BRYAN CITY COUNCIL FEBRUARY 17, 2014 Council President Tommy Morr opened the meeting with the following members present: Richard Hupe, Keith Day, and Richard Reed. Richard Wright was absent. Also present were: Mayor Doug Johnson, City Attorney Rhonda Fisher, Fire Chief Bruce Siders, Street Commissioner Tyson Engstrom, Assistant Street Commissioner Tim Sands, Planning and Zoning Administrator Andy Waterston, Parks & Recreation Director Benjamin Dominique, City Engineer Brian Wieland, Police Chief Jeff Arnold and Clerk- Treasurer Laura Rode. Mr. Reed moved, Mr. Day seconded, to approve the minutes of the February 3, 2014, Regular meeting as written. Roll call vote: all ayes; nays, none. Wright absent. Motion Mr. Day moved, Mr. Hupe seconded, to approve the Clerk-Treasurer s report for the month ending January 31, 2014, as presented by Clerk-Treasurer Rode. Roll call vote: all ayes; nays, none. Wright absent. Motion Resolution No. 7, 2014, titled, A RESOLUTION PROVIDING FOR AN INTER-FUND CASH ADVANCE was presented and read by title only. Clerk-Treasurer Rode detailed the advance request for Council. Mr. Reed moved, Mr. Day seconded, to suspend the reading of Resolution No. 7, 2014, Mr. Hupe moved, Mr. Morr seconded, to pass Resolution No. 7, 2014. Roll call vote: all ayes; nays, none. Wright absent. Motion Ordinance No. 5, 2014, titled, AN ORDINANCE PROVIDING FOR THE TRANSFER OF FUNDS FOR THE CITY OF BRYAN, FOR THE MONTH ENDING FEBRUARY 28, 2014 was presented and read by title only. Clerk-Treasurer Rode detailed the transfer request for Council. Mr. Reed moved, Mr. Day seconded, to suspend the reading of Ordinance No. 5, 2014,
Mr. Hupe moved, Mr. Reed seconded, to pass Ordinance No. 5, 2014. Roll call vote: all ayes; nays, none. Wright absent. Motion Ordinance No. 6, 2014, titled, AN ORDINANCE PROVIDING FOR ANNUAL APPROPRIATIONS FOR THE CITY OF BRYAN, FOR THE FISCAL YEAR ENDING DECEMBER 31, 2014 AND DECLARING AN EMERGENCY. was presented and read by title only. Clerk-Treasurer Rode detailed the appropriations requested for Council. Mr. Reed moved, Mr. Morr seconded, to suspend the reading of Ordinance No. 6, 2014, Mr. Day moved, Mr. Hupe seconded, to pass Ordinance No. 6, 2014. Roll call vote: all ayes; nays, none. Wright absent. Motion Ordinance No. 7, 2014, titled, AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH GERKEN PAVING, INC. FOR THE SOUTH MAIN STREET WIDENING PROJECT KNOWN AS WIL-US127-2.01, PID 83338, LPA AGREEMENT NO. 25656. was presented and read by title only. City Engineer Wieland advised Council that Gerken Paving, Inc. was the low bidder on the South Main Street widening project. He continued that the project did exceed the estimate; however, Ohio Department of Transportation will reimburse up to $376,000. He requested the Council approve the ordinance to allow the project to proceed. Further discussion was held. Mr. Day moved, Mr. Reed seconded, to suspend the reading of Ordinance No. 7, 2014, Mr. Hupe moved, Mr. Morr seconded, to pass Ordinance No. 7, 2014. Roll call vote: all ayes; nays, none. Wright absent. Motion Ordinance No. 8, 2014, titled, AN ORDINANCE TO AMEND THE BRYAN ZONING MAP TO RE- ZONE FROM C-1 to R-1 PARCEL NUMBERS 063-200-31-017 AND 063-200-31-018
was presented and read by title only. Planning and Zoning Administrator Waterston requested Council amend the Bryan Zoning Map for two (2) parcels from C-1 to R-1 per the recommendation of the Planning and Zoning Committee. Discussion was held regarding the possibility of the parcels returning to commercial zoning at a later date. Mr. Reed moved, Mr. Day seconded, to pass the 1 st reading of Ordinance No. 8, 2014, on three separate days. Roll call vote: all ayes; nays, none. Wright absent. Motion Street Commissioner Engstrom addressed Council requesting to hire Aaron Mavis as an Equipment Maintenance Mechanic in the Street Department. Mr. Reed moved, Mr. Hupe seconded, to hire Aaron Mavis as an Equipment Maintenance Mechanic in the Street Department at a rate of $16.50 per hour upon passing a physical, drug screen and criminal background check. Roll call vote: all ayes; nays, none. Wright absent. Motion City Attorney Fisher requested Council move Executive Secretary Pansy Leatherman from probationary status to regular employment status effective March 3, 2014. Mr. Day moved, Mr. Morr seconded, to move Executive Secretary Pansy Leatherman from probationary status to regular status effective March 3, 2014, with no change in pay. Roll call vote: all ayes; nays, none. Wright absent. Motion Street Commissioner Engstrom addressed Council requesting to reclassify Tom White from Equipment Operator to Equipment Operator I, Richard Shaw from Equipment Operator to Equipment Operator I, and Kevin Temple from Equipment Operator I to Equipment Operator II effective March 3, 2014. Mayor Johnson requested Council approve salary increases for Assistant Street Commissioner Tim Sands and Street Commissioner Tyson Engstrom effective March 3, 2014 Mr. Reed moved, Mr. Day seconded, to reclassify Tom White from Equipment Operator to Equipment Operator I taking him from $18.85 per hour to $19.15 per hour, Richard Shaw from Equipment Operator to Equipment Operator I taking him from $16.19 per hour to $16.49 per hour, and Kevin Temple from Equipment Operator I to Equipment Operator II taking him from $18.51 per hour to $19.20 per hour in addition to increasing the salaries for Assistant Street Commissioner Tim Sands taking him from $41,612 per year to $42,512 per year and for Street Commissioner Tyson Engstrom taking him from $50,259 per year to $51,759 per year all with an effective date of March 3, 2014. Roll call vote: all ayes; nays, none. Wright absent. Motion Parks and Recreation Director Dominique requested Council to move Park Maintenance worker Gregory Hartman to Park Maintenance I effective February 19, 2014. Mr. Day moved, Mr. Hupe seconded, to move Park Maintenance worker Gregory Hartman to Park Maintenance I taking him from $13.50 per hour to $14.42 per hour
effective February 19, 2014. Roll call vote: all ayes; nays, none. Wright absent. Motion Planning and Zoning Administrator Waterston approached Council requesting to approve building permits for Minteq International, Inc. located at 719 East High Street, Walmart Real Estate Business Trust, located at 1215 South Main Street, and for Denny and Darlene Phillips located at 106 North Union Street. Mr. Hupe moved, Mr. Morr seconded, to approve building permits for Minteq International, Inc. located at 719 East High Street, Walmart Real Estate Business Trust, located at 1215 South Main Street, and for Denny and Darlene Phillips located at 106 North Union Street. Roll call vote: all ayes; nays, none. Wright absent. Motion Renee Isaac representing the Bryan Parks Board read a statement noting the approval of returning the annual fireworks to Recreation Park as requested by the Bryan Area Chamber of Commerce for a one (1) year trial. Dan Yahraus, Director of the Bryan Area Chamber of Commerce, also noted that Fire Chief Siders had been consulted regarding the safety factors involved. Mr. Reed moved, Mr. Hupe seconded, to approve of the fireworks returning to Recreation Park for a one (1) year trial basis. Roll call vote: all ayes; nays, none. Wright absent. Motion Mayor Johnson reminded Council of the Ohio Municipal Electric Association Legislative Day scheduled for February 25, 2014, for Councilmen wishing to attend. Police Chief Arnold presented Council with the Police Department 2013 annual report. Councilman Day requested citizens wear bright, safe clothing if they walk in the streets due to the sidewalks not being clear. Mayor Johnson asked that cars be moved from the streets to allow plows to pass. He also indicated that salt was being used sparingly throughout the State, and urged citizens to drive carefully. Councilman Wright entered the meeting at 7:54 p.m. A brief recess was taken. Mr. Day moved, Mr. Reed seconded to go into Executive Session to discuss collective bargaining, compensation and employment of personnel at 7:58 p.m. Roll call vote: all ayes; nays, none. Motion Asked to attend were Mayor Johnson, City Attorney Fisher, Police Chief Arnold, and Clerk-Treasurer Rode.
Police Chief Arnold exited the Executive Session at 8:02 p.m. Fire Chief Siders entered the Executive Session at 8:09 p.m. Fire Chief Siders exited the Executive Session at 8:33 p.m. Mr. Day moved, Mr. Wright seconded, to adjourn the Executive Session at 9:45 p.m. Roll call vote: all ayes; nays, none. Motion Mr. Wright moved, Mr. Day seconded, to adjourn the meeting. Roll call vote: all ayes; nays, none. Motion President of Council Clerk-Treasurer