Castle Pines Homes Association Board of Directors Executive and Regular Meetings Castle Pines Homes Association Building 688 Happy Canyon Road Castle Rock, CO 80108 Friday August 24, 2007 ATTENDEES: Directors Jerry Raskin, President; Dan Roth, Treasurer (by phone), Director Leigh Kahn and Director Ed Will. Present from the CPHA Staff were: General Manager Mark Larson, Design Review Administrator Jerry Winkelman, Accountant Carol Tilton, Emergency Services Chief Don Day, Standards Monitor Jo Lewis, Emergency Services Access Control Supervisor Katherine Parks and Administrator Lisa Goodwin. ABSENT: Mike McClurg OTHERS PRESENT: Residents Al Dugan, Jeff Homel, Jim Walker, Monica Flinner-Ross, Linda Battin, Sandra Alinger, Greg Braden, Bill Kingery, Jack Vickers III, John Nelson, Vic Pluto, Tom Kahn. Also in attendance were Ed Ehmann and Jeff Coufal from the Metro District. MEETING AGENDA: Attached I. EXECUTIVE SESSION The Board of Directors met in an executive session and discussed personnel matters and legal advice with respect to various issues in the Village. II. CALL TO ORDER/CONFLICT OF INTEREST DISCLOSURE The general meeting was called to order at 7:30 a.m. Any Board members should at this time disclose any conflict of interest related to items on this month's agenda, or at any time during the meeting should a conflict of interest arise. Mike McClurg has submitted his letter of resignation from his position on the Board of Directors effective August 21, 2007. The Board acknowledged Mike's excellent service and commitment to the Village over the years, with particular note to his contributions to the financial strength of the Castle Pines Homes Association. In view of the vacancy the Board will be considering potential replacements. Upon motion duly made and seconded the Board accepts with regret Mike McClurg's letter of resignation from his position as a CPHA Board member, tendered August 21, 2007, given the many contributions he has made to the community of Castle Pines Village. 1 of 5 pages
III. MINUTES Upon motion duly made and seconded the Board unanimously approved to accept the July 20, 2007 Board of Director meeting minutes as presented. IV. FINANCIAL REPORT Al Dugan of the Long Range Planning and Finance Committee presented the July Financial Report. Upon motion duly made and seconded the Board unanimously approved to accept the July 2007 Financial Report. V. HOMEOWNERS REQUEST TO BE HEARD: Items not on the agenda Resident Jeff Homel of 6147 Windom Peak Way requested to be heard on the issues of landscaping of the common areas at the Summit. Mr. Homel stated that since the last Board meeting there has been no work completed by Toll Brothers. Mr. Homel requested that the CPHA's lawyer send Toll a letter to force activity and require a timeline for completion. Mark Larson reported that Toll has been having issues with running water lines to irrigate the areas in question. Resident Vic Pluto stated that he is heading a resident initiative to work with Jim Walker from the DRC, Rob Johnson and the project manager Ken Clark to establish a timeline and ultimately complete the open space landscaping at the Summit. Mr. Homel also requested that, given the recent events involving a convicted sex offender taking residence in the Village, the Board support a committee to assist in getting a "Jessica's Law" passed through the State Legislature. The Board stated that they would talk to our legislative consultant on this issue. VI. DEPARTMENT REPORTS A. Management Report--Mark Larson Mark Larson, General Manager of the Castle Pines Homes Association, presented his Management Report. A few cosmetic repairs are needed on the monuments at the Summit; Toll has agreed to split the cost of $30,000. The Canyon Club pool will be closing after Labor Day weekend and the VLFC pool will close the end of September. See attached report. B. Design Review Committee Report--Jerry Winkelman Jerry Winkelman, Design Review Administrator, and Jim Walker Chair of the DRC presented the Design Review Committee (DRC) Report. All but a few homes in the Summit are sold. There has been no new activity on the Watercolor project. See attached report. C. Emergency Services Report--Don Day Chief Don Day presented the Emergency Services report. It was announced that Don Day has tendered his resignation due to family reasons and will be moving back to New Mexico. Chief Day s last day will be August 31st. The Board thanked Don for his efforts and hard work during his tenure at ES. See attached report. 2 of 5 pages
VII. NEW BUSINESS A. Village Appearance Upgrades A presentation was given by Mark Larson on the appearance of the Village. The presentation had been also given to the Parks and Rec Committee and to the Design Review Committee. The CPHA has received both written and verbal feedback from residents regarding the appearance of the Summit area, the gates and open space within the Village. A landscaping audit conducted by the staff of the DRC and the Standards Monitor was done for every home in the Summit area. Notification and enforcement letters have been sent to individual homes, and Jo Lewis has been in contact with the banks that are in ownership of foreclosed homes. The upgrade projects include: creating a similar finished look at all of the Village entrances for the approach, the entry and the follow through; to curb and gutter major roadways in the Village in order to protect the sides of the roadways, to create finished turnouts in areas where people are frequently pulling over, and to provide base shoulders for secondary roadways. Grass type and maintenance include installing a finished grass up to the roadways and then maintain this area that will then blend back into natural grasses. Enhanced gate design has been presented to the DRC for approval. Landscaping concepts were also presented for the tennis court areas to include a potential gazebo in the future. The timeline for project completion is for Gate 5, tennis courts and Gate 3 to be done by this Fall 2007; Lagae & CC Drive, Gate 4 and Gate 4 water feature by Spring 2008; Curb and gutter road base shoulders and roadside landscaping between 2008-10; Complete all gate upgrades for gates 1,2,4,5 by end of 2008. Bids for the work have been submitted and costs are expected to be $176,500 for 2007; $125,000 for 2008 roadside landscaping; $200,000 to complete all gate upgrades in 2008. The Board recognized Mark Larson for his hard work in fulfilling the request that gate appearance be improved. During this presentation Director Roth discontinued his phone call due to his flight departure. Upon motion duly made and seconded the Board unanimously approved to go forward with the Village appearance upgrade items slated for 2007 totaling $176,000, and with the possibility of Lagae Road being included, contingent upon consultation with the Long Range Planning & Finance Committee with respect to the operating expenses that will fit into our budget and not create a shortage to our cash reserves. B. Rules and Regulations Change, Speed Limits--Greg Braden Greg Braden from the Enforcement Committee presented to the Board a resolution to change the speed limit guidelines from a 9 to a 5 mph grace over the speed limit. Complaints have been increasing by residents on speeding and running stop signs. Upon motion duly made and seconded the Board unanimously approved to adopt the Resolution entitled Policy Regarding Traffic Speeding requiring that speeding in excess of 6-15 mph over the speed limit warrant a $56.00 assessment, 20-24 mph over a $112.00 assessment, and exceeding the speed limit in excess of 24 mph would warrant a mandatory hearing before the Enforcement Committee 3 of 5 pages
C. Village Signage The CPHA received complaints on CPV Realty's sign in the Village, specifically as to size and location. The sign has since been removed. There have been questions from residents as to the type of signage allowed. It was stated that project signs are allowed only on sites where the actual construction is occurring. It was also noted that the Toll Brothers signs are still up. It is the sense of the Board that the extent to which the signs are not approved by the DRC, they be removed and that the Board seek the advice of the DRC to ensure that these signs are approved by the covenants. VIII. OTHER BUSINESS A. CPHA Building Update A breakdown of costs was presented by Mark Larson. B. Canyon Club Building Update There is no payment required at this time. The certificate of occupancy will not be available until all of the pool equipment is moved into the new building. C. Village Lakes Fitness Center Remodel Monica Flinner-Ross from the Parks and Recreation Committee stated that the reasoning behind moving the existing appliances to the new CPHA building was to avoid a duplication of assets. However, the consensus of the committee was that it was not cost effective to remodel and expand the exercise area in order to gain a small amount of additional workout space. In addition, it would be more of a benefit to residents to leave that space as a kitchen area. The Board agreed with the determination of the P&R committee and approved Mark Larson to purchase new appliances. D. Open House Policy Ed Will requested that the issue be tabled in order to have the opportunity to meet with several of the interests involved. E. Summit Club The Board is in active negotiation on a proposal made by the developer. F. 2 Borealis Way Legal proceedings continue on this issue. To date the Court has ruled in the Association s favor in each objection raised by the owners attorney. The Board restated their commitment to continue to pursue all legal avenues to force the completion of this house. 4 of 5 pages
G. Water Conservation Ed Ehmann from the Metro District and representative of Metro's Board of Directors Tom Kahn discussed the Metro District's current water conservation efforts. It was stated that overall conservation efforts have been working successfully. H. Incorporation Update--Mark Larson As reported in the Village Reporter the Incorporation Committee was working towards filing a new petition this month. However, they have decided to delay the filing until November with the goal of an election sometime during February 2008. IX. IMPORTANT MEETING DATES The September Board Meeting will be held in the Castle Pines Homes Association conference room located at 688 Happy Canyon Road, Castle Rock on Friday, September 21, 2007 7:00 a.m. Executive Session, 7:30 a.m. Regular Meeting. X. ADJOURNMENT Upon motion duly made and seconded the Board unanimously approved to adjourn the August Board of Directors Meeting at 11:15 am. Respectfully Submitted by, Lisa Goodwin Administrator 5 of 5 pages