A. Call to Order B. Roll Call C. Pledge of Allegiance D. Special Observance E. Public Forum F. Superintendent's Report Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, April 10, - 6:30 p.m. LISD Board Room, 1620 Houston Street Laredo, TX 78040 CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 1. Approval of Minutes: Special Call Meeting ~ March 5, Board Meeting ~ March 13, Chairman of the Board of Trustees 2. Approval of Monthly Disbursements. 3. Approval of Donations and Investments.
4. Approval of Un-audited Financial Statements. 5. Approval of Tax Collection Report. 6. Discussion and possible action on the following budget amendments Date Description Fund Amount BA #0708-27 Discussion and possible Financial Management Fund 199 - General action on the General Operating Fund / District Fund budget amendment in the total amount Wide Campuses and/or of Thirty-six Thousand Three Hundred s Twenty-four ($36,324.00) as a result of transfers between functions and authorizing the Superintendent to implement said budget. A. April 1, Thirty-six Thousand Three Hundred Twentyfour ($36,324.00) Accounting and Reporting Update 12, formal budget amendments are required in order to be in compliance with B. April 1,. BA #0708-28 Discussion and possible Financial Management action on the Fifty-seven Million / Dollar ($57,000,000.00) Bond Issue budget amendment in the amount of See Agenda Item #6A One Million Seventeen Thousand Two & 6B Hundred Fifty ($1,017,250.00) to be transferred from interest earnings to Leyendecker Elementary School to cover feasibility study cost estimates for Leyendecker change order #6 for the Early Childhood Classroom Project and authorizing the Superintendent to implement said budget. Fund 698 - Fiftyseven Million Dollar ($57,000,000.00) Bond - issued on 09/28/06 One Million Seventeen Thousand Two Hundred Fifty ($1,017,250.00). Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with
6. Date Description Fund Amount C. April 1,. BA #0708-29 Discussion and possible action on the Seventy-two Million Dollar ($72,000,000.00) IFA #2 Bond Issue budget amendment in the amount of Eleven Thousand ($11,000.00) to be transferred from interest earnings to Leyendecker Elementary School to cover Architects Plus, Inc. fees for the Early Childhood Classroom Project based on change order #6 and authorizing the Superintendent to implement said budget. Financial Management / See Agenda Item #6A & 6B Fund 697 - Seventy-two Million Dollar ($72,000,000.00) Instructional Facilities Allotment #2 - issued on 9/01/01 Eleven Thousand ($11,000.00) Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with D. April 1,. BA #0708-30 Discussion and possible Financial Management action on the Fifty-seven Million / Dollar ($57,000,000.00) Bond Issue budget amendment in the amount of Two Hundred Seventy-five Thousand ($275,000.00) to be transferred from interest earnings to J.C. Martin Elementary School to cover feasibility study cost estimates and authorizing the Superintendent to implement said budget. Fund 698 - Fiftyseven Million Dollar ($57,000,000.00) Bond - issued on 09/28/06 Two Hundred Seventy-five Thousand ($275,000.00) Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with E. April 1, BA #0708-31 - Discussion and possible Financial Management action on the Sixty-nine Million Dollar / ($69,000,000.00) Public Facilities Corporation Bond Series A budget amendment in the amount of Sixteen Thousand Two Hundred Seven ($16,207.00) to be transferred from issuance costs to cover Architects Plus, Inc. fees at Leyendecker Elementary due to change order #1 and authorizing the Superintendent to implement said budget. Fund 627 - Sixtynine Million ($69,000,000.00) Public Facilities Corporation - issued on 12/06/04 Sixteen Thousand Two Hundred Seven ($16,207.00) Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with
6. Date Description Fund Amount F. April 1, Financial Management BA #0708-32 - Discussion and possible action on the Sixty-nine Million Dollar ($69,000,000.00) Public Facilities Corporation Bond Series A budget amendment in the amount of One Thousand Six Hundred Eight ($1,608.00) to be transferred from issuance costs to cover Architect's Plus, Inc. fees at Leyendecker Elementary due to change order #5 and authorizing the Superintendent to implement said budget. / Fund 627 - Sixtynine Million ($69,000,000.00) Public Facilities Corporation - issued on 12/06/04 One Thousand Six Hundred Eight ($1,608.00) Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with 7. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt A. March RFQ # 004- The evaluation committee will Pending Pending 24, Real Estate present their recommendation at the Appraisal April 10, Board meeting. Services District-wide Purpose: To comply with procurement requirements to purchase real estate appraisal services. B. March 24, RFQ # 005- Real Estate Agent Services District-wide The evaluation committee will present their recommendation at the April 10, Board meeting. Pending Pending Purpose: To comply with procurement requirements to purchase professional real estate agent services. C. March 13, RFP # 020-08 The evaluation committee Sub-Contractors recommends awarding to vendors "Special Projects" District-wide meeting specifications, Diamondback Services as the primary vendor and Prada as the secondary vendor. Purchase orders will be issued on an as need basis. and ending April 10, 2009 with an option to renew for a second and third year. Funding is available in the expenditure account code(s). Historical expenditures for one year were One Hundred Seventy-seven Thousand Five Hundred ($177,500.00). Budgetary information is attached. Purpose: To comply with procurement requirements to purchase sub-contracting services for district-wide special projects.
7.Date Description Recommendation Time Period Avail Amt D. March 13, RFCSP # 022-08 M.B. Lamar Middle School OCR Project The evaluation committee recommends awarding to CG in an amount of Three hundred Seventy-six Thousand Two Hundred Sixty-Eight ($376,268.00). and ending April 10, 2009. Funding is available in the expenditure account code(s). Budgetary information is attached. Purpose: To comply with procurement requirements to purchase labor and materials for an OCR (Office of Civil Rights) project. E. April 17, Procurement Method for Cigarroa Middle Orchestra Project Requested by Staff recommends utilizing the Request for Competitive Sealed Proposal as a method of procurement for the Cigarroa Middle Orchestra project. and terminating April 10, 2009. Funding is tentatively available in the Sixty Million Dollar ($60,000,000) Bond. Purpose: To comply with Texas Education Code 44.035 to utilize a procurement method for a construction contract. F. February RFP#018-08 The evaluation committee 26, Psychological Services, Special Education recommends awarding to Jose P. Miranda, Jr. Ph.D., Tim Blanchard, Inc., and Guillermo E. Gonzalez, Jr. Ph.D., P.C. as primary vendors. Purchase orders will be processed on an "as needed" basis. and terminating April 10, 2009 with an option to renew for a second and third year. Funding is available in the expenditure account code. Historical expenditures for one year were One Hundred Two Thousand Seven Hundred ($102,700.00). Budgetary information is attached. Purpose: To comply with procurement requirements to acquire consultant services for psychological services for district wide use. G. April 10, Procurement Method for Soccer and Football Field at Kawas Elementary School Requested by Staff recommends utilizing the Request for Competitive Sealed Proposal as the method of procurement for the Soccer and Football Field at Kawas Elementary School. and terminating April 10, 2009. Funding is tentatively available in the Sixty Million Dollar ($60,000,000) Bond. Purpose: To comply with Texas Education Code 44.035 to utilize a procurement method for a construction contract. H. April 10, Procurement Method for Softball Complex at Zachry Elementary School Requested by Staff recommends utilizing the Request for Competitive Sealed Proposal as the method of procurement for the Softball Complex at Zachry Elementary School. and terminating April 10, 2009. Funding is tentatively available in the Sixty Million Dollar ($60,000,000) Bond. Purpose: To comply with Texas Education Code 44.035 to utilize a procurement method for a construction contract.
7.Date Description Recommendation Time Period Avail Amt I. March The evaluation committee Funding is available in the 14, Cooperative recommends awarding a contract to expenditure account code. Purchasing, Compass Learning Odyssey for One Budgetary information is Network for Hundred Twenty-five Thousand and attached. Compass Learning Odyssey, ($125,000.00). terminating April 10, 2009 with an option to renew for a Curriculum and second and third Instruction year. Purpose: To comply with procurement requirements to purchase software. 8. Change Order Project Proposal Contractor Description Amount A. RFP #030-04 GMP Leyendecker Leyendecker, Elementary School Inc. Additive change order #006 Option #1 Purpose: Accept and approve additive change order #006 option #1. B. RFP # 030-04 GMP Leyendecker Elementary School Additive Leyendecker change order, #006 Inc. Option #2 Purpose: Accept and approve additive change order #006 option #2. C. RFP #047-06 Site Deductive Kiva Building Improvements at Early change order and Design College High School #001 Temporary Campus Purpose: Accept and approve deductive change order #001. Other Consent Items Provide required labor, materials, equipment, and supervision for the renovations and additions to existing Early Childhood Center per preliminary construction documents prepared by Architects Plus,Inc. One MillionThree Hundred Thousand ($1,300,000.00) Provide required labor, materials Two Hundred Thousand equipment, and supervision for ($200,000.00) maintenance repair, installation of special systems, and new fire sprinkler system at existing Early Childhood Center to connect with new school. Deduction Amount from the Original Thirteen Thousand Contract for credit of soil and PVC Eight Hundred Thirtystorm drainage line not utilized at the Two and site less 230 SY. of concrete sidewalk Seventy Cents. needed to complete project. ($13,832.70) 9. Discussion and possible action to approve a professional geotechnical and materials engineering and testing consultant services contract under RFQ # 002- pertaining to J.C. Martin Elementary School in the amount of Twenty- eight Thousand Two Hundred Sixty-four dollars ($28,264).
10. Discussion and possible action regarding the presentation by Horizon Group Properties representative(s) regarding the possibility of the construction of "The Outlet Shoppes at Laredo" outlet shopping center and the potential benefits to the district. 11. Discussion and possible action to approve an upgrade for the eschools Solutions Substitute and Employee Management System for Schools. Mr. Ernesto Guajardo, Executive Director for Human Resources 12. Discussion and possible action to approve district and campus performance objectives as set forth in the District Improvement Plan and Campus Improvement Plans for 2007-. Mr. David Garza, Executive Director for Curriculum & Instruction 13. Discussion and possible action to approve the Wellness Policy Statement. Mr. Roberto Cuellar, Coordinated School Health Specialist 14. Discussion and possible action to approve the Eagle Foundation fundraising program. Mr. Jesus Cisneros, Director of Textbooks and Records REGULAR AGENDA 15. Update and discussion on environmental education. Mr. George M. Beckelhymer 16. Discussion and possible action to instruct the superintendent to look for any savings in all departments district wide to ensure that budgetary constraints of a balanced budget are met and/or (RIE's) reduction in expenses bring back any surplus to the general fund at year's end. Mr. Jesus J. Guerra 17. Discussion and possible action to amend the District Goals to delete District Goal IV: By the year 2010, Laredo Independent School District shall be recognized for the strong use of Best Practices program, planning, monitoring, and use of data analysis to promote in a systematic approach to optimize the performance of departments. Mrs. Guillermina Montes 18. Discussion and possible action to instruct the Internal Auditor to conduct an audit of expenditures on the Best Practices program for the past two years to ensure compliance with all local, state, and federal laws. Mrs. Guillermina Montes 19. Discussion and possible action on the feasibility of dedicating certain elementary schools as dual language campuses. Mr. George M. Beckelhymer
20. Discussion and possible action to rescind/terminate the current Xerox Copier Contract due to noncompliance and non-performance issues as stipulated by the contract and/or purchase order for the amounts and capacities for services as presented and approved by the LISD Board of Trustees, including discussion with legal counsel regarding related legal issues. Possible Closed Session Pursuant to Texas Government Code, Section 551.071. Mr. Jesus J. Guerra 21. Discussion and possible action on a report by the superintendent about an incident involving an employee pawning a district computer. Possible Closed Session Pursuant to Texas Government Code Section, 551.074 (a)(1). Mr. John Peter Montalvo 22. Discussion and possible action on the duties and responsibilities of the internal auditor to conduct an audit of certain employee fundraising activities at Cigarroa High School. Possible Closed Session Pursuant to Texas Government Code Section, 551.074 (a)(1). Mr. John Peter Montalvo 23. Discussion and possible action to approve the renewal or non-renewal of non-chapter 21 administrator and special assignment one-year non-certified contracts for the -2009 school year (see attached EXHIBIT A). Possible Closed Session Pursuant to Texas Government Code, Section 551.074. Mr. Ernesto Guajardo, Executive Director for Human Resources 24. Discussion and possible action to approve the recommendation to hire the following Professional Positions. Possible Closed Session Pursuant to Texas Government Code, Section 551.074 Chief Financial Officer Assistant Principal Mr. Ernesto Guajardo, Executive Director for Human Resources 25. Discussion and possible action to approve the following local policies as recommended by the Texas Association of School Board Policy Service in accordance with TASB Localized Policy Manual, Update 82, third reading: AE (Exhibit), Educational Philosophy; BJCF (Local), Superintendent Nonrenewal; DBD (Local), Employment Requirements and Restrictions-Conflict of Interest; and FN (Local), Student Rights and Responsibilities. Mr. John Kazen Other Agenda Items 26. Discussion and possible action to amend Board Policy DEC (Local) on Compensation and Benefits Leaves and Absences, second reading. Mrs. Veronica F. Guerra and Mr. Ernesto Guajardo
27. Discussion and possible action to amend DHE (Local) board policy regarding Employee Standards of Conduct: Searches and Alcohol/Drug Testing, second reading. Mrs. Veronica F. Guerra and Mr. Ernesto Guajardo 28. Discussion and possible action to approve the adoption of elementary mathematics textbooks for -2009. Mr. Jesus Cisneros, Director of Textbook and Records 29. Discussion and possible action to adopt a district-wide Standardized Dress Code for the -2009 school year. Mrs. Severita Sanchez & Mrs. Elsa Arce 30. Discussion and possible action for all three high schools to implement a closed campus concept during the lunch period for the -2009 school year. Mrs. Severita Sanchez & Mrs. Elsa Arce 31. Discussion and presentation on the Special Education PBMAS Continuous Improvement Plan. Mrs. Tracy Cartas, Director of Special Education PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 32. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 33. Roll Call 34. Discussion and possible action of monthly reports for the Laredo I.S.D. Public Facilities Corporation A. Un-audited Financial Statements B. Change Order Report C. Disbursement Report D. Investment and Interest Report
35. Discussion and possible action on the following budget amendments Date Description Fund Amount Purpose BA #0708-31 - Discussion and Financial Fund 627 - Sixtynine Sixteen possible action on the Sixty-nine Management Million Thousand Million Dollar ($69,000,000.00) / Two Public Facilities Corporation Bond ($69,000,000.00) Hundred Series A budget amendment in the Public Facilities Seven amount of Sixteen Thousand Two Corporation - Hundred Seven issued on ($16,207.00) ($16,207.00) to be transferred from 12/06/04 issuance costs to cover Architects Plus, Inc. fees at Leyendecker Elementary due to change order #1 and authorizing the Superintendent to implement said budget. A. April 1, B. April 1, BA #0708-32 - Discussion and possible action on the Sixty-nine Million Dollar ($69,000,000.00) Public Facilities Corporation Bond Series A budget amendment in the amount of One Thousand Six Hundred Eight ($1,608.00) to be transferred from issuance costs to cover Architect's Plus, Inc. fees at Leyendecker Elementary due to change order #5 and authorizing the Superintendent to implement said budget. Financial Management / Fund 627 - Sixtynine Million ($69,000,000.00) Public Facilities Corporation - issued on 12/06/04 One Thousand Six Hundred Eight ($1,608.00) Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements. Pursuant to the Texas Education Agency Financial Accountability System Resource Guide, Financial Accounting and Reporting Update 12, formal budget amendments are required in order be in compliance with sections 1.1.1 GAAP & Legal Compliance and 1.1.2 Legal Requirements.
ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 36. Communications 37. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Mercedes Santos at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.