BOARD OF DIRECTORS MEETING Minutes Thursday, July 23, 2015 2:00 PM Student Union MPR Associated Students Incorporated California State University, Bakersfield 43 SU 9001 Stockdale Highway Bakersfield, CA 93301-1002 http://www.csub.edu/asi (661) 654-2418 Fax (661) 654-2414 I. CALL TO ORDER The meeting was called to order by Mike Kwon at 2:02pm. II. ROLL CALL Members Present: Mike Kwon, Jenny Sanchez, Danielle Kinsey, Parmeet Sidhu, Mirka Sanchez, Anish Mohan, Oscar Alvarez, Ajaypal Dhillon, Janet Farala, Mariela Gomez, Nadia Mirkazemi, Nicole Mirkazemi, Kaliso Mwanza, Precious Nwaoha and Charmaine Parubrub. Members Absent: Salvador Gomez-Pantoja Also Present: EJ Callahan, Sarah Hendrick, and Mary Barnes. III. IV. INTRODUCTIONS Luka Seles, Ruth Orozco, Jesus Banuelos introduced themselves. ACTION ITEM - APPROVAL OF THE AGENDA M/S Danielle/Ajaypal motioned to approve the Agenda. Agenda approved by consensus. V. ACTION ITEM - APPROVAL OF THE MINUTES FROM PRIOR MEETING M/S Danielle/Oscar motioned to approve the minutes from prior meeting. Minutes approved by consensus. VI. VII. PUBLIC COMMENT (3 minute maximum) None ALUMNI REPRESENTATIVE REPORT Sarah Hendrick requested feedback/suggestions how Alumni Relations can connect with students more effectively. Their department would like to work closely with ASI on how to approach increasing the student-alumni relationship. Some of those ideas could include (but aren t limited to): student surveys to see what students want from alumni, Career Panels, Workshops, alumni mentoring students. Mike stated he remembered seeing a Facebook post/link highlighting a CSUB alumni soccer player and asked Sarah if her department had posted it. Sarah stated Athletics Department probably made that post. Sarah stated in a meeting with Mike and Arthur Smith, they had discussed creating banners at different buildings on campus highlighting various CSUB alumni. VIII. ACADEMIC SENATE LIAISON REPORT
IX. APPOINTMENTS Ruth Orozco was interviewed by the board. M/S Ajaypal/Anish to approve Ruth as Director of General Studies; approved by consensus. Luka Seles was interviewed by the board. M/S Oscar/Anish to approve Luka as Director of BPA; approved by consensus. Kathy Barrios was interviewed by the board. M/S Jenny/Oscar to approve Kathy as Director of Community Affairs. Jenny stated during Kathy s interview with the Executives, the Executives determined Kathy would be a better fit as Director to NSME. M/S Danielle/Anish motioned to amend Kathy s application to Director of NSME; amendment approved by consensus. M/S Oscar/Anish to approve Kathy as Director of NSME; approved by consensus. Jesus Banuelos was interviewed by the board. M/S Danielle/Ajaypal to approve Jesus as Director of Community Affairs. M/S Danielle/Parmeet to amend Jesus application to Lower Division Director; amendment approved by consensus. Jesus approved as Lower Division Director by consensus. X. CAMPUS ISSUES None XI. NEW BUSINESS A. APPOINTMENT OF CHAIR OF THE BOARD (ACTION) Mike stated he selected Ajaypal as a candidate for the Chair of the Board. M/S Oscar/Anish to appoint Ajaypal as Chair of the Board. Ajaypal gave a Powerpoint presentation on the responsibilities of the Chair of the Board. The board discussed procedures, duties, neutrality, impartiality, and conflict of interest. Mike stated during the Board Orientation in August, conflict of interest will be explained and discussed. Danielle stated at the last CSSA meeting, they went over Roberts Rules of Order; and learned we had room for improvement. Danielle said during Board Orientation, Roberts Rules of Order will be discussed and a video will be shown which should clear everything up. M/S Jenny/Kaliso motioned to table this appointment until after the board members viewed the video in order to have more knowledge on this issue. Danielle advised the video discusses conflicts of interest. Motion failed 2/10/2. Board voted on initial motion to appoint Ajaypal to Chair of the Board; motion approved 13/0/1. B. BOARD RETREAT/CSUNITY (PRESENTATION) Parmeet gave a Powerpoint presentation regarding preparations and expectations for the ASI Board Retreat and CSUnity. Parmeet then led the board members in a Q&A session. Danielle discussed menu and kitchen duties for the board retreat, and sent around a signup sheet.
C. BOARD MEETING LOCATION/TIME DETERMINATION (DISCUSSION) Mike advised the board, per ASI Bylaws, the board has to determine date, time, and location for weekly board meetings. Mike stated the possible locations for future board meetings as: BDC 155b, Student Union MPR, or other classrooms. Mike asked if any board members had a preference for our meeting location. Danielle advised the board ASI is charged $40 for every meeting in the MPR; which would be $1,500 for the year. Danielle suggested meeting in classrooms, as they are free. Sarah Hendrick stated the Alumni Board meets every two months and they change venues for each meeting. Board members discussed several topics: the MPR as being more central location on campus for increased student involvement; BDC building is too far; there is a large classroom in the Nursing Building with better aesthetics; $1,500 is too excessive to pay for meeting space when there are free options and is not a good use of student fees; accessibility to Liaisons and students. Board members also discussed the pros and cons of holding the board meetings on Fridays. Board members also discussed the need to increase student attendance/involvement in the board meetings. An informal survey was conducted to determine which locations the board wanted the Executives to focus search efforts. Ten members want the board meetings to be held in free classrooms; three members want board meetings held in the Student Union MPR. Mike requested board members to suggest classroom locations for meetings to Mary for verification. Future board meeting date, time, and location will be approved at the next board meeting. XII. XIII. OLD BUSINESS SPECIAL REPORTS A. ANTELOPE VALLEY Kaliso stated they now have two recycling bins at the AV campus from the KAB grant, they are full every two to three days; this is expected to increase when fall sessions start. Kaliso advised the windows on the previously broken doors have been boarded, and the vending machine has been repaired. As a result of the previous break-in and vandalism, there are increased Police patrols, more lighting is scheduled to be installed and repairs are being made. Dr. Schultz is now the Interim Dean for Antelope Valley. A candidate declined the position. B. GREEK C. STUDENT ATHLETIC ADVISORY COUNCIL D. STUDENT UNION & ORGANIZATION GOVERNANCE
E. CAMPUS PROGRAMMING E. CSSA See attached written statement from Danielle. Mike gave a brief overview of the Board of Trustees meeting and showed a Stand with CSU poster. XIV. EXECUTIVE OFFICER REPORTS A. PRESIDENT Mike advised there will be a discussion item for the next board meeting of incorporating titles when addressing each other. The next Executive Director candidate will be on campus August 13 th ; all board members are highly encouraged to attend the luncheon that day in the SRC to meet and speak with the candidate. Mike informed the board that he is working on an Initiatives Agenda and a future Board Orientation. B. EXECUTIVE VICE PRESIDENT Jenny gave a brief overview of the Sustainability Conference that she and Anish attended in San Francisco. Jenny will be working on the recycling bin decals and a Board Orientation before the fall quarter. C. VICE PRESIDENT OF EXTERNAL AFFAIRS External Affairs survey was passed out. D. VICE PRESIDENT OF UNIVERSITY AFFAIRS Anish reported he has many new ideas he is excited about working on from the Sustainability Conference. E. VICE PRESIDENT OF FINANCE Parmeet announced she will be working on the funding guidelines. F. VICE PRESIDENT OF PROGRAMMING Mirka stated she is working on events for the fall. She is in the process of meeting with SRC, Housing and other Departments on campus in an attempt to collaborate with them on events. Mirka announced there will be an ASI Barbeque on September 16 th from 11-1am on the Student Union patio. G. EXECUTIVE DIRECTOR EJ announced he has been collaborating with the Director of Student Life at Bakersfield College to have a workshop on our campus on August 21 st from 10-3pm. XV. XVI CAMPUS COMMITTEE REPORTS CLOSING REMARKS Anish advised the board members that it was cold in San Francisco at the Sustainability Conference and suggested some warm clothing for the Board Retreat.
Danielle reminded board members to talk to her if they wanted to view the Roberts Rules of Order video. Sarah Hendrick offered Alumni Relations assistance for the ASI Barbeque. XVII ADJOURNMENT M/S Danielle/Anish motioned to adjourn the meeting. Meeting adjourned at 3:43pm. Noted and Recorded by: Approved by: Mary Barnes, ASC Mike Kwon, President