ASSOCIATED STUDENT GOVERNMENT REGULAR MEETING MINUTES

1 ASSOCIATED STUDENT GOVERNMENT REGULAR MEETING MINUTES Chair: President Chris Hopp Vice-Chair: Vice-President Amber Bancroft Senators: Kai Kramer (02/03/2018) Emily Williamson (04/28/2018) Dung Pham (05/17/2018) Nayeli Vasquez (05/17/2018) Armando Contreras (09/01/2018) AJ Watt (09/01/2018) Trevor Wilcox (09/01/2018) Grant Rogers (09/01/2018) John Ohrin (09/08/2018) Erin Scott (09/08/2018) Angela Smith (09/15/2018) Judah El (09/15/2018) Aisha Taleb (09/22/2018) Xiamara Peredia (09/22/2018) Delegates: Eric Noriega (2/10/2017) Alex Garcia (12/09/2017) Larisa Sagarnaga (02/03/2018) Nick Vallone (02/03/2018) Edy Saucedo (08/25/2018 Michael Nagtalon (09/01/2018) Date: Friday, October 6 th, 2017 Starting Time: 11:30am End Time: 1:30pm Location: SU-204

2 Advisors: Chelsea Kott Sherry Titus Secretary: None 1. CALL TO ORDER a. Call to Order b. Roll Call Chair: President Chris Hopp - Present Vice-Chair: Vice-President Amber Bancroft - Present Senators: Kai Kramer (02/03/2018) - Present Emily Williamson (04/28/2018) - Present Dung Pham (05/17/2018) - Present Nayeli Vasquez (05/17/2018) - Present Armando Contreras (09/01/2018) - Present AJ Watt (09/01/2018) - Present Trevor Wilcox (09/01/2018) - Present Grant Rogers (09/01/2018)- Present John Ohrin (09/08/2018) - Present Erin Scott (09/08/2018) - Present Angela Smith (09/15/2018) - Present Judah El (09/15/2018) - Tardy (11: 38) Aisha Taleb (09/22/2018) - Unexcused Absence Xiamara Peredia (09/22/2018) - Present Delegates: Eric Noriega (2/10/2017) - Absent Alex Garcia (12/09/2017) - Present Larisa Sagarnaga (02/03/2018) - Absent Nick Vallone (02/03/2018) - Present Edy Saucedo (08/25/2018 - Absent Michael Nagtalon (09/01/2018) - Present Advisors: Chelsea Kott - Absent Sherry Titus - Present Secretary:

3 None c. Welcome and Greetings d. Pledge of Allegiance - Michael Nagtalon 2. ORAL COMMUNICATIONS a. Speakers shall be limited to a total of two (2) minutes each. Fifteen (15) minutes shall be reserved at this time for members of the public to address the Board on matters within its jurisdiction, which do NOT appear on the Agenda. Please sign in before the meeting begins or let the Chair know you wish to speak. 3. APPROVAL OF MINUTES a. 9/22/2017 Motion: Approved with corrections (Wilcox, Williamson, C/U) b. 9/29/2017 Motion: Approved with corrections (Ohrin, Pham, C/U) 4. CONSENT CALENDAR a. Student Union Request Friday 12/1/2017 i. ESL Ceremony ii. 4:00pm - 9:00pm iii. Exclusive Use Motion: Approval of Consent Calendar (Scott, Rogers, C/U) 5. UNFINISHED BUSINESS Action/ Discussion 5 minutes per item a. Update on apparel, business cards, mousepads b. Task delegation c. Cameras Temporary Point of Privilege: Nick Vallone (1:00-1:05pm) d. Diversity Day/ Comet Celebration 6. NEW BUSINESS Action/ Discussion 15 minutes per item a. Las Vegas Assistance b. Hurricane Relief c. First Reading - PPER i. Article III ii. Article IV iii. Article XV iv. Policy 1 v. Article Numbering 7. BOARD ELECTIONS, APPOINTMENTS, AND NOMINATIONS

4 a. Interview For Senate Position i. None b. Interview For Delegate Position i. Dalton Mullinax Motion: Dalton Mullinax is approved (Scott, Nayeli, C/U) c. ASG Committees i. Assignment of Committees as needed d. Shared Governance Councils and Committees i. Assignment of Committees as needed 8. VACANCIES/RESIGNATIONS a. Senate: There are currently zero (0) Senate seats available. b. Delegates: There are currently zero (0) positions available for delegates. c. Resignation: There are no resignations 9. ABSENCES AND DISCIPLINARY ACTION a. None 10. OFFICIAL REPORTS a. Executive Reports Four (4) Minutes Each i. President Hopp- Thank you to everyone for attending. All are urged to be on their best behavior during the conference. Everyone should be putting their reports into the drive before the next meeting. If you do not write your report ahead of time your office hours for the week will not count. ii. Vice President Bancroft- Thank you to everyone who has decorated the offices to show the holiday spirit, everything looks amazing! On another note, I need to know who has binders and who does not. My poll says there are nine people who need them. Do not lose your binders because it is not fair to Marilyn to ask her to make you another one. She will not make you one, you will get to make yourself one. I also talked with Travis Ritt this morning, he wanted more student input in Shared Governance Committees. Please speak up the student voice is important and valuable on the committees. b. Senator Reports Four (4) Minutes Each i. Contreras The Escondido Center was approved for lettering over their department to make it identifiable to the public. 5 banners and 10 grass signs up most of the year (timeline submitted). Installation of security cameras, exterior of Howard Brubeck Theater. Signage in San Marcos campus ESL center to be put up and taken down on Thursdays from 8:30 AM to 3:30 PM approved. Signage for unauthorized use of pets on baseball and

5 soccer fields in campus discussed, stays in first reading. Proposed district monument signage for the San Marcos, North/South Ed. Centers (total of 4), starting next year. North Ed. groundbreaking on 13th of October. Parking grating on outside to plant trees, will add designated staff parking and working on electric vehicles. Police station finishing new fencing. A-building almost done. MNO will finish on April (maintenance and operations). South Ed. enclosing its towers. ii. Kramer I d like to start off by saying, thank you to everyone for working with Pham and me on getting our new ASG gear and business cards ordered! One thing I d like to say is, to everyone who ordered business cards, having the jackets/polos are nice, but when we re at various conferences, like general assembly, using business cards is going to be a very effective tool. And that will conclude my report. iii. Smith - This week we had our task committee meeting about accomplishing the goals that were brought up during the ASG retreat, and our goal is that by next week we will have set dates for when we are going to accomplish these assignments. I also began drafting an info sheet for new senators as requested by Ms Amber, which I am still currently finishing up and will hopefully complete within the next few days. iv. Williamson Hello, I attended CWA last friday, PPER on Monday, and the tutor committee yesterday. The number of online tutoring sessions students are using has increased since last year, which is good to hear. One of the members also presented a software that's still in development but will be available in 2018 called Starfish. It would allow students to ask staff and various departments questions online. An example would be asking about financial aid. They also seemed to appreciate the suggestion to use slack instead of building a blog to help tutors communicate with each other so thanks to Mike for suggesting that to me. v. Pham Hello everyone, thank you for supporting me and Kai to make the orders of the jackets, polos and business cards. We did put down the order and hopefully we can get it before GA. Other than that, I attended Faculty Senate meeting this week and we will have Political Economic days on October 25th and 26th. Also, I am looking forward to CCCSAA next week, That concludes my report! vi. Vasquez On Wednesday, I attended the Safety Committee meeting. There was a presentation on window films, and almost everyone there agreed that it is a good idea to have them. However, the window films are not bullet proof, and in case of an emergency, it would be hard to get it. I tried to help the German

6 professor creating a budget for her monetary request, and I also convinced a student and a Spanish professor to start new clubs: ASL, Spanish and maybe Italian. vii. Scott Have determined dimensions for map and index to be placed on outside of senator window. Have picked out backgrounds and been in communication with chelsea and marilyn regarding pricing and availability of funds. Worked with Delegate Alex on resource guide which is now available to view and comment on the google drive. viii. Watt- Helped decorate Senator's Office for Halloween, no councils or committee s attended or held this week. Looking forward to the CCCSAA conference next week. ix. Wilcox - I attended SEM twice since our last meeting. FTES (Full time enrolled students) is down, but we can fix it. The goal number for FTES is 19200, which is what we are funded for. We are currently at ~18100. If we meet our goal of 19.2 we will be deficit spending about $3.4 million. If If we don t we could look at as much as $9million deficit spending. The faculty really cares about the students. In order to do that there will need to be surveys of the Student Body, which I will be working with CWA for. A big roll that I will be playing is bringing the students opinions to the committee. Part of the meeting was ARC standing for Access, Retention, and Completion. A concern was brought up that students might not like the word retention. If you have better ideas for it let me know. My main message that I am giving for retention and completion is make it easy for students. I ve complained about e-services because of my personal issues with it, but please email with details about what the hardest part of school is so I can bring it to the SEM. x. Rogers Had curriculum committee this week, the two main points were the planned pathways and general education qualifications for each class. also the goals ad hoc met again to discuss projects and dates for them,, will have more next meeting. xi. Ohrin I attended the free food event as a volunteer this thursday. it went off as a big success but we need everyone to get the word out to ensure max participation. xii. El meetings were attended and all is well. xiii. Taleb No Report. xiv. Peredia - Hello, so I attended a CWA meeting last Friday. I was tasked to see how we go about getting donated items needed for disaster relief to those who are need of it. I think we are looking at specifically Puerto Rico. We also discussed what is entailed for Comet Celebration and Diversity Day. I attended a PPER meeting

7 this Monday, we discussed Article IV and we plan on tackling Policy 2 at our next meeting. c. Delegate Reports- Four (4) Minutes Each i. Nagtalon Will change permissions on Google Drive so owner will not be the current owner. Had concern with IS/IT relationship. ii. Noriega No Report iii. Garcia - Hello, no shared governance meeting this week, but there is now a sheet in each office that will hopefully direct you to any extension you would need to know. Also, the elevator inspection certificates within the NS building have expired as of July 2017. iv. Sagarnaga - No Report v. Vallone Hello. I attended the PPER meetings this week, in which we continued the work of updating our bylaws. I had no shared governance meetings this week. vi. Saucedo - No Report d. Advisor Reports Seven (7) Minutes Each i. Kott- (Per Email), I am sorry I can t be with you all today. I want to highlight how thankful I am for many of you who took time to reflect on the events that occurred in Las Vegas and do what you can to call for peace. If anyone would like to chat, my door is always open. Thank you to Emily for working so hard on the Comet day event planning. Food Bank Training is coming up next week so keep me posted if you want to volunteer and I will add you to the training. Thank you everyone! Have a great weekend and make good choices. ii. Titus-Welcome to new Delegate Dalton. Code of Conduct is strictly enforced at student conferences/ travel events. Remember to keep your receipts and turn in your SRF reports on time. Please be on time and arrive at the airport departure gate, one hour prior to departure time. CCCSAA Conference will be all electronic so please bring your electronic devices. It may be something to consider, think about going as paperfree as possible by using electronic copies of agendas, minutes, policies and procedures (with strikethroughs). We have been discussing the possibility of a mural on the outside wall of the SEAL Center (and Assessment Office). If it goes through the approval process we want ASG and student input. Thanks to all for helping with the Food Bank and the Palomar Eats Now Thursday Starbucks events. Please use the OSA staff whenever possible - we are here to assist;especially with event pre-planning. Be cognizant of your language, think about gender references.

8 e. Committee Reports- Four (4) Minutes Each i. ICC Halloween escape update by blue. Setting up activities and RSVP planning. Emily from CWA, introduced comet celebration and diversity day. Point system set for both events unanimously by club members. First reading of suggested ICC point system changes discussed. Club officer training points allocated ii. PPER Office hours will be void if your reports are not filled out before the minutes are to be approved at the following meetings. So please do your reports. I will no longer track you down or send out reminders. Also PPER will now be meeting in the Seal Center from now on in order accommodate the size of the board and leave the Senator's office open for friday mornings. iii. LEAC In regards to current legislative news, Gov. Jerry Brown signed SB54 into law making california into a sanctuary state. what this means is local and state law enforcement will no longer assist in the apprehension of undocumented immigrants when that is the only offense. It is worth noting that He penned a signature statement stating law enforcement will work diligently to apprehend Illegal immigrants accused of a crime. LEAC shall also be holding a committee meeting this thursday at 4:00 in the afternoon. iv. CWA - Last week at CWA we discussed setting up a donation drive. Originally it was supposed to be a food drive to donate here at Palomar, but we're now looking at other local places that are in need of more help. We are also working on Comet Celebration and Diversity Day at the moment. 11. REQUEST FOR REPORTS a. none 12. ADJOURNMENT