Forrest Transportation Planning Manager
Transportation Improvement Program Fiscal Years 2012/13-2016/17 Beaches Draft Supplement 1022 Prudential Drive Jacksonville, Florida 32207 T 904.306.7500 F 904.306.7501 www.northfloridatpo.com
North Florida TPO Transportation Improvement Program - FY 2012/13-2016/17 Phase Fund Source 2012/13 2013/14 2014/15 2015/16 2016/17 Total ATLANTIC BLV (SR 10) FROM SOUTHSIDE BLVD TO SR A1A - 4317801 TRAFFIC CONTROL DEVICES/SYSTEM County: Duval *Non-SIS* Length: 8.013 mi CST CM 172,450 0 0 0 0 172,450 CST SU 127,550 0 0 0 0 127,550 Total 300,000 0 0 0 0 300,000 Prior Cost < 2013 0 Future Cost > 2017 0 Total Project Cost 300,000 ATLANTIC BLVD EB (SR 10) AT SAN PABLO RIVER BRIDGE NO 720044-4261761 BRIDGE - PAINTING Responsible Agency: FDOT County: Duval *Non-SIS* Length: 0.492 mi CST DIH 0 53,350 55,100 22,780 0 131,230 CST BRRP 0 1,867,784 0 0 0 1,867,784 Total 0 1,921,134 55,100 22,780 0 1,999,014 Prior Cost < 2013 355,605 Future Cost > 2017 0 Total Project Cost 2,354,619 BEACH BLVD (US90) (SR 212) FROM SAN PABLO ROAD TO SOUTH 12TH ST. - 4319621 LANDSCAPING Responsible Agency: FDOT County: Duval *Non-SIS* Length: 2.208 mi PE DIH 5,000 0 0 0 0 5,000 PE DDR 145,000 0 0 0 0 145,000 CST DIH 0 0 0 0 100,107 100,107 CST DDR 0 0 0 0 882,000 882,000 Total 150,000 0 0 0 982,107 1,132,107 Prior Cost < 2013 0 Future Cost > 2017 0 Total Project Cost 1,132,107 Beaches Draft Supplement A-1 Duval County State Highway Projects (FDOT)
North Florida TPO Transportation Improvement Program - FY 2012/13-2016/17 Phase Fund Source 2012/13 2013/14 2014/15 2015/16 2016/17 Total BEACH BLVD (SR 212) FROM ST. JOHNS BLUFF TO SAN PABLO ROAD - 4319551 LANDSCAPING Responsible Agency: FDOT County: Duval *Non-SIS* Length: 5.263 mi CST DS 0 0 0 0 1,764,000 1,764,000 CST DIH 0 0 0 0 182,045 182,045 Total 0 0 0 0 1,946,045 1,946,045 Prior Cost < 2013 147,500 Future Cost > 2017 0 Total Project Cost 2,093,545 SR A1A FROM 34TH AVE. TO ATLANTIC BLVD/MAYPORT RD - 4300721 ITS SURVEILLANCE SYSTEM County: Duval *Non-SIS* Length: 5.839 mi CST SU 0 70,000 0 0 0 70,000 Total 0 70,000 0 0 0 70,000 Prior Cost < 2013 0 Future Cost > 2017 0 Total Project Cost 70,000 SR A1A FROM MARSH LANDING TO 34TH AVE. - 4300711 ITS SURVEILLANCE SYSTEM County: Duval *Non-SIS* Length: 0.690 mi CST SU 0 30,000 0 0 0 30,000 Total 0 30,000 0 0 0 30,000 Prior Cost < 2013 0 Future Cost > 2017 0 Total Project Cost 30,000 SR A1A FROM ATLANTIC BLVD/MAYPORT RD TO TO WONDERWOOD DR - 4300731 ITS SURVEILLANCE SYSTEM County: Duval *Non-SIS* Length: 3.300 mi CST SU 0 50,000 0 0 0 50,000 Total 0 50,000 0 0 0 50,000 Prior Cost < 2013 0 Future Cost > 2017 0 Total Project Cost 50,000 Beaches Draft Supplement A-2 Duval County State Highway Projects (FDOT)
APPENDIX I Abbreviations & Acronyms A1-1
ABBREVIATIONS AND FUNDING SOURCES AGENCIES FAA FHWA FTA JAA JTA SA/STJAA Federal Aviation Administration Federal Highway Administration Federal Transit Administration Jacksonville Aviation Authority Jacksonville Transportation Authority St. Augustine/St. Johns County Airport Authority PROJECT PHASES PLN PD&E PE ROW CST DSB MSC Planning Project, Development & Environment Study Preliminary Engineering Right-of-Way Acquisition Construction Design Build Miscellaneous A1-2
RRU INC ENV Railroad/Utilities Contract Incentives Environmental FUNDING SOURCES ACBR ACEN ACF0 ACIM ACSA ACSE ACSH ACSS BJP BNBR BNDS BNIR BRAC BRRP Advance Construction (BRT) Federal Bridge Replacement Advance Construction Equity Bonus National Highway Advance Construction for High Priority Advanced Construction Interstate Advanced Construction Transportation Management Areas Advanced Construction Enhancement Advanced Construction Hazard Elimination Advanced Construction Safety Better Jacksonville Plan State Bonds (Statewide Bridges) Bond funding State Interstate R/W and Bridge Bonds Bridge Replacement State Bridge Repair and Rehabilitation A1-3
BZAC CIGP CM Federal Bridge Replacement - Off System County Incentive Grant Program Congestion Mitigation DDR District Dedicated Revenue (Gas Tax effective January 1, 1991) DDRF DI DIH DITS DPTO DS EB EBNH FAA FTA GMR GRSC HPP HRRR District Dedicated Matching Revenue Funds Statewide Inter/Intrastate Highways State In-House Product Support District Intelligent Transportation Systems District Public Transportation Office State Primary Highways and PTO Equity Bonus Equity Bonus - National Highway Federal Aviation Administration Federal Transit Administration General Revenue for Strategic Intermodal System Growth Management of SCOP High Priority Projects High Risk Rural Road A1-4
HSP IMAC JAA LF LFR LFRF LOGT MG NHAC PKBD PKYI PLHD RHP SA SE SH SIBG SIB1 SR Highway Safety Program Interstate Maintenance Jacksonville Airport Authority Local Funds Local Funds/Reimbursable Local Funds/Reimbursable - Future Local Option Gas Tax Minimum Guarantee National Highway System Turnpike Master Bond Fund Turnpike Improvement Public Lands Highway Discretionary Rail-Highway Safety Crossings Prot. Dev. Transportation Management Areas Transportation Enhancement Activities related to any Surface Transportation Program Hazard Elimination SIB funds Growth Management State Infrastructure Bank Surface Transportation Program (STP) Railroad Hazard Elimination A1-5
SS STP Any safety improvement eligible under the Section 130 Railway-Highway Crossings Program and the Section 152 Hazard Elimination Program (allocated by statutory formula) Surface Transportation Program SU, XU Surface Transportation Program (STP) in urban areas with a population of over 200,000 TDTF Transportation Disadvantaged Trust Fund (80% Federal/20% State) TMA Transportation Management Areas - Areas with a population of over 200,000 TRIP XA XU, SU Transportation Regional Incentive Program Surface Transportation Program (STP) in any urban areas. Surface Transportation Program (STP) in urban areas > 200k A1-6