EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 1
Invitation for Technical Exhibition Sponsorship at ICA 2016 Dear Sir/Madam It is with great pleasure that we invite you to participate as an Exhibitor and/or Sponsor at ICA 2016. The 22nd International Congress of Acoustics and the 10th Ibero-american Federation of Acoustics Congress will be held jointly in Buenos Aires, Argentina. This will be the first time that an ICA Congress is held in Latin America. ICA 2016 is the main international meeting dedicated to acoustics. It attracts 1000 to 1500 acoustics specialists from throughout the world, providing a great opportunity to make contacts and exchange ideas as well as giving the opportunity to show and promote the latest related equipments and services and recent developed technologies. Next year, ICA 2016, the 22th International Congress on Acoustics, will be held in Buenos Aires, from 5-9 September 2016, at the Argentinian Catholic University-Puerto Madero. Like former events we are doing all to guarantee that it will be a success at both scientific and commercial levels. This will be a special opportunity for companies offering to them great options to reach this market with great potentialities. You can find relevant information for your decision on participating at the congress official website www.ica2016.org.ar Should you need any further information, please send an e-mail to Paola Frisenda at paola.frisenda@mci-group.com. You are welcome to consider with us your requirements and intentions for being present with a maximized impact. Hoping you will find attractive to join us as a partner in the ICA 2016 Congress. The ICA 2016 Organizing Committee EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 2
COMMITTEES INTERNATIONAL ORGANISING COMMITTEE Congress President Jorge Patricio (Portugal) Secretary General Nilda Vechiatti (Argentina) Technical Chairs Samir Gerges (Brasil) Pablo Girón (Argentina) Technical Program Purificación_Merodo (Argentina) Jaime Delannoy (Chile) Treasurer Daniel Muzzio (Argentina) LOCAL ORGANISING COMMITTEE General Chair Nilda Vechiatti Technical Chair Pablo Girón Technical Program Purificación Merodo Adrián Azurro Proceedings Federico Miyara Ernesto Accolti Social Program Vivian Pasch Commercial Exibition Danie Muzzio Alejandro Giani Sponsorship Walter Montano Pablo Ciccarella EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 3
INSTITUTIONAL SUPPORTS REGISTRATION FEES They will be announced in the Congress website on due time Groups above 10+ have 10% discount. Groups that hire registration + hotel have special offers. Please contact: Paola.Frisenda@mci-group.com Please request info on lead scanners EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 4
CATEGORIES OF SPONSOR S PARTICIPATION BRONZE WITH BOOTH: US$ 8,500 + VAT WITHOUT BOOTH: US$ 5,000 + VAT SILVER WITH BOOTH: US$ 12,500 + VAT WITHOUT BOOTH: US$ 8,500 + VAT Logo displayed at water dispenser stations Electronic list of meeting delegates, for one time use, upon request. 2 full registrations 2 exhibitor passes Slide projection in sessions room Logo displayed in speakers ready room Electronic list of meeting delegates, for one time use, upon request. 4 full registrations 3 exhibitor passes GOLD WITH BOOTH: US$ 16,500 + VAT WITHOUT BOOTH: US$ 12,500 + VAT PLATINUM WITH BOOTH: US$ 20,000 + VAT WITHOUT BOOTH: US$ 16,000 + VAT Slide projection in sessions room Sponsoring of one of the following items*: 1. Logo displayed in mobile devices recharging tower 2.Logo displayed in e-posters 3. Logo displayed in badges lanyards 4. Logo displayed in signage Electronic list of meeting delegates, for one time use, upon request. 6 full registrations 4 exhibitor passes Slide projection in sessions room Sponsoring of one of the following items*: 5. Logo included in congress bags 6. Logo included in abstracts compilation Electronic list of meeting delegates, for one time use, upon request. Co- sponsoring of Welcome Cocktail 8 full registrations 5 exhibitor passes Selection on first come, first served basis BOOTH includes turnkey stand: 4sqm booth with counter with logo, 2 stools and stand banner (design provided by company) EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 5
7- Stand: 4sqm Booth - USD 5,500 + VAT* Includes counter with logo, 2 stools, electricity power outlet and a octanorm totem with graphic (design should be sent by company) It is not included: Internet or phone connections, AV equipments, Booth s cleaning, Staff and Insurances *This is a promotional fee up-to October 31 st. From November 1 st the Stand fee is USD7,500 + VAT. 8- Inserts - USD 800 + VAT (flyers within delegates material; flyer must be provided by company) 9- Symposium (45 minutes) USD 5,000 + VAT It includes session room standard AV equipment and staff Sponsor will be responsible for planning the session with Scientific Committee s agreement. Catering costs, speakers costs and any additional AV costs associated 10- Program electronic application a. Banner at home (1 space available) USD 1,500 + VAT b. Inclusion of logo in the transition between screens (3 spaces available random show up) USD 1,000 + VAT c. Inclusion of company s description and contact details USD 500 + VAT d. Package of 3 notifications to delegates during the congress (should be approved by the Organizing Committee) USD 1,500+ VAT 11- Logo on Congress website with link USD 1,000 + VAT 12- Logo on back-page of pocket programme USD 2,000 + VAT 13- Notepads and pens USD 4,000 + VAT 14- Coffee Service (total of 10 services, 2 per day) USD 4,000 + VAT c/u 15- ICA Board Dinner - USD 5,000 + VAT 16- Congress Banquet Exclusive Sponsorship - USD 40,000 + VAT 17- Farewell Cocktail - USD 5,000 + VAT 18- Hospitality Spot - Exclusive area for lounge It does not include furniture, decoration or refreshments (sponsor must provide them) USD 5.000 + VAT This prices are offered until January 31 st and are subject to modifications after that date. EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 6
FLOOR PLANS SECOND FLOOR 11-DATAKUSTIK 12-ACOEM FIRST FLOOR EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 7
GENERAL INFORMATION Imported goods Temporary entrance of equipments The Customs Law Number 22,415 and its Regulatory Decree Number 100/82, rule the temporary importation of products. The exhibitors must fulfil all the arrangements for the equipments entrance as temporary importation. The Organizing Committee does not have any liability on the temporary importation of the exhibitors companies. The exhibitor must pay all the expenses related to these arrangements. The Organizing Committee recommends companies to contact a Custom Broker in Argentina 60 days before the Congress to avoid inconveniences and delays with the shipment authorization. Our Custom has rules very demanding regarding importation. In the case of flyers or other printing material, or merchandising, they must fulfill a demanding customs process and accomplish the requirements for each case, otherwise the shipment can be stopped and held at customs. In order to guarantee the arriving of your shipment we suggest the hiring a custom broker & freight forwarder. High The maximum high of any construction including lighting devices is 2.3 meters. Electricity The electricity is 220-380 volts 50 cycles. The exhibitors must connect their equipments grounded. In order to request any special power supplying the exhibitor must contact MCI. Responsibility for damages Every exhibitor assume all responsibility for loses or damages within the University spaces caused by the construction during the set up or dismantling, and also, during the congress activities being produced by their own workers, or third party hired companies. It is mandatory to present Civil Responsibility Policy and ART or accident s insurance. The insurance must include a non-repetition clause in favor of: 1. Fundación Universidad Católica Argentina, CUIT 30-53621658-4, Av. Alicia Moreau de Justo 1300 CABA. 2. Congresos Internacionales S.A (MCI Buenos Aires). CUIT 30-56824658-2, Av. Santa Fe 1970, 1 CABA. 3. Asociación de Acústicos Argentinos. CUIT 33-70977099-9, Montevideo Nº 708 Piso 4 Of. 19 de la CABA. Measurement and weight of the elevator s load Elevator: Ground floor Southern/Eastern Max. Weight: 1200 Kg. Door: 0.90 m x 2m height Inside: 1.40 m of width x 2.10 m deep. x 2.20m height. Floor- Plan presentation The presentation will consist on floor plans and view bounded and it must be attached with images that make easy the plans understanding. The Exhibitor should send the floor plans by e-mail before 5th August 2016 to paola.frisenda@mci-group.com. Approval or comments submission would be notified within the 15 days after reception. EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 8
TERMS OF PARTICIPATION AND PAYMENTS CONDITIONS The form included in this brochure must be completed, signed, scanned, and sent by email to Paola Frisenda, Sponsorship & Exhibition Coordinator at: MCI Buenos Aires Fax: +54-11-4813-0073 Tel: +54-11-5252-9801 Email: paola.frisenda@mci-group.com CC : paula.buczak@mci-group.com Payments must be done by bank transfer (please ask details to do it) or by cheque (exclusively for companies inside Argentina) to the order of Congresos Internacionales S.A, The Organizing Committee has no liability for the loss of money and does not accept cheques or money sent by mail. Payment conditions 50% of the total investment along with the reservation form / 50% before July 31, 2016 Payments should be done by bank transfer or credit card. Please contact us for details. The non-fulfilment of the payments in the above-mentioned dates can be considered as a cancellation of any booking with the loss of any sum already paid and allows the Organizing Committee to offer the space/sponsorship opportunity to third parties. Chance of date - cancelation In case of unforeseen circumstances, the Organizing Committee can change the Exhibition date or cancel it. In this case, exhibitors will be reimbursed 90% of the payments done until the cancellation. NO other claim will be admitted. If an exhibitor cancels, 80% of the paid amounts will be reimbursed and 20% will be withhold as administrative expenses. Cancellations must be sent by written before May 31, 2015 to Paola Frisenda. The rates mentioned above are fixed according to the taxes regulation of January 2009. If this rule changes the will vary accordingly. Present VAT: 21% Companies not registered as Responsables Inscriptos before the Argentine Tax Agency (AFIP), must paid final price with 21% included. The participation alternatives are available on first-come first-served basis. IMPORTANT: All the sponsors must have cancelled the 100% of the investment committed 30 days before the Congress. CUSTOMS REGULATIONS The rules and regulations for importing goods to Argentina are very strict. We strongly suggest you to contact the official custom broker and fright forwarder before shipping any goods. EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 9
Hobbit Worldwide Logistics S.A. CUIT: 33-70735073-9 Argentina - Phone: 54-11-4382-8182 Mariana Ludueña: Project Manager - marianal@hobbit.com.ar Please do not ship any items by international couriers. MCI or the Organizing Committee are not responsible for any items held back at local customs office INSURANCE All exhibitors must present insurance of the stand and staff and Non-Repetition Clause to access the exhibition hall. More information on this point will be send out with the Exhibitor s Manual. EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 10
RESERVATION FORM Please complete and send it to paola.frisenda@mci-group.com ORGANIZATION: CUIT (if aplicable): ADDRESS: CITY ZIP CODE: FAX: COUNTRY: e-mail: CONTACT PERSON: MOBILE: DETAIL BOOTH SELECTED: FIRST CHOICE: SECOND CHOICE: SPONSORSHIP CATEGORY SELECTED: SPONSORSHIP ITEM SELECTED (please include number and description): OTHER OPTIONS: TOTAL INVESTMENT USD Comments: Companies not registered as Responsables Inscriptos before the Argentine Tax Agency, must paid final price with 21% VAT included. I have read the terms & conditions for participation, and agree with them. SIGNATURE NAME AND LAST NAME DATE EVENT MANAGEMENT MCI Buenos Aires. Tel: 011-5252-9817 / Paola.frisenda@mci-group.com Tel:011 15 3587 3072 11