REGULAR MEETING October 17, 2016 Lake Middle School / Large Group Instruction Room President Bailey called the meeting to order at 7:30 p.m. for the purpose of conducting business with the following members present: Bailey Cain Poling VanderKaay Member Anderson was absent. The next regular meeting of the Lake Board of Education will be Monday, November 21, 2016 at 7:30 p.m. at Lake Middle School (Large Group Instruction Room), 511 Market Avenue South, Hartville, Ohio 44632. The Pledge of Allegiance to the Flag was led by the Board of Education. Under additions and/or deletions to the agenda Item 11C. Resolution for Allowance of Signatures to the Work in Excess of a Future Guaranteed Maximum Price Amendment was deleted. 134:16 Motion by Mr. VanderKaay, second by Mrs. Cain to adopt the agenda of October 17, 2016 with one deletion. ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay Hearing of Individuals and/or Delegation Representatives on agenda items none Board Communications/Reports A. Superintendent Tobin updated the Board regarding the Facility Project. B. Hartville Lion s Club, Uniontown Lion s Club and Lake Board of Education Recognition A joint effort of these three organizations recognized eleven people, which were comprised of eight students, one certified employee, one classified employee and one volunteer. C. Introduction of foreign exchange students 135:16 Motion by Mr. Poling, second by Mr. VanderKaay that the following foreign exchange students be accepted tuition-free: Name: Host Family: Sara Callsen from Denmark Jeff and Joy Goodenow
Name: Host Family: Name: Host Family: Chris Kim from Korea Seth and Samantha Day Coline Sang from France John and Mindy Hughes Report of the Treasurer ROLL CALL: Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mr. Bailey 136:16 Motion by Mrs. Cain, second by Mr. VanderKaay that the following minutes be approved: 1) September 19, 2016 - Regular Meeting Please note the audio minutes are posted after the adoption of the minutes at lakelocal.org>about Lake>Board documents>board meeting audio. ROLL CALL: Mr. Poling yes, Mr. VanderKaay yes, Mr. Bailey yes, Mrs. Cain - yes. All yes. President declared the motion passed. 137:16 Motion by Mr. Poling, second by Mr. VanderKaay to accept the financial report as follows: 1) September, 2016 - Financial Report ROLL CALL: Mr. VanderKaay yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling 138:16 Motion by Mrs. Cain, second by Mr. Poling that HB.412 requires the District to compile and regularly update a five year forecast and submit it to the Department of Education and the State Auditor s Office for their scrutiny. The deadline for submission of the initial forecast is October 31, 2016. It was recommended that the Board adopt this forecast based upon the projection and assumptions previously supplied to the Board. ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay
139:16 Motion by Mr. VanderKaay, second by Mr. Bailey that the Board approve the transfer of funds from the General Fund to Fund 009, Uniform School Supplies, totaling $28,346.50. After this transfer, the only Fund 009 account will be for Student Laptop Insurance. Old Business ROLL CALL: Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mr. Bailey 140:16 Motion by Mrs. Cain, second by Mr. Poling that the following policies and/or regulations submitted to the Board of Education for a second reading as ADDENDUM #1 be adopted: New Business Policy EHA Data and Records Retention Policy IGBM Credit Flexibility Regulation IGBM-R Credit Flexibility Regulation IGCH-R College Credit Plus (also LEC-R) Policy JEA Compulsory Attendance Ages Policy JEG Exclusions and Exemptions from School Attendance Policy JO Student Records Regulation LEC-R College Credit Plus (also IGCH-R) ROLL CALL: Mr. Poling yes, Mr. VanderKaay yes, Mr. Bailey yes, Mrs. Cain 141:16 Motion by Mr. VanderKaay, second by Mr. Poling that the Board of Education hereby approves the Design Development Phase Submission for the new elementary school subject to the review and approval of the Ohio Facilities Construction Commission, and directs Sol Harris/Day Architecture to proceed with the Construction Documents making necessary changes and adjustments as identified in the Design Development Phase Submission submitted as ADDENDUM #2. Mr. John Kirkpatrick of Hammond Construction gave an overview of what the Board would be acting on with the documents. President Bailey thanked Mr. Kirkpatrick for the significant detail. Member Cain asked if all of these documents are required by the Ohio Facilities Construction Commission.
ROLL CALL: Mr. VanderKaay yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling 142:16 Motion by Mrs. Cain, second by Mr. VanderKaay that the Board of Education hereby approves the Design Development Phase Submission for the renovations/addition/partial demolition of Lake High/Middle School subject to the review and approval of the Ohio Facilities Construction Commission, and directs Sol Harris/Day Architecture to proceed with the Construction Documents making necessary changes and adjustments as identified in the Design Development Phase Submission submitted as ADDENDUM #3. Superintendent's Report ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay 143:16 Motion by Mr. VanderKaay, second by Mr. Bailey that the Board of Education accept the following donation: 1) Baby grand piano from Kyle Deiwert, 11592 William Penn Ave N.E., Hartville Ohio 44632 valued at $3,000.00 President Bailey requested a thank you be sent. ROLL CALL: Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes, Mr. Bailey 144:16 Motion by Mrs. Cain, second by Mr. Poling recommended that the following students be accepted per board policy JECB and O.R.C. 3313.64 for the school year 2016-2017: New for 2016-2017 Joseph D. Ferrara Tyler Walker ROLL CALL: Mr. Poling yes, Mr. VanderKaay yes, Mr. Bailey yes, Mrs. Cain - yes. All yes. President declared the motion passed. 145:16 Motion by Mr. VanderKaay, second by Mr. Poling to accept the remainder of the Superintendent s Report:
C. Personnel Supplemental Resignation It was recommended that the following supplemental resignation be approved pending hire in a split-stipend contract: 1) Luisa Gunther Spanish Club Advisor D. Personnel Non-certified Employment/Replacement It was recommended that the following individual be issued a one-year, limited, non-certified contract for the remainder of the 2016-2017 school year in accordance with the negotiated agreement, board policy and pending all appropriate credentials are submitted to the Lake Local Administrative Office effective October 17, 2016: 1) Matt R. Zimmerman Custodian / Lake High School Community Center E. Personnel - Supplemental Contracts WHEREAS, this Board has posted the following positions as being available to employees of the District who hold teaching licenses or certificates, and no such employee who is qualified to fill the position has applied for, been offered and accepted such position; and WHEREAS, this Board then advertised the following positions as being available to any individual with such a license or certificate who is qualified to fill it and who is not employed by the Board and no such person who is qualified to fill the position has applied for, been offered and accepted such positions; and BE IT THEREFORE RESOLVED, that the following nonlicensed/non-certificated persons be employed as indicated, pending completion of all legal requirements: ACTIVITIES LAKE HIGH SCHOOL Hilda Ardila Luisa Gunther Spanish Club Advisor split stipend Spanish Club Advisor split stipend
ACTIVITIES LAKE MIDDLE SCHOOL Mary Colella Alternate School Supervisor ACTIVITIES ELEMENTARY SCHOOL Marc Pullen Alternate School Supervisor MENTOR TEACHERS Lindsay Mann Andrea Schafer SUPPORT TEACHER Luisa Gunther ATHLETICS Luke Conley Greg Bryte Thom Grubb Michael Yoder Lee Knepp Camden Carter Tom Wasiety Ashley Phipps Jason Hance Logan Wartman Cory Schler Brian Neidert Bailey Hymes David Cline Chris Kallai JV Boys Basketball Coach Freshman Boys Basketball Coach Grade 8 Boys Basketball Coach Grade 8 Boys Basketball Coach Grade 7 Boys Basketball Coach Grade 7 Boys Basketball Coach Volunteer - Boys Basketball Coach JV Girls Basketball Coach Freshman Girls Basketball Coach Grade 8 Girls Basketball Coach Grade 7 Girls Basketball Coach Middle School Girls Basketball Coach split stipend Middle School Girls Basketball Coach split stipend Assistant Varsity Wrestling Coach Assistant Varsity Wrestling Coach split stipend
Rae McDonald Dave Burgner Paul Cotton Jeff Ferrara Kyle Nagy Jeff Wenger Dane Llewellyn Wendy Swanson Rob Swanson Rick Nelson Patrick King Mike Hooper Bill Dane Jeff Erhard Assistant Varsity Wrestling Coach split stipend JV Wrestling Coach Volunteer Wrestling Coach Volunteer Wrestling Coach Volunteer Wrestling Coach Head Swim Coach Assistant Swim Coach Assistant Swim Coach Volunteer Assistant Swim Coach Head Boys Bowling Coach Head Girls Bowling Coach JV Girls Bowling Coach JV Boys Bowling Coach Head Strength Coach Pending pupil activity validation and FBI and BCI fingerprinting process. ROLL CALL: Mr. VanderKaay yes, Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes. All yes. President declared the motion passed. Hearing of Individuals and/or Delegation Representation none Discussion Items/Announcements a) Hartville/Lake Parent/Teacher Conferences October 18 & 20 b) Grade 7/8 Orchestra Concert October 19 at 7:00 p.m. c) Grade 7 Band Halloween Concert October 26 at 7:00 p.m. d) Election Day Tuesday, November 8, 2016 e) Fall Play The Curious Savage November 10-12 at Performing Arts Hall at 7:00 p.m. f) Veteran s Day November 11, 2016 7:30 a.m. morning reception, 8:30 a.m. ceremony g) Capital Conference November 13-16, 2016 h) Fall Sports Recognition November 15 at 6:30 p.m.
i) Public input meeting will be held regarding the 2017-2018 School Calendar immediately following the November 21, 2016 Regular Board of Education Meeting. There being no further business to come before the Board of Education 146:16 Motion by Mr. VanderKaay, second by Mr. Bailey to adjourn the October 17, 2016 regular meeting at 8:11 p.m. ROLL CALL: Mr. Bailey yes, Mrs. Cain yes, Mr. Poling yes, Mr. VanderKaay yes. All yes. President declared the motion passed. President Treasurer